REGISTERED COMPANY NUMBER: 03136932 (England and Wales) REGISTERED CHARITY NUMBER: 1051551
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
FOR
THE PHOENIX ARTS ASSOCIATION LIMITED
44 Grand Parade Brighton East Sussex BN2 9QA
Chariot House Limited Chartered Accountants
THE PHOENIX ARTS ASSOCIATION LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 7 |
| Independent Examiner's Report | 8 | ||
| Statement of Financial Activities | 9 | ||
| Balance Sheet | 10 | to | 11 |
| Cash Flow Statement | 12 | ||
| Notes to the Cash Flow Statement | 13 | ||
| Notes to the Financial Statements | 14 | to | 26 |
THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Charity's objective and principal activities are:
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The promotion of the arts, and
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The advancement of public education in the appreciation, production and practice of the arts, and
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To relieve poor artists by providing workspace and studio facilities and by the provision of advice in artist development seminars.
In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit, including the guidance on public benefit and fee charging.
Phoenix relies on the income from studio rentals and educational activities to cover operating costs and to contribute to the gallery. However, in setting the rent levels and course charges the board gives careful consideration to the affordability of the services Phoenix provides.
The course fees are set in line with similar offerings and kept at an affordable level for the general public on limited means. Phoenix aims to achieve funding for special events and professional development projects and in most cases is able to offer free places.
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
OBJECTIVES AND ACTIVITIES Significant activities
In 2021 the impact of the Pandemic was still being felt; however, Phoenix Art Space was able to provide a full programme of exhibitions free to the public, a programme of creative courses and the artists studios remained open throughout this period. Phoenix continued to develop the partnership between CASS and the University of Brighton, with UoB graduates being awarded the prize of a studio for a year and an exhibition in the Window Gallery. Phoenix hosted the 'Platform Graduate Award' again for this region, delighted to be part of this excellent initiative supporting newly qualified artists who are embarking on their careers. Other highly successful partnerships in 2021 included work with Jenni Lewin-Turner on the 'BreathTAKING' exhibition and events and work with The Museum of Ordinary People (MOOP) on their exhibition 'Home'.
A Governance Review, led by Tom Wilcox at Counterculture, was completed early in the year. Since that time the staff and Trustees have been working hard to implement the recommendations. This will make the charity more robust for guiding the organisation forward, managing change and developing the next Business Plan.
Once lockdown and COVID restrictions were lifted the café/bar returned to being a relaxing place where visitors and artists can relax and take a break. The art of the Window Gallery decorates the walls and it is great to see that the public are keen to meet and socialise together again. It has been popular with the students of arts courses, including those at Universities of Sussex and Brighton, and is a place for visitors to catch up on their emails with a coffee and network with creatives and others.
The work we do with Hanover and Elm Grove Communities Forum has led to many joint initiatives and helps to draw the locality together to deal with issues such as anti-social behaviour, as well as joining in with fun street Festivals. Over the Christmas period we worked with the Phoenix Community Food Bank, sorting and delivering produce to make sure that those struggling financially would have a nice meal to look forward to. In the Autumn the 'Community Takeover - Stories' exhibition encouraged engagement and dialogue. Every Saturday a free workshop in the gallery, led by a Phoenix Artist, had families working together on amazing collages and chalking wonderful pictures on our large gallery windows.
As people turned more and more to their mobile devices and computers for entertainment, we benefitted from our newly designed website, both advertising what we do and developing and improving on the images and videos we use to represent the organisation. In this way we were able to have an Open Studios type event online. We have used the billboard on the side of our building to reach out to passers-by and encourage them to visit our free exhibitions and events. Our focus has been on expanding audiences for art and making it easier for everyone to engage with us at Phoenix.
Staff at Phoenix in the Autumn trained in Deaf Awareness, in order to better support our new studio member and make him feel more welcome. He was awarded a free studio for the year, and it has been encouraging to see how much use he has made of this opportunity. We hope to acquire future funding to continue with this initiative.
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
STRATEGIC REPORT Achievement and performance Charitable activities
Affordable workspace for the arts
The artist studios in the building, over 100 spaces, are always fully occupied and we have a sizeable waiting list of artists keen to join the talented community of artists. A callout for new applicants took place in Spring 2021 with a number of artists selected to join the waiting list. As we were unable to hold a full exhibition programme due to COVID restrictions, and recognising the high demand for studios in our area, we utilised the Main Gallery, when available, to provide short term studio space for artists from the waiting list. This has been a great introduction for them to the organisation with an opportunity for them to show their work to others in the building. It took place during the start of the year and in midsummer, when c.6 artists at a time were able to use the space. In 2021 an additional studio space was created from a previously underused area in the basement, ensuring that we utilise our building to the full.
Hire Space
Over 2021, we had fewer community groups and other regular arts bookings. The COVID safety policy that we put in place meant restricting use due to the continued episodes of new outbreaks. However, we are now seeing our regular users return and with our concessions for space hire for charities and local community users, we continue to nurture and develop new contact and relationships. The Canvas Café facility has encouraged repeat visitors to our space, providing a lively social and art hub for this part of the city.
Exhibitions
Phoenix has a large main gallery, suitable for major exhibitions and events: the Window Gallery which showcases our studio artists and a small new experimental exhibition space called the Dodo gallery which is run by Phoenix artist studio members. The Green Room is increasingly being used for short term pop-up exhibitions and events, and we aim to refurnish this space to make it more fit for purpose. On occasion there have been four different exhibitions opening in the building at one time, all free entry, providing the public with a fantastic cultural experience.
MAIN GALLERY
2 May - 6 June 'Home' by MOOP x MNEMOSENE
A house built within the gallery. MOOP celebrated the ripples ordinary people leave behind
16 June - 25 July 'BreathTAKING' curated by Jenni Lewin-Turner
Exploration of the trauma caused by life-limiting conditions - inequality, injustice, oppression, marginalisation, racism, displacement and social exclusion. The project was funded in part by Phoenix Art Space, Centre for Arts and Wellbeing at the University of Brighton and Arts Council England.
4 Sept - 3 Oct 'Community Takeover - Stories'
Showcasing various community Projects including: 2m Conversations, Prisons Project, and local community projects with Phoenix Residents.
9 Oct - 7 Nov 'Platform Graduate Award '
'Platform' is an award programme run by CVAN South East, and is part of a wider Arts Council England national initiative. Phoenix graduates were selected to have a show in partnership with the University of Brighton and East Sussex College and nominate one of the selected artists to be considered for the award, to include a year's mentoring.
13 Nov - 19 Dec 'Press & Play Festival of Print'
A five-week celebration of the finest in contemporary and traditional printmaking, including screen printing, linocut, lithography, drypoint, monotype, risograph, letterpress and more. Funded by Arts Council England.
WINDOW GALLERY (a programme of work by Phoenix Art Space Artists)
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
3 Feb - 28 March 'Miranda Forrester and Emily Moore' CASS Artists 2 April - 25 April 'Julian Vilarrubi' 1 May - 30 May 'Care' group exhibition 5 June - 27 June 'Emily Jolley' 3 July - 25 July 'Sophie Abbott' 31 July - 29 Aug 'Becky Blair' 4 Aug - 3 Oct 'Veronica Slater' 9 Oct - 7 Nov 'Hatty Malcomson' 13 Nov - 19 Dec 'Luella Martin'
DODO GALLERY
Izabela Brudkiewicz / Monica Ross archive James William Murray / Garth Gratrix Scott Robertson / Sid and Jim Sarah Pager / Lucy Brown Hermione Allsopp / Poppy Whatmore Ty Locke / Daniella Pink / Joseph Cartwright
GREEN ROOM EXHIBITIONS (space hire)
Requests to hire this space for exhibiting artwork have increased over the year, and throughout 2021 there were short exhibitions, some by graduating students who were unable to present their work in final year exhibitions at university due to Covid restrictions.
Education
Phoenix has a vibrant and inclusive learning programme which offers many free art activities associated with the year-round programme of exhibitions. Our creative courses for adults are taught by professional artists and continue to be fully subscribed. As government restrictions relaxed, we felt able to offer more places safely on our courses, but have been mindful to be sensitive to individual needs. Our link with the local community has flourished as we continue to provide art packs for the families in our neighbourhood and to engage with issues and social events. Through successful funding bids Phoenix has provided many free creative opportunities. Working with 'Leap then Look' artists, who have a studio in Phoenix, we offered short holiday courses for children, enabling them to experiment with new materials and work together on fun group projects. These courses are always very well received.
Events
Phoenix has adapted well during the pandemic and although unable to offer to the same degree hire space and events, we have managed a safe environment for small group meetings and online gatherings. There has been a great need for a smaller exhibition space for artists to hire to show their work, and over the past year we have been developing the Green Room space to cater for this need. This has led to some interesting exhibitions taking place over weekends. The exhibition 'Acts of Transfer' took place during September in the Green Room, with specific links to the 'Community Takeover' exhibition in the Main Gallery. In November and December the 'Press & Play' Festival of print brought a new audience into the building to see and buy work from the exhibition and to take part in associated print events, such as the Tabletop Fair, 20 -21 November. It was a fantastic way to bring artist printmakers and people hunting for unique gifts together. This event was free entry and took place at the same time as the 'Press & Play 'exhibition.
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
We were hoping to hold our annual Open Studios event in 2021,however due to continued anxiety about the spread of the pandemic, we instead devised a way to celebrate our artist studios using film and photographs. Images were uploaded onto our website and screened during the Artist Open House Festival in May. We also encouraged the public to discover more about the creative process through our 'Plein Air' project. Three Phoenix artists worked outside their studios and took their easels to three different sites around the city to paint. They talked to passers-by about their inspiration and demonstrated their methods. This too was filmed and made available online so that those people still housebound could join in.
Financial review
Financial position
In 2021 the COVID pandemic continued to alter the behaviour of the public, and our charity adapted how it operated to ensure that we were still able to provide stimulating opportunities for the public and creatives to flourish. The measures taken, along with COVID support funding from Arts Council Funding, Brighton and Hove County Council and the government's Coronavirus Job Retention Scheme, have enabled Phoenix to maintain a healthy financial position. Phoenix continues to invest in the planned maintenance of the building whilst looking to maintain working capital at 3 month's operating expenditure.
The trustees regularly review the 20-year planned maintenance schedule of works and ensure any large upcoming works can be paid for through designated funds.
Reserves policy
Phoenix recognises that it is financially prudent to accumulate and designate funds to cover any unexpected financial circumstance and to fund strategic projects.
The trustees will therefore aim to hold reserve levels equivalent to three months average expenditure in order to help Phoenix continue to be a going concern. Any reserves accumulated above this target will be banked or designated to the planned maintenance of the building, or to strategic projects as they arise.
Future plans
A Governance Review took place during 2021 and the recommendations are now being implemented. This promises to stabilise the charity, clarifying the structure and responsibilities of all parties. By reviewing policies and procedures Phoenix will be in the best position to develop the future Business Plan for the organisation.
The studios continue to enjoy 99% occupancy, and this is expected to continue. The ending of restrictions has enabled Phoenix to increase attendees on its educational programmes and at exhibitions and events. Towards the end of 2021 Phoenix was starting to function normally with increased use of spaces and increased income from a return to activities. The community programme was funded through successful grants, e.g. the Postcode Lottery and we aim for this to continue with further applications to Trusts and Foundations, so that we can build on the work we have been doing with our different communities.
Competition for funding has however increased, along with rises in overheads, especially regarding utilities. Phoenix continues to look at ways where cost and energy savings can be made. We are developing an environmental action plan to work in parallel with our environmental policy, which will focus on developing a strategy to make the building more cost and energy efficient.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its Memorandum and Articles of Association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT Trustees, recruitment and appointment
Trustees are invited to apply and are interviewed by the board. Criteria for appointment are based on skills and experience that they can bring to the team, and an ability to represent the different sectors of the community. After an initial co-opted period, the prospective trustee will be presented to the affiliate members at the AGM and elected formerly.
There are a minimum number of trustees required but no maximum. One third of the Trustees stand down at the Annual General Meeting. There is no maximum term of office and trustees who wish to continue to serve may be re-elected by the members at the AGM. Phoenix has two categories of member; full members (who apply to become full members and of whom there are currently approximately 17) and associate members (who are studio members).
All trustees are offered trustee training if required. The prospective trustee has an induction meeting and is mentored to ensure a smooth transition into the organisation.
Full trustee meetings take place quarterly, however sub committees and groups may meet more regularly, and special meetings occur when necessary.
During this period two representatives from the artist studio members attended board meetings as observers and relayed information to and from the Studio Member Representation Forum. We are currently reviewing this system in consultation with studio members to see how this might be further developed.
The board may appoint new Trustees at any time during the year, but they must stand for election by the members at the AGM. The criteria for the appointment of new board members is based on the skills and experience the organisation needs at any given time and the extent to which the board represents different sectors of the community. Diversity on the board is addressed as an action following on from the Governance Review.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03136932 (England and Wales)
Registered Charity number
1051551
Registered office
10/14 Waterloo Place Brighton BN2 9NB
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021
Trustees
Mr S Evans Ms K H Strachan Mr D S Meredith-Garcia (resigned 1/6/2021) Mr C A Lord (resigned 28/3/2022) Mr M A Edwards (resigned 4/1/2021) Mr A G Murray Mr P J Carroll (resigned 30/11/2021) Mrs J Walters Mrs H L Chester Ms E A Burgess (appointed 7/1/2021) Ms S E Prime (appointed 18/1/2021) Ms E Wilson (co-opted 19/11/2021) Ms S E Bodger (co-opted 11/01/2022)
Company Secretary
Mrs B K Greenhalgh
Independent Examiner
John Thacker FCA DChA Institute of Chartered Accountants in England and Wales Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA
Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 10th June 2022 and signed on the board's behalf by:
Mr A G Murray - Trustee
Page 7
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PHOENIX ARTS ASSOCIATION LIMITED
Independent examiner's report to the trustees of The Phoenix Arts Association Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st December 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
John Thacker FCA DChA Institute of Chartered Accountants in England and Wales Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA
14th June 2022
Page 8
THE PHOENIX ARTS ASSOCIATION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2021
| Unrestricted Designated funds funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 23,670 - Charitable activities 5 Events, Exhibitions and Food & Bar 15,164 - Studios & Room Hire 265,571 - Courses 63,182 - Office and Finance 1,865 - Other trading activities 3 20,225 - Investment income 4 - - Other income 19,589 - Total 409,266 - EXPENDITURE ON Charitable activities 6 Events, Exhibitions and Food & Bar 14,962 - Studios & Room Hire 33,955 - Courses 54,557 - Office and Finance 126,271 - Building Maintenance 103,191 26,757 Total 332,936 26,757 NET INCOME/(EXPENDITURE) 76,330 (26,757) RECONCILIATION OF FUNDS Total funds brought forward 358,958 123,543 TOTAL FUNDS CARRIED FORWARD 435,288 96,786 |
Restricted funds £ 107,101 - - - - - - 10,000 117,101 - - - 108,723 - 108,723 8,378 34,983 43,361 |
2021 Total funds £ 130,771 15,164 265,571 63,182 1,865 20,225 - 29,589 526,367 14,962 33,955 54,557 234,994 129,948 468,416 57,951 517,484 575,435 |
2020 Total funds £ 90,794 450 265,232 44,061 4,952 18,749 37 24,489 |
|---|---|---|---|
| 448,764 17,899 12,364 40,090 216,552 95,586 |
|||
| 382,491 | |||
| 66,273 451,211 |
|||
| 517,484 |
The notes form part of these financial statements
Page 9
THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
BALANCE SHEET
31ST DECEMBER 2021
| Notes FIXED ASSETS Tangible assets 12 CURRENT ASSETS Debtors 13 Cash at bank and in hand CREDITORS Amounts falling due within one year 14 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 15 NET ASSETS FUNDS 17 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ 400,827 40,828 107,916 148,744 (83,015) 65,729 466,556 (31,268) 435,288 |
Designated funds £ - - 96,785 96,785 - 96,785 96,785 - 96,785 |
Restricted funds £ - - 43,362 43,362 - 43,362 43,362 - 43,362 |
2021 Total funds £ 400,827 40,828 248,063 288,891 (83,015) 205,876 606,703 (31,268) 575,435 532,073 43,362 575,435 |
2020 Total funds £ 407,769 8,723 230,358 |
|---|---|---|---|---|---|
| 239,081 (74,762) |
|||||
| 164,319 | |||||
| 572,088 (54,604) |
|||||
| 517,484 | |||||
| 482,501 34,983 |
|||||
| 517,484 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)
BALANCE SHEET - continued
31ST DECEMBER 2021
The financial statements were approved by the Board of Trustees and authorised for issue on 10th June 2022 and were signed on its behalf by:
Mr A G Murray - Trustee
The notes form part of these financial statements
Page 11
THE PHOENIX ARTS ASSOCIATION LIMITED
CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST DECEMBER 2021
| Notes Cash flows from operating activities Cash generated from operations 1 Net cash provided by operating activities Cash flows from investing activities Interest received Net cash provided by investing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
2021 £ 17,705 17,705 - - 17,705 230,358 248,063 |
2020 £ 53,596 |
|---|---|---|
| 53,596 | ||
| 37 | ||
| 37 | ||
| 53,633 176,725 |
||
| 230,358 |
The notes form part of these financial statements
Page 12
THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST DECEMBER 2021
| 1. | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES |
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| Net income for the reporting period (as per the Statement of Financial | ||||
| Activities) | 57,951 | 66,273 | ||
| Adjustments for: | ||||
| Depreciation charges | 6,942 | 2,590 | ||
| Interest received | - | (37) | ||
| (Increase)/decrease in debtors | (32,105) | 5,384 | ||
| Decrease in creditors | (15,083) | (20,614) | ||
| Net cash provided by operations | 17,705 | 53,596 | ||
| 2. | ANALYSIS OF CHANGES IN NET FUNDS | |||
| At 1/1/21 | Cash flow | At 31/12/21 | ||
| £ | £ | £ | ||
| Net cash | ||||
| Cash at bank and in hand | 230,358 | 17,705 | 248,063 | |
| 230,358 | 17,705 | 248,063 | ||
| Debt | ||||
| Debts falling due within 1 year | (23,655) | - | (23,655) | |
| Debts falling due after 1 year | (54,604) | 23,336 | (31,268) | |
| (78,259) | 23,336 | (54,923) | ||
| Total | 152,099 | 41,041 | 193,140 |
The notes form part of these financial statements
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THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Freehold property | - Straight line over 50 years |
|---|---|
| Equipment | - 25% on reducing balance |
The charity does not capitalise items costing less than £1,000.
The trustees have made the decision to depreciate the estimated cost of the building, £250,000, over 50 years from 1st January 2021.
Taxation
The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK Corporation Tax purposes. Accordingly the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purpose.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
1. ACCOUNTING POLICIES - continued
Going concern
The directors consider that there are no material uncertainties about the company's ability to continue as a going concern. The directors have taken advantage of the various sources of Government support during the COVID-19 pandemic. The directors consider that COVID-19 will not have a significant impact on the company's ability to continue trading and steps are being taken to make cost savings. The directors regard any impact to be short term rather than affecting the company's ability to continue as a going concern. There are no material uncertainties affecting the current year's accounts.
2. DONATIONS AND LEGACIES
| Donations Grants Grants received, included in the above, are as follows: Chalk Trust Hyde - Up My Street Arts Council - Rockets Sussex Police University of Brighton Arts Council - COVID Fund Arts Council - COVID Digital Learning Arts Council - COVID Studios National Art Collections Fund Arts Council - National Creative Workspace Network Arts Council - Breaking the Cycle / OXYGEN Arts Council - Culture Recovery Fund Arts Council - Press+Play Art Club/Prisons & Probation Festival Our Place Postcode Lottery Sussex Community Foundation |
2021 £ - 130,771 130,771 2021 £ 3,000 - - - - 3,500 - - - 2,000 18,350 40,446 17,000 15,000 6,475 20,000 5,000 130,771 |
2020 £ 516 90,278 |
|---|---|---|
| 90,794 | ||
| 2020 £ - 12,128 19,300 500 2,500 16,500 7,000 8,000 1,350 23,000 - - - - - - - |
||
| 90,278 |
Page 15
continued...
THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
3. OTHER TRADING ACTIVITIES
| 2021 £ Car Parking 20,225 4. INVESTMENT INCOME 2021 £ Deposit account interest - 5. INCOME FROM CHARITABLE ACTIVITIES Events, Exhibitions and Food Studios & & Bar Room Hire £ £ Studio Income - 232,037 Workspace hire 9,215 33,219 Course fees - - Events, exhibitions and food & bar 5,899 - Office and finance 50 315 15,164 265,571 2021 Office and Total Finance activities £ £ Studio Income - 232,037 Workspace hire - 42,434 Course fees - 63,145 Events, exhibitions and food & bar - 5,899 Office and finance 1,865 2,267 1,865 345,782 |
2020 £ 18,749 |
|
|---|---|---|
| 2020 £ 37 Courses £ - - 63,145 - 37 |
||
| 63,182 | ||
| 2020 Total activities £ 227,843 37,389 44,061 450 4,952 |
||
| 314,695 |
Page 16
continued...
THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
6. CHARITABLE ACTIVITIES COSTS
| CHARITABLE ACTIVITIES COSTS | |||
|---|---|---|---|
| Events, Exhibitions and Food & Bar Studios & Room Hire Courses Office and Finance Building Maintenance |
Direct Costs £ 14,962 33,955 54,557 108,723 129,948 342,145 |
Support costs (see note 7) £ - - - 126,271 - 126,271 |
Totals £ 14,962 33,955 54,557 234,994 129,948 |
| 468,416 |
Office and Finance Direct Costs relate to all restricted fund expenditure across the charitable activities. See note 17 for fund breakdown.
7. SUPPORT COSTS
| Governance Management costs £ £ Office and Finance 123,927 2,344 Support costs, included in the above, are as follows: 2021 Office and Finance £ Wages 74,193 Social security 3,770 Pensions 2,039 Advertising 5,506 Direct Costs 1,590 Operating costs 36,829 Accountancy and legal fees 2,344 126,271 |
Totals £ 126,271 |
|---|---|
| 2020 Total activities £ 92,629 1,402 1,418 941 655 25,171 2,692 |
|
| 124,908 |
continued...
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THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
8. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 6,942 | 2,590 |
| Independent Examiner | 2,298 | 2,500 |
9. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st December 2021 nor for the year ended 31st December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st December 2021 nor for the year ended 31st December 2020.
10. STAFF COSTS
| Wages and salaries Social security costs Other pension costs |
2021 £ 201,211 11,195 3,993 216,399 |
2020 £ 196,843 8,523 3,271 |
|---|---|---|
| 208,637 |
The total remuneration paid to key management personnel during the year was £161,679.
The average monthly number of employees during the year was as follows:
| 2021 | 2020 |
|---|---|
| 12 | 11 |
No employees received emoluments in excess of £60,000.
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
| 11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Designated funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 1,016 - Charitable activities Events, Exhibitions and Food & Bar 450 - Studios & Room Hire 265,232 - Courses 44,061 - Office and Finance 4,802 - Other trading activities 18,749 - Investment income 37 - Other income 24,489 - Total 358,836 - EXPENDITURE ON Charitable activities Events, Exhibitions and Food & Bar 17,899 - Studios & Room Hire 12,364 - Courses 40,090 - Office and Finance 133,776 - Building Maintenance 86,313 9,273 Total 290,442 9,273 NET INCOME/(EXPENDITURE) 68,394 (9,273) Transfers between funds (62,979) 62,816 Net movement in funds 5,415 53,543 RECONCILIATION OF FUNDS Total funds brought forward 353,543 70,000 TOTAL FUNDS CARRIED FORWARD 358,958 123,543 |
Restricted funds £ 89,778 - - - 150 - - - 89,928 - - - 82,776 - 82,776 7,152 163 7,315 27,668 34,983 |
Total funds £ 90,794 450 265,232 44,061 4,952 18,749 37 24,489 |
|---|---|---|
| 448,764 17,899 12,364 40,090 216,552 95,586 |
||
| 382,491 | ||
| 66,273 - |
||
| 66,273 451,211 |
||
| 517,484 |
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
12. TANGIBLE FIXED ASSETS
| COST At 1st January 2021 Disposals At 31st December 2021 DEPRECIATION At 1st January 2021 Charge for year Eliminated on disposal At 31st December 2021 NET BOOK VALUE At 31st December 2021 At 31st December 2020 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments and accrued income |
Freehold property £ 400,000 - 400,000 - 5,000 - 5,000 395,000 400,000 |
Equipment £ 65,765 (11,857) 53,908 57,996 1,942 (11,857) 48,081 5,827 7,769 2021 £ 1,493 39,335 40,828 |
Totals £ 465,765 (11,857) 453,908 57,996 6,942 (11,857) 53,081 400,827 407,769 2020 £ 5,273 3,450 8,723 |
|---|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Bank loans and overdrafts (see note 16) Trade creditors Other creditors Refundable deposits held Income in advance Accrued expenses 15. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Bank loans (see note 16) 16. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank loans Amounts falling due between two and five years: Bank loans - 2-5 years |
2021 £ 23,655 5,509 1,980 28,647 13,841 9,383 83,015 2021 £ 31,268 2021 £ 23,655 31,268 |
2020 £ 23,655 4,962 1,362 29,651 12,632 2,500 |
|---|---|---|
| 74,762 | ||
| 2020 £ 54,604 |
||
| 2020 £ 23,655 |
||
| 54,604 |
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
17. MOVEMENT IN FUNDS
| Unrestricted funds General fund Designated Fund - Planned Maintenance Designated Fund - Cafe Restricted funds BHCC G&G Hyde - Up My Street Kingswood Millner project ACE Accessibility ACE Rockets Work In Progress New England Bridge ACE - COVID Fund ACE - National Creative Workspace Network National Art Collections Fund Arts Club/Prisons & Probations Postcode Lottery Sussex Community Foundation TOTAL FUNDS |
At 1/1/21 £ 357,758 123,543 1,200 482,501 2,483 969 4,714 5,976 4,084 594 (376) 15,189 1,350 - - - 34,983 517,484 |
Net movement in funds £ 76,330 (26,758) - 49,572 - (969) - - (4,084) (594) 376 (15,189) (1,350) 12,980 12,905 4,304 8,379 57,951 |
Transfers between funds £ 1,200 - (1,200) - - - - - - - - - - - - - - - |
At 31/12/21 £ 435,288 96,785 - |
|---|---|---|---|---|
| 532,073 2,483 - 4,714 5,976 - - - - - 12,980 12,905 4,304 |
||||
| 43,362 | ||||
| 575,435 |
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
17. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated Fund - Planned Maintenance Restricted funds Chalk Cliff Hyde - Up My Street ACE Rockets Work In Progress New England Bridge ACE - COVID Fund ACE - National Creative Workspace Network National Art Collections Fund ACE - Breaking the Cycle / OXYGEN ACE - Culture Recovery Fund ACE - Press + Play Arts Club/Prisons & Probations Festival Our Place Postcode Lottery Social Supermarket Sussex Community Foundation TOTAL FUNDS |
Incoming resources £ 409,266 - 409,266 3,000 - - - 3,500 2,000 - 23,350 16,776 17,000 15,000 6,475 20,000 5,000 5,000 117,101 526,367 |
Resources Movement expended in funds £ £ (332,936) 76,330 (26,758) (26,758) (359,694) 49,572 (3,000) - (969) (969) (4,084) (4,084) (594) (594) (3,124) 376 (17,189) (15,189) (1,350) (1,350) (23,350) - (16,776) - (17,000) - (2,020) 12,980 (6,475) - (7,095) 12,905 (5,000) - (696) 4,304 (108,722) 8,379 (468,416) 57,951 |
|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
17. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Designated Fund - Planned Maintenance Designated Fund - Cafe Restricted funds Computer Donation Foyle Foundation BHCC G&G Hyde - Up My Street Kingswood Millner project ACE Accessibility ACE Community Takeover ACE Rockets Work In Progress New England Bridge 2M Conversations ACE - COVID Fund ACE - National Creative Workspace Network National Art Collections Fund TOTAL FUNDS |
At 1/1/20 £ 353,543 70,000 - 423,543 1,003 154 2,483 - 8,000 5,976 70 4,155 5,827 - - - - 27,668 451,211 |
Net movement in funds £ 67,194 (9,273) 1,200 59,121 (1,390) - - 969 (1,786) - - (71) (5,233) (1,500) (376) 15,189 1,350 7,152 66,273 |
Transfers between funds £ (62,979) 62,816 - (163) 387 (154) - - (1,500) - (70) - - 1,500 - - - 163 - |
At 31/12/20 £ 357,758 123,543 1,200 482,501 - - 2,483 969 4,714 5,976 - 4,084 594 - (376) 15,189 1,350 34,983 517,484 |
|---|---|---|---|---|
continued...
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THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
17. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated Fund - Planned Maintenance Designated Fund - Cafe Restricted funds Computer Donation Hyde - Up My Street Kingswood Millner project ACE Rockets Work In Progress New England Bridge 2M Conversations ACE - COVID Fund ACE - National Creative Workspace Network National Art Collections Fund TOTAL FUNDS |
Incoming resources £ 357,636 - 1,200 358,836 - 12,128 - 19,300 - 2,500 31,500 23,150 1,350 89,928 448,764 |
Resources Movement expended in funds £ £ (290,442) 67,194 (9,273) (9,273) - 1,200 (299,715) 59,121 (1,390) (1,390) (11,159) 969 (1,786) (1,786) (19,371) (71) (5,233) (5,233) (4,000) (1,500) (31,876) (376) (7,961) 15,189 - 1,350 (82,776) 7,152 (382,491) 66,273 |
|---|---|---|
Restricted funds are given to the charity for specific, time bound projects and cannot be spent on other activities. These projects greatly contribute to the social impact of our role and responsibility to our communities and wider of our work in the arts sector supporting artists. In all of these restricted funds, Phoenix artists gain paid freelance work to deliver projects thereby supporting them as self-employed workers as well as giving them wider experience of working within communities.
-
Community Art Advent Calendar funded by Chalk Cliff Trust
-
Brighton and Hove City Council funded community engagement projects including a street art project working with the young people on the Phoenix Estate
-
Hyde Housing who are the landlords of the social housing estate based behind Phoenix have funded a yearlong community engagement programme
-
Brighton and Hove City Council has funded us to work with overlooked council estates including Kingswood and Milner to help regenerate the area via a street art project
-
We are now part of the anti-graffiti strategy at Brighton and Hove City Council and get funding from City Clean to work with communities on cleaning up areas and to take ownership of their estates. The New England Bridge project is working with the local church, school and residents to combat the graffiti that leads to anti-social behaviour. - Arts Council of England have funded a feasibility study to ascertain how we can install a lift at Phoenix to allow individuals with mobility barriers to access the entire building, not just the ground floor.
-
Arts Council of England funded Rockets Artists to deliver Work In Progress which looked at inclusive curation for people with a learning disability, people facing communication barriers or who are looking for autism friendly opportunities.
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THE PHOENIX ARTS ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2021
17. MOVEMENT IN FUNDS - continued
-
Arts Council England - COVID Fund - We successfully received emergency funding from Arts Council England for the purpose of sustaining Phoenix during the COVID-19 pandemic.
-
Arts Council England - National Creative Workspace Network - We successfully received a grant to create a national network for the studio provider network with the purpose to support others during the pandemic.
-
National Art Collections Fund - As part of our research and development we were awarded a Jonathan Ruffer Grant, part of the National Art Collections Fund to research how international partners run similar organisations abroad
-
The Arts Club / Prisons and Probations is a partnership project between Sussex Partnership NHS Foundation Trust, Sussex Probation and Phoenix Art Space, initiated by the Sussex Chiron: Intensive Intervention and Risk Management Service (IIRMS). The project aims to contribute to positive outcomes for participants through improved psychological health, wellbeing, community integration and development of pro-social behaviour and relationships.
-
In 2021 we received an award from the Postcode Society Trust, a grant-giving charity funded entirely by players of People's Postcode Lottery. This funding supported the Community Takeover exhibition in September 2021, allowed us to shape a year-long programme of engagement activity alongside our exhibitions, forge new partnerships, reach new groups and continue with our family workshops and art packs.
-
The Sussex Community Foundation supported a consultation process with local families to find out how we can continue to address the needs of local residents through our workshop programme.
-
We worked in partnership with Brighton Festival and Our Place to identify artists and co-manage residency programmes in three residential areas of the city.
-
Brighton and Hove City Council funded The Phoenix Food Shop. This enables members of the local community to buy good quality food and other essentials on a weekly basis at a very low cost.
-
Arts Council England - Culture Recovery Fund - We were granted funding for the period April to June 2021 to help contribute to salary, marketing and PPE costs and to help Phoenix prepare to welcome visitors in a COVID compliant environment.
-
Arts Council England funded Breaking the Cycle / Oxygen in partnership with Urbanflo Creative. Oxygen opens up a powerful new lens to creatively explore the human condition and different narratives from the perspective of communities still impacted by the legacies of colonialization.
-
Arts Council England funded Press and Play - a five-week celebration of the finest in contemporary and traditional printmaking, including screen printing, linocut, lithography, drypoint, monotype, risograph, letterpress and more.
18. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st December 2021.
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