**REGISTERED COMPANY NUMBER: 03136932 (England and Wales) REGISTERED CHARITY NUMBER: 1051551** ## **REPORT OF THE TRUSTEES AND** ## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **FOR** ## **THE PHOENIX ARTS ASSOCIATION LIMITED** Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA **THE PHOENIX ARTS ASSOCIATION LIMITED** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020** **----- Start of picture text -----**
Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8 to 9
Notes to the Financial Statements 10 to 21
**----- End of picture text -----**
**THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2020** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The Charity's objective and principal activities are: 1. The promotion of the arts, and 2. The advancement of public education in the appreciation, production and practice of the arts, and 3. To relieve poor artists by providing workspace and studio facilities and by the provision of advice in artist development seminars. In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit, including the guidance on public benefit and fee charging. Phoenix relies on the income from studio rentals and educational activities to cover operating costs and to contribute to the gallery. However in setting the rent levels and course charges the board gives careful consideration to the affordability of the services Phoenix provides. In terms of studio rents an affordable rent level has been researched by the National Federation of Studio Providers and the Phoenix rent level is in line with this. The course fees are set in line with similar offerings and kept at an affordable level for the general public on limited means. Phoenix aims to achieve funding for special events and professional development projects and in most cases is able to offer free places. ## **Significant activities** 2020 was an extraordinary year, the impact of Covid 19 will be felt for years to come. Phoenix Art Space was able to put into place a strategy to keep members and supporters safe, whilst moving swiftly to keep up the momentum of the organisation and continue to encourage creativity in the community. Although the public were excluded from the building for the major part of the year, we were able to connect with them still through digital means and develop our online programme of arts activities. Phoenix continued to develop the partnership between CASS and the University of Brighton, with two UoB graduates being awarded the prize of a studio for a year and an exhibition in the Window Gallery. Phoenix hosted the 'Platform Graduate Award' for this region, the recent graduates who showed work in the gallery, felt that seeing their work in a professional exhibition and the experience of installation was a great boost to their professional career. The café /bar became a much loved venue for visitors and artists and has been very much missed during the lockdown. Providing a social space with an arts atmosphere has been a great hit with young people in the city and workshop users. The work we do with Hanover and Elm Grove Communities Forum has been a real growth area. Together we have achieved successful funding bids, improving the appearance of the area with greening projects. Even though the face to face workshops we had planned were unable to go ahead due to lockdown, we reinvented the project to provide art packs delivered to the door, enabling young families to enjoy creative activities whilst home schooling. Working closely with the council Phoenix has improved an unattractive area of the city, by painting a colourful mural under New England Bridge The '2 Meter Conversation' was a project with the University of Brighton, captured the extraordinary impact of the pandemic on people's everyday lives. The resulting conversations were made into a fascinating film, which will act as a historic reference in years to come. Financially Phoenix managed to survive, thanks to government support through the furlough scheme. A one-off grant meant that we were able to upgrade our website and provide technical equipment for the increased traffic to social media sites and to our online courses and newly formed youtube channel. One of the benefits to lockdown was that the arts reached new audiences, often with an international engagement. Page 1 **THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **ACHIEVEMENT AND PERFORMANCE Charitable activities** ## **Affordable work space for the arts** Throughout this entire period there were only a few short weeks when the artists' studios were unavailable. The building was made safe and artists were able to continue safely with their artwork. This was of incredible benefit to their wellbeing, as they were still able to generate income through online sales and commissions. Even though we were unable to rent commercial space and hold art exhibitions, the gallery was turned into studios for a time and provided a valuable safe space for artists to continue working. The studios at Phoenix Art Space are always very much in demand, and we have been delighted to have turned one of the storage spaces into a new studio. ## **Hire Space** Over the past year, sadly we have been unable to host the community groups and other regular arts bookings. The Covid safety policy that we put in place meant restiricting use and at times closing the ground floor workshop hire space completely. We very much hope that once the pandemic is under control our regular users will return. We used the closure time to upgrade some of the rooms so that they are ready for use as soon as possible. ## **Exhibitions** Phoenix has a large main gallery, suitable for major exhibitions and events, the Window Gallery which showcases our studio artists and a small new experimental exhibition space called the Dodo gallery. The Green Room can be used for short term pop-up exhibitions and events. Over the past year we have managed to present a number of exhibitions, either with restricted access, ie booked in advance with limited numbers, or by promoting the artwork on show in the galleries on the internet, with zoom talks and video exhibition tours. ## MAIN GALLERY 11 Jan - 1 March 'Hard Painting x 2' 7 March - 26 April 'Work in Progress' (Open just a week before lockdown) 3 - 31 Oct - 'Photo Fringe 2020' 7 Nov - 13 Dec 'Platform Graduate Award' ## WINDOW GALLERY 11 Jan - 2 Feb Natalie Papamichael 'The Society of Outsiders' 8 Feb - 1 March Antonia Thompson 'Scene.Heat.Waves' 7 March - 5 April Bernard Mills 'The First 45: Morning Tunes' Denise Felkin 'Mums Not the Word' 4 - 27 Sept Geoff Hands 'Its All One Song' 4 Nov - 4 Jan Oliver Hein 'Join the Bots' ## DODO GALLERY 3 - 31 Nov Motion Sickness 'Unrequited Like' ## **Education** The Learning programme at Phoenix has continued to develop; providing creative courses for adults taught by our professional artists, working on outreach projects in the community and providing free Family Fun workshops. During the lockdown we had to adapt the way that these were managed. Classes were reduced in number and taught with care taken to keep participants safe, some courses went online, and the Family Fun provided art packs with materials and instructions for creative activities. ## **Events** In general, it was not possible to continue with our lively events programme over the past year. We aim to re-instate it as soon as possible and have many ideas for developing ways to attract more people into the building to enjoy the arts. During lockdown we kept in contact with our audiences through talks related to the exhibitions, online workshops and studio visits and a monthly Phoenix Art Space newsletter. We found that Instagram was a very popular form of keeping in touch both for the public and for our Phoenix artists who were missing the contact of their arts community. Page 2 **THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2020** Before lockdown we were able to hold Spotlight talks by artists; 10 Feb, 16 March. Open Studios, our biggest event of the year which takes place in May, was cancelled at the last minute which was very disappointing for us all, as it is the one time when the whole building opens to the public. In December 2019 Phoenix Art Space and Phoenix Community Association had embarked on a year-long community engagement project called 'Up My Street' funded by the Hyde Group. The plans for this initiative were revised in March but continued to support our local community. We offered free places on our digital course to those unable to leave their homes, we also provided the Family Fun art packs and were pleased to help with the Food Hub set up in the community centre nearby. Young person's Photo Project. At the end of 2020 a group of young people who live in our local area worked with artist facilitator Lindsey Smith to create their own photography in response to the exhibition. Their work was displayed on a poster board on the north side of our building in January 2021 '2 METRE Conversations' was a film project capturing the experiences of people living in Brighton and Hove during the Covid-19 pandemic, working in collaboration with the Centre for Arts and Wellbeing at the University of Brighton and Brighton and Hove City Council ## **FINANCIAL REVIEW** ## **Financial position** 2020 saw the COVID-19 global pandemic impacting significantly on Phoenix, but the charity was able to adjust its business plan to ensure operations could continue wherever possible. The measures taken, along with COVID support funding from Arts Council Funding, Brighton and Hove County Council and the government's Coronavirus Job Retention Scheme, mean that Phoenix has ended 2020 with a surplus in line with budget. We have continued to invest in the planned maintenance of the building whilst maintaining working capital at 3 month's operating expenditure. The trustees regularly revisit the 20-year planned maintenance schedule of works and ensure any large upcoming works can be paid for through designated funds. ## **Reserves policy** Phoenix recognises that it is financially prudent to accumulate and designate funds to cover any unexpected financial circumstance and to fund strategic projects. The trustees will therefore aim to hold reserve levels equivalent to three months average expenditure in order to help Phoenix continue to be a going concern. Any reserves accumulated above this target will be banked or designated to the planned maintenance of the building, or to strategic projects as they arise. ## **FUTURE PLANS** 2021 will continue to be a tricky time for the organisation due to the ongoing impact of the COVID-19 global pandemic. However the studios continue to enjoy 99% occupancy and this is expected to continue. The ending of restrictions provides an opportunity for Phoenix to increase attendees on its educational programmes and at exhibitions and events, though this needs to be carried out in a manner ensuring the continued safety of visitors, artists and staff. Competition for funding is expected to increase and therefore Phoenix will be directing more staff and resources towards fund raising. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its Memorandum and Articles of Association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Page 3 **THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Trustees, recruitment and appointment** Trustees are invited to apply and are interviewed by the board. Criteria for appointment are based on skills and experience that they can bring to the team, and an ability to represent the different sectors of the community. After an initial co-opted period, the prospective trustee will be presented to the affiliate members at the AGM and elected formerly. There are a minimum number of trustees required but no maximum. One third of the Trustees stand down at the Annual General Meeting but there is no maximum term of office and trustees who wish to continue to serve may be re-elected by the members at the AGM. Phoenix has two categories of member; full members (who apply to become full members and of whom there are currently approximately 17) and associate members (who are studio members). All trustees are offered trustee training if required. The prospective trustee has an induction meeting and is mentored to ensure a smooth transition into the organisation. Full trustee meetings take place quarterly, however sub groups meet more regularly and special meetings occur when necessary. Trustees also attend meetings with affiliate members and social events. There are two representatives from the studio members (affiliates) attend board meetings as observors and relay information to and from the Studio Member Representation Forum. The board may appoint new Trustees at any time during the year, but they must stand for election by the members at the AGM. The criteria for the appointment of new board members is based on the skills and experience the organisation needs at any given time and the extent to which the board represents different sectors of the community. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 03136932 (England and Wales) ## **Registered Charity number** 1051551 ## **Registered office** 10/14 Waterloo Place Brighton BN2 9NB ## **Trustees** Mr M R Barry (resigned 15/10/2020) Mr S Evans Ms K H Strachan Ms J F McMorrow (resigned 1/12/2020) Mr D S Meredith-Garcia (resigned 1/6/2021) Mr C A Lord Mr M A Edwards (resigned 4/1/2021) Mr A G Murray Ms S O'Haire (resigned 8/9/2020) Mr P J Carroll Mrs J Walters Artist/teacher (appointed 8/9/2020) Mrs H L Chester Solicitor (appointed 1/12/2020) Ms E A Burgess (appointed 4/1/2021) Ms S E Prime (appointed 18/1/2021) ## **Company Secretary** Mrs B K Greenhalgh Page 4 **THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner** John Thacker FCA DChA Institute of Chartered Accountants in England and Wales Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA Approved by order of the board of trustees on 14th September 2021 and signed on its behalf by: Mr A G Murray - Trustee Page 5 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE PHOENIX ARTS ASSOCIATION LIMITED** ## **Independent examiner's report to the trustees of The Phoenix Arts Association Limited ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st December 2020. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. John Thacker FCA DChA Institute of Chartered Accountants in England and Wales Chariot House Limited Chartered Accountants 44 Grand Parade Brighton East Sussex BN2 9QA 21st September 2021 Page 6 **THE PHOENIX ARTS ASSOCIATION LIMITED** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020** |Unrestricted
Designated
funds
funds
Notes
£
£
**INCOME AND**
**ENDOWMENTS FROM**
Donations and legacies
2
1,016
-
**Charitable activities**
5
Events, Exhibitions and Food &
Bar
450
-
Studios & Room Hire
265,232
-
Courses
44,061
-
Office and Finance
4,802
-
Other trading activities
3
18,750
-
Investment income
4
36
-
Other income
24,489
-
**Total**
358,836
-
**EXPENDITURE ON**
**Charitable activities**
6
Events, Exhibitions and Food &
Bar
17,899
-
Studios & Room Hire
12,364
-
Courses
40,090
-
Office and Finance
133,776
-
Building Maintenance
86,313
9,273
**Total**
290,442
9,273
**NET**
**INCOME/(EXPENDITURE)**
68,394
(9,273)
**Transfers between funds**
17
(62,979)
62,816
**Net movement in funds**
5,415
53,543
**RECONCILIATION OF**
**FUNDS**
**Total funds brought forward**
353,543
70,000
**TOTAL FUNDS CARRIED**
**FORWARD**
358,958
123,543|Restricted
funds
£
89,778
-
-
-
150
-
-
-
89,928
-
-
-
82,776
-
82,776
7,152
163
7,315
27,668
34,983|2020
Total
funds
£
90,794
450
265,232
44,061
4,952
18,750
36
24,489
448,764
17,899
12,364
40,090
216,552
95,586
382,491
66,273
-
66,273
451,211
517,484|2019
Total
funds
£
72,993
22,368
273,144
73,657
2,488
11,730
94
-
456,474
40,041
19,101
58,029
184,167
162,687
464,025
(7,551)
-
(7,551)
458,762
451,211| |---|---|---|---| The notes form part of these financial statements Page 7 ## **THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** ## **BALANCE SHEET** ## **31ST DECEMBER 2020** |Unrestricted
Designated
funds
funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
12
407,769
-
**CURRENT ASSETS**
Debtors
13
8,723
-
Cash at bank and in hand
71,456
123,543
80,179
123,543
**CREDITORS**
Amounts falling due within one
year
14
(74,386)
-
**NET CURRENT ASSETS**
5,793
123,543
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
413,562
123,543
**CREDITORS**
Amounts falling due after more
than one year
15
(54,604)
-
**NET ASSETS**
358,958
123,543
**FUNDS**
17
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
-
-
35,359
35,359
(376)
34,983
34,983
-
34,983|2020
Total
funds
£
407,769
8,723
230,358
239,081
(74,762)
164,319
572,088
(54,604)
517,484
482,501
34,983
517,484|2019
Total
funds
£
410,359
14,107
176,725
190,832
(85,631)
105,201
515,560
(64,349)
451,211
423,543
27,668
451,211| |---|---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st December 2020. The members have not required the company to obtain an audit of its financial statements for the year ended 31st December 2020 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements continued... Page 8 **THE PHOENIX ARTS ASSOCIATION LIMITED (REGISTERED NUMBER: 03136932)** ## **BALANCE SHEET - continued** ## **31ST DECEMBER 2020** These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 14th September 2021 and were signed on its behalf by: Mr A G Murray - Trustee The notes form part of these financial statements Page 9 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Computer equipment - 25% on reducing balance The charity does not capitalise items costing less than £1,000. ## **Taxation** The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK Corporation Tax purposes. Accordingly the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for a particular restricted purpose. ## **Pension costs and other post-retirement benefits** The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. continued... Page 10 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **1. ACCOUNTING POLICIES - continued** ## **Going concern** The directors consider that there are no material uncertainties about the company's ability to continue as a going concern. The directors have taken advantage of the various sources of Government support during the COVID-19 pandemic. The directors consider that COVID-19 will not have a significant impact on the company's ability to continue trading. Income from trading activities is expected to reduce due to the lockdown conditions and steps are being taken to make cost savings. The directors regard any impact to be short term rather than affecting the company's ability to continue as a going concern. There are no material uncertainties affecting the current year's accounts. ## **Freehold property** Depreciation has not been provided on the building as it was recently valued and its residual value is considered to be in excess of its book value and therefore depreciation would be immaterial. ## **2. DONATIONS AND LEGACIES** |Donations
Grants
Grants received, included in the above, are as follows:
Hyde - Up My Street
Arts Council - Accessibility
Arts Council - Community Takeover
Arts Council - Rockets
Arts Council - Siddharth Gadiyar
Kingswood Millner project
Brighton & Hove City Clean
Sussex Police
University of Brighton
Arts Council - COVID Fund
Arts Council - COVID Digital Learning
Arts Council - COVID Studios
National Art Collections Fund
Arts Council - National Creative Workspace Network|2020
£
516
90,278
90,794
2020
£
12,128
-
-
19,300
-
-
-
500
2,500
16,500
7,000
8,000
1,350
23,000
90,278|2019
£
-
72,993| |---|---|---| |||72,993| |||2019
£
4,043
7,055
8,100
25,125
12,670
8,000
8,000
-
-
-
-
-
-
-| |||72,993| continued... Page 11 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **3. OTHER TRADING ACTIVITIES** |Car Parking
**4.**
**INVESTMENT INCOME**
Deposit account interest
**5.**
**INCOME FROM CHARITABLE ACTIVITIES**
Events,
Exhibitions
and Food
& Bar
£
Studio Income
-
Workspace hire
-
Course fees
-
Exhibition sales
-
Events, exhibitions and food & bar
450
Office and finance
-
450
Office
and
Finance
£
Studio Income
-
Workspace hire
-
Course fees
-
Exhibition sales
-
Events, exhibitions and food & bar
-
Office and finance
4,952
4,952|2020
£
18,750
2020
£
36
Studios &
Room Hire
£
227,843
37,389
-
-
-
-
265,232
2020
Total
activities
£
227,843
37,389
44,061
-
450
4,952
314,695||2019
£
11,730| |---|---|---|---| ||||2019
£
94
Courses
£
-
-
44,061
-
-
-| ||||44,061| |||2019
Total
activities
£
226,079
47,065
73,657
4,886
17,482
2,488|| |||371,657|| continued... Page 12 **THE PHOENIX ARTS ASSOCIATION LIMITED** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **6. CHARITABLE ACTIVITIES COSTS** |Support
Direct
costs (see
Costs
note 7)
£
£
Events, Exhibitions and Food & Bar
17,899
-
Studios & Room Hire
12,364
-
Courses
40,090
-
Office and Finance
91,644
124,908
Building Maintenance
95,586
-
257,583
124,908
**7.**
**SUPPORT COSTS**
Governance
Management
costs
£
£
Office and Finance
122,216
2,692
Support costs, included in the above, are as follows:
2020
Office
and
Finance
£
Wages
92,629
Social security
1,402
Pensions
1,418
Advertising
941
Direct Costs
655
Operating costs
25,171
Accountancy and legal fees
2,692
124,908
**8.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
2020
£
Depreciation - owned assets
2,590
Independent Examiner
2,500|Totals
£
17,899
12,364
40,090
216,552
95,586| |---|---| ||382,491| ||Totals
£
124,908| ||2019
Total
activities
£
80,242
2,799
1,341
8,736
3,096
34,344
6,795| ||137,353| ||2019
£
3,453
2,040| continued... Page 13 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **9. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31st December 2020 nor for the year ended 31st December 2019. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31st December 2020 nor for the year ended 31st December 2019. ## **10. STAFF COSTS** |Wages and salaries
Social security costs
Other pension costs|2020
£
196,843
8,523
3,271
208,637|2019
£
179,367
7,782
2,628| |---|---|---| |||189,777| The average monthly number of employees during the year was as follows: |2020|2019| |---|---| |11|13| No employees received emoluments in excess of £60,000. ## **11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |Unrestricted
Designated
funds
funds
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
-
-
**Charitable activities**
Events, Exhibitions and Food & Bar
22,126
-
Studios & Room Hire
273,144
-
Courses
73,657
-
Office and Finance
2,488
-
Other trading activities
11,730
-
Investment income
94
-
**Total**
383,239
-
**EXPENDITURE ON**
**Charitable activities**
Events, Exhibitions and Food & Bar
40,041
-
Studios & Room Hire
19,101
-
Courses
58,029
-
Office and Finance
133,588
-
Building Maintenance
127,968
34,719|Restricted
funds
£
72,993
242
-
-
-
-
-
73,235
-
-
-
50,579
-|Total
funds
£
72,993
22,368
273,144
73,657
2,488
11,730
94| |---|---|---| |||456,474
40,041
19,101
58,029
184,167
162,687| continued... Page 14 **THE PHOENIX ARTS ASSOCIATION LIMITED** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** |**11.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
Designated
Restricted
funds
funds
funds
£
£
£
**Total**
378,727
34,719
50,579
**NET INCOME/(EXPENDITURE)**
4,512
(34,719)
22,656
**Transfers between funds**
(30,309)
30,126
183
**Net movement in funds**
(25,797)
(4,593)
22,839
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
379,340
74,593
4,829
**TOTAL FUNDS CARRIED FORWARD**
353,543
70,000
27,668
**12.**
**TANGIBLE FIXED ASSETS**
Freehold
Computer
property
equipment
£
£
**COST**
At 1st January 2020 and
31st December 2020
400,000
65,765
**DEPRECIATION**
At 1st January 2020
-
55,406
Charge for year
-
2,590
At 31st December 2020
-
57,996
**NET BOOK VALUE**
At 31st December 2020
400,000
7,769
At 31st December 2019
400,000
10,359|Total
funds
£
464,025
(7,551)
-
(7,551)
458,762
451,211
Totals
£
465,765
55,406
2,590
57,996
407,769
410,359| |---|---| Page 15 continued... **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** |**13.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Prepayments and accrued income
**14.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Bank loans and overdrafts (see note 16)
Trade creditors
Other creditors
Refundable deposits held
Income in advance
Accrued expenses
**15.**
**CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR**
Bank loans (see note 16)
**16.**
**LOANS**
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
Amounts falling due between two and five years:
Bank loans - 2-5 years|2020
£
5,273
3,450
8,723
2020
£
23,655
4,962
1,362
29,651
12,632
2,500
74,762
2020
£
54,604
2020
£
23,655
54,604|2019
£
14,107
-| |---|---|---| |||14,107| |||2019
£
23,655
9,094
225
30,077
20,540
2,040| |||85,631| |||2019
£
64,349| |||2019
£
23,655| |||64,349| Page 16 continued... **THE PHOENIX ARTS ASSOCIATION LIMITED** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **17. MOVEMENT IN FUNDS** |**Unrestricted funds**
General fund
Designated Fund - Planned Maintenance
Designated Fund - Cafe
**Restricted funds**
Computer Donation
Foyle Foundation
BHCC G&G
Hyde - Up My Street
Kingswood Millner project
ACE Accessibility
ACE Community Takeover
ACE Rockets Work In Progress
New England Bridge
2M Conversations
ACE - COVID Fund
ACE - National Creative Workspace
Network
National Art Collections Fund
**TOTAL FUNDS**|At 1/1/20
£
353,543
70,000
-
423,543
1,003
154
2,483
-
8,000
5,976
70
4,155
5,827
-
-
-
-
27,668
451,211|Net
movement
in funds
£
67,194
(9,273)
1,200
59,121
(1,390)
-
-
969
(1,786)
-
-
(71)
(5,233)
(1,500)
(376)
15,189
1,350
7,152
66,273|Transfers
between
funds
£
(62,979)
62,816
-
(163)
387
(154)
-
-
(1,500)
-
(70)
-
-
1,500
-
-
-
163
-|At
31/12/20
£
357,758
123,543
1,200
482,501
-
-
2,483
969
4,714
5,976
-
4,084
594
-
(376)
15,189
1,350
34,983
517,484| |---|---|---|---|---| continued... Page 17 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **17. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
Designated Fund - Planned Maintenance
Designated Fund - Cafe
**Restricted funds**
Computer Donation
Hyde - Up My Street
Kingswood Millner project
ACE Rockets Work In Progress
New England Bridge
2M Conversations
ACE - COVID Fund
ACE - National Creative Workspace
Network
National Art Collections Fund
**TOTAL FUNDS**|Incoming
resources
£
357,636
-
1,200
358,836
-
12,128
-
19,300
-
2,500
31,500
23,150
1,350
89,928
448,764|Resources
Movement
expended
in funds
£
£
(290,442)
67,194
(9,273)
(9,273)
-
1,200
(299,715)
59,121
(1,390)
(1,390)
(11,159)
969
(1,786)
(1,786)
(19,371)
(71)
(5,233)
(5,233)
(4,000)
(1,500)
(31,876)
(376)
(7,961)
15,189
-
1,350
(82,776)
7,152
(382,491)
66,273| |---|---|---| continued... Page 18 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **17. MOVEMENT IN FUNDS - continued** **Comparatives for movement in funds** |**Unrestricted funds**
General fund
Designated Fund - Planned Maintenance
Designated Fund - Cafe
**Restricted funds**
Computer Donation
Chalk Cliff Advent
Foyle Foundation
BHCC G&G
Hyde - Up My Street
Kingswood Millner project
ACE Accessibility
ACE Community Takeover
ACE Rockets Work In Progress
ACE Siddharth Gadiyar
New England Bridge
**TOTAL FUNDS**|At 1/1/19
£
379,340
74,593
-
453,933
1,606
249
154
2,820
-
-
-
-
-
-
-
4,829
458,762|Net
movement
in funds
£
22,391
(34,719)
(17,879)
(30,207)
(603)
(249)
-
(337)
(125)
8,000
5,976
70
4,155
(58)
5,827
22,656
(7,551)|Transfers
between
funds
£
(48,188)
30,126
17,879
(183)
-
-
-
-
125
-
-
-
-
58
-
183
-|At
31/12/19
£
353,543
70,000
-| |---|---|---|---|---| |||||423,543
1,003
-
154
2,483
-
8,000
5,976
70
4,155
-
5,827| |||||27,668| |||||451,211| continued... Page 19 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **17. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
Designated Fund - Planned Maintenance
Designated Fund - Cafe
**Restricted funds**
Computer Donation
Chalk Cliff Advent
BHCC G&G
Hyde - Up My Street
Kingswood Millner project
ACE Accessibility
ACE Community Takeover
ACE Rockets Work In Progress
ACE Siddharth Gadiyar
New England Bridge
**TOTAL FUNDS**|Incoming
resources
£
383,239
-
-
383,239
-
-
-
4,043
8,000
7,055
8,100
25,125
12,912
8,000
73,235
456,474|Resources
Movement
expended
in funds
£
£
(360,848)
22,391
(34,719)
(34,719)
(17,879)
(17,879)
(413,446)
(30,207)
(603)
(603)
(249)
(249)
(337)
(337)
(4,168)
(125)
-
8,000
(1,079)
5,976
(8,030)
70
(20,970)
4,155
(12,970)
(58)
(2,173)
5,827
(50,579)
22,656
(464,025)
(7,551)| |---|---|---| Restricted funds are given to the charity for specific, time bound projects and cannot be spent on other activities. These projects greatly contribute to the social impact of our role and responsibility to our communities and wider of our work in the arts sector supporting artists. In all of these restricted funds, Phoenix artists gain paid freelance work to deliver projects thereby supporting them as self-employed workers as well as giving them wider experience of working within communities. - Arts Council England funded the inaugural Community Takeover which highlighted the culmination of the many community based projects that took place at Phoenix - Community Art Advent Calendar funded by Chalk Cliff Trust - Brighton and Hove City Council funded community engagement projects including a street art project working with the young people on the Phoenix Estate - Hyde Housing who are the landlords of the social housing estate based behind Phoenix have funded a yearlong community engagement programme - Brighton and Hove City Council has funded us to work with overlooked council estates including Kingswood and Milner to help regenerate the area via a street art project - We are now part of the anti-graffiti strategy at Brighton and Hove City Council and get funding from City Clean to work with communities on cleaning up areas and to take ownership of their estates. The New England Bridge project is working with the local church, school and residents to combat the graffiti that leads to anti-social behaviour. - The Foyle Foundation supported our educational facilities by improving our education rooms and materials available for tutors and students to use. - Arts Council of England have funded a feasibility study to ascertain how we can install a lift at Phoenix to allow individuals with mobility barriers to access the entire building, not just the ground floor. - Arts Council of England funded Rockets Artists to deliver Work In Progress which looked at inclusive curation for people with a learning disability, people facing communication barriers or who are looking for autism friendly opportunities. continued... Page 20 **THE PHOENIX ARTS ASSOCIATION LIMITED** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **17. MOVEMENT IN FUNDS - continued** - Arts Council of England funded an artist with complex needs Siddharth Gadiyar who is part of Project Art Works based in Hastings - 2m Conversations - This project was funded by the Centre for Arts and Wellbeing at the University of Brighton and Brighton and Hove City Council. The purpose of the project was to capture lived experiences of the Covid-19 and how it affected local people as they tried to stay safe and navigate through the confines of the pandemic. - Arts Council England - COVID Fund - We successfully received £35k of emergency funding from Arts Council England for the purpose of sustaining Phoenix during the COVID-19 pandemic. - Arts Council England - National Creative Workspace Network - We successful received a £25k grant from Arts Council of England to create a national network for the studio provider network with the purpose to support others during the pandemic. - National Art Collections Fund - As part of our research and development we were awarded £1350 from the Jonathan Ruffer Grant, part of the National Art Collections Fund to research how international partners run similar organisations abroad. ## **18. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31st December 2020. Page 21