## **Play Area in Rottingdean Committee (PARC) - registered charity no 1051546** ## **Accounts for the year from 1 January 2020 to 31 December 2020** |**1 Receipts and payments account**
**Income receipts**
Grants received
Investment income - Bank interest
**_Trading activities_**
Shop - cash receipts
Shop - card receipts
Clothes recycling
Book recycling
Sundry
**Total income**
**Expenditure**
Sponsorship and donations
Rottingdean Undercroft project
Insurance & legal
Shop repairs & fixtures
Shop rent & rates
Shop running costs
Salary costs (net of JRS grant received)
Debit card charges
Recycling costs
Sundry expenses
**Total expenditure**
**Net income for the year**
**Cash and bank balances at the beginning of the year**
**Cash and bank balances at the end of theyear**|**£**
20,000.00
9.89
5,776.94
2,548.55
441.06
166.70
129.22| |---|---| ||29,072.36| ||600.00
6,800.00
1,848.45
989.70
6,328.62
2,184.38
5,510.40
420.32
778.60
64.31| ||25,524.78| ||**3,547.58**
58,801.34| ||**62,348.92**| |**2 Statement of assets and reserves at 31 December 2020**
Lloyds Bank deposit account
Lloyds Bank current account
Cash float
**Cash and bank balances**
**Allocation to reserves**
Rental & dilapidations reserve
Committed funds
General reserve|27,482.02
34,866.90
0.00| |---|---| ||**62,348.92**| ||9,800.00
16,000.00
36,548.92| ||**62,348.92**| Prepared by David A Harris - Chartered Accountant Independently reviewed by David Crawshaw - Chartered Accountant Page 1 ## **PLAY AREA IN ROTTINGDEAN COMMITTEE (PARC) – registered charity number 1051546** ## **Notes to the accounts** ## **Accounting basis** Non-company charities can prepare simple receipts and payments accounts if annual gross income is less than £250,000. This fully meets the legal requirements for smaller charities and is the accounting basis that PARC’s trustees have adopted. ## **Independent examination of the accounts** PARC’s constitution does not require the annual accounts to be audited. PARC’s trustees have opted for an independent examination of the accounts rather than an audit. An independent examination is required as PARC’s gross annual income exceeds £25,000. An audit would only be obligatory if annual gross income exceeded £250,000. ## **Filing of the accounts** The accounts, the Trustees’ annual report and the annual return all have to be filed with the Charity Commission by 31 October each year. ## **Donations made** PARC has typically funded (or helped to fund) specific projects by making donations to other bodies (for example Brighton & Hove CC and Saltdean Lido CIC) who then purchase specified equipment and take ownership of the overall project, and also take on the responsibility for subsequent maintenance and upkeep. ## **Shop leases** The Trustees gave notice to terminate the two Rottingdean shop leases in June 2020. ## **Insurance** PARC has a comprehensive package of insurance relevant to small charities including employer’s liability, public liability and Trustees’ indemnity. This is arranged through George Baker insurance brokers. Page 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine￿ s Report Report to the trusteesl members of PLAY AREA IN RorriNGDEAN COMMIThEE On accounts for the year ended 31 DECEMBER 2020 Charity no (If any) 1051546 Set out on pages tr- 8ge rrurnbern of •Odthnal s￿..5,, I report to the trustees on my examination of the accounts of the above charity ('the Trust'} for Ihe year ended 3111212020 Responsibilitle8 and As the charity trustees of the Trust, you a￿ responsible for the preparation basls of report of the a¢counls in accordance with thè requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5}{b) of the Ad. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord y￿th the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be dravm in order lo enable proper understanding of the accounts to be reached. Independont examinerfs statsm•nt Slgned: Date: 12tr Sepiember2021 Name: David Crawshaw Relevant professlonal qualification(s) or body Ilf any}: Chartered Accountant Address: Brockwood Farmhouse, Brockwood, Bramdean, Alresford, Hants S024 OLQ Section Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018 **PLAY AREA IN ROTTINGDEAN COMMITTEE (PARC) – registered charity number 1051546** **Trustees’ report for the year ended 31 December 2020** ## **A. ADMINISTRATION** ## _**Charity’s principal address**_ 9 Chailey Avenue Rottingdean Brighton BN2 7GH _**Charity Trustees who served throughout the year**_ Susan Bateman Susan Vincent Sally Conniff ## **B. GOVERNANCE** PARC is a registered charity and its constitution was adopted in October 1995. Trustees remain in place until they resign or are replaced in accordance with the constitution. ## **C. PARC’s OBJECTIVES AND ACTIVITIES** PARC’s objectives, as set out in its constitution, are to provide recreational activities for children and young people in Rottingdean and Saltdean. PARC also supports youth work in the area. The charity shops in Rottingdean High Street were closed in early 2020 and the leases have been terminated. Clearly this has already had a significant effect on PARC’s income, but the charity continues to have a healthy financial position and the Trustees consider that it has a positive future. The Trustees confirm that they complied during the year with their duty to have due regard to the guidance issued by the Charity Commission on public benefit. ## **D. ACHIEVEMENTS** Work is in progress on a significant project to revamp the seafront gateway into Rottingdean (The Undercroft) and construct a storytelling area. It is anticipated that this project will be completed in 2021. ## **E. FINANCIAL REVIEW** There was net income for the year of £3,547 and bank balances increased from £58,801 to £62,348. PARC holds a rental and dilapidations reserve of £9,800 to meet potential costs following the termination of the shop leases. A further £16,000 is designated as a specific reserve representing financial commitments for the project referred to above, net of donations received that are ear-marked for the project. The balance of funds of £36,548 is a general reserve that is available for future projects, and to meet ongoing costs. Approved by the Trustees and signed on their behalf by **Susan Bateman** **Sally Conniff** Dated 31 August 2021