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← Barrow Pre School Playgroup

2024-05-31-accounts

CHARITY NUMBER: 1051390

BARROW PRE-SCHOOL PLAYGROUP REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MAY 2024

CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Lougborough LE12 7PU 01509 816150

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Contents Page
Annual Report 3-5
Statement of Financial Activities 6
Balance Sheet 7
Notes to Financial Statements 8-12
Reserves Policy 13
Independent Examiners report 14

Barrow Pre-School Playgroup Annual Report for the year ended 31/05/2024

1. Legal, Bank and Administrative Information

Barrow Pre-School Playgroup is registered with the Charity Commission, registration number 1051390.

It is governed by a constitution adopted on 27 June 2002 and superseded by the new Early Years Alliance Model Constitution.

Barrow Pre-School Playgroup is administered by a committee of volunteer parents elected on an annual basis by members of the Playgroup in accordance with the constitution.

Barrow Pre-School Playgroup funds are held by Santander UK (PLC).

Any two of the following are required signatories to withdraw funds; Treasurer, Chairperson, Secretary and Registrar.

Central Business Services, Oak Business Centre, 79-93 Ratcliffe Road, Sileby, Leicestershire are the nominated independent examiner for inspecting Barrow Pre-School Playgroups financial affairs.

Barrow Pre-School Playgroup is registered with OFSTED, reference number 226250.

Barrow Pre-School Playgroup is a member of the Early Years Alliance, registration number 22840, and is insured through the Early Years Alliance Royal and Sun Alliance Insurance Scheme.

2. Aims

Barrow Pre-School Playgroup aims to enhance the development and education of their children to provide good quality care in a safe environment and provide equal opportunities for all cultures and abilities without discrimination. We offer a broad curriculum of play opportunities with toys and imaginative play, craft activities, socialising, sharing, discipline and routine.

3. Committee Members

Chairperson/Nominated Person Sian Cavalera Secretary Jody Boocock-Martin Treasurer Keeley Warman Committee Members Adam Lewis Kerry Barkby Lydia Toon Kelly Martin Jane Melbourne

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4. Employees

For the year 2023/24 the committee employed permanent members of staff in the roles of:

Playgroup Manager Deputy Manager/Acting Manager (to cover maternity leave) Administration Manager Early Years Educators - including 1 SENDCO (8)

In addition to this we currently employ 4 staff on an ad-hoc basis to cover absences, etc,

5. Year in Review

This year the manager of our playgroup, Natasha Doughty, was mainly on maternity leave. She prepared and liaised beforehand with Karen, the deputy manager, for Karen to seamlessly step up to Acting Manager in her absence. This continuity further built upon ever-increasing stability of the setting. An increase in the administrative managers hours, allowed the Acting Manager to focus 75%of her time supporting children and staff and left time in the week for admin tasks.

Our Special Education Needs Coordinator (SENDCO) completed her training this year and has has stepped up to her new role. We have another member of staff who is Safeguarding lead.

On the financial front, our committee has introduced some new fundraisers this year, alongside running stalls at some long-standing events. This has facilitated many enrichment opportunities for our Playgroup, including events such as the ‘School Readiness’ training, which was opened up to staff, committee members and parents and led by esteemed keynote speaker Ben Parker-Knowles.

Our most popular new addition had to be the Easter disco. There was some initial outlay, but we also received many donations from supermarkets in the area, enabling to put on a lovely afternoon and engage with parents and children.

Profits from fundraisers: Christmas street market - £76.93 Christmas fayre - £370.55 Easter disco - £108.65 Party in the Park - £98.50 Clothes sale £203 Total: £857.63

This year one of Barrow Preschool Playgroup successes is that we have upped the visibility of our organisation in our community even further, and we look forward to building upon our successes in the year ahead.

6. Finance

Barrow Pre-School Playgroup is a validated provider of childcare, receiving funds from the Local Education Authority for 2, 3 and 4 year olds.

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During 2023/24 Barrow Pre-School Playgroup continued to provide places for up to 34 children per session. The fees for this year were increased in April 2024 to £15.06 per session in LEA funding for eligible 3 to 4-year-olds. Due to the introduction of more funded places for younger children from 2024 and beyond, the committee agreed to raise the price of each session by £1.00 from September 2024 in anticipation of more parents taking up funded hours. This means that the new rate will be £15.00 per session(morning) and £15.00 per session (afternoon) for non-funded children. Morning sessions run from 9.15am to 12.15pm and the afternoon sessions from 12.25pm to 3.25pm. The 2023/24 year also saw the introduction of an early-drop-off option for parents, where for an additional fee of £1.15 per session, children could start their day at 9:00am. The year also saw an increase in the national minimum wage - we hope to offset some of these costs by the planned nominal increase in fees.

7. Development

Staff and committee have worked tirelessly across the year to respond to the ever growing needs and demands of the playgroup community, and provide excellent and inclusive opportunities for child development. The staff continue to be Playgroup’s biggest asset.

Signed by Sian Cavalera on behalf of the trustees:

………………………………………………………. Sian Cavalera, Chairperson CC/May2024

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Barrow Preschool Playgroup Barrow Preschool Playgroup Barrow Preschool Playgroup CharityNo 1051390 1051390
CompanyNo
Annual accounts for theperiod
Period start date 01/06/2023 To Period end
date		 31/05/2024

Section A Statement of financial activities (including summary income and expenditure account)

Recommended categories by activity Recommended categories by activity Guidance Note Unrestricted
funds
Restricted
income
funds		 Endowment
funds
Total funds		 Prior year
funds
£ £ £ £ £
Income(Note 1) F01 F02 F03 F04 F05
Income and endowments from:
Donations and legacies S01 1,040 100 - 1,140 4,754
Charitable activities S02 157,101 - 157,101 141,188
Other trading activities S03 54 - 54 113
Investments S04 219 - 219 15
Separate material item of income S05 - - -
Other S06 - - - -
Total S07 158,414 100 - 158,514 146,069
Expenditure(Notes 2)
Expenditure on:
Raising funds S08 169 100 - 269 10
Charitable activities (note 2) S09 134,342 111 - 134,453 133,778
Separate material expense item S10
Other S11 - - - - -
Total S12 134,511 211 - 134,722 133,788
Net income/(expenditure) before tax
for the reporting period		 S13 23,902 111
-		 - 23,792 12,281
Taxpayable S14 - - - - -
Net income/(expenditure) after tax
before investmentgains/(losses)		 S15 23,902 111
-		 - 23,792 12,281
Net gains/(losses) on
investments		 S16 - - - - -
Net income/(expenditure) S17 23,902 111
-		 - 23,792 12,281
Extraordinary items S18 - - - -
Transfers between funds S19 - - - - -
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the
charity’s ow n use		 S20 - - - - -
Other gains/(losses) S21 - - - - -
Net movement in funds S22 23,902 111
-		 - 23,792 12,281
Reconciliation of
funds:
Total funds brought forw ard S23 54,534 1,370 - 55,903 43,622
Total funds carried forward S24 78,436 1,259 - 79,695 55,903

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Section B Balance sheet

Guidance Note Unrestricted
funds
Restricted
income
funds		 Endowment
funds
Total this
year		 Total last
year
£ £ £ £ £
Fixed assets F01 F02 F03 F04 F05
Intangible assets B01 - - - - -
Tangible assets B02 - - - -
Heritage assets B03 - - - - -
Investments B04 - - - - -
Total fixed assets B05 - - - - -
Current assets
Stocks B06 - - - - -
Debtors(Note 5) B07 4,882 - 4,882 918
Investments B08 - - -
Cash at bank and in hand(Note 7) B09 110,505 - 110,505 86,797
Total current assets B10 115,387 - - 115,387 87,715
Creditors: amounts falling due
within oneyear(Note 6)		 B11 252 - - 252 3,163
Net current assets/(liabilities) B12 115,135 - - 115,135 84,552
Total assets less current liabilities B13 115,135 - - 115,135 84,552
Creditors: amounts falling due
after oneyear		 B14 - - - - -
Provisions for liabilities B15 35,440 - - 35,440 -
Total net assets or liabilities B16 79,695 - - 79,695 84,552
Funds of the Charity
Endowment funds(Note 8) B17 - - -
Restricted income funds (Note 8) B18 1,259 1,259 1,369
Unrestricted funds Note 8) B19 78,436 - 78,436 83,183
Revaluation reserve B20 -
Fair value reserve B21
Total funds B22 78,436 1,259 - 79,695 84,552
Signed by one or two trustees/directors on behalf of all the
trustees/directors		 Print Name Date of
approval
dd/mm/yyyy

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Section C Notes to the accounts

Note 1 Income
Analysis of income Unrestricte
d funds		 Restricted
income
funds		 Endowmen
t funds		 Total funds Prioryear
£ £
Donations
and
legacies:		 Donations and gifts 1,040 100 - 1,140 4,754
Gift Aid - - - - -
Legacies - - - - -
General grants provided by
government/other charities		 - - -
Membership subscriptions and
sponsorships which are in substance
donations		 - - -
Donatedgoods,facilities and services - - - - -
Other 54 - - 54
Total 1,094 100 - 1,194 4,754
Charitable
activities:		 Income 28,869 - - 28,869 42,262
Funding 128,231 - - 128,231 98,926
- - - - -
Other - - - -
Total 157,101 - - 157,101 141,188
Other
trading
activities:		 Fundraising - - - 113
Donations from companies - - - -
- - - - -
Other - - - - -
Total - - - - 113
Income from
investments:		 Interest income 219 - - 219 15
Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total 219 - - 219 15
Separate
material item
of income		 - - - - -
- - - - -
- - - - -
- - - - -
Total - - - - -
Other: Conversion of endowment funds into
income		 - - - - -
Gain on disposal of a tangible fixed asset
held for charity's own use		 - - - - -
Gain on disposal of a programme related
investment		 - - - - -
Royalties from the exploitation of intellectual
property rights		 - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 158,414 100 - 158,514 146,069

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Section C Notes to the accounts (cont)
Note 2 Expenditure
This year Last year
Analysis Unrestricted
funds
Restricted
income
funds		 Endowmen
t funds		 Total funds Unrestricte
d funds		 Restricted
income
funds		 Endowment
funds		 Total funds
Expenditure on raising funds: £ £
Incurred seeking donations 169 100 - 269 10 - - 10
- - - - - - - -
Total expenditure on raising funds 169 100 - 269 10 - - 10
Expenditure on charitable activities:
Wages amd Salary costs (Note 3 & 4) 110,538 - 110,538 107,530 - - 107,530
Rent 11,836 - 11,836 11,258 - - 11,258
Snacks, Hygiene and cleaning 1,262 - 1,262 1,987 - - 1,987
Equipment 2,642 111 - 2,753 2,512 4,389 - 6,901
Staff Training 1,084 - 1,084 768 - - 768
Session activity 734 - 734 480 - - 480
Software costs 565 - 565 278 - - 278
Insurance & Subscriptions 996 - 996 1,023 - - 1,023
Telecommunications 177 - 177 333 - - 333
Stationery/Advertising 371 - 371 372 - - 372
Craft and consumbles 599 - 599 691 - - 691
Registrars Cost/managers admin 441 - 441 354 - - 354
Committee costs 636 - 636 205 - - 205
Affiliations / renewals 1,760 - 1,760 947 - - 947
Accountancy fees (Note 3) 700 - 700 650 - - 650
Total expenditure on charitable
activities		 134,342 111 - 134,453 129,389 4,389 - 133,778
Separate material item of expense
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total - - - - - - - -
Other
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure - - - - - - - -
TOTAL EXPENDITURE 134,511 211 - 134,722 129,399 4,389 - 133,788

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Section C Notes to the accounts (cont)
Note 3 Details of certain types of expenditure
Note 3.1 Fees for examination of the accounts
Please provide details of the amount paid for any statutory external scrutiny of
accounts and other services provided by your independent examiner. If
nothing was paid please enter '0' in the appropriate box(es).
This year Last year
£ £
Independent examiner’s fees 700 650
Assurance services other than independent examination - -
Tax advisory fees - -
Other fees (for example: financial advice, consultancy, accountancy services)
paid to the independent examiner		 1,094 1,451
Note 4 Paid employees Note 4 Paid employees Note 4 Paid employees Note 4 Paid employees Note 4 Paid employees
Please complete this note if the charity has any employees (transactions with Trustees dealt with in
Note 28)
4.1StaffCosts
This year Last year
£ £
Salaries and wages 110,125 103,757
Social security costs 1,533
Pension costs(defined contribution scheme) 1,149 790
Other employee benefits - -
Total staff costs 111,274
 106,080
4.2 Average head count in the year This year Last year
Number Number
The parts of the charity in which the
employees work		 Fundraising - -
Charitable Activities 12 12
Governance - -
Other - -
Total 12 12

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Section C Notes to the accounts (cont)

Note 5 Debtors and prepayments
Please complete this note if the charity has any debtors or prepayments.
5.1 Analysis of debtors
Thisyear Lastyear
£ £
Trade debtors 1,760 900
Prepayments and accrued income 559 18
Other debtors 2,563
-
Total 4,882 918
Note 6 Creditors and accruals Note 6 Creditors and accruals Note 6 Creditors and accruals Note 6 Creditors and accruals Note 6 Creditors and accruals
Please complete this note if the charity has any creditors or accruals.
6.1 Analysis of creditors
Amounts falling due
within one year		 Amounts falling due
after more than one year
Thisyear Lastyear Thisyear Lastyear
£ £ £ £
Accruals forgrantspayable - - - -
Bank loans and overdrafts - - - -
Trade creditors - - -
Payments received on account for
contracts orperformance-relatedgrants		 - - - -
Accruals and deferred income 3,974 2,861 - -
Taxation and social security - 4,054 105 - -
Other creditors 332 196 - -
Total 252 3,162 - -
Note 7 Cash at bank and in hand Note 7 Cash at bank and in hand Note 7 Cash at bank and in hand
Thisyear Lastyear
£ £
Short term cash investments(less than 3 months maturity date) - -
Short term deposits - -
Cash at bank and on hand 110,505 86,797
Other - -
Total 110,505 86,797

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Section C Notes to the accounts (cont)

Note 8 Charity funds

8.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont)
Note8 Charity funds
8.1 Details of material funds held and movements during the CURRENT reporting period
Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should
include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.
* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U -
unrestricted funds
Fund names Type PE, EE
**R or UR ***
Purpose and Restrictions		 Fund
balances
brought
forward		 Income Expenditure Transfers Gains and
losses		 Fund
balances
carried
forward
£ £ £ £ £ £
General UR Charitable activities 54,534 158,414 -134,511 - 78,436
Co-op R Website Development 928 - - 928
Tarmac R Sensory Equipment 77 - - 77
Severn Trent Water R Outdoor Equipment 252 - - 252
Barrow Parish Council R Story Sacs 113 -111 - - 2
Aggregate Industries R Voucher - 100 -100 - - -
- - - - - -
- - - -
Other funds (balancing
figure)		 N/a N/a - - - - - -
Total Funds asper balance sheet 55,903 158,514 - 134,722 - - 79,695

Note 9 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet. Non Moneytary Assets: These include the equipment used at Playgroup, fundraising stock and games. Items have been purchased over a number of years. The accounts are prepared on an Income and Expenditure basis so no depreciation is shown in the accounts. A full list of assets showing the purchase value is prepared by the Treasurer and will be presented to the AGM. The re-valuation at 31st May 2024, based on cost price is £18,208.06 This does not represent the net realisable value or written down valution. Committee members received no remuneration during the year.

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Barrow Pre-School Playgroup Reserves Policy June 2024

As a responsible employer and childcare provider, Barrow Pre-School Playgroup has a reserve which currently stands at £34,954.24.

The following reserve amounts have been agreed by the Committee based on an assessment of the contracted hours and length of service of permanent staff in post from the beginning of the academic year 2023/4.

Redundancy costs up to 31 May 2024 (not including notice) £18,690
Rent of 1.5 terms/18 weeks £6,000
Advertising £250
Wage Bill for 1 Month £10,500
Total £35,440
Shortfall £485.76

The Committee have agreed that the financial position will be reviewed after the end of year accounts have all been finalised and funds will be transferred from the current account to make up the shortfall, if any.

Registered Charity Number 1051390

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BARROW PRE-SCHOOL PLAYGROUP

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES

I report on the accounts of the charity for the year ended 31 May 2024 which are set out in this report.

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination.

It is my responsibility to:

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

In connection with our examination, no matter has come to our attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. to keep accounting records in accordance with Section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should have been drawn in order to enable a proper understanding of the accounts to be reached.

……………………………………………………. Julia Johnson MAAT CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Loughborough LE12 7PU

Date: 31/03/25

(01509) 816150

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