CHARITY NUMBER: 1051390
BARROW PRE-SCHOOL PLAYGROUP REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MAY 2023
CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Lougborough LE12 7PU 01509 816150
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| Contents | Page |
|---|---|
| Annual Report | 3-5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to Financial Statements | 8-12 |
| Reserves Policy | 13 |
| Independent Examiners report | 14 |
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Barrow Pre-School Playgroup Annual Report for the year ended 31/05/2023
1. Legal, Bank and Administrative Information
Barrow Pre-School Playgroup is registered with the Charity Commission, registration number 1051390.
It is governed by a constitution adopted on 27 June 2002 and superseded by the new Early Years Alliance Model Constitution.
Barrow Pre-School Playgroup is administered by a committee of volunteer parents elected on an annual basis by members of the Playgroup in accordance with the constitution.
Barrow Pre-School Playgroup funds are held by Santander UK (PLC).
Any two of the following are required signatories to withdraw funds; Treasurer, Chairperson, Secretary and Registrar.
Central Business Services, Oak Business Centre, 79-93 Ratcliffe Road, Sileby, Leicestershire are the nominated independent examiner for inspecting Barrow Pre-School Playgroups financial affairs.
Barrow Pre-School Playgroup is registered with OFSTED, reference number 226250.
Barrow Pre-School Playgroup is a member of the Early Years Alliance, registration number 22840, and is insured through the Early Years Alliance Royal and Sun Alliance Insurance Scheme.
2. Aims
Barrow Pre-School Playgroup aims to enhance the development and education of their children to provide good quality care in a safe environment and provide equal opportunities for all cultures and abilities without discrimination. We offer a broad curriculum of play opportunities with toys and imaginative play, craft activities, socialising, sharing, discipline and routine.
3. Committee Members
Chairperson Katy Herridge Nominated Person/Secretary Katy Herridge Treasurer Keeley Warman Committee Members
4. Employees
For the year 2022/23 the committee employed permanent members of staff in the roles of:
Playgroup Manager Deputy Manager Administration Manager Playgroup Assistants (one who covers SEND) (6)
In addition to this, we currently employ one Assistants on temporary contracts as well as noncontracted staff on retainer for cover work.
5. Year in Review
This year marked the commencement of Natasha Doughty's second year as the manager of our Playgroup, a milestone that has significantly bolstered the stability of the setting. This was further amplified with the appointment of a new administrative manager, whose assistance has granted Natasha the space to concentrate on enhancing the quality of standards, policies, and procedures, personnel development, and strategic planning.
Unfortunately, our Special Education Needs Coordinator (SENCO) left us at the Christmas. We managed to successfully recruit a new member into our team in the new year. The new SENCO has since been training into the role under Natasha's guidance.
Furthermore, we underwent an Inspection by Ofsted, we were thrilled with the result. Playgroup received glowing feedback and we are delighted to have upheld our status as a 'good'.
On the financial front, our committee has secured noteworthy additional funding this year. This has facilitated numerous enriching investments for our Playgroup. We have procured an assortment of captivating 'Story Sacs' for our children to borrow and share with their parents and caregivers. This funding was from our Local Parish Council and amounted to £1029.56. British Gypsum gave us £1356 to spend on a quiet room divider for some of our SEN children and some safety equipment. Additionally, thanks to a £2156 grant from Seven Trent Water we have been able to upgrade our outdoor equipment, much to the delight of the children. Lastly, the Co-op supported us with a £200 grant which we have used to buy two 'Persona' dolls, which we anticipate will provide tremendous educational value during group sessions with the children.
The preceding year we have made notable progress for our Playgroup, and we look forward to the promise of an equally productive and fulfilling year ahead.
6. Finance
Barrow Pre-School Playgroup is a validated provider of childcare, receiving funds from the Local Education Authority for 2, 3 and 4 year olds.
During 2022/23 Barrow Pre-School Playgroup continued to provide places for up to 34 children per session. The fees for this year were £13.32 in LEA funding for eligible children, and £14.00
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per session(morning) and £14.00 per session (afternoon) for non-funded children. Morning sessions run from 9.15am to 12.15pm and the afternoon sessions from 12.25pm to 3.25pm.
7. Development
Staff and committee have worked hard throughout the year to respond to the ever growing needs of the playgroup community, and provide excellent and inclusive opportunities for child development. The staff continue to be Playgroup’s biggest asset and have risen admirably to the challenges presented this year, and will continue to do so as we realise the effects of the pandemic on child development as well as the community.
Signed by Katy Herridge on behalf of the trustees:
………………………………………………………. Katy Herridge, Chairperson CC/May2023
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| Barrow Preschool Playgroup | Barrow Preschool Playgroup | Barrow Preschool Playgroup | CharityNo | 1051390 | 1051390 | ||
|---|---|---|---|---|---|---|---|
| CompanyNo | |||||||
| Annual accounts for the period | |||||||
| Period start date | 01/06/2022 | To | Period end date |
31/05/2023 | |||
Section A Statement of financial activities (including summary income and expenditure account)
| Recommended categories by activity | Recommended categories by activity | Guidance Note | Unrestricted funds |
Restricted income funds |
Endowment funds |
Total funds |
Prior year funds |
|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |||
| Income(Note 1) | F01 | F02 | F03 | F04 | F05 | ||
| Income and endowments from: | |||||||
| Donations and legacies | S01 | - | 4,866 | - | 4,866 | 1,604 | |
| Charitable activities | S02 | 141,188 | - | 141,188 | 102,622 | ||
| Other trading activities | S03 | - | - | - | - | 325 | |
| Investments | S04 | 15 | - | - | 15 | 2 | |
| Separate material item of income | S05 | - | - | - | - | - | |
| Other | S06 | - | - | - | - | ||
| Total | S07 | 141,203 | 4,866 | - | 146,069 | 104,554 | |
| Expenditure(Notes 2) | |||||||
| Expenditure on: | |||||||
| Raising funds | S08 | 10 | - | - | 10 | - | |
| Charitable activities (note 3&4) | S09 | 129,389 | 4,389 | - | 133,778 | 108,739 | |
| Separate material expense item | S10 | ||||||
| Other | S11 | - | - | - | - | - | |
| Total | S12 | 129,399 | 4,389 | - | 133,788 | 108,739 | |
| Net income/(expenditure) before tax for the reporting period |
S13 | 11,804 | 477 | - | 12,281 | 4,185 - |
|
| Taxpayable | S14 | - | - | - | - | - | |
| Net income/(expenditure) after tax before investmentgains/(losses) |
S15 | 11,804 | 477 | - | 12,281 | 4,185 - |
|
| Net gains/(losses) on investments |
S16 | - | - | - | - | - | |
| Net income/(expenditure) | S17 | 11,804 | 477 | - | 12,281 | 4,185 - |
|
| Extraordinary items | S18 | - | - | - | - | ||
| Transfers between funds | S19 | - | - | - | - | - | |
| Other recognised gains/(losses): | |||||||
| Gains and losses on revaluation of fixed assets for the charity’s ow n use |
S20 | - | - | - | - | - | |
| Other gains/(losses) | S21 | - | - | - | - | - | |
| Net movement in funds | S22 | 11,804 | 477 | - | 12,281 | 4,185 - |
|
| Reconciliation of funds: |
|||||||
| Total funds brought forw ard | S23 | 42,617 | 1,005 | - | 43,622 | 47,807 | |
| Total funds carried forward | S24 | 54,421 | 1,482 | - | 55,903 | 43,622 |
Section B Balance sheet
| Guidance Note | Unrestricted funds |
Restricted income funds |
Endowment funds |
Total this year |
Total last year |
|
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | ||
| Fixed assets | F01 | F02 | F03 | F04 | F05 | |
| Intangible assets | B01 | - | - | - | - | - |
| Tangible assets | B02 | - | - | - | - | - |
| Heritage assets | B03 | - | - | - | - | - |
| Investments | B04 | - | - | - | - | - |
| Total fixed assets | B05 | - | - | - | - | - |
| Current assets | ||||||
| Stocks | B06 | - | - | - | - | - |
| Debtors(Note 5) | B07 | 918 | - | - | 918 | 6,487 |
| Investments | B08 | - | - | - | - | - |
| Cash at bank and in hand(Note 7) | B09 | 85,428 | 1,369 | - | 86,797 | 74,424 |
| Total current assets | B10 | 86,346 | 1,369 | - | 87,715 | 80,911 |
| Creditors: amounts falling due within oneyear(Note 6) |
B11 | 3,163 | - | - | 3,163 | 11,505 |
| Net current assets/(liabilities) | B12 | 83,183 | 1,369 | - | 84,552 | 69,406 |
| Total assets less current liabilities | B13 | 83,183 | 1,369 | - | 84,552 | 69,406 |
| Creditors: amounts falling due after oneyear |
B14 | - | - | - | - | - |
| Provisions for liabilities | B15 | - | - | - | - | - |
| Total net assets or liabilities | B16 | 83,183 | 1,369 | - | 84,552 | 69,406 |
| Funds of the Charity | ||||||
| Endowment funds(Note 8) | B17 | - | - | - | ||
| Restricted income funds (Note 8) | B18 | 1,369 | 1,369 | 1,005 | ||
| Unrestricted funds Note 8) | B19 | 83,183 | - | 83,183 | 68,401 | |
| Revaluation reserve | B20 | - | ||||
| Fair value reserve | B21 | |||||
| Total funds | B22 | 83,183 | 1,369 | - | 84,552 | 69,406 |
| Signed by one or two trustees/directors on behalf of all the trustees/directors |
Print Name | Date of approval dd/mm/yyyy |
||||
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Section C Notes to the accounts
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Note 1 Income
Restricted
Unrestricte income Endowmen
Analysis of income d funds funds t funds Total funds Prior year
£ £
Donations Donations and gifts 4,754 - 4,754 -
and Gift Aid - - - - -
- - - - -
legacies: Legacies
General grants provided by
- - -
government/other charities
Membership subscriptions and
sponsorships which are in substance
donations - - -
Donated goods, facilities and services - - - - -
Other - - - -
Total - 4,754 - 4,754 -
Charitable Income
- -
activities: 42,262 42,262 31,642
- -
Funding 98,925 98,925 70,981
- - - - -
Other - - - -
Total 141,188 - - 141,188 102,622
Other Fundraising
trading 113 - - 113 1,929
- - - -
activities: Donations from companies
- - - - -
Other - - - - -
Total 113 - - 113 1,929
Income from Interest income 15 - - 15 2
investments: Dividend income - - - - -
- - - - -
Rental and leasing income
Other - - - - -
Total 15 - - 15 2
- - - - -
Separate
- - - - -
material item
of income - - - - -
- - - - -
Total - - - - -
Other: Conversion of endowment funds into
income - - - - -
Gain on disposal of a tangible fixed asset
held for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
- - - - -
property rights
Other - - - - -
Total - - - - -
TOTAL INCOME 141,316 4,754 - 146,069 104,554
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Section C Notes to the accounts (cont)
| Note 2 Expenditure | |||||||||
| This year | Last year | ||||||||
| Analysis | Unrestricted funds |
Restricted income funds |
Endowmen t funds |
Total funds | Unrestricte d funds |
Restricted income funds |
Endowment funds |
Total funds | |
| Expenditure on raising funds: | £ | £ | |||||||
| Incurred seeking donations | 10 | - | - | 10 | 453 | - | - | 453 | |
| - | - | - | - | - | - | - | - | ||
| Total expenditure on raising funds | 10 | - | - | 10 | 453 | - | - | 453 | |
| Expenditure on charitable activities: | |||||||||
| Wages amd Salary costs (Note 3 & 4) | 107,530 | - | - | 107,530 | 89,923 | - | - | 89,923 | |
| Rent | 11,258 | - | - | 11,258 | 8,804 | - | - | 8,804 | |
| Snacks, Hygiene and cleaning | 1,987 | - | - | 1,987 | 1,503 | - | - | 1,503 | |
| Equipment | 2,512 | 4,389 | - | 6,901 | 1,292 | 273 | - | 1,565 | |
| Staff Training | 768 | - | - | 768 | 1,040 | - | - | 1,040 | |
| Session activity | 480 | - | - | 480 | 652 | - | - | 652 | |
| Software costs | 278 | - | - | 278 | 780 | - | - | 780 | |
| Insurance & Subscriptions | 1,023 | - | - | 1,023 | 908 | - | - | 908 | |
| Telecommunications | 333 | - | - | 333 | 303 | - | - | 303 | |
| Stationery/Advertising | 372 | - | - | 372 | 786 | - | - | 786 | |
| Craft and consumbles | 691 | - | - | 691 | 321 | - | - | 321 | |
| Registrars Cost/managers admin | 354 | - | - | 354 | 155 | - | - | 155 | |
| Committee costs Affiliations / renewals |
205 947 |
- - |
- - |
205 947 |
520 525 |
- - |
- - |
520 525 |
|
| Accountancy fees (Note 3) | 650 | - | - | 650 | 500 | - | - | 500 | |
| Total expenditure on charitable activities |
129,389 | 4,389 | - | 133,778 | 108,013 | 273 | - | 108,286 | |
| Separate material item of expense | |||||||||
| - | - | - | - | - | - | - | - | ||
| - | - | - | - | - | - | - | - | ||
| - | - | - | - | - | - | - | - | ||
| Total | - | - | - | - | - | - | - | - | |
| Other | |||||||||
| - | - | - | - | - | - | - | - | ||
| - | - | - | - | - | - | - | - | ||
| - | - | - | - | - | - | - | - | ||
| - | - | - | - | - | - | - | - | ||
| Total other expenditure | - | - | - | - | - | - | - | - | |
| TOTAL EXPENDITURE | 129,399 | 4,389 | - | 133,788 | 108,466 | 273 | - | 108,739 |
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Section C Notes to the accounts (cont)
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Note 3 Details of certain types of expenditure
Note 3.1 Fees for examination of the accounts
Please provide details of the amount paid for any statutory external scrutiny of
accounts and other services provided by your independent examiner. If
nothing was paid please enter '0' in the appropriate box(es).
This year Last year
£ £
Independent examiner’s fees 650 500
Assurance services other than independent examination - -
Tax advisory fees - -
Other fees (for example: financial advice, consultancy, accountancy services) 1,451 1,210
paid to the independent examiner
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Section C Notes to the accounts (cont)
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Note 4 Paid employees
Please complete this note if the charity has any employees (transactions with Trustees dealt with in
Note 28)
4.1 Staff Costs
This year Last year
£ £
Salaries and wages 103,757 87,094
Social security costs 1,533 1,843
Pension costs (defined contribution scheme) 790 640
Other employee benefits - -
Total staff costs 106,080 89,577
This year Last year
4.2 Average head count in the year
Number Number
The parts of the charity in which the Fundraising - -
employees work Charitable Activities 12 12
Governance - -
Other - -
Total 12 12
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Section C Notes to the accounts (cont)
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Note 5 Debtors and prepayments
Please complete this note if the charity has any debtors or prepayments.
5.1 Analysis of debtors
This year Last year
£ £
Trade debtors 900.0 6,486.0
Prepayments and accrued income 18.0 1.0
Other debtors - -
Total 918.0 6,487.0
----- End of picture text -----
| Thisyear Lastyear £ £ 900.0 6,486.0 18.0 1.0 - - 918.0 6,487.0 Note 5 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments. 5.1 Analysis of debtors Total Trade debtors Prepayments and accrued income Other debtors |
Thisyear Lastyear £ £ 900.0 6,486.0 18.0 1.0 - - 918.0 6,487.0 Note 5 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments. 5.1 Analysis of debtors Total Trade debtors Prepayments and accrued income Other debtors |
Thisyear Lastyear £ £ 900.0 6,486.0 18.0 1.0 - - 918.0 6,487.0 Note 5 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments. 5.1 Analysis of debtors Total Trade debtors Prepayments and accrued income Other debtors |
Thisyear Lastyear £ £ 900.0 6,486.0 18.0 1.0 - - 918.0 6,487.0 Note 5 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments. 5.1 Analysis of debtors Total Trade debtors Prepayments and accrued income Other debtors |
Thisyear Lastyear £ £ 900.0 6,486.0 18.0 1.0 - - 918.0 6,487.0 Note 5 Debtors and prepayments Please complete this note if the charity has any debtors or prepayments. 5.1 Analysis of debtors Total Trade debtors Prepayments and accrued income Other debtors |
|---|---|---|---|---|
| Thisyear | Lastyear | |||
| £ | £ | |||
| 900.0 18.0 - |
6,486.0 1.0 - |
|||
| 918.0 | 6,487.0 | |||
| Note 6 Creditors and accruals | ||||
| Please complete this note if the charity has any creditors or accruals. | ||||
| 6.1 Analysis of creditors | ||||
| Amounts falling due within one year |
Amounts falling due after more than one year |
|||
| Thisyear | Lastyear | Thisyear | Lastyear | |
| £ | £ | £ | £ | |
| Accruals forgrantspayable | - | - | - | - |
| Bank loans and overdrafts | - | - | - | - |
| Trade creditors | - | - | - | - |
| Payments received on account for contracts orperformance-relatedgrants |
- | - | - | - |
| Accruals and deferred income | 2,861 | 10,872 | - | - |
| Taxation and social security | 105 | 614 | - | - |
| Other creditors | 196 | 18 | - | - |
| Total | 3,163 | 11,505 | - | - |
| Note 7 Cash at bank and in hand | ||||
| Thisyear | Lastyear | |||
| £ | £ | |||
| Short term cash investments(less than 3 months maturity date) | - | - | ||
| Short term deposits | - | - | ||
| Cash at bank and on hand | 86,797 | 74,424 | ||
| Other | - | - | ||
| Total | 86,797 | 74,424 |
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Section C Notes to the accounts (cont)
Note 8 Charity funds
8.1 Details of material funds held and movements during the CURRENT reporting period
Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.
* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds
| Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) | Section C Notes to the accounts (cont) |
|---|---|---|---|---|---|---|---|---|
| 8.1 Details of material funds held and movements during the CURRENT reporting period Note 8 Charity funds Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet. * Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds |
||||||||
| General Co-op Tarmac Co-op Severn Trent Water British Gypsum Barrow Parish Council Fund names |
UR R R R R R R Type PE, EE **R or UR *** |
Charitable activities Website Development Sensory Equipment Persona Dolls Outdoor Equipment Sensory Equipment Story Sacs Purpose and Restrictions |
Fund balances brought forward |
Income | Expenditure | Transfers | Gains and losses £ - - - - - - - - - |
Fund balances carried forward |
| £ 42,617 928 77 - - - - - - |
£ 141,316 - - 200 2,159 1,365 1,030 - - |
£ -129,399 - - -200 -1,907 -1,365 -917 - - |
£ - - - - - - - |
£ | ||||
| 54,534 | ||||||||
| 928 77 - 252 - 113 - - |
||||||||
| Other funds (balancing figure) |
N/a | N/a | - | - - |
- - |
- - |
- - |
- |
| Total Funds asper balance sheet | 43,622 | 146,069 | - 133,788 | - | - | 55,903 | ||
| Note 9 Additional Disclosures | ||||||||
| The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet. |
||||||||
| Non Moneytary Assets: These include the equipment used at Playgroup, fundraising stock and games. Items have been purchased over a number of years. The accounts are prepared on an Income and Expenditure basis so no depreciation is shown in the accounts. A full list of assets showing the purchase value is prepared by the Treasurer and will be presented to the AGM. The re-valuation at 31st May 2023, based on cost price is £13,555.12 This does not represent the net realisable value or written down valution. Committee members received no remuneration during the year. |
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Barrow Pre-School Playgroup Reserves Policy June 2023
As a responsible employer and childcare provider, Barrow Pre-School Playgroup has a reserve which currently stands at £34,735.08.
The following reserve amounts have been agreed by the Finance Sub-Committee based on an assessment of the contracted hours and length of service of permanent staff in post from the beginning of the academic year 2022/23.
Redundancy costs up to 31 May 2023 (not including notice) £14,500 Rent of 1.5 terms/18 weeks £5500 Advertising £220 Holiday Pay for 1 year £575.00 Wage Bill for 1 Month £9500 Total £30,295 Shortfall £0.00
The Finance Sub-Committee have agreed that the financial position will be reviewed after the end of year accounts have all been finalised and at the AGM in July 2023, if agreed by the full committee, funds will be transferred from the current account to make up the shortfall, if any.
Registered Charity Number 1051390
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BARROW PRE-SCHOOL PLAYGROUP
REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES
I report on the accounts of the charity for the year ended 31 May 2023 which are set out in this report.
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination.
It is my responsibility to:
-
examine the accounts under Section 145 of the 2011 Charities Act
-
follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act, as amended
-
to state whether particular matters have come to my attention
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
In connection with our examination, no matter has come to our attention:
-
which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with Section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
-
to which, in my opinion, attention should have been drawn in order to enable a proper understanding of the accounts to be reached.
……………………………………………………. Julia Johnson MAAT CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Loughborough LE12 7PU
Date: 31/03/24
(01509) 816150
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