**CHARITY NUMBER: 1051390** # **BARROW PRE-SCHOOL PLAYGROUP REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MAY 2022** **CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Lougborough LE12 7PU 01509 816150** 1 |**Contents**|**Page**| |---|---| |Annual Report|3-4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to Financial Statements|7-11| |Reserves Policy|12| |Independent Examiners report|13| 2 ## **Barrow Pre-School Playgroup Annual Report for the year ended 31/05/2022** ## **1. Legal, Bank and Administrative Information** Barrow Pre-School Playgroup is registered with the Charity Commission, registration number 1051390. It is governed by a constitution adopted on 27 June 2002 and superseded by the new Early Years Alliance Model Constitution. Barrow Pre-School Playgroup is administered by a committee of volunteer parents elected on an annual basis by members of the Playgroup in accordance with the constitution. Barrow Pre-School Playgroup funds are held by Santander UK (PLC). Any two of the following are required signatories to withdraw funds; Treasurer, Chairperson, Secretary and Registrar. Central Business Services, Oak Business Centre, 79-93 Ratcliffe Road, Sileby, Leicestershire are the nominated independent examiner for inspecting Barrow Pre-School Playgroups financial affairs. Barrow Pre-School Playgroup is registered with OFSTED, reference number 226250. Barrow Pre-School Playgroup is a member of the Early Years Alliance, registration number 22840, and is insured through the Early Years Alliance Royal and Sun Alliance Insurance Scheme. ## **2. Aims** Barrow Pre-School Playgroup aims to enhance the development and education of their children to provide good quality care in a safe environment and provide equal opportunities for all cultures and abilities without discrimination. We offer a broad curriculum of play opportunities with toys and imaginative play, craft activities, socialising, sharing, discipline and routine. ## **3. Committee Members** Chairperson Katy Herridge Nominated Person/Secretary Katy Herridge Treasurer Keeley Warman Committee Members Nina May Amy Woolmer Kerry Barkby Rachel Petite Lizzie Moore Charlie Salisbury Melanie Nocher 3 ## **4. Employees** For the year 2021/22 the committee employed permanent members of staff in the roles of: Playgroup Manager Deputy Manager Administration Manager Playgroup Assistants (one who covers SEND) (6) In addition to this, we currently employ one Assistants on temporary contracts as well as noncontracted staff on retainer for cover work. ## **5. Year in Review** This has been a year of change for Playgroup. After serving for over a decade, our manager retired from the role. We were able to recruit a new manager who has settled in well. We also appointed a new SENDCO lead who brings with her a wealth of experience. On top of this, Playgroup had a full new Committee change. This amount of change could have been problematic, however the team met this challenge with positivity and professionalism. After a two-year break, it was lovely to be able to hold a Christmas Fayre again this year. We raised £325 and everyone had a lovely, festive time. We also held a Christmas Facebook auction and the children made Christmas cards. Overall, our Christmas fundraising raised £900. We also celebrated our 50[th] birthday and for which we threw a party for the children and their families. We had an entertainer and a delicious cake. Everyone had fun, it was so nice to come together as a playgroup community and the £200 raised was a bonus. The highest number of children on roll during this financial period was 67, 31 of which were LEA funded and 26 non funded. The lowest number was 53, 25 LEA funded and 28 non funded. Numbers were helped this year because we have opened for an additional 2 afternoons per week. ## **6. Finance** Barrow Pre-School Playgroup is a validated provider of childcare, receiving funds from the Local Education Authority for 2, 3 and 4 year olds. During 2021/22 Barrow Pre-School Playgroup continued to provide places for up to 34 children per session. The fees for this year were £12.30 in LEA funding for eligible children, and £13.00 per session(morning) and £13.60 per session (afternoon) for non-funded children. Morning sessions run from 9.15am to 12.15pm and the afternoon sessions from 12.25pm to 3.25pm. ## **7. Development** Staff and committee have worked hard throughout the year to respond to the ever growing needs of the playgroup community, and provide excellent and inclusive opportunities for child development. The staff continue to be Playgroup’s biggest asset and have risen admirably to the challenges presented this year, and will continue to do so as we realise the effects of the pandemic on child development as well as the community. Signed by Katy Herridge on behalf of the trustees: **………………………………………………………. Katy Herridge, Chairperson CC/May2022** 4 **----- Start of picture text -----**
Barrow Preschool Playgroup Charity No
(if any) 1051390
Annual accounts for the period
Period end
Period start date To
01/06/2021 date 31/05/2022
Section A Statement of financial activities
Restricted
Recommended categories by Unrestricted income Endowment Prior year
activity funds funds funds Total funds funds
£ £ £ £ £
Incoming resources (Note 1) F01 F02 F03 F04 19/20
Income and endowments from:
Donations and legacies S01 1604 1604 383
Charitable activities S02 102622 102622 70661
Other trading activities S03 325 325 2100
Investments S04 2 2 111
Separate material item of income S05 0 0
Other S06 0 0 6115
Total S07 104554 0 0 104554 79370
Resources expended (Note 2)
Expenditure on:
Raising funds S08 0 0
Charitable activities S09 108466 273 108739 74656
Separate material item of expense S10 0 0
Other S11 0 0
Total S12 108466 273 0 108739 74656
Net income/(expenditure) before investment
gains/(losses) S13 -3912 -273 -4185 4714
Net gains/(losses) on investments S14 0 0
Net income/(expenditure) S15 -3912 -273 0 -4185 4714
Extraordinary items S16 0 0
Transfers between funds S17 0 0
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s
ow n use S18 0 0
Other gains/(losses) S19 0 0
Net movement in funds S20 -3912 -273 0 -4185 4714
Reconciliation of funds:
Total funds brought forw ard S21 46529 1278 0 47807 43093
Total funds carried forward S22 42617 1005 0 43622 47807
Guidance Notes
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5 Section B Balance sheet Restricted Unrestri¢tsd inttjme Endornt Tot4 this nds nds l￿d$ y￿r Tot4 last Fixed assets Intsngible assets Tangible assets Heritsge assets Inveslments F01 FW2 F03 F04 19120 BOI B02 B03 B04 Total fixed assets B05 Current assets stocks Bf Debtors Invesknents Cash at bank and in hand (Note 7) Total current assets (Note 51 B07 6,487 6,487 2,405 B08 B09 73,419 79,906 1,005 1,005 74,424 80,911 78,623 81,029 B10 Creditors: amounts falling due ithin one year (Note 6} 11,505 11,505 7,4&9 Net curnentassets/fliabilities) B12 68,401 1,005 69,406 73,591 Total a55ets les5 Gurrent liabiTliÉies B13 68,401 1,005 69,406 73,591 Creditors: amounts falling due after one year Provisions for liabilits-es B14 B15 Total netassets orliTabilities B16 68,401 1,005 69,4C6 73,591 Funds of the Charity Endo5￿ntfunds (Note 8) Restricted incon* funds INoto 81 Unrestricted funds (Note 8 Revaluation reserve B17 B18 1,005 1,005 68,401 1,278 72,313 B19 68,401 B20 Total funds B21 68,401 1,005 69,406 73,591 Slgmd by or trusta8s on bthalf of all the tru5te85 Date of aFprwl ddlmml SvJnature Print Name **Section C Notes to the accounts** |||||||| |---|---|---|---|---|---|---| |**Note 1**|**Analysis of income**|||||| ||**Analysis**|**Unrestricted**
**funds**|
**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**|**Prior**
**year19/20**| ||||||**£**|**£**| |**Donations**
**and**
**legacies:**|Donations and gifts||||-|-| ||Gift Aid||||-|-| ||Legacies||||-|-| ||General grants provided by
government/other charities||||-|-| ||Membership subscriptions and
sponsorships which are in substance
donations||||-|| ||Donatedgoods,facilities and services||||-|-| ||Other||||-|| ||**Total**||||-|-| |||||||| |**Charitable**
**activities:**|Income|31,642|||31,642|14,051| ||Funding|70,981|||70,981|56,598| ||Other|-|||-|11| ||**Total**|102,622|||102,622|70,661| |||||||| |**Other**
**trading**
**activities:**|Fundraising|1,929|||1,929|2,483| ||||||-|-| ||Other (CJRS)|-|||-|6,115| ||**Total**|1,929|-||1,929|8,598| |||||||| |**Income from**
**investments:**|Interest income|2|||2|111| ||Dividend income||||-|-| ||Rental and leasing income||||-|-| ||Other||||-|-| ||**Total**|2|-|-2 111|2|111| |||||||| |**Separate**
**material item**
**of income:**|||||-|-| ||||||-|-| ||||||-|-| ||||||-|-| ||**Total**|-|-|-|-|-| |||||||| |**Other:**|Conversion of endowment funds into
income||||-|-| ||Gain on disposal of a tangible fixed asset
held for charity's own use||||-|-| ||Gain on disposal of a programme related
investment
Royalties from the exploitation of intellectual
property rights||||-
-|-
-| ||Other||||-|-| ||**Total**|-|-|-|-|-| |||||||| |**TOTAL INCOME**||104,554|-|-|104,554|79,370| 7 |**Note 2**|**Analysis of expenditure**|**Analysis of expenditure**|||||| |---|---|---|---|---|---|---|---| ||**Analysis**||**Unrestricted**
**funds**|
**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**|**Prioryear**| |||||||**£**|**£**| |**Expenditure on**
**raising funds:**|Staging fundraising events||453|||453|| |||||||-|-| ||**Total expenditure on raising funds**||453|
-|-|453|-| ||||||||| |**Expenditure on**
**charitable**
**activities**|Wages amd Salary costs (Note 3 & 4)||89,923|||89,923|61,806| ||Rent||8,804|||8,804|5,697| ||Snacks, Hygiene and cleaning||1,503|||1,503|1,956| ||Equipment||1,292|273||1,565|1,484| ||Staff Training||1,040|||1,040|250| ||Session activity||652|||652|109| ||Software costs||780|||780|331| ||Insurance & Subscriptions||908|||908|956| ||Telecommunications||303|||303|301| ||Stationery/Advertising||786|||786|579| ||Craft and consumbles||321|||321|330| ||Registrars Cost/managers admin||155|||155|226| ||Committee costs||520|||520|20| ||Affiliations / renewals||525|||525|142| ||Accountancyfees(Note 3)||500|||500|470| ||**Total expenditure on charitable**
**activities**||108,013|273|-|108,286|74,656| ||||||||| |**Separate**
**material item of**
**expense**||||||-|-| |||||||-|-| |||||||-|-| |||||||-|-| ||**Total**||-|-|-|-|-| ||||||||| |**Other**|||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||||||-|-| |||||||-|-| ||**Total other expenditure**||-|-|-|-|-| ||||||||| |**TOTAL EXPENDITURE**|||108,466|273|-|108,739|74,656| 8 **----- Start of picture text -----**
Note 3 Details of certain items of expenditure
3.1 Fees for examination of the accounts
Please provide details of the amount paid for any statutory external scrutiny of
accounts and other services provided by your independent examiner. If
nothing was paid please enter '0' in the appropriate box(es).
This year Last year
£ £
Independent examiner’s fees
500 470
Assurance services other than audit or independent examination
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services)
paid to the independent examiner 1209.6 1278
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Note 4 Paid employees
Please complete this note if the charity has any employees.
4.1 Staff Costs
This year Last year
£ £
Salaries and wages 87,094 59,760
Social security costs 1,843 336
Pension costs (defined contribution scheme) 640 433
Other employee benefits
Total staff costs 89,577 60,528
Please provide details of expenditure on staff working for the
charity whose contracts are with and are paid by a related
party
Please give details of the number of employees whose total employee benefits (excluding employer
pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such
transactions, please enter 'true' in the box provided.
No employees received employee benefits (excluding TRUE
employer pension costs) for the reporting period of more
than £60,000
This year Last year
4.2 Average head count in the year
Number Number
The parts of the charity in which the Fundraising - -
employees work Charitable Activities 12 12
Governance - -
Other - -
Total 12 12
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9 **----- Start of picture text -----**
Note 5 Debtors and prepayments
Please complete this note if the charity has any
debtors or prepayments.
This year Last year
5.1 Analysis of debtors
£ £
- -
Trade debtors 6,486 2,405
Prepayments and accrued income 1
Other debtors - -
Total 6,487 2,405
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Note 6 Creditors and accruals
Please complete this note if the charity has any creditors or accruals.
6.1 Analysis of creditors
Amounts falling due Amounts falling due
within one year after more than one year
This year Last year This year Last year
£ £ £ £
Accruals for grants payable - - - -
Bank loans and overdrafts - - - -
Trade creditors - - - -
Payments received on account for contracts or
performance-related grants - - - -
Accruals and deferred income 10,872 7,272 - -
Taxation and social security 614 69 - -
Other creditors 18 97 - -
Total 11,505 7,438 - -
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|**Note 7 Cash at bank and in hand**||||| |---|---|---|---|---| ||||**Thisyear**|**Lastyear**| ||||**£**|**£**| |**Short term cash investments(less than 3 months maturity date)**|||-|-| |**Short term deposits**|||-|-| |**Cash at bank and on hand**|||74,424|78,623| |**Other**|||-|-| |**Total**|||74,424|78,623| 10 ## **Note 8 Charity funds** ## **8.1 Details of material funds held and movements during the CURRENT reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ **----- Start of picture text -----**
Fund Fund
balances balances
Type PE, EE R or UR * Purpose and Restrictions brought Gains and carried
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
General UR Charitable activities 46528.96 104554 -108466 42617
Co-op R Website Development 928.31 0.00 928
Loughbrough University R Book Corner 0.17 -0.17 -0
Tarmac R Sensory Equipment 350.00 -273.11 77
Other funds N/a N/a
Total Funds 47807 104554 -108739 0 0 43622
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## **Note 9 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** Non Moneytary Assets: These include the equipment used at Playgroup, fundraising stock and games. Items have been purchased over a number of years. The accounts are prepared on an Income and Expenditure basis so no depreciation is shown in the accounts. A full list of assets showing the purchase value is prepared by the Treasurer and will be presented to the AGM. The re-valuation at 31st May 2022, based on cost price is £9200.59 This does not represent the net realisable value or written down valution. Committee members received no remuneration during the year. 11 ## **Barrow Pre-School Playgroup Reserves Policy June 2022** As a responsible employer and childcare provider, Barrow Pre-School Playgroup has a reserve which currently stands at £29,027.36. The following reserve amounts have been agreed by the Finance Sub-Committee based on an assessment of the contracted hours and length of service of permanent staff in post from the beginning of the academic year 2021/22. |Redundancy costs up to 31 May 2021 (not including notice)|£13,500| |---|---| |Rent of 1.5 terms/18 weeks|£4500| |Advertising|£220| |Holiday Pay for 1 year|£8000| |Wage Bill for 4 weeks|£8500| |**Total**|**£34,720**| |**Shortfall**|**£5692.64**| The Finance Sub-Committee have agreed that the financial position will be reviewed after the end of year accounts have all been finalised and at the AGM in July 2022, if agreed by the full committee, funds will be transferred from the current account to make up the shortfall. Registered Charity Number 1051390 12 ## **BARROW PRE-SCHOOL PLAYGROUP** ## **REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES** I report on the accounts of the charity for the year ended 31 May 2022 which are set out in this report. The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination. It is my responsibility to: - examine the accounts under Section 145 of the 2011 Charities Act - follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act, as amended - to state whether particular matters have come to my attention My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. In connection with our examination, no matter has come to our attention: 1. which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with Section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should have been drawn in order to enable a proper understanding of the accounts to be reached. ……………………………………………………. Julia Johnson MAAT CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Loughborough LE12 7PU Date: 01/07/22 (01509) 816150 13