OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-05-31-accounts

CHARITY NUMBER: 1051390

BARROW PRE-SCHOOL PLAYGROUP REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MAY 2021

CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Lougborough LE12 7PU 01509 816150

1

Contents Page
Annual Report 3-4
Statement of Financial Activities 5
Balance Sheet 6
Notes to Financial Statements 7-11
Reserves Policy 12
Independent Examiners report 13

2

Barrow Pre-School Playgroup Annual Report for the year ended 31/05/2021

1. Legal, Bank and Administrative Information

Barrow Pre-School Playgroup is registered with the Charity Commission, registration number 1051390.

It is governed by a constitution adopted on 27 June 2002 and superseded by the new Early Years Alliance Model Constitution.

Barrow Pre-School Playgroup is administered by a committee of volunteer parents elected on an annual basis by members of the Playgroup in accordance with the constitution.

Barrow Pre-School Playgroup funds are held by Santander UK (PLC).

Any two of the following are required signatories to withdraw funds; Treasurer, Chairperson, Secretary and Registrar.

Central Business Services, Oak Business Centre, 79-93 Ratcliffe Road, Sileby, Leicestershire are the nominated independent examiner for inspecting Barrow Pre-School Playgroups financial affairs.

Barrow Pre-School Playgroup is registered with OFSTED, reference number 226250.

Barrow Pre-School Playgroup is a member of the Early Years Alliance, registration number 22840, and is insured through the Early Years Alliance Royal and Sun Alliance Insurance Scheme.

2. Aims

Barrow Pre-School Playgroup aims to enhance the development and education of their children to provide good quality care in a safe environment and provide equal opportunities for all cultures and abilities without discrimination. We offer a broad curriculum of play opportunities with toys and imaginative play, craft activities, socialising, sharing, discipline and routine.

3. Committee Members

Chairperson Nominated Person/Secretary Treasurer Committee Members

Amy Woolmer Lizzie Moore Helen Baldock Nina Henson Katy Herridge Shelley Crowdell

4. Employees

For the year 2020/21 the committee employed permanent members of staff in the roles of:

3

Playgroup Manager Deputy Manager Administration Manager Playgroup Assistants (5)

In addition to this, we currently employ two Learning Support Assistants on temporary contracts as well as non-contracted staff on retainer for cover work. We are currently recruiting for a SENDCO post.

5. Year in Review

This year our staff rose admirably to the challenges presented by the ongoing Covid-19 crisis to provide a safe, nurturing setting for all of our children.

The highest number of children on roll during this financial year was 50, 30 being LEA funded and 20 non-funded. The lowest number of children on roll was 37, of which 19 were LEA funded and 18 non-funded.

Despite various challenges faced by the ongoing pandemic which have made some methods of fundraising difficult, the winter fundraising event, an online auction, a first for Playgroup, raised £385. A grant from TARMAC of £350 has also been gratefully received for the purchase of sensory equipment.

A new member of staff was successfully recruited before Easter to support a child requiring one to one support. Recruitment for a SENDCO and Manager is also underway.

6. Finance

Barrow Pre-School Playgroup is a validated provider of childcare, receiving funds from the Local Education Authority for 2, 3 and 4 year olds.

During 2020/21 Barrow Pre-School Playgroup continued to provide places for up to 34 children per session. The fees for this year were £12.30 in LEA funding for eligible children, and £13.00 per session for non-funded children. Morning sessions run from 9.15am to 12.15pm and the afternoon sessions from 12.25pm to 3.25pm.

7. Development

Staff and committee have worked hard throughout the year to respond to the ever growing needs of the playgroup community, and provide excellent and inclusive opportunities for child development. The staff continue to be Playgroup’s biggest asset and have risen admirably to the challenges presented this year, and will continue to do so as we realise the effects of the pandemic on child development as well as the community.

Signed by Amy Woolmer on behalf of the trustees:

………………………………………………………. Amy Woolmer, Chairperson CC/May2021

4

Barrow Preschool Playgroup Barrow Preschool Playgroup Barrow Preschool Playgroup Barrow Preschool Playgroup Charity No
(ifany)		 1051390
Annual accounts for the period
Period start date 01/06/2020 To Period end
date		 31/05/2021
Section A
Statement of		 financial activities
Recommended categories by
activity		 Guidance No Unrestricted
funds		 Restricted
income
funds		 Endowment
funds		 Total funds Prior year
funds
£ £ £ £ £
Incoming resources(Note 1) F01 F02 F03 F04 19/20
Income and endowments from:
Donations and legacies S01 383 383 0
Charitable activities S02 70661 70661 72958
Other trading activities S03 1450 650 2100 2215
Investments S04 111 111 139
Separate material item of income S05 0 0
Other S06 6115 6115 0
Total S07 78720 650 0 79370 75312
Resources expended(Note 2)
Expenditure on:
Raising funds S08 0 89
Charitable activities S09 73311 1345 74656 87825
Separate material item of expense S10 0 0
Other S11 0 0
Total S12 73311 1345 0 74656 87913
Net income/(expenditure) before investment
gains/(losses)		 S13 5409 -695 4714 -12601
Netgains/(losses)on investments S14 0 0
Net income/(expenditure) S15 5409 -695 0 4714 -12601
Extraordinary items S16 0 0
Transfers between funds S17 0 0
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s
ow n use		 S18 0 0
Other gains/(losses) S19 0 0
Net movement in funds S20 5409 -695 0 4714 -12601
Reconciliation of funds:
Total funds brought forw ard S21 41120 1973 0 43093 55695
Total funds carried forward S22 46529 1278 0 47807 43093

5

Section B Balance sheet Section B Balance sheet Section B Balance sheet Section B Balance sheet Section B Balance sheet Section B Balance sheet Section B Balance sheet
Guidance Notes Unrestricted
funds
Restricted
income
funds		 Endowment
funds		 Total this
year		 Total last
year
£ £ £ £ £
Fixed assets F01 F02 F03 F04 19/20
Intangible assets B01 0
Tangible assets B02 0
Heritage assets B03 0
Investments B04 0
Total fixed assets B05 0
0
0		 0
0
Current assets
Stocks B06 0
Debtors(Note 5) B07 2,405 2,405
276
Investments B08 0
Cash at bank and in hand(Note 7) B09 77,345
1,278		 78,623
73,896
Total current assets B10 79,751
1,278
0
81,029
74,172
Creditors: amounts falling due
within oneyear(Note 6)		 B11 7,438 7,438
7,037
Net current assets/(liabilities) B12 72,313
1,278
0
73,591
67,136
Total assets less current liabilities B13 72,313
1,278
0
73,591
67,136
Creditors: amounts falling due
after oneyear		 B14 0
-
Provisions for liabilities B15 0
-
Total net assets or liabilities B16 72,313
1,278
0
73,591		 67,136
Funds of the Charity
Endowment funds(Note 8) B17 0
1,278
72,313
0
-
Restricted income funds (Note 8) B18 1,278
824
Unrestricted funds(Note 8) B19 72,313
66,312
Revaluation reserve B20
-
Total funds B21 72,313
1,278
0
73,591
67,136
Signed by one or two trustees on behalf of
all the trustees		 Signature Print Name Date of
approval
dd/mm/yyyy

6

Section C Notes to the accounts

Note 1 Analysis of income
Analysis Unrestricted
funds
Restricted
income
funds		 Endowment
funds		 Total funds Prior
year19/20
£ £
Donations
and
legacies:		 Donations and gifts - -
Gift Aid - -
Legacies - -
General grants provided by
government/other charities		 - -
Membership subscriptions and
sponsorships which are in substance
donations		 -
Donatedgoods,facilities and services - -
Other -
Total - -
Charitable
activities:		 Income 14,051 14,051 20,953
Funding 56,598 56,598 52,005
Other 11 11 40
Total 70,661 70,661 72,998
Other
trading
activities:		 Fundraising 1,833 650 2,483 2,174
- -
Other (CJRS) 6,115 6,115 -
Total 7,948 650 8,598 2,174
Income from
investments:		 Interest income 111 111 139
Dividend income - -
Rental and leasing income - -
Other - -
Total 111 - - 111 139
Separate
material item
of income:		 - -
- -
- -
- -
Total - - - - -
Other: Conversion of endowment funds into
income		 - -
Gain on disposal of a tangible fixed asset
held for charity's own use		 - -
Gain on disposal of a programme related
investment		 - -
Royalties from the exploitation of intellectual
property rights		 - -
Other - -
Total - - - - -
TOTAL INCOME 78,720 650 - 79,370 75,312

7

Section C Notes to the accounts (cont)

Note 2 Analysis of expenditure
Analysis Unrestricted
funds
Restricted
income
funds		 Endowment
funds		 Total funds Prioryear
£ £
Expenditure on
raising funds:		 Staging fundraising events - 89
- -
Total expenditure on raising funds - - - - 89
Expenditure on
charitable
activities		 Wages amd Salary costs (Note 3 & 4) 61,806 61,806 72,620
Rent 5,697 5,697 7,224
Snacks, Hygiene and cleaning 1,706 250 1,956 1,155
Equipment 684 800 1,484 380
Staff Training 250 250 249
Session activity 109 109 360
Software costs 331 331 432
Insurance & Subscriptions 956 956 1,212
Telecommunications 301 301 250
Stationery/Advertising 284 295 579 2,668
Craft and consumbles 330 330 323
Registrars Cost/managers admin 226 226 318
Committee costs 20 20 123
Affiliations / renewals 142 142 40
Accountancyfees(Note 3) 470 470 470
Total expenditure on charitable
activities		 73,311 1,345 - 74,656 87,825
Separate
material item of
expense		 - -
- -
- -
- -
Total - - - - -
Other
- -
- -
Total other expenditure - - - - -
TOTAL EXPENDITURE 73,311 1,345 - 74,656 87,913

8

Section C Notes to the accounts (cont)
Note 3 Details of certain items of expenditure
3.1 Fees for examination of the accounts
Please provide details of the amount paid for any statutory external scrutiny of
accounts and other services provided by your independent examiner. If
nothing waspaidplease enter '0' in the appropriate box(es).
Thisyear Lastyear
£ £
Independent examiner’s fees 470 470
Assurance services other than audit or independent examination
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services)
paid to the independent examiner		 1278 1107.6
Note 4 Paid employees
Please complete this note if the charity has any employees.
4.1 Staff Costs
Thisyear Lastyear
£ £
Salaries and wages 59,760 70,727
Social security costs 336 691
Pension costs(defined contribution scheme) 433 455
Other employee benefits
Total staff costs 60,528 71,873
Please provide details of expenditure on staff working for the
charity whose contracts are with and are paid by a related
party
Please give details of the number of employees whose total employee benefits (excluding employer
pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such
transactions, please enter 'true' in the box provided.
No employees received employee benefits (excluding
employer pension costs) for the reporting period of more
than £60,000		 TRUE
4.2 Average head count in the year Thisyear Lastyear
Number Number
The parts of the charity in which the
employees work		 Fundraising - -
Charitable Activities 12 12
Governance - -
Other - -
Total 12 12

9

Section C Notes to the accounts (cont)
Note 5 Debtors and prepayments
Please complete this note if the charity has any
debtors or prepayments.
5.1 Analysis of debtors This year Last year
£ £
- -
Trade debtors 2,405 276
Prepayments and accrued income
Other debtors - -
Total 2,405 276
Note 6 Creditors and accruals
Please complete this note if the charity has any creditors or accruals.
6.1 Analysis of creditors
Amounts falling due
within oneyear		 Amounts falling due
after more than oneyear
Thisyear Lastyear Thisyear Lastyear
£ £ £ £
Accruals forgrantspayable - - - -
Bank loans and overdrafts - - - -
Trade creditors - - - -
Payments received on account for contracts or
performance-relatedgrants		 - - - -
Accruals and deferred income 7,272 7,022 - -
Taxation and social security 69 - - -
Other creditors 97 15 - -
Total 7,438 7,037 - -
Note 7 Cash at bank and in hand
Thisyear Lastyear
£ £
Short term cash investments(less than 3 months maturity date) - -
Short term deposits - -
Cash at bank and on hand 78,623 73,896
Other - -
Total 78,623 73,896

10

Section C Notes to the accounts (cont) Note 8 Charity funds 8.1 Details of material funds held and movements during the CURRENT reporting period

Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont) Section C Notes to the accounts (cont)
Note 8 Charity funds
8.1 Details of material funds held and movements during the CURRENT reporting period
Please give details of the movements of material individual funds in the reporting
figure below should reconcile to 'Total funds' in the blanace sheet.		 period together with a balancing figure for 'Other funds'. The 'Total funds'
* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - r
unrestricted funds		 estricted inc ome funds, including special trusts, of the charity; and U -
Fund names Type PE, EE
**R or UR ***
Purpose and Restrictions		 Fund
balances
brought
forward		 Income Expenditure Transfers Gains and
losses		 Fund
balances
carried
forward
£ £ £ £ £ £
General UR Charitable activities 41120
78720
-73311		 46529
Co-op R Website Development 1223 -295 928
Loughbrough University R Book Corner 750 -750 0
Vinci R Sand trays 50
-50		 0
Co-op R Wmas party and cleaning supplies 250
-250		 0
Tarmac R Sensory Equipment 350 350
Other funds N/a N/a
Total Funds 43093
79370
-74656
0
0
47807

Section C Notes to the accounts (cont)

Note 9 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

Non Moneytary Assets: These include the equipment used at Playgroup, fundraising stock and games. Items have been purchased over a number of years. The accounts are prepared on an Income and Expenditure basis so no depreciation is shown in the accounts. A full list of assets showing the purchase value is prepared by the Treasurer and will be presented to the AGM. The re-valuation at 31st May 2021, based on cost price is £8038.19. This does not represent the net realisable value or written down valution. Committee members received no remuneration during the year.

11

Barrow Pre-School Playgroup Reserves Policy June 2021

As a responsible employer and childcare provider, Barrow Pre-School Playgroup has a reserve which currently stands at £23,484.65.

The following reserve amounts have been agreed by the Finance Sub-Committee based on an assessment of the contracted hours and length of service of permanent staff in post from the beginning of the academic year 2020/21.

Redundancy costs up to 31 May 2021 (not including notice) £12,000
Rent of 1.5 terms/18 weeks £3,805
Advertising £220
Holiday Pay for 1 year £7,000
Wage Bill for 4 weeks £6,000
Total £29,025
Shortfall £5,540.35

The Finance Sub-Committee have agreed that the financial position will be reviewed after the end of year accounts have all been finalised and at the AGM in July 2021, if agreed by the full committee, funds will be transferred from the current account to make up the shortfall.

Registered Charity Number 1051390

12

BARROW PRE-SCHOOL PLAYGROUP

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES

I report on the accounts of the charity for the year ended 31 May 2021 which are set out in this report.

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination.

It is my responsibility to:

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

In connection with our examination, no matter has come to our attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. to keep accounting records in accordance with Section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should have been drawn in order to enable a proper understanding of the accounts to be reached.

……………………………………………………. Julia Johnson MAAT CBS (Accounting) Ltd Oak Business Centre 79-93 Ratcliffe Road Sileby Loughborough LE12 7PU

Date: 22/06/2021

(01509) 816150

13