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← Gorefield Playing Field Association

2025-03-31-accounts

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION CHARITY COMMISSION REGISTERED NO. 1051382

STATEMENT OF ACCOUNTS

for the year ended

31 March 2025

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION Contents Page

for the year ended 31 March 2025

INDEX

Charity Information 1
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 to 12

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION

CHARITY INFORMATION

Registered Address

Community Hall & Sports Pavilion Wolf Lane Gorefield Wisbech Cambridgeshire PE13 4NE

Trustees and Committee Members

Mr Michael William Peggs Mrs Samantha Kublik Mr Michael John Humphrey Mrs Cara Holt Mrs Barbara Holt Mrs Kirsty Skinner Ms Rachael Jay Mr Stephen Lucas Mr Nick Turner Mr Paul Holt Mr Kevin Burton Mr Scott Parry Mr Adam Mark Skinner Mrs Zarry Parry Mr Rob Gifford Mr Simon Bramley (Appointed 20 May 2024) Mr Barry Stanford (Appointed 20 May 2024) Mrs Brenda Stamp (Resigned 27 January 2025) Mr Lenny Kimber (Resigned 20 May 2024) Mr Edward Bradley (Resigned 20 May 2024)

Key roles

Mrs Barbara Holt Chair Appointed 20 May 2024 Mr Michael William Peggs Chair Resigned 20 May 2024 Mrs Cara Holt Vice-Chair Appointed 20 May 2024 Mrs Barbara Holt Vice-Chair Resigned 20 May 2024 Mrs Kirsty Skinner Treasurer Mr Michael John Humphrey Secretary Mrs Cara Holt Assistant Secretary Resigned 20 May 2024

Bankers

HSBC 1 Cornhill Wisbech Cambridgeshire PE13 1NA

Independent Examiner

K.J. Maggs B.A., F.C.A. Chartered Accountant, Spalding, Lincs., PE11 3HE.

Page 1

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION TRUSTEES' ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2025

The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.

Structure, governance and management

Governing document

The charity is constituted by the Charity Commission and is a registered charity with the charity number 1051382. The charity became a registered charity on 12 December 1995. The charity is governed by its governing conveyance dated 19 May 1972 as amended on 13 May 1999, 17 May 2012, 21 May 2019 and on 17 March 2020.

Objectives and Activities

The charitable objects of Gorefield Playing Field Association are the provision, maintenance and improvement of a playing field for the parish of Gorefield. It also acts as a village community centre, with a bar and kitchen facility, available for hire, general functions etc. The community hall opened in 2013.

Trustees

The trustees meet as a committee on a bi-monthly basis, on the third Monday in May (AGM), July, September, November, January and March.

New trustees are recruited from a group who have shown a keen interest in the work of the charity and have abilities required on the governing body. Training is provided to keep trustees up to date with new legislation etc. on a regular basis.

The constitution requires six members of the trustees representing certain local groups :

Gorefield Parish Council Mr Michael John Humphrey
Gorefield PCC Mr Michael William Peggs
Gorefield Bowls Club Mr Barry Stanford (Appointed 20 May 2024)
Gorefield Show Mr Simon Bramley (Appointed 20 May 2024)
Mr Edward Bradley (Resigned 20 May 2024)
Ladies Group Vacant
Mrs Brenda Stamp (Resigned 27 January 2025)
Football Mr Rob Gifford

Financial Review

The results for the charity for the financial year are detailed on pages 6 to 12.

Public Benefit and achievements during the year

The trustees have given due regard to the guidance published by the Charity Commission on public benefit, with the charity's objectives of the provision and maintenance of the Gorefield playing field on behalf of the inhabitants of Gorefield being beneficial to the community as a whole.

2

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION TRUSTEES' ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2025

Public Benefit and achievements during the year

As well as the regular users the hall is also used for the following:-

The Beer Fest was held between Thursday 11 July 2024 and Saturday 13 July 2024, and proved to be exceptionally popular this year. The fest raised £6,575 compared to £11,986 last year and has been planned for 10 July 2025 through to 12 July 2025.

Public Benefit and achievements during the year

Risk management

The trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The principal risk towards the Charity is a lack of funding and income to support it's stated aims. The trustees have considered this risk and believe that with careful management they will be able to continue to fulfil the objectives of the Charity.

Reserves

The Trustees consider that they require general reserves of approximately £14,000, being six months of overhead costs in case sources of income cease and/or groups that use the facilities decide to locate elsewhere.

The free reserves of the charity amount to £76,906. The trustees are planning to use the excess funds of £64,106 to instal solar panels to make the hall more environmental friendly to the benefit of the local community.

3

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION

TRUSTEES' ANNUAL REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2025

Reserves (continued)

The carried forward unrestricted reserves as at 31 March 2025 are £107,991. The charity received a couple of restricted grants or daonations during the year which are detailed in notes 5 and 6, the balance at the end of the year amounts to £239,539 (2024 - £245,259).

The Endowment Fund comprises of the value of the Land and Buildings which were gifted to the people and cannot be used for any other purpose. The balance carried forward stands at £268,735, (2024 - £270,333).

Funds held as custodian trustee on behalf of others

The charity holds funds on behalf of Gorefield Street Pride, amounting to £266. These funds are not shown in the Balance Sheet of the charity. Details of the level of funds held are maintained in our electronic accounting records, along with details of any income or expenditure.

Covid-19 and Going concern

The Trustees would like to thank all the volunteers, staff and supporters of the Association for being so understanding during the Covid-19 Virus crisis and the attendance at the Beer Festival now appears to show that we are hopefully over the worst, and as a direct result the financial position of the charity is also strong.

The trustees believe that the charity is a going concern and do not foresee any possible hinderance to this going concern although more volunteers are always required and could be a non-financial stumbling block.

For and on behalf of the board of trustees:

[ire by:

......................................... D7E7F261F68C41E... Mr Michael John Humphrey (Secretary)

20-05-25 Date: …....May 2025.

4

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GOREFIELD PLAYING FIELD ASSOCIATION

I report to the trustees on my examination of the accounts of the Charity for the year ended 31 March 2025, which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

20-05-25 Dated: …....May 2025.

…................................................ |[tan] DocuSigned[Worcs] by: 8041A508COEB47E... K.J. Maggs B.A., F.C.A. Chartered Accountant Spalding

5

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2025

==> picture [509 x 693] intentionally omitted <==

----- Start of picture text -----
2025 2024
Unrestricted Restricted Endowment Total
£ £ £ £ £
INCOME AND ENDOWMENTS FROM:
Donations
Other Grants - 1,000 - 1,000 961
General donations 3,155 - - 3,155 50
Trading activities
Fund-raising 9,217 - - 9,217 2,510
Beer Festival 33,881 - - 33,881 42,805
Bar and food 33,748 - - 33,748 56,103
Charitable activities
Hall hire 13,666 - - 13,666 15,849
Club income 2,250 - - 2,250 2,060
Community events 2,040 200 - 2,240 2,884
Investment income
Bank interest 1,066 - - 1,066 614
TOTAL INCOME 99,023 1,200 - 100,223 123,836
EXPENDITURE ON:
Raising funds
Fund-raising 4,687 - - 4,687 4,307
Beer Festival 27,306 - - 27,306 30,819
Trading activities
Bar and food 18,720 - - 18,720 27,476
Licences and subscriptions 2,337 - - 2,337 991
Village events 20 - - 20 716
Charitable activities
Training costs - - - - 360
Rates and water charges 932 - - 932 607
Equipment Hire 333 - - 333 399
Power expenses 7,713 - - 7,713 8,076
Club costs 483 - 483 1,252
Maintenance and
3,635 - - 3,635 6,159
equipment
Waste disposal 352 - - 352 342
Cleaning supplies 140 - - 140 707
Depreciation 2 6,068 5,947 1,598 13,613 15,664
Sundry expenses 90 - - 90 524
Support costs
Wages 6,524 - - 6,524 9,059
Insurance 1,583 - - 1,583 1,588
Telephone and internet 609 - - 609 2,200
Independent examination 645 - - 645 600
Legal and professional fess 195 - - 195 35
Bank charges 1,511 - - 1,511 1,298
TOTAL EXPENDITURE 83,883 5,947 1,598 91,428 113,179
NET INCOME 15,140 (4,747) (1,598) 8,795 10,657
Transfers between funds 973 (973) - - -
NET MOVEMENT IN FUNDS 16,113 (5,720) (1,598) 8,795 10,657
Fund balances as at:
1 April 2024 91,878 245,259 270,333 607,470 596,813
31 March 2025 107,991 239,539 268,735 616,265 607,470
----- End of picture text -----

The notes on pages 8 to 12 form part of these accounts

Page 6

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION

BALANCE SHEET

AT 31 MARCH 2025

Note
FIXED ASSETS
3
CURRENT ASSETS
Bar stock
Debtors
Taxes and social security costs
Prepayments
HSBC account
Money manager account
Cash in hand		 £
5,340
2,101
1,508
1,811
7,946
63,876
1,013
2025		 £
537,170		 £
5,150
4,424
-
1,912
11,604
37,832
465
2024		 £
551,690
Trade creditors
Accruals
Deferred income
Independent examination
CREDITORS: Amounts falling due within
one year		 83,595
2,307
393
1,170
630		 61,387
1,443
164
3,400
600
NET CURRENT ASSETS 4,500 79,095 5,607 55,780
TOTAL ASSETS LESS LIABILITIES 616,265 607,470
FUNDS
Endowment
Restricted
Unrestricted		 268,735
239,539
107,991		 270,333
245,259
91,878
5 616,265 607,470

19-05-25

The financial statements on pages 5 to 10 were approved by the Trustees on …....May 2025 and signed on their behalf by:

......................................... ......................................... (a" by: Es by: 3743D1CC6F654EF-... F9D1E2F3D35D496... Mrs Barbara Holt Mrs Kirsty Skinner Chair Treasurer

The notes on pages 8 to 12 form part of these accounts

Page 7

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025

1. Accounting Policies

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(a) Basis of preparation of financial statements

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the Charity.

(b) Funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Donations receivable are allocated on the basis of the donors' wishes. If a purpose is specified then it is a restricted fund for that purpose. If a specific purpose is determined by the Trustees a Designated fund will be used.

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the Charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Investment income is recognised in the accounts when the amount can be measured reliably and the Charity's right to receive payment is established.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

The charity receives government grants from the local district council. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.

Page 8

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 31 MARCH 2025

1. Accounting Policies (continued)

(d) Expenditure recognition

Expenditure is accounted for gross on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Charitable activities expenditure include all resources applied by the Charity in undertaking its charitable objectives as opposed to support costs.

Support costs are those that assist the work of the Charity but do not directly represent charitable activities and include office costs and governance costs.

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

(e) Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(f) Tangible fixed assets

Tangible fixed assets are stated at cost or valuation less accumulated depreciation and accumulated impairment losses.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.

Fixtures, fittings and equipment - 5 years straight line Freehold property - 50 years straight line Freehold land is not depreciated.

(g) Stock

Stocks are stated at the lower of cost and net realisable value. Provision is made for damaged, obsolete and slow-moving stock where appropriate.

(h) Going Concern

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, which is sufficient with the level of reserves of the Charity to be able to continue as a going concern.

2. Trustees Remuneration, Expenses and Control

There were no remuneration or expenses were paid to any of the Trustees during the year (2024 - £nil). The Charity is controlled by the Trustees as a body. No individual Trustee has control over the Charity.

Page 9

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 31 MARCH 2025

3. Fixed assets

Cost
Impact of VAT registration
Additions
Disposals
Impact of VAT registration
Charge for the year
Depreciation on disposals
Net book value
At 31 March 2024
Depreciation
Carried forward at 31 March 2025
At 31 March 2025
Brought forward at 1 April 2024
Brought forward at 1 April 2024
Carried forward at 31 March 2025		 Freehold
Property
£
555,357
-
-
-
555,357
26,064
-
7,108
-
33,172
522,185
529,293		 Fixtures,
Fittings &
Equipment
£
71,858
(5,757)
4,850
(3,000)
67,951
49,461
(1,870)
8,375
(3,000)
52,966
14,985
22,397		 Total
£
627,215
(5,757)
4,850
(3,000)
623,308
75,525
(1,870)
15,483
(3,000)
86,138
537,170
551,690

The freehold land was gifted to the people and cannot be used for any other purpose. The Charity's sports grounds are for functional use only.

On 1 April 2024, the charity was registered for UK Value Added Tax. The capital assets which were still in use and applicable to claim the VAT have been amended as shown above.

4. Operating lease commitments

Total future minimum lease payments under non-cancellable operating leases are as follows:

which expire
Later than one and not later than five years		 2025
Total
£
989		 2024
£
1,631

Page 10

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 31 MARCH 2025

5. Reserves

2025
£
Fixed assets
30,096
Current assets
82,395
(4,500)
107,991
Fixed assets
36,098
Current assets
61,387
(5,607)
91,878
Creditors: Amounts falling due within
one year
Creditors: Amounts falling due within
one year
2024
Unrestricted		 Restricted
£
238,339
1,200
-
239,539
245,259
-
-
245,259		 Endowment
Total
£
£
268,735
537,170
-
83,595
-
(4,500)
268,735
616,265
270,333
551,690
-
61,387
-
(5,607)
270,333
607,470

6. Restricted funds

The restricted funds represent monies received from:

The Cambridgeshire County Council grant awarded towards the cost of building an extension to the Hall, this work was completed June 2021. The remaining balance is the writing down of the asset.

Capital grants from the Bernard Sunley Foundation and the Hudson Foundation both of which have been used to fund the cost of the Hall extension. The remaining balance is the writing down of the asset.

A grant from the Grange Wind Farm was used to purchase picnic tables. The asset required unrestricted funding also and remaining balance is the writing down of the assets.

A grant from Mick George was received to be used to purchase Bowls mats with assistance of unrestricted reserves and the remaining balance is the writing down of the asset.

Transfers relates to adjustment required upon registration for VAT.

2025
Youth Club Fund
Extension fund
Picnic tables fund
Bowls mats fund
Youth Club Fund
Extension fund
Picnic tables fund
Bowls mats fund
2024		 B/fwd
£
-
242,520
1,494
1,245
245,259
1,118
247,680
2,242
1,868
252,908		 Income
£
1,200
-
-
-
1,200
-
-
-
-
-		 £
-
(5,160)
(538)
(249)
(5,947)
(1,252)
(5,160)
(748)
(623)
(7,783)
Expenditure		 Transfers
£
-
-
(350)
(623)
(973)
134
-
-
-
134		 C/fwd
£
1,200
237,360
606
373
239,539
-
242,520
1,494
1,245
245,259

Page 11

Docusign Envelope ID: 420FE4D8-A427-4BBF-A46E-948FD708B039

GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 31 MARCH 2025

7. Comparative figures - year ended 31 March 2024

Unrestricted Restricted
£
£
INCOME AND ENDOWMENTS FROM:
Donations
Local Government grants
-
-
Other Grants
961
-
General donations
50
-
Trading activities
Fund-raising
2,510
-
Beer Festival
42,805
-
Bar and food
56,103
-
Charitable activities
Hall hire
15,849
-
Club income
2,060
-
Community events
2,884
-
Sundry income
-
-
Investment income
Bank interest
614
-
TOTAL INCOME
123,836
-
EXPENDITURE ON:
Raising funds
Fund-raising
4,307
-
Beer Festival
30,819
-
Trading activities
Bar and food
27,476
-
Licences and subscriptions
991
-
Village events
716
-
Charitable activities
Training costs
360
-
Rates and water charges
607
-
Equipment Hire
399
-
Power expenses
8,076
-
Club costs
-
1,252
Maintenance and equipment
6,159
-
Waste disposal
342
-
Cleaning supplies
707
-
Depreciation
7,535
6,531
-
-
Sundry expenses
524
-
Support costs
Wages
9,059
-
Insurance
1,588
-
Telephone & internet
2,200
-
Independent examination
600
-
Legal and professional fess
35
-
Bank charges
1,298
-
TOTAL EXPENDITURE
103,798
7,783
NET INCOME / (EXPENDITURE)
20,038
(7,783)
Transfers between funds
(134)
134
NET MOVEMENT IN FUNDS
19,904
(7,649)
Disposal of assets		 Endowment
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,598
-
-
-
-
-
-
-
1,598
(1,598)
-
(1,598)		 Total
£
-
961
50
2,510
42,805
56,103
15,849
2,060
2,884
-
614
123,836
4,307
30,819
27,476
991
716
360
607
399
8,076
1,252
6,159
342
707
15,664
-
524
9,059
1,588
2,200
600
35
1,298
113,179
10,657
-
10,657

Page 12