GOREFIELD PLAYING FIELD ASSOCIATION CHARITY COMMISSION REGISTERED NO. 1051382 STATEMENT OF ACCOUNTS for the year ended 31 March 2024 GOREFIELD COMMUNITY HALL IN THE 14EART OF TME FINS
GOREFIELD PLAYING FIELD ASSOCIATION CHARITY INFORMATION Registered Address Community Hall & Sports Pavilion Wolf Lane Gorefield Wisbech Cambridgeshire PE13 4NE Trustees and Committee Members Mr Michael William Peggs Mr Michael John Humphrey Mrs Barbara Holt Ms Rachael Jay Mr Nick Turner Mr Kevin Burton Mr Lenny Kimber Mr Adam Mark Skinner Mr Edward Bradley Mr Rob Gifford Mrs Samantha Kublik Mrs Brenda Stamp Mrs Cara Holt Mrs Kirsty Skinner Mr Stephen Lucas Mr Paul Holt (Appointed 16 May 2023) Mr Scott Parry (Appointed 16 January 2024) Mrs Zarry Parry (Appointed 16 January 2024) Mr Alan John Holt (Resigned 16 May 2023) Mr lan Larkin (Resigned 16 May 2023) Mr Colin Betts (Resigned 16 January 2024) Key roles Mr Michael William Peggs Mrs Barbara Holt Mrs Kirsty Skinner Mr Michael John Humphrey Mrs Cara Holt Chair Vice-chair Treasurer Secretary Assistant Secretary Bankers HSBC 1 Cornhill Wisbech Cambridgeshire PE13 1NA Independent Examiner K.J. Maggs B.A., F.C.A. Chartered Accountsnt, Spalding, Lincs., PE113HE. Page 1
GOREFIELD PLAYING FIELD ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. Structure. governance and management Governlng document The charity is constituted by the Charity Commission and is a registered charity with the charity number 1051382. The charity became a registered charity on 12 December 1995. The charity is governed by its governing conveyance dated 19 May 1972 as amended on 13 May 1999, 17 May 2012, 21 May 2019 and on 17 March 2020. Objective8 and A¢tlvltle8 The charitable objects of Gorefield Playing Field Association are the provision, maintenance and improvement of a playing field for the parish of Gorefield. It also acts as a village community centre, with a bar and kitchen facility, available for hire, general functions etc. The community hall opened in 2013. Trustees The trustees meet as a committee on a bi-monthly basis, on the third Tuesday in May (AGM), July, September, November, January and March. New trustees are recruited from a group who have shown a keen interest in the work of the charity and have abilities required on the governing body. Training is provided to keep trustees up to date with new legislation etc. on a regular basis. The constitution requires six members of the trustees representing certain local groups '. Gorefield Parish Council Gorefield PCC Mr Michael John Humphrey Gorefield Bowls Club Mr Michael William Peggs Gorefield Show Mr Colin Betts (Resigned 16 January 2024) Ladies Group Mr Edward Bradley Football Mrs Brenda Stamp Mr Rob Gifford Flnancial Revlew The results for the charity for the financial year are detailed on pages 6 to 12. Public Beneflt and achi8vemonts durlng the year The trustees have given due regard to the guidance published by the Charity Commission on public benefit, with the charity's objectives of the provision and maintenance of the Gorefield playing field on behalf of the inhabitants of Gorefield being beneficial to the community as a whole. The Karate club use the faculties every Monday and Wednesday from 18.'45 until 21:15 bring fitness and fun to a vast array of the local people. On Tuesdays, the local Youth Club are present from 6pm until 8pm during term times and a self help Art Group, who meet from 10..00 till 3:30 book out the hall. During the evenings, a Dance Fitness group book the hall from 8.'15pm until 9'.15, a great work out for the whole community. We are holding a free Coffee Morning, once per month on a Wednesday moming which gives locals the opportunity to meet and chat over coffee and cake. On Wednesday early evenings the hall is alive with the sound of the Rainbows leaming and enjoying themselves beteen 17.'00 to 18.00. On Thursday there is a Baby Sensory group Mting from 10'.00 unts'l 13'.00 every Thursday unless the hall is being used for Governmental elections. The facility is well positioned and structured for a safe and controlled environment for this important although occasional servi.
GOREFIELD PLAYING FIELD ASSOCIATION TRUSTEES REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2024 Public Benefit and achievements durlng the year Also on Thursday, there is Short Mat Bowling in the hall beeen 18'.45 and 21'.45 unless the hall is in use for local voting. The Gorefield team now also have matches when drawn at home on Sunday afternoons. On the first Saturday of each month, there is a Breakfast Club which meets and helps to raise funds for the facility but more importantly offers the opportunity for people to get together and meet up for discussions and planning. On the third Friday of the month a Bingo evening is held starting at 6.'OOpm until about 10'.30pm. This is provinq to be popular with the local residents. Wisbech Acorns Football Club use the facilities for games on both Saturdays and Sundays during their playing seasons, they include, I0 adult teams on the Saturday with an U14's, U15's and U16's playing on Sundays. As well as the regular users the hall is also used for the following:_ Hire for parties, christenings and other family celebrations. Hire for events held by Friends of Gorefield School and Gorefield Pre-school. Corporate hire for training. Local Authority hire for elections. Gorefield show hold events on site. Hire for other events from regular group users such as Art Exhibitions and Bingo nights. In addition the charity hold their own social and fundraising events such as the Christmas social, Quiz social nights, a family Halloween paty etc. The Beer Fest, our annual 3 day music, food and drink festival which is attended by large numbers, including families and children and has provided vital funding for the charity. The Beer Fest was held beeen Thursday 6 July 2023 and Saturday 8 July 2023, and proved to be exceptionally popular this year. The fest raised £11,986 compared to £14,277 last year and has been planned for 11 July 2024 through to 13 July 2024. Publlc Benefit and achlovements durlng the year Rlsk management The trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The principal risk towards the Charity is a lack of funding and income to support it's stated aims, The trustees have considered this risk and believe that with Careful management they will be able to continue to fulfil the objectives of the Charity. Reserves The Trustees consider that they require general reserves of approximately £14,000, being six months of overhead costs in case sources of income 8$e andlor groups that use the facilities decide to locate elsewhe. The carried forward unrestricted reserves as at 31 March 2024 are £91,878. The charity received a number of restricted grants during the year which are detsiled in notes 6 and 7, the balance at the end of the year amounts to £245,259 (2023 - £252,908). The Endowment Fund comprises of the value of the Land and Buildings which were gifted to the people and annot be used for any other purpose. The balance carried forward stsnds at £270,333, (2023 - £271,931 }.
GOREFIELD PLAYING FIELD ASSOCIATION TRUSTEES REPORT {continued) FOR THE YEAR ENDED 31 MARCH 2024 Funds held as custodian trustee on behalf of others The charity holds funds on behalf of Gorefield Street Pride, amounting to £306. These funds are not shown in the Balance Sheet of the charity. Details of the level of funds held are maintained in our electronic accounting records, along with details of any income or expenditure. Covld-19 and Going concern The Trustees would like to thank all the volunteers, staff and supporters of the Association for being so understanding during the Covid-19 Virus crisis and the attendance at the Beer Festival now appears to show that we are hopefully over the worst, and as a direct result the financial position of the charity is also strong. The trustees believe that the charity is a going concern and do not foresee any possible hinderance to this going concern although mora volunteers are always required and could be a non-financial stumbling block. For and on behalf of the board of trustees.. Mr Mlchaol John Humphr•y (Secretary) Date.. . 2024.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GOREFIELD PLAYING FIELD ASSOCIATION I report to the trustees on my examination of the accounts of the Charity for the year ended 31 March 2024, which are set out on pages 6 to 12. Responsibilities and basls of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACY). I report in respect of my examination of the charitys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commissio under section 145{5)(b) of the Act. Independent examinerfs statement I have completed my examination. I conff rm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Chartered Accoun Spalding Dated.. .. . 2024.
GOREFIELD PLAYING FIELD ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 Unrestricted Restrlcted Endowment INCOME AND ENDOWMENTS FROM: Donations Other Grants General donations TradSng activitle8 Fund-raising Beer Festival Bar and food Charitablo actlvitles Hall hire Club income Community events Investment income Bank interest TOTAL INCOME EXPENDITURE ON: Ral8lng funds Fund-raising Beer Festival Tradlng activlt188 Bar and food Licences and subscriptions Village events Charltable a¢tlvlti•s Training costs Rates and water charges Equipment Hire Power expenses Club costs Maintenance and equipment Waste disposal Gleaning supplies Depreciation Disposal of assets Sundry expenses Support CO8ts Wages Insurance Telephone and internet Independent examination Legal and professional fess Bank charges TOTAL EXPENDITURE NET INCOME Transfers beeen funds NET MOVEMENT IN FUNDS Fund balances as at.. 1 April 2023 31 March 2024 2023 Total 961 50 961 50 2,748 178 2,510 42,805 56,103 2,510 42,805 56,103 4,580 33,420 37,308 15,849 2,060 2,884 15,849 2,060 2,884 16,879 8,081 290 614 123 836 614 83 123,836 101,567 4,307 30,819 4,307 30,819 3,149 19,143 27,476 991 716 27,476 991 716 23,444 821 540 360 607 399 8,076 360 607 399 8,076 1,252 1,687 200 7,873 1,765 1,252 6,159 342 707 7,535 6,159 10,234 342 707 15,664 317 92 13,220 448 543 6,531 1,598 524 524 9,059 1,588 2,200 600 35 1,298 103,798 20,038 134 19.904 9,059 1,588 2,200 600 35 1,298 113,179 10,657 8,157 1,474 834 620 39 801 95.401 6,166 7,783 (7,783) 134 (7,649) 1.598 {1,598) (1,598) 10,657 6,166 71,974 91,878 252,908 245.259 271,931 270,333 596,813 607,470 590,PA7 596,813 The notes on pages 8 to 12 fonn part of these accounts Page 6
GOREFIELD PLAYING FIELD ASSOCIATION BALANCE SHEET AT 31 MARCH 2024 2024 2023 Note FIXED ASSETS 551,690 552,668 CURRENT ASSETS Bar stock Debtors Prepayments HSBC account Money manager account Cash in hand 5,150 4,424 1,912 11,604 37,832 465 4,629 1,448 4,293 6,376 31,418 627 61,387 48,791 CREDITORS: Amounts falling due within one year Trade creditors Accruals Deferred income Independent examination 1,443 164 4,026 20 3,400 600 5,607 600 4,646 NET CURRENT ASSETS TOTAL ASSETS LESS LIABILITIES 55,780 607,470 44,145 596,813 FUNDS Endowment Restricted Unrestricted 270,333 245,259 91,878 607,470 271,931 252,908 71,974 596,813 The financial statements on pages 5 to 10 were approved by the Trustees on .&..... 2024 and signed on their behalf by.. Mrs Kirsty Skinner Treasurer fftYIS b ftrf 1Sl*YLA l-FoLr The notes on pages 8 to 12 form part of these accounts Page 7
GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 1. Accounting Pollcles The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. (a} Basls of proparation of financial statements The charity constitutes a public benefit entity as defi'ned by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the Charity. (b) Funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Donations receivable are allocated on the basis of the donors, wishes. If a purpose is specified then it is a restricted fund for that purpose. If a specific purpose is determined by the Trustees a Designated fund will be used. (c) Income racognltlon All incoming resources are included in the Statement of Financial Activities (SOFA) when the Charity is legally entitled to the income after any performan conditions have been met, the amount can be measured reliably and it is probable that the income will be received. Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. Investment income is recognised in the accounts when the amount can be measured reliably and the Charity's right to receive payment is established. No amount is includèd in tho finan¢iol 8tatemonta for volunteer time in line wllh the SORP (FFIS 1021. Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is wognised in expenditure. The charity receives government grants from the local district council. Income from govemment and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation oulweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure. Page 8
GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS (contlnued) FOR THE YEAR ENDED 31 MARCH 2024 1. Accountlng Policies (contlnued) (d) Expenditure recognltlon Expenditure is accounted for gross on an accruals basis and has been classified under headings that aggregate all costs related to the category. Charitable activities expenditure include all sourS applied by the Charity in undertaking its charitable objectives as opposed to support costs. Support costs are those that assist the work of the Charity but do not directly represent charitable activities and include office costs and governance costs. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. (e) Debtors and creditors recelvablelpayable wlthin one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. ln Tangible flxftd assets Tangible fixed assets are stated at Gost or valuation less accumulated depreciation and accumulated impairment losses. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows. Fixtures, fittings and equipment 5 years straight line Freehold propety 50 years straight line Freehold land is not depreciated. Ig) Stock Stocks are stated at the lower of cost and net realisable value. Provision is made for damaged, obsolete and slow-moving stock where appropriate. (h) Golng Concorn The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, which is sufficient with the level of reserves of the Charity to be able to continue as a going concern. The actions taken by the trustees in respect 2. Trustees Remuneration. Expenses and Control There were no remuneration or expenses were paid to any of the Trustees during the year (2023 - £nil). The Charity is controlled by the Trustees as a body. No individual Trustee has control over the Charity. Page 9
GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 MARCH 2024 3. Flxed assets Flxturas, Freehold Fittlngs & Property Equipmont Totsl Cost Brought fofward at 1 April 2023 Additions 554.278 1,079 555,357 58,251 13,607 612,529 14,686 Carried forward at 31 March 2024 Depreclation Brought forward at 1 April 2023 Charge for the year Carried forward at 31 March 2024 Net book valuo At 31 March 2024 71,858 627,215 18,956 7,108 40,905 8,556 59,861 15,664 26,064 49,461 75,525 529,293 22,397 551,690 At 31 March 2023 535,322 17,346 552 668 The freehold land was gifted to the people and cannot be used for any other purpose. The Charity's sports grounds are for functional use only. 4. Oporatlng lea88 commltmonts Total future minimum lease payments under non-cancellable operating leases are as follows.. 2024 Total 2023 whlch explre Later than one and not later than five years 564 936 5. Related Party Transactlon8 During the comparative year, the Charity had contractea Peggs construction Limited to undertake the extension works to the community hall on normal commercial terms. This company is owned by Mr and Mrs S D Peggs and the charity has incurred £24,000) cost of the contract during the comparats've year. Mr S D Peggs is the adult son of Mr M W Peggs, trustee but Mr M W Peggs has no beneficial interest in that company which had built the original building. there was no amount outstanding at either this year end or the comparative year end. Page 10
GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 MARCH 2024 6. Reserves Unrestricted Restricted Endowment Total 2024 Fixed assets Current assets Creditors: Amounts falling due within one year 36,098 61,387 (5,607) 245,259 270,333 551,690 61,387 (5,607) 91,878 245,259 270,333 607,470 2023 Fixed assets Current assets Creditors.. Amounts falling due within one year 28,947 47,673 251,790 1,118 271,931 552,668 48,791 (4,646) {4,646) 71,974 252,908 271,931 596,813 7. Restricted funds The restricted funds represent monies received from= The Cambridgeshire County Council Reach Grant which is based on the Youth Club and is to be spent on that servi. Any deficit would be met from unrestricted funds and any surplus would need to be refunded. The Cambridgeshire County Council grant awarded towards the cost of building an extension to the Hall, this work was started during the year, but due to Covid restrictions has yet to be completed. The remaining balance is the writing down of the asset. Capital grants from the Bemard Sunley Foundation and the Hudson Foundation both of which have been used to fund the cost of the Hall extension. The remaining balance is the writing down of the asset. A grant from the Grange Wind Farm was used to purchase picnic tables. The asset required unrestricted funding also and remaining balance is the writing down of the assets. A grant from Mick George was received to be used to purchase Bowls mats with assistance of unrestricted reserves and the remaining balance is the writing down of the asset. Blfwd Income Expenditure Transfers Clfwd 2024 Youth Club Fund Extension fund Picnic tables fund Bowls mats fund 1.118 247,680 2,242 1,868 (1.252) (5,160) (748) (623} 134 242,520 1,494 1,245 252,908 134 245 259 2023 Youth Club Fund Extension fund Picnic tables fund Bowls mats fund 285 252,840 2,990 2,491 2,598 (1,765) (5,160) {748} {623) 1,118 247,680 2,242 1,868 235 835 252 908 Page11
GOREFIELD PLAYING FIELD ASSOCIATION NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 MARCH 2024 8. Comparative figure8 - year ended 31 March 2023 Unrestrlcted Restrlcted Endowment Total INCOME AND ENDOWMENTS FROM: Donatlons Other Grants General donations Trading activit198 Fund-raising Beer Festival Bar and food Charitable actlvitle8 Hall hire Club income Community events Investment Income Bank interest TOTAL INCOME 15Q 178 2,598 2,748 178 4,580 33,420 37,308 4,580 33,420 37,308 16,879 6,081 290 16,879 6.081 290 83 83 2,598 101,567 EXPENDITURE ON.. Raislng funds Fund-raising Beer Festival Tradlng activltlo8 Bar and food Licences and subscriptions Village events Charltable actlvlti88 Rates and water charges Equipment Hire Power expenses Club costs Maintenance and equipment Waste disposal Cleaning 8upplie8 Depreciation Disposal of assets Sundry expenses Support costs Wages Insurance Telephone & internet Independent examination Legal and professional fess Bank charges TOTAL EXPENDITURE 3,149 19,143 3,149 19,143 23,444 821 540 23,444 821 540 1,687 200 7,873 1,687 200 7,873 1,765 10,234 317 1,765 10,234 317 5,091 448 543 6,531 1,598 13,220 448 543 8,157 1,474 834 620 39 801 85,507 8,157 1,474 834 620 39 801 95,401 8,296 NET INCOME I (EXPENDITURE) Transfers beleen funds NET MOVEMENT IN FUNDS 13N62 13,102 360 (5,698) 13,102 7,404 11,598) 6,166 1,598 6.166 Page 12