2021-03-31-accounts

GOREFIELD PLAYING FIELD ASSOCIATION CHARITY COMMISSION REGISTERED NO. 1051382

STATEMENT OF ACCOUNTS

for the year ended 31 March 2021

GOREFIELD PLAYING FIELD ASSOCIATION

CHARITY INFORMATION

Registered Address

Community Hall & Sports Pavilion Wolf Lane Gorefield Wisbech Cambridgeshire PE13 4NE

Trustees & Committee Members

Mr Michael William Peggs Mrs Rachael Richmond Mrs Jackie Hunns Ms Nathalie Crick Mrs Margaret Pearce Mr Ian Larkin Mr Adam Mark Skinner Mr Lenny Kimber Mrs Frances Blanks Mr Kevin Burton Mr Michael John Humphrey Mr Gerald Ian Clifton Mr Alan John Holt Mr Rob Gifford Mrs Barbara Holt Mr Edward Bradley Mr Nick Turner

Bankers

Independent Examiner

HSBC 1 Cornhill Wisbech Cambridgeshire PE13 1NA K.J. Maggs B.A., F.C.A. Moore Thompson, Chartered Accountants, Bank House, Broad Street, Spalding, Lincs., PE11 1TB.

Page 1

GOREFIELD PLAYING FIELD ASSOCIATION

TRUSTEES REPORT

FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021.

Structure, governance and management

Governing document

The charity is constituted by the Charity Commission and is a registered charity with the charity number 1051382. The charity became a registered charity on 12 December 1995. The charity is governed by its governing conveyance dated 19 May 1972 as amended on 13 May 1999, 17 May 2012, 21 May 2019 and on 17 March 2020.

Objectives and Activities

The charitable objects of Gorefield Playing Field Association are the provision, maintenance and improvement of a playing field for the parish of Gorefield. It also acts as a village community centre, with a bar and kitchen facility, available for hire, general functions etc. The community hall opened in 2013.

Trustees

The trustees meet as a committee on a bi-monthly basis, on the third Tuesday in May (AGM), July, September, November, January and March.

New trustees are recruited from a group who have shown a keen interest in the work of the charity and have abilities required on the governing body. Training is provided to keep trustees up to date with new legislation etc. on a regular basis.

Financial Review

The results for the charity for the financial year are detailed on pages 6 to 10.

Public Benefit

The trustees have given due regard to the guidance published by the Charity Commission on public benefit, with the charity's objectives of the provision and maintenance of the Gorefield playing field on behalf of the inhabitants of Gorefield being beneficial to the community as a whole.

The facilities the charity provides are usually well used by the local community with something happening most days, unfortunately the lockdown restrictions put in place from 20 March 2020 continued throughout the year and are still in place, albeit some easing has taken place during this period.

A considerable amount of work was undertaken to comply with Government guidance and the facility did manage to open for a limited period of time from August to November 2020.

A decision was made not to open the Hall during the Christmas period so that the work on the Hall extension could progress. The intention is to re-open the Hall for use as a Polling station on 6 May 2021, with normal usage commencing 17 May 2021 in accordance with the Governments gradual easing of lockdown restrictions.

Following the easing of lockdown restrictions it is hoped that the Hall usage will not only attain its previous level but will also expand following the completion of the extension and improvement work carried out during the year. This will open the Hall up to a wider range of beneficiaries and therefore increase the level of Public Benefit.

Page 2

GOREFIELD PLAYING FIELD ASSOCIATION

TRUSTEES REPORT

FOR THE YEAR ENDED 31 MARCH 2021

Risk management

The trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The principal risk towards the Charity is a lack of funding and income to support it's stated aims. The trustees have considered this risk and believe that with careful management they will be able to continue to fulfil the objectives of the Charity.

Reserves

Previously, a reserves policy had not been considered necessary, however, the Trustees have started to consider the need for improvements and expansion of the current facilities and therefore reserves will be necessary for this project.

The Trustees consider that they require general reserves of approximately £14,000, being six months of overhead costs in case sources of income cease and/or groups that use the facilities decide to locate elsewhere.

The carried forward unrestricted reserves as at 31 March 2021 are £63,043. The charity received a number of restricted grants during the year which are detailed in notes 5 and 6, the balance at the end of the year amounts to £235,835 (2020 - £585).

The Endowment Fund comprises of the value of the Land and Buildings which were gifted to the people and cannot be used for any other purpose. The balance carried forward stands at £275,127, (2020 - £275,725).

Covid-19 and Going concern

The Trustees would like to thank all the volunteers, staff and supporters of the Association for being so understanding during the Covid-19 Virus crisis. We are working hard to complete the many administrative and planning tasks which will enable us to continue.

In accordance with the announcement by the UK Government on Friday 20 March 2020, we have suspended all activities until such time as it is safe to re-open.

The Associations reserves will enable us to satisfy the everyday overheads necessary to maintain the building and its surrounds, however this will result in the depletion of our reserves thereby affecting the timing of any future site improvements.

For and on behalf of the board of trustees:

Mr M Humphrey (Secretary)

Date: 18 May 2021

Page 3

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE GOREFIELD PLAYING FIELD ASSOCIATION

I report to the trustees on my examination of the accounts of the Charity for the year ended 31 March 2021, which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Dated: 18 May 2021

K.J. Maggs B.A., F.C.A. MOORE THOMPSON Chartered Accountants Spalding

4

GOREFIELD PLAYING FIELD ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted £ INCOME AND ENDOWMENTS FROM: Donations Local Government grants 20,708 Other Grants - General donations - Trading activities Fund-raising 1,150 Bar and food 812 Charitable activities Football 240 Hall hire 1,063 Sundry income 58 Investment income Bank interest 3 TOTAL INCOME 24,034 EXPENDITURE ON: Raising funds Fund-raising 1,052 Trading activities Bar and food 2,061 Licences and subscriptions 723 Charitable activities Rates and water charges 174 Power expenses 2,992 Football and field costs 413 Maintenance and equipment 5,429 Waste disposal 887 Cleaning supplies 16 Depreciation 2 3,931 Sundry expenses 595 Equipment Hire 200 Support costs Wages 1,944 Insurance 706 Telephone & internet 474 Independent examination 720 Bank charges 81 TOTAL EXPENDITURE 22,398 NET INCOME / (EXPENDITURE) 1,636 Fund balances as at: 1 April 2020 61,407 31 March 2021 63,043	Restricted Endowment £ £ 198,000 - 37,250 - - - - - - - - - - - - - - - 235,250 - - - - - - - - - - - - - - - - - - - 598 - - - - - - - - - - - - - - - 598 235,250 (598) 585 275,725 235,835 275,127 2021	Total £ 218,708 37,250 - 1,150 812 240 1,063 58 3 259,284 1,052 2,061 723 174 2,992 413 5,429 887 16 4,529 595 200 1,944 706 474 720 81 22,996 236,288 337,717 574,005	2020 £ 814 - 2,720 9,029 39,255 840 6,888 43 14
			59,603
			8,666 23,303 1,788 2,080 5,435 591 6,609 1,688 20 4,726 353 300 3,730 839 479 696 264
			61,567
			(1,964) 339,681
			337,717

The notes on pages 7 to 10 form part of these accounts

Page 5

GOREFIELD PLAYING FIELD ASSOCIATION

BALANCE SHEET

AT 31 MARCH 2021

Note £ £ FIXED ASSETS 2 533,100 CURRENT ASSETS Bar stock 1,250 Prepayments 1,084 HSBC account 61,279 Money manager account 8,534 Cash in hand 14 72,161 Trade creditors 30,166 Accruals 370 Deferred income - Independent examination 720 31,256 NET CURRENT ASSETS 40,905 TOTAL ASSETS LESS LIABILITIES 574,005 FUNDS Endowment 275,127 Restricted 235,835 Unrestricted 63,043 5 574,005 2021 CREDITORS: Amounts falling due within one year	£ £ 281,981 3,000 773 45,008 7,331 470 56,582 - - 150 696 846 55,736 337,717 275,725 585 61,407 337,717 2020	£ £ 281,981 3,000 773 45,008 7,331 470 56,582 - - 150 696 846 55,736 337,717 275,725 585 61,407 337,717 2020
		337,717
		275,725 585 61,407
		337,717

The financial statements on pages 6 to 10 were approved by the Trustees on 18 May 2021 and signed on their behalf by:

Mr M. W. Peggs Trustee

The notes on pages 7 to 10 form part of these accounts

Page 6

GOREFIELD PLAYING FIELD ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

1. Accounting Policies

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(a) Basis of preparation of financial statements

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the Charity.

(b) Funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Donations receivable are allocated on the basis of the donors' wishes. If a purpose is specified then it is a restricted fund for that purpose. If a specific purpose is determined by the Trustees a Designated fund will be used.

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the Charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Investment income is recognised in the accounts when the amount can be measured reliably and the Charity's right to receive payment is established.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

The charity receives government grants from the local district council. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.

Page 7

GOREFIELD PLAYING FIELD ASSOCIATION

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

1. Accounting Policies (continued)

(d) Expenditure recognition

Expenditure is accounted for gross on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Charitable activities expenditure include all resources applied by the Charity in undertaking its charitable objectives as opposed to support costs.

Support costs are those that assist the work of the Charity but do not directly represent charitable activities and include office costs and governance costs.

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

(e) Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(f) Tangible fixed assets

Tangible fixed assets are stated at cost or valuation less accumulated depreciation and accumulated impairment losses.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.

Fixtures, fittings and equipment - 5 years straight line Freehold property - 50 years straight line Freehold land is not depreciated.

(g) Stock

Stocks are stated at the lower of cost and net realisable value. Provision is made for damaged, obsolete and slow-moving stock where appropriate.

(h) Going Concern

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, which is sufficient with the level of reserves of the Charity to be able to continue as a going concern. The actions taken by the trustees in respect

Page 8

GOREFIELD PLAYING FIELD ASSOCIATION

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

2. Fixed assets

Fixed assets
Cost Additions Charge for the year Net book value Brought forward at 1 April 2020 Brought forward at 1 April 2020 Carried forward at 31 March 2021 At 30 March 2020 Depreciation Carried forward at 31 March 2021 At 31 March 2021	Freehold Property £ 279,911 248,379 528,290 4,186 598 4,784 523,506 275,725	Fixtures, Fittings & Equipment £ 33,087 7,269 40,356 26,831 3,931 30,762 9,594 6,256	Total £ 312,998 255,648
			568,646
			31,017 4,529
			35,546
			533,100
			281,981

The freehold land was gifted to the people and cannot be used for any other purpose. The Charity's sports grounds are for functional use only.

3. Trustees Remuneration, Expenses and Control

There were no remuneration or expenses were paid to any of the Trustees during the year (2020 - £nil). The Charity is controlled by the Trustees as a body. No individual Trustee has control over the Charity.

4. Related Party Transactions

During the year and the next financial period, the charity has contracted Peggs Construction Limited to undertake the extension works to the community hall on normal commercial terms. This company is owned by Mr and Mrs S D Peggs and the charity has incurred £234,000 cost of the contract during the year. Mr S D Peggs is the adult son of Mr M W Peggs, trustee but Mr M W Peggs has no beneficial interest in that company which had built the original building.

5. Reserves

Reserves
2021 £ Fixed assets 24,973 Current assets 69,326 (31,256) 63,043 Fixed assets 6,256 Current assets 55,997 (846) 61,407 Unrestricted Creditors: Amounts falling due within one year Creditors: Amounts falling due within one year 2020	Restricted £ 233,000 2,835 - 235,835 - 585 - 585	Endowment Total £ £ 275,127 533,100 - 72,161 - (31,256) 275,127 574,005 275,725 281,981 - 56,582 - (846) 275,725 337,717
			574,005
			281,981 56,582 (846)
			337,717

Page 9

GOREFIELD PLAYING FIELD ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

6. Restricted funds

The restricted funds represent monies received from:

The Cambridgeshire County Council Reach Grant which is based on the Youth Club and is to be spent on that service. Any deficit would be met from unrestricted funds and any surplus would need to be refunded.

The Cambridgeshire County Council grant awarded towards the cost of building an extension to the Hall, this work was started during the year, but due to Covid restrictions has yet to be completed.

Capital grants from the Bernard Sunley Foundation and the Hudson Foundation both of which have been used to fund the cost of the Hall extension.

A grant from the Grange Wind Farm is to be used to purchase picnic tables.

Page 10