Burmantofts Community Projects
Charity number 1051368
A company limited by guarantee number 03061633
Annual Report and Financial Statements
for the year ended 31 December 2020
Burmantofts Community Projects
Burmantofts Community Projects
Annual Report and Financial Statements for the year ended 31 December 2020
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 14 |
Prepared by West Yorkshire Community Accounting Service
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Burmantofts Community Projects
Trustees' report for the year ended 31 December 2020
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Name Position Dates Madeleine Andrews Chair Martin Bassant Vice Chair John Smith Company secretary Ann Nicholl Norah Gibson Amos Kasibante Robert Andrews Sophie Lees (formerly Meeson) Charity number 1051368 Registered in England and Wales Company number 03061633 Registered in England and Wales Registered and principal address Bankers St Agnes' Church Hall Yorkshire Bank Plc 23 Shakespeare Close 329 Harehills Lane Leeds Leeds LS9 7UQ LS8 5BW
Independent examiner
Simon Bostrom FCIE
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 22 May 1995. It is governed by a memorandum and articles of association as amended by special resolutions on 29 September 1995, 11 April 2011 and 15 April 2018. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Burmantofts Community Projects
Trustees' report (continued) for the year ended 31 December 2020
Objectives and activities
The charity's objects
Any charitable purpose for the benefit of the community in Burmantofts and its vicinity within the City of Leeds and throughout the UK, in particular the advancement of education, the protection and preservation of good health and the relief of poverty, sickness and distress.
The charity's main activities
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Providing a free, confidential and independent debt advice service.
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Providing a free, confidential and independent financial capability service.
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Providing a free, confidential and independent benefits assistance service.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
Like other charitable organisations we have been significantly affected the pandemic which swept the world in 2020. We have been heavily restricted in our face to face service and the vast majority of our support to clients has been over the telephone although we have tried to retain some face to face contact for very vulnerable clients when the regulations have allowed us to do so. Our office was closed for much of the first lockdown but since then we have maintained an office presence with a restricted rota of staff to maintain social distancing. Most of our staff have been working from home since March ’20 and home working is now part of our long term accommodation strategy. Our funders have relaxed their targets and requirements to fit in with this new way of working.
Our staffing level fell significantly over the summer as demand dropped drastically; at one time down to seven staff. However, as demand rose and emergency funding was obtained we recruited heavily in the autumn and finished the year with 22 staff members.
The Money and Pensions Service continued to fund the face to face Debt Advice Project which ran until the end of March 2018 when they announced that we would receive an annual rolling contract after March 2018 until future procurement arrangements are implemented. The 2020/21 contract runs out on 31st March 2021, a contract for 2021/22 is expected shortly. Our allowance was increased to 3fte advisers from October 2019 and a further 0.4fte from April 2020. In November 2020 we obtained funding for a trainee debt adviser. The contract runs from December 2020 until November 2021.
In November 2015 we learnt that the Big Lottery Fund was funding the Money Buddies project with a grant of £472,245 over 5 years starting in December 2015. This funding has been used to consolidate the Money Buddy service during the pandemic in 2020 and ended at the end of November 2020. However there was a surplus on the year and we gained permission to continue the project until March 31st 2021. We are working to obtain further funding for the Money Buddy service from April 2021.
As the pandemic hit as the Area Committees were making decisions on funding Money Buddies for 2020/21, a lot of funding was lost. Even the funding that was approved was not activated as the Council Hubs were closed. When the Hubs did reopen they were restricted to internal Council services only. Towards the end of the year we started some pilot schemes in non-Council locations with some success. We hope to continue these in 2021. We are planning to approach Area Committees to approve Money Buddy services for 2021/22 to start when regulations allow.
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Burmantofts Community Projects
Trustees' report (continued) for the year ended 31 December 2020
Achievements and performance (continued)
In March 2017 we received funding from Leeds City Council to recommence and further develop our Benefit Buddy project. This was expected to run for two years until March 2019 but we had funding to extend the end date until June 2019. The project was paused at this time and a Big Lottery application was developed to obtain funding to continue this project for a further 3 years. We were successful in passing to Stage 2 of the application process and a Stage 2 application was sent to the National Lottery in December 2020. This is currently being considered.
Given the situation with the pandemic and our loss of funding we applied to several funders for emergency Covid-19 funding. We were successful in several bids:- CAF (£10,000); The Resilience Fund (£10,000); National Lottery (£78,980); Jimbo’s Fund (£20,000); local councillors (£1,200).
We also applied for longer term funding and were awarded a 2 year grant agreement to provide energy advice through the Energy Redress scheme. This started in November 2020 and will run until October 2022. We had a Quality Mark inspection in May 2019 and as a result regained our AQS Quality Mark at General Help with Casework for 2 years so this will need to be renewed by a further Audit in May 2021 to ensure that we are giving an excellent service to our clients. This has now been scheduled for 6th May 2021.
The Board of Trustees continued to work effectively in 2020. We had a skills audit in 2020 which identified some gaps. We are looking to recruit further Trustees to fill these gaps along with developing a training programme for the current Trustees. We currently have 8 Trustees.
The Board of Trustees and the BCP staff are continuing to actively seek further funding for 2021/22. The future of the Centre has been secured until at least December 2021. Several funding bids are been developed for further long term funding and the Board of Trustees are very confident that this will be achieved.
Financial review
The net income for the year was £104,972, including net income of £11,485 on unrestricted funds and net income of £93,487 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £40,145.
The trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (the free reserves) held by the charity should be at least £39,435 as a minimum level regarding covering the charity's liabilities if it had to close. The trustees will review this figure annually. The trustees have also put in place an upper limit of 6 months of the annual expenditure. This equates to £156,302 based on the 2020 running costs.
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Burmantofts Community Projects
Trustees' report (continued) for the year ended 31 December 2020
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees:
Signed……………Madeleine Andrews…………. (Trustee)
Date………………25/5/2021…………….
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Burmantofts Community Projects
Independent examiner's report to the trustees of Burmantofts Community Projects
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 December 2020, which are set out on pages 7 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ……Simon Bostrom……..
Relevant professional qualification or body: FCIE
Date: ……29/6/2021……..
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Burmantofts Community Projects
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 December 2020
| Notes 2020 Unrestricted funds £ Income from: Grants and donations (2) 327 Total income 327 Expenditure on: Salaries and NIC (3) 8,269 Staff and volunteer expenses - Office and administration 8 Insurance - Rent and rates - Security and maintenance - Training 59 Subscriptions and publications 300 Project expenditure 28 Independent examination - Depreciation 3,531 Total expenditure 12,195 Net income / (expenditure) (11,868) Transfers between funds (4) 23,353 Net movement in funds 11,485 Fund balances brought forward 38,366 Fund balances carried forward (4) 49,851 |
2020 Restricted funds £ 406,526 406,526 235,564 840 22,959 7,384 695 2,096 1,225 15,700 2,143 1,080 - 289,686 116,840 (23,353) 93,487 38,740 132,227 |
2020 Total funds £ 406,853 406,853 243,833 840 22,967 7,384 695 2,096 1,284 16,000 2,171 1,080 3,531 301,881 104,972 - 104,972 77,106 182,078 |
2019 Total funds £ 271,047 271,047 236,522 4,470 23,823 4,762 671 5,582 3,213 15,746 1,467 1,080 444 297,780 (26,733) - (26,733) 103,839 77,106 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Burmantofts Community Projects
Balance sheet
| as at 31 December 2020 2020 Unrestricted £ Fixed assets Tangible assets (5) 9,706 Total fixed assets 9,706 Current assets Debtors - Cash at bank and in hand (6) 41,225 Total current assets 41,225 Current liabilities: amounts falling due within one year Accruals 1,080 Total current liabilities 1,080 Net current assets / (liabilities) 40,145 Total assets less current liabilities 49,851 Net assets 49,851 Funds Unrestricted funds 49,851 Restricted funds - Total funds 49,851 |
2020 Restricted £ - - 19,461 113,316 132,777 550 550 132,227 132,227 132,227 - 132,227 132,227 |
2020 Total £ 9,706 9,706 19,461 154,541 174,002 1,630 1,630 172,372 182,078 182,078 49,851 132,227 182,078 |
2019 Total £ 888 888 32,329 44,969 77,298 1,080 1,080 76,218 77,106 77,106 38,366 38,740 77,106 |
|---|---|---|---|
For the year ending 31 December 2020 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on
Date: ……………25/5/2021………
Signed: ……………Madeleine Andrews………… (Trustee)
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Burmantofts Community Projects
Notes to the accounts
for the year ended 31 December 2020
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Office equipment: over 4 years, straight line basis.
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Burmantofts Community Projects
Notes to the accounts
for the year ended 31 December 2020
| 2 Grants and donations Leeds CAB BIG Lottery Inner East Community Committee Outer West Community Committee Inner West Community Committee Outer East Community Committee Inner North East Community Committee Inner South Community Committee Outer South Community Committee Inner North West Community Committee Outer North West Community Committee LCC Little London Institute of Money Advisers Department of Work and Pensions (DWP) CAF Jimbos Leeds City Council (LCC) Leeds Community Fund (Resilience) Aviva Weetwood Energy Redress Other donations 3 Staff costs and numbers Gross salaries Social security costs Pensions Payroll costs Settlements / redundancies |
2020 Unrestricted funds £ - - - - - - - - - - - - - - - - - - 175 - - 152 327 |
2020 Restricted funds £ 173,004 147,381 4,594 4,123 2,168 - 770 - 10,952 - 1,239 - - 1,097 10,000 20,000 1,200 10,000 - 4,936 15,062 - 406,526 |
2020 Total funds £ 173,004 147,381 4,594 4,123 2,168 - 770 - 10,952 - 1,239 - - 1,097 10,000 20,000 1,200 10,000 175 4,936 15,062 152 406,853 2020 £ 222,981 11,539 7,338 1,975 - 243,833 |
2019 Total funds £ 117,067 96,819 11,413 6,109 12,379 5,930 2,539 3,713 7,527 2,475 1,238 188 500 2,150 - - - - - - - 1,000 271,047 2019 £ 215,001 11,082 6,629 2,049 1,761 236,522 |
|---|---|---|---|---|
| The average number employees during the year was 12.9, being an average of 10.7 | full time equivalent | |
|---|---|---|
| (2019: 13.1, 10.2 FTE). There were no employees with emoluments above £60,000. | ||
| Defined contribution pension scheme | 2020 | 2019 |
| £ | £ | |
| Costs of the scheme to the charity for the year | 7,338 | 6,629 |
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Burmantofts Community Projects
Notes to the accounts continued
for the year ended 31 December 2020
| 4a Restricted funds Leeds CAB BIG Lottery revenue National Lottery Covid-19 Fund Clydesdale Bank LCC SIF Money buddies Proceeds of Crime CAF Leeds Community Foundation Jimbo’s Fund MaPS 2020/21 MaPS Training MaPS 2019/20 DWP Energy Redress Weetwood LCC PPE Little London |
Balance b/f £ - 17,324 - 350 1,889 2,895 34 - - - - - 16,146 - - - - 102 38,740 |
Incoming £ 3,200 68,401 78,980 - - 23,846 - 10,000 10,000 20,000 135,434 4,399 29,971 1,097 15,062 4,936 1,200 - 406,526 |
Outgoing £ - 74,080 26,711 - - 21,264 - 1,096 9,933 - 104,479 3,570 35,113 1,097 10,490 601 1,150 102 289,686 |
Transfers £ - (1,537) (4,649) - - - - - (67) - (762) (829) (11,004) - (4,572) - 67 - (23,353) |
Balance c/f £ 3,200 10,108 47,620 350 1,889 5,477 34 8,904 - 20,000 30,193 - - - - 4,335 117 - 132,227 |
|---|---|---|---|---|---|
Fund name Purpose of restriction Leeds CAB
The balance of the Big Lottery funding given to Advice Leeds – split between the partners
BIG Lottery revenue
To fund the Money Buddies service from December 2015 onwards £1,537 was transferred for the purchase of IT equipment which is for general use within the charity.
National Lottery Covid-19 Fund
To provide an emergency Covid-19 Money/Benefit Buddy service £4,649 was transferred for the purchase of IT equipment which is for general use within the charity.
Clydesdale Bank Towards phone system enhancements LCC SIF To set up a benefit buddies service Money buddies Funds from LCC towards the Money Buddies services Proceeds of Crime Towards security enhancements CAF Leeds Community Foundation To provide emergency support to the organisation
To provide emergency support to the organisation during the pandemic To provide emergency support to the organisation
£67 was transferred from this fund to the LCC PPE fund.
Jimbo’s Fund Money and Pensions Service (MaPS) 2020/21
MaPS Training
To provide resources for a Benefit Advice Supervisor Towards the Money Advice and Pensions Service
£762 was transferred for the purchase of IT equipment which is for general use within the charity.
To recruit a trainee debt adviser
£829 was transferred for the purchase of IT equipment which is for general use within the charity.
MaPS 2019/20
Towards the Money Advice and Pensions Service
The balance on this fund at 31 March 2020 was transferred to free reserves, as stated in the contract.
DWP
For Access to Work grants
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Burmantofts Community Projects
Notes to the accounts continued
for the year ended 31 December 2020
4a Restricted funds continued
Fund name Energy Redress
Weetwood LCC PPE Little London
Purpose of restriction
To provide 2 years funding for an Energy Advice service £4,572 was transferred for the purchase of IT equipment which is for general use within the charity.
To provide a face to face Money Buddy service at alternative sites To provide PPE and additional equipment needed for the safety of staff and For Money Buddies sessions
4b Designated funds
Money Buddy Network Reception Fund
----- Start of picture text -----
Balance b/f Incoming Outgoing Transfers Balance c/f
£ £ £ £ £
- -
6,396 4,113 2,283
- - -
2,095 2,095
- -
8,491 6,208 2,283
----- End of picture text -----
Fund name
Money Buddy Network Reception Fund
Purpose of designation
Towards the Money advice service To fund a receptionist until February 2020.
| 5 **6 ** |
Tangible assets Cost At 1 January 2020 At 31 December 2020 Depreciation At 1 January 2020 Charge for year At 31 December 2020 Net book value At 31 December 2020 At 31 December 2019 Cash at bank and in hand Yorkshire bank BCP Yorkshire bank EGAC Petty cash |
£ 1,776 14,125 888 3,531 4,419 9,706 888 2020 £ 171 154,130 240 154,541 Office equipment |
Total £ 1,776 14,125 888 3,531 4,419 9,706 888 2019 £ 121 44,608 240 44,969 |
|---|---|---|---|
7 Trustee expenses
No trustee received any expenses during this year or the previous year.
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Burmantofts Community Projects
Notes to the accounts continued
for the year ended 31 December 2020
8 Trustee remuneration and benefits
| Name of trustee Legal authority John Smith (trustee) Governing document |
2020 £ 24,575 24,575 |
2019 £ 20,155 20,155 |
|---|---|---|
John Smith received remuneration during the year, being employed as the Finance and Contracts Administrator. The charity has received consent from the Charity Commission on the 11th April 2011 to remunerate him and the articles of association have been amended to allow for this.
No other trustee received any remuneration or benefit during this or the previous year.
9 Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees and Chief Executive Officer. The total employee benefits received by the Chief Officer were £28,962 (previous year: £26,913).
10 Post balance sheet events
During the year proceedings were commenced in relation to an employment tribunal. The tribunal is due to go ahead in 2021.
It is not possible to estimate the financial effects of this at the date of approval of the accounts, however the charity does have adequate insurance cover.
| 11 Analysis of funds received and held as agent Opening funds Incoming Outgoing Closing funds |
2020 £ 2,188 - (12) 2,176 |
2019 £ 3,157 - (969) 2,188 |
|---|---|---|
At the year end Burmantofts Community Projects was holding £2,176 on behalf of the Joint Leeds Debt Forum in the Ebor Gardens Advice Centre bank account. The Forum consists of a number of agencies working together to provide the community with quality advice, information and support with a view to addressing the needs of the community. The funds are not recognised in the charity's accounts.
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Burmantofts Community Projects
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2020
| 2020 2019 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 327 1,500 Total income 327 1,500 Expenditure Salaries and NIC 8,269 17,271 Staff and volunteer expenses - - Office and administration 8 297 Insurance - - Rent and rates - - Security and maintenance - - Training 59 62 Subscriptions and publications 300 469 Project expenditure 28 - Independent examination - - Depreciation 3,531 444 Total expenditure 12,195 18,543 Net income / (expenditure) (11,868) (17,043) Transfers between funds 23,353 19,004 Net movement in funds 11,485 1,961 Fund balances brought forward 38,366 36,405 Fund balances carried forward 49,851 38,366 |
2020 Restricted funds £ 406,526 406,526 235,564 840 22,959 7,384 695 2,096 1,225 15,700 2,143 1,080 - 289,686 116,840 (23,353) 93,487 38,740 132,227 |
2019 Restricted funds £ 269,547 269,547 219,251 4,470 23,526 4,762 671 5,582 3,151 15,277 1,467 1,080 - 279,237 (9,690) (19,004) (28,694) 67,434 38,740 |
2020 Total funds £ 406,853 406,853 243,833 840 22,967 7,384 695 2,096 1,284 16,000 2,171 1,080 3,531 301,881 104,972 - 104,972 77,106 182,078 |
2019 Total funds £ 271,047 271,047 236,522 4,470 23,823 4,762 671 5,582 3,213 15,746 1,467 1,080 444 297,780 (26,733) - (26,733) 103,839 77,106 |
|---|---|---|---|---|
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