Charity registratlon numbgr 10513511England and Wales) VICTORIA DOCK VILLAGE HALL COMM. ASSOC. ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 VICTORIA DOCK VILLAGE HALL COMM. ASSOC. LEGAL AND ADMINISTRATIVE INFORMATION Trustees C Hall M Mills Kelwick S Wlson M Botterin S McGum B Leech (Appointed 3 September 2024) Charlty number (England and Wales) 1051351 Principal address lfidoria Dock I￿lIage Hall Southbridge Road lfictoria Dock HULL HU9 1TS Independent examlner Trevor Ra¢kham Rackham's Accountants Limited 3 Melton Enterprise Park Reddliff Road Meli East Yorkshire HU14 3RS VICTORIA DOCK VILLAGE HALL COMM. ASSOC. CONTENTS Pag• Trustees. report IrKlependent examinefs rep￿t Statement of financial ath"vrties Balance sheet Notes to the financial ststements 6-14 VICTORIA DOCK VILLAGE HALL COMM. ASSOC. TRUSTEES. REPORT FOR THE YEAR ENDED 31 AUGUST 2024 The Iwstees present their annual report and financial ststements for the year ended 31 August 2024. The financial statements have been prepared in acccwdance wih the accounting policies set out in note 1 to the financial statements and comply wrth the Chantys constitutson. the Chariti'es Act 2011 and -Ac¢ounting and Reporting by Chanties.. Statement of RecommefKled Practice ap￿1¢able to charitFes preparing their accounts in accordance with the Finan(ial Rep￿Ing Standard applicable in the UK Reptsblic of Ireland (FRS 102)" (effective 1 January 2019). Objectives and actlvltles The chanty's Fyincipal activty continues to be ttwt of Fwomots"ng the welfare of the inhalitants of v￿On3 Dock and the neighbouring area. The chanty premises are made available to groups aTrJ the committee also organises rfs own events with the assistance of volunteers. Public benefft The trustees have paid due regard to guKlan￿ kssued by the Chatlty Commission in deciding wl)at actsvrties the Charity should undertske. Achievements and performance In this finarKial year the hall continued to see good levels of rcom bc#)kws with many betng repeat bookers. Total rental ir￿rne for the year amounted to £30.869 {2023 - £31.883). Wth ￿gardS to the running costs of the hall, total for the year amounted to £37,954 (2023 - £38.721). Thi5 was a small reduction and remains a high area of focus and concem for the committee The costs of utIl￿.eS rose again from Ihe prior year to £19.646 in the year. This increase was predominantly the ￿$1 of electriuty arKI %Yater. As usual. 50% of all utility (x)sts was recovered in the form of Hull Cty Council Grants. These grants continue to make a signfficant firk7ncial impact for the chanty in Mew of the continued unprecedented level of utilrty costs bw.ng faced. The financial assistance r￿e[Ved from Hull Cty Council in the fomi of quartwly ublty bill clams totalled £10,040 (2023 - £6.633). The charity also fecetved Ihe annual £1.(XIO administration grant and three smaller grants. These were for the Ne•V FrierKls Group. part￿1 redecoration and to recover costs for instsllats.on of a defibrillator h￿Sed at the village hall to serve the communty. As stated in the preVIc￿ year's ac£ounts. ts commiitee decided to POSty)one the Fun Day in 2024 retum again in 2025 when rt will be the 30th Anniversary. This was lo alk)w the charity to build up cash resources and hopefully gain some new Corporate SFA)nsors to mrtigate costs. Costs will be closety controlled to aim for a l(y4M net spend going forward to ensure that the event can conts'nued to be held in the future. The charity ended the year with a surplus of aFf>roximately £6.200 (2023 - def￿t £9,500). with total cash resources increasing to £32.000 from £25,600. The finan￿S remain at adequate levels but continue to be closely monitored by the committee. This includes maintainirKJ as much funds as possible in higher interest bearing savings accounts to eam credit interest. The eight volunteer ccffimittee trustees maintairEd daily operatiM of the Ifillage Hall in various ways and there We￿ part.time employed members of sLqff. Flnanclal revlew tt is the policy of the charity to maintain IbJuid unrestricted fur#ts. vthich are free reserves of the Charity, at a level sufficbent to cover the cost5 for a FericxJ of at least Ihree montts. Unrestricted fuTras were mantained in excess of this level throughout the year. The SOFA is showiNJ a surplus of £6.228 arml consequerrtly the balance sheet reserves have increased to £31,921 of whickn £29,703 are free ￿Selves. VICTORIA DOCK VILLAGE HALL COMM. ASSOC. TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Reserves pollcy It is Ihe poliw of the Charity that unrestricted funds *thich have not been designated for a speafic use should be maintained at a level equtvalent to between three arKJ six month's expenditure. The trustees consider that reserves at this level will ensure that, in the everrt of a signtficant drop in funding. they will be able lo continue the Charity's current activrties while consideratson is given to ￿￿yS in vttmch addibonal funds may be raised. This level of reserves has been maintained througtKXrt ts year. Stru¢ture. governance and rnanagen￿t The Charity is govemed by a constttution aclopted on 31st July 1995, amended ￿ 26th June 20(￿ and 10th Juty 2023 The trustees who Se￿ed dunng Ihe year and up to the d* of signature of the financial statements were: C Hall M Mills M KelNvick S Wlson M Botterill S McGurn E Vloodcock B Leech V Krx)wles (Appoinled 3 September 2024) Recrultment and appoinlment of tntstees Appointment of trustees is govemed by the Constituti￿ of the charity and the Board of Trustees s aLrthon'sed to apwnt new trustees to fill vacancies artsing thrwh resignth'on ￿ death of an exisb.ng trustee. Induction and tralnlng of trustees New trustees are inducted by being invrted to attend commrttee meetings in order that they may iu(trJe Ihe levd of commitrnent and responsikn"lities that are involved with being a trustee. The trustees fomi a ￿MMrtlee that meets on a regular basis to review arKI rewt on past aclivities and consider fubjre events. The trustees. report was apwoved by the Board ￿ Trustees. C Hall Trustse 12 May 2025 VICTORIA DOCK VILLAGE HALL COMM. ASSOC. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF VICTORIA DOCK VILLAGE HALL COMM. ASSOC. I report to the trustees on my examination of the financial statements of Victoria Dock Village Hall Ccffim. Asso (the Charity) for the year ended 31 August 2024. Responslbllttles and basis of report As the Iruslees of the Chanty you a￿ respmgble for ts mration of the financial statements in accordance with the requirement5 of the ch￿l￿"eS Act 2011. I report in respect of my examination of the Chaiivs financial statements carried cxrt under section 145 of the Chanties Act 2011. In Ca￿yIng out my examination I have followed the Directions g'ven by the Charty Commission under sedion 145{5)(b) of the Charitses Act 2011. Independent examinerfs ststement Your attention is drawn to the fact tw the Charity has prepared the financial statements tn acC￿lan￿ with the relevant version of the Ststement of Recommended praCts￿ applicabk to charib.es kyeparing their financial statements in accordance wlh the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 in preference to the Acc￿nting and Reporting by Charib"es'. Ststement of Recommended Practice issued on 1 April 2005 vthich is ￿ferred to in the extant regulations but has now been wrthdrawn. l understand that this has been done in order for the financial statements to provide a true arKJ fair view in accordance with UK Generally Accepted Accounting Practi￿. I have completed my examinalicn. I confim) that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect". accounb'ng records were kept in respect of the Charity as required by se¢Xion 130 of the Charities Act 2011. the financial statements do not aCC￿d with those records: or the financial statements do not comply with the applicatle reqU1￿ments conceming the form and content of financial statements set out in the charib.es (Accounts and Reports) Regulations 2IXI8 other than any requirement that the finanaal statements give a true and fair vivw. which is nol a matter consM1ered as part of an independent examinabrm. I have no concerns and have come across r#) ots matters in cOnneCt￿n with the examinatKffi to wt#ch attention should be drawn in this report in order to enable a woper urMYerstanding of the financial sLqtements to be re￿hed. Trevor Rackham Rackham's Accountarts Limrted 3 Melton Entery>rise Park Redclliff Road Melton East Yixkshife HU14 3RS 12 May 2025 VICTORIA DOCK VILLAGE HALL COMM. ASSOC. STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 Unrestrlcted Restrlcted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Income and endowments from= Donations and legacies Charitable activits'es Other Irading actsvrtEs Investment income Other income 1,239 32,037 300 733 11.275 12.514 32.037 300 733 1.374 32.679 625 116 13.215 14,589 32,679 625 116 Total incom• 34.309 11.275 45.584 34.890 13,215 48,105 ExpendItU￿ on: Raising funds Charitable activities 1,402 26.881 1.402 37,954 12,927 31.245 5.922 7.476 18,849 38.721 11.073 Total expendltu 28,283 11,073 39.356 44.172 13.398 57,570 Net Incomel(expenditure) and movement In funds 6,026 202 6.228 {9.282) (183) (9.465) Reconelllation of funds: Fund balances al 1 September 2023 23.677 2.016 25.693 32.959 2.199 35.158 Fund balances at 31 August 2024 29.703 2.218 31.921 23.677 2.016 25,693 The sL3tement of financ•81 adivities includes al gains and105ses recognised in the year. All irmme and expendilure derive from Conts'nuing activitses. VICTORIA DOCK VILLAGE HALL COMM. ASSOC. BALANCE SHEET ASAT31 AUGUST2024 2024 2023 Notes Flxed assets Tangible assets 14 3.583 4,215 Current assets Cash at bank and in hand 30.891 24,514 Creditorn: amounts falllng due wlthln one year 15 (2.553) (3,036) Net eurrent assets 28.338 21.478 Total assets less current liabilftles 31.921 25,693 The funds of the Charlty Restricted income funds Unfestricled funds 16 17 2,218 29.703 2,016 23.677 31.921 25.693 The financial sLitements were approved by the trustees ￿ 12 May 2025 S McGum Trustee VICTORIA DOCK VILLAGE HALL COMM. ASSOC. NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Ac¢ounting policies Charity Information ￿￿tOria Dcd( Village Hall Comm. Assoc. is an unincixpor*ed chanty. 1.1 AGcounting convéntion The financial statements have been Fwared in accordan￿ with the Chanty's corththon, the Chariiies Act 2011. FRS 102 'The Financial Reporting Standard applicabSe in the UK and Republic of IrelarKI' (-FRS 1027 and the CharitEs SORP "Ac¢ounbng and ReportirKJ by Charities" Ststement of Recommended Praclice ap￿[cable to charities prepafing iheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effeclNe 1 January 2019). The Charity is a Public Benefit Entty as defined by FRS 102. The Charity has taken advantage of the provisions in the SORP for chanties Tr)t to prepare a Statement ol Cash Flows. The financial statements are prepared in sterfing, ￿ttich is the functior￿1 currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under tr* historical cost eonventson. The pnrKipal accounting poliaes adopted a￿ set OLrt below. 1.2 GoSng concern At the lime of approvsng the financial statements, the trustees have a reasonable expectatK)n the Charity has adequate resources to conltnue in operational e￿$ten0 for the foreseeable future. Thus the tn£tees continue to adopt the going concem basis of accwntsng in preparing the financial siatements. 1.3 Charitable funds Unrestricted funds are available for use at the discretK>n of the trustees in furtherance of their charitable objects'ves. Restricted funds are subject io Spetr￿ conditions by d￿or$ or gTant¢xs as to may be tssed. The purposes aThJ uses of ttbe restricted funds a￿ set Ixrt in the notes to the financial statemerrts. Endowment furKls a￿ subject to specific C(XKIits(￿ by donors that the caprtal musl be maintair*d by the Chanty. 1.4 Income Income is recognised vknen the Charity is legalty entitled to it after any perfomance conditions h￿e been met. the amounts can be measured reliabty, and it is probable Ihat irKome will be re*jved. Cash donations are recognised ￿ receipt. Other d(x)atsons a￿ fecognised On￿ the Charity has been nob.fied of the donation. unless performance coThJtbons require deferral of the amount. Income tsx recoverable in relation to donations received under Gift Aid or deeds of covenant ￿ recognised at the time of the donalictyn. Legacies are recognised on (￿lp1 ￿ otherwise rf the Charity has been rthfied of an impendirwJ distribution, the amount is kno￿, arKI receipt is expected. If the arrK>unt is nol kn(￿. Ihe tega¢y is treated as ontingent asset. VICTORIA DOCK VILLAGE HALL COMM. ASSOC. NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Aceounting policies Icontlnued) 1.5 Expenditure ExFendrture is re¢ognised (YKe there is a legal or construclive obligation to transfer e¢0￿MiC benefit to a third paty. it is probable that a transfer of e￿nOMiC benefits wtll be required in settlement and the amount of the obligation can be measured reliabty. Expenditure is dassified by activty. The costs of each actsvty are made up of the totsl of dir￿1 costs arKI shared costs. induding supp)rt costs involved in undertaking each activty Direct costs attributatle to a single actsvity are allocated diredly to that activity. Shared o)sts contritxrte lo rn￿e than one acbvtty ar)d support costs which a￿ not attributable to a single actmty are apportioned betsveen those activff(Es on a basis consistent Nmth the use of resources. Central stsff costs are allccated on the basis of b'me spent. and depreoation charges are all(￿ated the ports'on of the asseys use. 1.6 Tanglble flxed assets Tangible fixed assets are inrtially measured at cost and subsequenty measured at cost or valuation, net of depreciats.on and any impairment losses. Depreciation is recognised so as to write off the cost ￿ valualion of assets less their re$￿u4 values over Iheir useful lives on the following bases.. Equipmenl 15% reducing balance The gain or loss arising on the disp)sal of an asset is deterrnined as the difference behveen the sale proceeds and the carrying value of the asset. arnl ss recognised in the ststement of financ4al activiti'es. 1.7 Impalnnent of fixed assets At each reports'ng end date, the Charity reviev*S the Car￿ng amounts of its tsngible assets to determine whether there is any indication that those assets have suffered an impaimient loss. If any such indution exists. the recoverable amount of the asset is eslmated in order to detennine the extent of the impairment loss (rf any). 1.8 Cash and cash equivalents Cash and cash equivaknts ir￿e cash in hand.