Trustees, Annual Report for the period 0110812021- 31107122 STASIE Charity Name: Staple Pre-school PRE-SCHOOL Charity Number 1051270 Objethes and Athibes &MTVlW of the txjrposes of the charTty as set out To enhance the deVel0prrt th eduCatiC of children wim&ity under the ststutory sdxx)l age by encouraging to undffstand and provKJe f the needs of their childm thrDugh communty groups and by. Offering appropriate play, edti(Mi care facilities. family leing and eXtded h(xJrs groups. Encouraging the study of the needs of such Childr arKI their families arKI w(XT)oting public interest in arKI recogniti of such needs in the Instigation and adhering to furthering the airr and objects of the P School Leaming Allian. &NTYTWy of the main aCtivits in relatirf to those We offer 9am.3pm Earty Years educ for pp0 f(x the pubk bfiL in partiJ1ar. the thIld 2.5years. This wvice is wovided otherwise at &s low a cost as wyssible to the families who rely on our service. The main fJS of our work is always the children's developmen( health and happirEss aKI we w(xk hard to meet each individual child's needs and to support the parents to do so also. SLatrt c(MfirTning Wheth the trustees have AJI trustees have h1 regard to the 'public befir to the gUKlan( issued by the Charity guidance issued by the Chaity C(xnmission. c(XTYnsSi( public berEfft deciSiS made are in the interest of public benefft and all trustees hold each Oth to accounL We are very lucky to have a dedicated Board of Trustees who volunteer copious amnts of time and engY to keep the ps(N)01 runnirrfJ.
Achievements and Perf0mnCe of the main &hIevemts of the charity. Through an r)(ThJibty drffi(xJtt year. we prowded c(tInuIty K1 security for 26 chijdm. Desptte staff made to tl* cir(XJfTtsw of its bficIarieS sh(Ktages. the (xwing eff of COVID and the any WKkn benefits to SoCty as a wtrK)le. worsening financial climate. we c(Mrtinued to give the same high level of rIch and nurturirNJ care to all children. We ventured around the villaJe. explored nature. visited local wildlrfe and farm animals. our indoor ar)d (xrt(k)or res(xJrces and spent time in our woodland area. We ccmtinued to supp(xt our (xrtsL3ndirKJ aptxentice in w(xkff)g towards her Level 3 qua1tficati( arKI we P[KXted 14 children to go on to primary school. We were able to provide a free end of year party for all children, in Juty. and had a k)cal animal c(xnpary visit with their varicxjs farm anirnals for the child to meet. Financial Review Remv of the ch&itVs finla1 potiOn at the end The charity has struggled financially this year. having paid agerry staff ( at an In(lIblY high cost) for nearty 8 m(xrths. We ran at a loss of more than £8000. This was also partty due to much high running costs we hired extemal HR this(xs at a cost of more than £2000. statTnt explain1j the policy for frK>lding reserves We hold reserves to COV staff rK)tice arKI Cash at bank at 31t7r2022 was £35.598.95. The fund held are adequate to pay staff notice arKJ redundancy to cover all eventualities. Not applicable DeLwls of furKI materHIty in deficit. ExplatIOn of any ab(xrt the charity The charity faces uncertainty in the comirrfJ y&ar due to increased costs arKI chIC underfundirNJ in the sector. as well as staff slw. Not applicable Structure, Governance and Management ' Type of govn1j (k)(xmwrt Constitution adopted 16th November 1995. amended 24th January 2017 Uninc0rp(ted association Trustees StiOn Meth15 inclLKJiThJ detsils of any Trustees are appoint or reapw)inted annualty at of person or b(xty entit1 to appoint one or , AdrfrtKxd Inf(xmati All appointed Trustees apply for Enhanced DBS and ' EY2 (OFSTED apprDval) and urKJergo safe1rj Level 2 Training.
Reference and Administrative Details Staple Pre-school Othw rwnes the charity uses RegIsted Numb charl principal address Not applicable. 1051270 Staple Village Hall Mill Road Staple Canterbury CT3 1LB Names of charity trustees who manage the charity Trustee N offi (If any) Dates acted if not f(x whole Name of person((x body) year titled to appoint tnjstee (rf any) Bridget &wridge Full year Law GupL2-Miles Chairpers( Full year Treasurer i Full year tkbbie Secretary Resigned May 5th 2022 Hnah Biggs-Halles Appointed 27th Juty 2022 SaTwitha Burton Appointed 27th July 2022 Appointed 27th July 2022 Appointed 27th July 2022 LLLY Carek , Appointed 27th July 2022 Appointed 27th July 2022 Emity JarrS Appointed 27th July 2022 Funds held as custo(fian trustees on behalf of others Des(Xiptj of ts assets held in this capacty Nne and objects of the tharity whose behalf the assets are held how this falls within the (xtst(xlian diarity's objects Detsls of arrangts for safe custody and and seEgat of such assets from the chariWs own Not applicable Not applicable Not applicable
Sig[d behalf of the chartty's trustees naT m@s AN)K)Aki L&Q&. HALLCS cHALRp&LK) l L£ ChAI(< Illos J23 ILP 161Ls
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
STAPLE PRE-SCHOOL
Receipts and Payments Account for the Year ended 21 July 2022 With Statement of Assets and Liabilities
INDEX
Page
- 1 INDEPENDENT EXAMINERS REPORT 2 ANNUAL REPORT 3 RECEIPTS AND PAYMENTS ACCOUNT 4 STATEMENT of ASSETS and LIABILITIES 5 NOTES TO THE ACCOUNTS
BATCHELOR COOP chartered accountants
THE NEW BARN MILL LANE EASTRY SANDWICH KENT CT13 0JW
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 1
STAPLE PRE-SCHOOL
Independent Examiners Report to The Trustees of Staple Pre-School 21 July 2022
I report on the accounts of the Trust for the year ended 21 July 2022 which are set out on pages 2 to 5.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Act,
to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
Basis of Independent Examiners report
My examination was carried out in accordance with general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the trust and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.
Independent Examiners Unqualified Statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
a) to keep accounting records in accordance with section 130 of the 2011 Act and
-
b) to prepare accounts which accord with the accounting records and comply with the accounting
-
requirements of the 2011 Act and the regulations there under have not been met;
or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of
-
the accounts to be reached.
Martin Roby FMAAT Batchelor Coop Limited Chartered Accountants The New Barn, Mill Lane, Eastry Sandwich CT13 0JW
08 November 2022 | 1:43 PM GMT
………………………………………………………………….
………………………………. Date
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 2
STAPLE PRE-SCHOOL ANNUAL REPORT 21 July 2022
Legal and administrative information
Charity Commission registered number 1051270
Principal correspondence address
Operating address
2 School Cottages Staple Village Hall School Lane Mill Road Staple Staple Canterbury Canterbury Kent CT3 1LJ Kent CT3 1LB
Governing document
A constitution was made on the 5th May 2009. The most recent amendment was made on 24th January 2017.
Charity objectives
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
-
(a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means
-
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
-
(c) instigating and adhering to and furthering the aim of the Pre-school Playgroups Association
Public benefit
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charities Commission’s general guidance on public benefit, Charities and Public Benefit.
Trustees
Hannah Biggs-Hales (Appointed 26 July 2022) Samantha Burton (Appointed 26 July 2022) Thomas Carek (Appointed 26 July 2022) Amy Karczewski (Appointed 26 July 2022) Lucy Carek (Appointed 26 July 2022) Amelia Donohoe (Appointed 26 July 2022) Emily James (Appointed 26 July 2022) Ronald Chuquillanqui (Appointed 26 July 2022 and Resigned 28 September 2022) Debbie Ann Carthew (Resigned 5 May 2022) Jessica Rose Dexter (Resigned 8 May 2022) Jennifer Bryne (Resigned 27 June 2022) Gemma Minter (Resigned 27 June 2022) Bridget Burridge (Resigned 12 September 2022) Lauren Victoria Gupta-Miles (Resigned 15 September 2022) Emma Jane Freeman (Resigned 16 September 2022)
Chairperson
Hannah Biggs-Hales
Vice Chairperson
Samantha Burton
Treasurer
Thomas Carek
Secretary
Amy Karczewski
Trustee selection method
Committee members are elected each year at the AGM.
...................................................................................... …………………………… Hannah Biggs-Hales Date
07 November 2022 | 11:40 AM GMT
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 3
| STAPLE PRE-SCHOOL | ||
|---|---|---|
| RECEIPTS AND PAYMENTS ACCOUNT FOR THE | YEAR ENDING | 21 July 2022 |
| 2022 | 2021 | |
| INCOME | ||
| Fundraising / donations | 198.00 | - |
| Funding | 45,344.67 | 35,663.76 |
| Fees | 14,923.30 | 13,424.16 |
| Miscellaneous | - | - |
| Lunch Club money | - | - |
| Covid Grant Income | 231.24 | 7,713.61 |
| 60,697.21 | 56,801.53 | |
| OTHER INCOME | ||
| Bank Interest received | - | - |
| PAYMENTS Rent Wages and agency staff Insurance Activities and resources Printing, postage, stationery and advertising Sundry Training Uniforms Repairs and renewals Subscriptions Telephone and internet Accountancy Legal and professional fees Staff entertaining Snacks |
7,370.00 52,391.58 536.95 1,741.57 710.20 289.65 348.99 356.23 - 85.00 299.77 1,745.76 2,603.81 - 352.16 |
3,420.00 49,992.57 - 1,702.31 449.37 83.20 906.88 169.68 96.25 85.00 358.88 794.40 4,158.52 - 64.25 |
| ASSET PURCHASES | 68,831.67 - |
62,281.31 265.00 |
| CORPORATION TAX | 1.14 | |
| TOTAL PAYMENTS | 68,832.81 | 62,546.31 |
| NET (PAYMENTS)/RECEIPTS | (8,135.60) | (5,744.78) |
| CASH FUNDS LAST YEAR END | 44,230.11 | 49,974.89 |
| CASH FUNDS THIS YEAR END | 36,094.51 | 44,230.11 |
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 4
STAPLE PRE-SCHOOL STATEMENT OF ASSETS AND LIABILITIES AS AT THE
21 July 2022
|CASH FUNDS
Bank account
Deposit account
Cash held
ASSETS RETAINED FOR CHARITY'S OWN USE
Equipment
...........................................................................................
On behalf of the Trustees
Hannah Biggs-Hales|Unrestricted
Unrestricted
Funds
Funds
2022
2021
36,094.51
44,217.11
-
-
-
13.00
36,094.51
44,230.11
8,641.00
12,374.00
………………………………….
Date
07 November 2022 | 11:40 AM GMT|
|---|---|
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 5
STAPLE PRE-SCHOOL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 21 July 2022
Accounting Policies
The receipts and payments account has been prepared on the basis of recognising income on the date it is received as cash or cheque and expenditure at the date of payment.
The accounts have not been prepared on an accruals basis as the trustees have taken advantage of the accounting exemption available to small charities in the Charities Act 2011.
No Balance Sheet has been produced as the Trustees have taken advantage of the accounting exemptions available to small charities in the Charities Act 2011.
A Statement of Assets and Liabilities is provided in accordance with practice suggested by the Charities Commission.
Fund Accounting.
The trustees are not required to show detailed fund accounting in these accounts due to the small charities exemptions. They do however ensure that when gifts or grants are received for a specific purpose that the expenditure matches that gift. There was no surplus from any grant received over expenditure made from these specific donations and grants at 21st July 2022.
Trustees' remuneration
During the year salaries were paid to the following trustees under contracts of employment Paul Wells £736.70 Lauren Gupta-Miles £207.41
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
STAPLE PRE-SCHOOL
Receipts and Payments Account for the Year ended 21 July 2022 With Statement of Assets and Liabilities
INDEX
Page
- 1 INDEPENDENT EXAMINERS REPORT 2 ANNUAL REPORT 3 RECEIPTS AND PAYMENTS ACCOUNT 4 STATEMENT of ASSETS and LIABILITIES 5 NOTES TO THE ACCOUNTS
BATCHELOR COOP chartered accountants
THE NEW BARN MILL LANE EASTRY SANDWICH KENT CT13 0JW
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 1
STAPLE PRE-SCHOOL
Independent Examiners Report to The Trustees of Staple Pre-School 21 July 2022
I report on the accounts of the Trust for the year ended 21 July 2022 which are set out on pages 2 to 5.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Act,
to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
Basis of Independent Examiners report
My examination was carried out in accordance with general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the trust and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.
Independent Examiners Unqualified Statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
a) to keep accounting records in accordance with section 130 of the 2011 Act and
-
b) to prepare accounts which accord with the accounting records and comply with the accounting
-
requirements of the 2011 Act and the regulations there under have not been met;
or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of
-
the accounts to be reached.
Martin Roby FMAAT Batchelor Coop Limited Chartered Accountants The New Barn, Mill Lane, Eastry Sandwich CT13 0JW
08 November 2022 | 1:43 PM GMT
………………………………………………………………….
………………………………. Date
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 2
STAPLE PRE-SCHOOL ANNUAL REPORT 21 July 2022
Legal and administrative information
Charity Commission registered number 1051270
Principal correspondence address
Operating address
2 School Cottages Staple Village Hall School Lane Mill Road Staple Staple Canterbury Canterbury Kent CT3 1LJ Kent CT3 1LB
Governing document
A constitution was made on the 5th May 2009. The most recent amendment was made on 24th January 2017.
Charity objectives
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
-
(a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means
-
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
-
(c) instigating and adhering to and furthering the aim of the Pre-school Playgroups Association
Public benefit
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charities Commission’s general guidance on public benefit, Charities and Public Benefit.
Trustees
Hannah Biggs-Hales (Appointed 26 July 2022) Samantha Burton (Appointed 26 July 2022) Thomas Carek (Appointed 26 July 2022) Amy Karczewski (Appointed 26 July 2022) Lucy Carek (Appointed 26 July 2022) Amelia Donohoe (Appointed 26 July 2022) Emily James (Appointed 26 July 2022) Ronald Chuquillanqui (Appointed 26 July 2022 and Resigned 28 September 2022) Debbie Ann Carthew (Resigned 5 May 2022) Jessica Rose Dexter (Resigned 8 May 2022) Jennifer Bryne (Resigned 27 June 2022) Gemma Minter (Resigned 27 June 2022) Bridget Burridge (Resigned 12 September 2022) Lauren Victoria Gupta-Miles (Resigned 15 September 2022) Emma Jane Freeman (Resigned 16 September 2022)
Chairperson
Hannah Biggs-Hales
Vice Chairperson
Samantha Burton
Treasurer
Thomas Carek
Secretary
Amy Karczewski
Trustee selection method
Committee members are elected each year at the AGM.
...................................................................................... …………………………… Hannah Biggs-Hales Date
07 November 2022 | 11:40 AM GMT
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 3
| STAPLE PRE-SCHOOL | ||
|---|---|---|
| RECEIPTS AND PAYMENTS ACCOUNT FOR THE | YEAR ENDING | 21 July 2022 |
| 2022 | 2021 | |
| INCOME | ||
| Fundraising / donations | 198.00 | - |
| Funding | 45,344.67 | 35,663.76 |
| Fees | 14,923.30 | 13,424.16 |
| Miscellaneous | - | - |
| Lunch Club money | - | - |
| Covid Grant Income | 231.24 | 7,713.61 |
| 60,697.21 | 56,801.53 | |
| OTHER INCOME | ||
| Bank Interest received | - | - |
| PAYMENTS Rent Wages and agency staff Insurance Activities and resources Printing, postage, stationery and advertising Sundry Training Uniforms Repairs and renewals Subscriptions Telephone and internet Accountancy Legal and professional fees Staff entertaining Snacks |
7,370.00 52,391.58 536.95 1,741.57 710.20 289.65 348.99 356.23 - 85.00 299.77 1,745.76 2,603.81 - 352.16 |
3,420.00 49,992.57 - 1,702.31 449.37 83.20 906.88 169.68 96.25 85.00 358.88 794.40 4,158.52 - 64.25 |
| ASSET PURCHASES | 68,831.67 - |
62,281.31 265.00 |
| CORPORATION TAX | 1.14 | |
| TOTAL PAYMENTS | 68,832.81 | 62,546.31 |
| NET (PAYMENTS)/RECEIPTS | (8,135.60) | (5,744.78) |
| CASH FUNDS LAST YEAR END | 44,230.11 | 49,974.89 |
| CASH FUNDS THIS YEAR END | 36,094.51 | 44,230.11 |
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 4
STAPLE PRE-SCHOOL STATEMENT OF ASSETS AND LIABILITIES AS AT THE
21 July 2022
|CASH FUNDS
Bank account
Deposit account
Cash held
ASSETS RETAINED FOR CHARITY'S OWN USE
Equipment
...........................................................................................
On behalf of the Trustees
Hannah Biggs-Hales|Unrestricted
Unrestricted
Funds
Funds
2022
2021
36,094.51
44,217.11
-
-
-
13.00
36,094.51
44,230.11
8,641.00
12,374.00
………………………………….
Date
07 November 2022 | 11:40 AM GMT|
|---|---|
DocuSign Envelope ID: 45013C6B-1C5A-4913-89CE-2310DC3D9D8E
Page 5
STAPLE PRE-SCHOOL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 21 July 2022
Accounting Policies
The receipts and payments account has been prepared on the basis of recognising income on the date it is received as cash or cheque and expenditure at the date of payment.
The accounts have not been prepared on an accruals basis as the trustees have taken advantage of the accounting exemption available to small charities in the Charities Act 2011.
No Balance Sheet has been produced as the Trustees have taken advantage of the accounting exemptions available to small charities in the Charities Act 2011.
A Statement of Assets and Liabilities is provided in accordance with practice suggested by the Charities Commission.
Fund Accounting.
The trustees are not required to show detailed fund accounting in these accounts due to the small charities exemptions. They do however ensure that when gifts or grants are received for a specific purpose that the expenditure matches that gift. There was no surplus from any grant received over expenditure made from these specific donations and grants at 21st July 2022.
Trustees' remuneration
During the year salaries were paid to the following trustees under contracts of employment Paul Wells £736.70 Lauren Gupta-Miles £207.41