ROTARY CLUB OF MILTON KEYNES CHARITABLE TRUST
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 30 JUNE 2025
The trustees present their report and the financial statements of the charity for the financial year ending 30 June 2025.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity Number: 1051108
Principal office: 84 Silver Street, Newport Pagnell, Milton Keynes MK16 0EG
Trustees: Dr Euan Henderson (chair), Jill Irene Moss, Samantha Bradford
STRUCTURE, GOVERNANCE AND MANAGEMENT
Rotary Club of Milton Keynes Charitable Trust Fund is a registered charity. It is governed by its trust deed dated 18 July 1995.
OBJECTIVES AND ACTIVITIES
The primary objective is the relief of the poor and needy and such other charitable purposes as the club directs. In planning activities, the Charity Commission’s guidance on public benefit is kept in mind.
ACHIEVEMENTS AND PERFORMANCE
The Trust’s income continued to be derived from donations and fundraising.
As our major overseas project of the year, the Club agreed to support our President’s chosen charity by funding the purchase of an ambulance for Being Helper, an Indian charity with which we have previously collaborated. The plan was to source a new ambulance directly from an Indian manufacturer. Once raised, getting the funds to India was complex. We transferred them to the Rotary Club of Chennai Kilpauk, which is officially authorised to receive foreign contributions. Chennai Kilpauk then forwarded the funds to Patna Rotary Club, which managed the sourcing of the ambulance and oversaw the logistics of ordering and delivery. The ambulance was officially handed over to Being Helper in December 2025. Our President happened to be attending a family wedding in India and was thus able to be present.
A newly-joined member, an international concert pianist who also manages his own music academy, led us into a splendidly enjoyable musical year. Thanks to his invaluable support, we were able to participate in the national Rotary Young Musician competition. We successfully attracted 30 entrants, who enjoyed a highly positive experience, regardless of their level of ability. Six progressed into our District’s second round.
The Club also launched the inaugural stage of an International Music Exchange programme in collaboration with an Italian Rotary club. Three talented young professional musicians from the UK, accompanied by a mentor from our Club, spent a week in Italy, participating in master classes tailored to enhance their musical skills, immersing themselves in the rich local culture and heritage, and culminating in a concert that showcased their progress. Two months later, our
club reciprocated by hosting three Italian musicians for a similar week-long programme, concluding with a public concert in which both the Italian and the UK musicians performed. The costs associated with this initiative were shared equally between the two Rotary clubs.
As usual, we placed significant emphasis on working with and supporting young people We organised a weekend camp at a local adventure centre, overseen by three of our trained Rotarians, and using the expertise of the inhouse staff. Twenty disadvantaged children and our Rotarians stayed in specialised yurts, taking part in a variety of different activities, including climbing, raft building and archery.
Also, as we do every year, we arranged a fun day out for the children of Redway School, a specialist facility catering for children with severe disabilities. Specially adapted minibuses transported the children, accompanied by their carers, a short distance from the school to a local animal petting farm. Once there, the staff at the farm provide hands-on assistance, enabling the children to interact closely with the animals and enjoy an engaging, accessible experience.
The club’s annual Swimathon stands out as the fundraising highlight of the year, involving almost every one of our members. This day-long event, held in February, was, as usual, enjoyed by over 50 teams of 6 swimmers, about half of them provided by 9 local charities. Each of these teams swam for an hour in relay style. The total sponsorship generated was over £34,000, which was shared between these 9 charities. The Swimathon culminates in May with a celebratory awards ceremony. During this event, the Milton Keynes City Mayor and our Club President present cheques to the benefiting charities, acknowledging their contributions. Special awards are also given to individuals for outstanding achievement.
RISK
The board of trustees reviews the areas of risk that may affect the organisation. No significant risks have been identified.
FINANCIAL REVIEW
The trustees continued to monitor the reserves policy.
INDEPENDENT EXAMINER
Chartered accountant Andy Moss has kindly examined the accounts for 2024/25.
ROTARY CLUB of MILTON KEYNES CHARITABLE TRUST
Receipts and Payments accounts
For the period 01/07/2024 - 30/06/2025
| Receipts | 6/30/2025 |
|---|---|
| Charitable Donation Received | 2,361.76 |
| Grant Income | 4,820.00 |
| Other Revenue | 2,106.65 |
| Swimathon | 34,653.54 |
| Total Receipts | 43,941.95 |
| Payments | |
| Solar Shack project contribution (incl. £25 bank fee) | 3,201.37 |
| Camphill MK | 746.00 |
| MK Community Cardiac Group - Replacement fridge | 134.00 |
| End Polio donation | 360.00 |
| Caldecotte Experience - Youth Camp 2025 | 1,824.00 |
| Youth Camp 2025 deposit and supplies (Jill Moss / Sam Bradford) | 672.10 |
| Children hooded sweatshirts and clothing | 203.59 |
| Easyjet - 3 Musicians to Italy & Cello shipping | 1,171.40 |
| Thrift Farm visit - Tickets and bus rental | 720.00 |
| Other charitable expenses | 249.36 |
| Swimathon - Direct Expenses | 867.69 |
| Swimathon Charitable donations | 25,546.00 |
| Total Payments | 35,695.51 |
| Net receipts/payments | 8,246.44 |
BALANCE SHEET as at 30 June 2025
CURRENT ASSETS
Balances at Bank -
Total Cash at bank and in hand
Prepayments
Total Current Assets
Creditors: Amounts falling due within one year
Accounts Payable Accruals Total Creditors
Total Assets Less Current Liabilities
Capital and Reserves
Current year Earnings Retained Earnings
Total Capital and Reserves
Approved on behalf of the Trustees on
Trustee - Jill Moss
Report to the trustees of the Rotary Club Of Milton Keynes Charitable Trust Fund (Charity num Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's truste section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the General Directions given by the Charity Commissi
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to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity C accounting records kept by the charity and a comparison of the accounts presented with thos items or disclosures in the accounts, and seeking explanations from the trustees concerning a provide all the evidence that would be required in an audit, and consequently no opinion is g view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in, any material respect, the requirement
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to keep accounting records in accordance with section 130 of the Charities Act;
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to prepare accounts which accord with the accounting records and comply with the accoun
or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understan Signed ….....……......
Andy Moss
A Moss Chartered Accountant
Total
| Swimathon - | Current Account | £6,238.32 |
|---|---|---|
| Charity Fund - | Current Account | £12,319.33 |
| Project Account - Current Account | £8,512.06 | |
| £27,069.71 | ||
| £336.00 | ||
| £27,405.71 |
£0.00 £2,345.73 £2,345.73 £25,059.98 £8,246.44 £16,813.54 £25,059.98
Trustee - Euan Henderson
mber 1051108) on the accounts for the year ended 30 June 2025 set out on pages 1 to 3
ees consider that an audit is not required for this year under n is needed.
ion (under section 145(5)(b) of the Charities Act), and
Commission. An examination includes a review of the se records. It also includes consideration of any unusual any such matters. The procedures undertaken do not iven as to whether the accounts present a 'true and fair'
ts
nting requirements of the Charities Act have not been met;
nding the accounts to be reached.
Date 27.4.2026