**ROTARY CLUB OF MILTON KEYNES CHARITABLE TRUST** **YEAR ENDED 30 JUNE 2024** **TRUSTEES’ ANNUAL REPORT** The trustees present their report and the financial statements of the charity for the year ended 30 June 2024. ## **REFERENCE AND ADMINISTRATIVE DETAILS** Charity Number: 1051108 Principal Office: 84 Silver Street, Newport Pagnell, Milton Keynes, MK16 0EG Trustees: Dr Euan Henderson (chair), Jill Irene Moss, Samantha Bradford ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Rotary Club of Milton Keynes Charitable Trust Fund is a registered charity. It is governed by its trust deed dated 18 July 1995. ## **OBJECTIVES AND ACTIVITIES** The primary objective is the relief of the poor and needy and such other charitable purposes as the club directs. In planning activities, the Charity Commission's guidance on public benefit has been kept in mind. ## **ACHIEVEMENTS AND PERFORMANCE** The Trust’s charitable income for the year was £42K, its direct expenses just over £2K, and its expenditure on charitable activities, including donations, over £34K, adding over £5K to reserves. Income continued to be derived from donations and fundraising. Our major fundraising activity was the usual annual Swimathon event, which generated over £33K in sponsorship within the financial year, with expenses of £1.6K. Donations totalling £26K were made to 8 local charities from Swimathon funds, as well as a contribution of £1.5K towards our Zimbabwe project. This project, which took 2 years to plan and execute, involved the purchase and installation of a bank of solar panels on the roof of a rural clinic in Zimbabwe, where the unreliable electricity supply made it impossible to carry out many operations. Working with a Rotary club in Harare, we each raised 50% of the total cost and the work was paid for and carried out by a reliable technical team in the following financial year. As usual, we placed significant emphasis on working with and supporting young people, taking children from a local special school, with their carers and teachers, for a day trip to a near-by petting farm and a group of 22 young carers to a local pantomime. Just before Christmas, we raised money with our Santa sleigh to give Christmas presents to the younger Ukrainian refugees that have settled in Milton Keynes. Then, in the spring, with some additional financial help from the National Lottery, we took 20 of the older refugees for a weekend’s adventure camp (the 20 sleeping bags that we purchased for the children have since been sent to the troops in Ukraine). We also topped up a young lady’s hard-work fundraising for a guide camp, ## **RISK** The Board of Trustees reviews the areas of risk that may affect the organisation. No significant risks have been identified. ## **FINANCIAL REVIEW** The trustees continue to monitor the reserves policy. ## **INDEPENDENT EXAMINER** Chartered Accountant Andy Moss has kindly examined the accounts for 2022/23. **Euan Henderson** (on behalf of the trustees} 26 April 2025 ## **ROTARY CLUB of MILTON KEYNES CHARITABLE TRUST** ## **Receipts and Payments accounts** For the period 01/07/2023 - 30/06/2024 |**Receipts**|**6/30/2024**| |---|---| |Charitable Donation Received|3,133.07| |Grant Income|4,096.00| |Other Revenue|1,466.98| |Swimathon|33,221.63| |**Total Receipts**|**41,917.68**| |**Payments**|| |Emily Pearce - to support girl guide trip|142.00| |to Kanderstag 2024|| |Ukraine Appeal - Ukraine Xmas party|600.00| |present donation|| |Ukraine Appeal - Saturday school|400.00| |Dream holidays for cystic fibrosis child|600.00| |Assisted Swimathon|1,000.00| |ID:MK Raffle proceeds - donation to|814.77| |India Day|| |Fundraiser event expenses|615.33| |Kids Out - visit to Thrift Farm|535.00| |MKAOS - Young carers to panto|388.00| |Youth Camp May 2023|3,613.14| |Swimathon - Direct Expenses|1,611.07| |Swimathon Charitable donations|26,272.00| |**Total Payments**|**36,591.31**| |**Net receipts/payments**|**5,326.37**| ## **BALANCE SHEET as at 30 June 2024** |**BALANCE SHEET as at 30 June 2024**|||| |---|---|---|---| ||||**Total**| |**CURRENT ASSETS**|||| |Balances at Bank -|Swimathon -|Current Account|£7,279.40| ||Charity Fund -|Charity Fund - Current Account|£9,039.72| ||Project Account - Current Account||£2,504.15| |Toal Cash at bank and in hand|||**£18,823.27**| |Prepayments|||£336.00| |**Total Current Assets**|||**£19,159.27**| |**Creditors: Amounts falling due within one year**|||| |Accounts Payable|||£814.77| |Accruals|||£1,530.96| |Total Creditors|||**£2,345.73**| |**Total Assets Less Current Liabailties**|||**£16,813.54**| |**Capital and Reserves**|||| |Current year Earnings|||£5,326.37| |Retained Earnings|||£11,487.17| |**Total Capital and Reserves**|||**£16,813.54**| |**Approved on behalf of the Trustees on**|||| |Trustee - Jill Moss|Trustee - Euan Henderson||| **Report to the trustees of the Rotary Club Of Milton Keynes Charitable Trust Fund (Charity number 1051108) on the accounts for the year ended 30 June 2024 set out on pages 1 to 3** ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - to state whether particular matters have come to my attention. ## **Basis of independent examiner s statement** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in, any material respect, the requirements - to keep accounting records in accordance with section 130 of the Charities Act; - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding the accounts to be reached. ## **Signed** ….....……...... Andy Mose **Date …..04.12.2024** **A Moss Chartered Accountant** Page 1 of 1 ## **ROTARY CLUB of MILTON KEYNES CHARITABLE TRUST** ## **Receipts and Payments accounts** For the period 01/07/2023 - 30/06/2024 |**Receipts**|**6/30/2024**| |---|---| |Charitable Donation Received|3,133.07| |Grant Income|4,096.00| |Other Revenue|1,466.98| |Swimathon|33,221.63| |**Total Receipts**|**41,917.68**| |**Payments**|| |Emily Pearce - to support girl guide trip|142.00| |to Kanderstag 2024|| |Ukraine Appeal - Ukraine Xmas party|600.00| |present donation|| |Ukraine Appeal - Saturday school|400.00| |Dream holidays for cystic fibrosis child|600.00| |Assisted Swimathon|1,000.00| |ID:MK Raffle proceeds - donation to|814.77| |India Day|| |Fundraiser event expenses|615.33| |Kids Out - visit to Thrift Farm|535.00| |MKAOS - Young carers to panto|388.00| |Youth Camp May 2023|3,613.14| |Swimathon - Direct Expenses|1,611.07| |Swimathon Charitable donations|26,272.00| |**Total Payments**|**36,591.31**| |**Net receipts/payments**|**5,326.37**| ## **BALANCE SHEET as at 30 June 2024** |**BALANCE SHEET as at 30 June 2024**|||| |---|---|---|---| ||||**Total**| |**CURRENT ASSETS**|||| |Balances at Bank -|Swimathon -|Current Account|£7,279.40| ||Charity Fund -|Charity Fund - Current Account|£9,039.72| ||Project Account - Current Account||£2,504.15| |Toal Cash at bank and in hand|||**£18,823.27**| |Prepayments|||£336.00| |**Total Current Assets**|||**£19,159.27**| |**Creditors: Amounts falling due within one year**|||| |Accounts Payable|||£814.77| |Accruals|||£1,530.96| |Total Creditors|||**£2,345.73**| |**Total Assets Less Current Liabailties**|||**£16,813.54**| |**Capital and Reserves**|||| |Current year Earnings|||£5,326.37| |Retained Earnings|||£11,487.17| |**Total Capital and Reserves**|||**£16,813.54**| |**Approved on behalf of the Trustees on**|||| |Trustee - Jill Moss|Trustee - Euan Henderson||| **Report to the trustees of the Rotary Club Of Milton Keynes Charitable Trust Fund (Charity number 1051108) on the accounts for the year ended 30 June 2024 set out on pages 1 to 3** ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and - to state whether particular matters have come to my attention. ## **Basis of independent examiner s statement** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in, any material respect, the requirements - to keep accounting records in accordance with section 130 of the Charities Act; - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding the accounts to be reached. ## **Signed** ….....……...... Andy Mose **Date …..04.12.2024** **A Moss Chartered Accountant** Page 1 of 1