2021-03-31-accounts - 1st Haslemere Scout Group

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1 Section A Reference and administration details Charity name 1st Haslemere Scout Group Other names the charity is known by Registered charity number (if any) 1 0 5 0 9 8 0 HQ registration number Youth Campus �� Wey Hill Haslemere Postcode G U 2 7 1 B X Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Paul Buckler	Chairman
Joanne Croad	Treasurer
Edward Salter	Secretary
Sharon Short
Dr Stuart Ward	SL










Type of advisor	Name	Address

Section B	Structure, governance and management
�� Additional governance issues Type of governing document Trustee selection methods How the charity is constituted
	The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

	The Group is managed by the Group Executive Committee, �� Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders�� ��every��months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.

Section C	Objectives and activities
Additional details of the objectives and activities Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects During Covid-19 pandemic restrictions activities continued�� �� �� �� �� �� �� �� All�� �� �� �� �� ��	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	During Covid-19 pandemic restrictions activities continued�� �� �� �� �� �� �� ��
	All�� �� �� �� �� ��

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	During�� �� �� �� �� ��

Section E	Financial Review
�� reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. During the year the Group had £12,150 set aside in a separate bank account which would have covered day- to-day running costs during the year.

Details of any funds materially in deficit None

Further financial review details

�� � �� The Group's Income and Expenditure is very small and as a �� consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies ��

�� objectives of the charity; ��

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve �� them) ��

Section G

Declaration

��

Signature(s) Full name(s) Paul Buckler Joanne Frances Croad Position (eg Secretary, Chair) Chairman Treasurer Date 2 0 0 1 2 2

1st Haslemere Scout Group

Accounts for the Year Ended 31 March 2021 (Receipts & Payments Basis)

Receipts & Payments Account Summary for the year ended 31 March 2021 Total Receipts for the year Total Payments for the year Net Receipts (Payments) for the year Cash, Bank & Similar Funds brought forward Cash, Bank & Similar Funds carried forward	Receipts & Payments Account Summary for the year ended 31 March 2021 Total Receipts for the year Total Payments for the year Net Receipts (Payments) for the year Cash, Bank & Similar Funds brought forward Cash, Bank & Similar Funds carried forward	2021 25,324.95 (6,495.95)		2020 4,286.74 (11,093.58) (6,806.84) 39,279.15 32,472.31
		18,829.00 32,472.31
		51,301.31


Receipts for the year ended 31 March 2021 Membership Subscriptions 4,944.39 (2,638.50) Investment Income Received Donations & Grants 0.00 124.92 Activities 465.17 (1,592.72) Other Fund Raising Gift Aid Claim Government Covid-19 Support Grants Sundry Receipts Total Receipts for theyear Received Paid Net receipts Bank & Building Society Interest Montessori Nursery Other Income & Donations Total Group (incl Charter Fayre) & Unit Events - Received Group & Unit Events - Paid		2021 2,305.89 0.00 124.92 (1,127.55) 0.00 4,114.69 19,907.00 0.00	8,106.56 (3,778.00) 0.00 912.02 6,392.53 (8,789.89)	2020 4,328.56 0.00 912.02 (2,397.36) 0.00 0.00 0.00 1,443.52 4,286.74
	Total Receipts for theyear	25,324.95


Payments for the year ended 31 March 2021 HQ Premises Purchase of Equipment & Uniforms Training & Trustees/ Leaders Expenses Sundry Payments Total Payments for theyear Utilities Insurance Rent, Repairs & Renewals (including legal fees)		2021 (2,073.81) (1,623.75) (970.92) (1,433.18) 0.00 (394.29)		2020 (6,538.69) (1,719.53) (832.85) (1,327.65) 0.00 (674.86) (11,093.58)
	Total Payments for theyear	(6,495.95)


Stat	ement of Assets & Liabilities at 31 March 2021 Monetary Assets TOTAL MONETARY ASSETS Other Monetary Assets Liabilities due within one year Liabilities payable after one year Total Assets & Liabilities Deposit from Montessori Nursery Bank Accounts Building Society Cash in Hand Debts due from Others Expenses incurred and not yet paid	2021 39,148.57 12,149.78 2.96		2020 20,319.57 12,149.78 2.96 32,472.31 0.00 0.00 (250.00) 32,222.31
		51,301.31 0.00 0.00 0.00
		51,301.31

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 20 January 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by the Chair and Treasurer

I report on the accounts of ihe GfOUP lor the year ended 31 Marth 2021 the statem <4 Hnanaal Actiwties. Ihe Balance Sheet and relJted notes. This rel ts made solety to the Trustees In •c¢ordance wlth Sectlon 145 of the Owltles 2011. has been undertaken so that I ml8ht state to the tharws trustees fflatters l arn requlred to stitr to thern In an Independent Examlnerfs report arKI lor no other wrpose. To the fvlest ertenr Ix. I do not The Group's trustees are responslble for the prepafatK)n of the acu>urrts. Tlrf ¢£rfts¥Jer 15 nL required for year (under Sectlon 144 of the (hfilles Act 2011 (the Chartlles Act)) th examrn•tiofi s needed. tt 15 my re5mlbIlity to: Examine the accounts lunder Sectton 145 of the Charities Artl,. To follow the yo¢edures laid down in the General Directions w¥en ty tht Chartty lurrfler Serthon 14515Xbl of the Charities Acil. and To state whether particular matters have come to my attention. fy eXaMinatn was carried out in accordance with the General DirertIor gNen bythe Charity Commtssioner& An examination indudes a rev*w of the accountin8 records kept by the Group and a comparison of the accounts presented with those record5. tt atso includes consideration ofany unusual items or disdOsu in the accounts. and seeking explanaiions ffr¢ you Trustees ConnI any suth matters. The predureS undertaken do noi provide all the KIence that would be required in an audit, and consequenty no opinKJn is gr+M as ro whether ihe accounts wesent a 'frue and fairf vlew •nd the feport ts Ilmlted to those m•ttew5 set (xrt in tr statement below. In connectbm wrth my examination. matter has corne to rny attention lotherth•n that dt5ckised bekn¥• . ¥thbch gives me reasonable Cause to belIe that in any material respect the requirements to keep accountin8 records in attordance wilh Section 130 of the Charities ALI.. and to Ppare accounts which ac(ord wrth the accountin8 recorits and comply with the accountin8 requirements of ihe Charrties Act have not been met. ¢x to whith, in my opinion, attention should be drawl) In +yder to enable a pfopef Understandi of the accounts to be reached. "Pleose deltte the in the brockets ' o not Gpplv Swature= Name.. Quallfication.. Address". Date..