## **Trustees’ Annual Report for the period** **From 1 September 2020 (Period start date) To 31 August 2021 (Period end date)** **Charity name: Dulwich Hamlet Parent Teachers Association** **Charity registration number: 1050815** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The object of the Association is to
of the charity as set out in advance the education of the pupils in
its governing document the school. In furtherance of this the
Association may:-
(a) Develop more extended
relationships between the staff,
parents and others associated with the
school;
(b) Engage in activities which support
the school and advance the education
of the pupils attending it;
(c) Provide and assist in the provision
of such facilities of items for education
at the school (not provided from
statutory funds) as the Committee in
consultation with the Governing Body
of the school shall from time to time
determine.
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Summary of the main Para 1.17 and The main activities of the Association
1.19
activities in relation to are fundraising events, held at various
those purposes for the times throughout the year, as disclosed
public benefit, in in the accounts for the period. These
particular, the activities, events have a wide range of appeal and
projects or services typically include Christmas and
identified in the accounts. summer fairs, quiz nights and cake
sales. However, for the academic year
2010-2021, due to COVID-19
pandemic, some of these events could
not take place. All members of the
Association are encouraged to take
part and the profits generated from the
events are used for school projects or
activities for children who attend the
school.
Statement confirming Para 1.18 The objective of the Association is to
whether the trustees benefit all of the pupils of the school,
have had regard to the which is a state-funded academy for 7
guidance issued by the to 11 year olds in Dulwich, South
Charity Commission on London. All parents and carers are
public benefit automatically members of the
Association, and others from the
community can also apply to be
members. The trustees consider that
the object of the Association meets the
public benefit requirements and in
planning its activities, the trustees
have given careful consideration to the
Charity Commission’s public benefit
guidance.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Policy on grant making Para 1.38 Not required
Policy on social Para 1.38 Not required
investment including
program related
investment
Contribution made by Para 1.38 Dulwich Hamlet Parent Teachers
volunteers Association is entirely run by volunteer
trustees.
Other Not required
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## **Achievements and Performance** SORP reference **----- Start of picture text -----**
Summary of the main Para 1.20 Through the various fundraising
achievements of the activities held during the year, the
charity, identifying the
association made profits of
difference the charity’s
work has made to the approximately £27,000 and was able to
circumstances of its donate approximately £24,000 to the
beneficiaries and any school to enable it to undertake several
wider benefits to society new projects including:
as a whole. • IT equipment upgrade
• Library re-decoration
• Books and school equipment
• COVID support
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Not required
Para 1.41
objectives set
Performance of Not required
Para 1.41
fundraising activities
against objectives set
Investment performance Not required
Para 1.41
against objectives
Other Not required
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The association made a profit of
financial position at the £26,795.86 and paid donation of
£23,622.42 out of current year and
end of the period
prior year fundraising efforts. At the
end of the year, the association had a
cash balance of £37,731.96
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Statement explaining the Para 1.22 The association holds sufficient cash
policy for holding reserves balances to carry out its fundraising
stating why they are held activities. Any excess cash is held for
the purposes of funding future agreed
school projects.
Amount of reserves held Para 1.22 Cash at the end of the period was
£37,731.96.
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 Not applicable
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Not required
The charity’s principal Para 1.47
sources of funds
(including any
fundraising)
Not required
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Not required
A description of the Para 1.46
principal risks facing the
charity
Not required
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
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document
(trust deed, royal charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 Election at Annual General Meeting
including details of any or co-option by the Committee prior
constitutional provisions to the next AGM
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures Not required
Para 1.51
adopted for the induction
and training of trustees
The charity’s Not required
Para 1.51
organisational structure
and any wider network
with which the charity
works
Relationship with any Not required
Para 1.51
related parties
Other Not required
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Dulwich Hamlet Parent Teachers Association
Other name the charity Dulwich Hamlet PTA
uses
Registered charity 1050815
number
Charity’s principal Dulwich Hamlet Junior School
address Dulwich Village
London
SE21 7AL
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Names of the charity trustees who manage the charity
Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
Gillian Co- Whole year By the
Shields Chair/Secreta members of
ry the association
at the Annual
1
General
Meeting or, co-
opted by the
Committee
Philippa Co- Since 27 By the
Hobson Chair/Secreta September 2019 members of
ry the association
at the Annual
2
General
Meeting or, co-
opted by the
Committee
Atsuko Treasurer Since 27th By the
Yamaguchi September 2019 members of
the association
at the Annual
3
General
Meeting or, co-
opted by the
Committee
Josephine Secretary Since 27th By the
Capone September 2019 members of
the association
at the Annual
4
General
Meeting or, co-
opted by the
Committee
Claire Head Teacher Whole year Ex officio
5 Purcell Representativ
e
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Corporate trustees – names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity **Dates acted if not for whole** **Trustee name** **----- Start of picture text -----**
year
Not applicable
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## **Funds held as custodian trustees on behalf of others** **----- Start of picture text -----**
Description of the assets Not applicable
held in this capacity
Name and objects of the Not applicable
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements Not applicable
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)** **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**||||| ||Not
required|||| |**Name of chief executive or names of senior staf members**
**(Optional information)**||||| ||Not required|||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** Not required ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** Atsuko Yamaguchi **Full name(s)** Philippa Hobson **Position (eg** Co-Chair Treasurer **Secretary, Chair, etc) Date** **----- Start of picture text -----**
Dulwich Hamlet Junior School PTA
Year ending 31 August 2021
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||31 August 2021||||31 August 2020|||| |---|---|---|---|---|---|---|---|---| |FUNDRAISING EVENT|Income|Expenditure|Net||Income|Expenditure|Net|| |||£|£||£|£|£|| |Quiz Night/ Zoom Family Quiz|933.32|36.37|896.95||2,899.01|2,102.25|796.76|| |Halloween Fun Run|1,441.50|156.96|1,284.54|||||| |Christmas Raffle|4,251.50|78.61|4,172.89|||||| |Easter Family Quiz|585.16|25.46|559.70|||||| |Y6 Production|1,772.00|1,259.74|512.26|||||| |School Christmas Party|NA|NA|NA||1,266.20|480.00|786.20|| |Christmas Fair|NA|NA|NA||8,111.08|1,890.67|6,220.41|| |Summer Fair|NA|NA|NA||NA|NA|NA|| |Family Disco|NA|NA|NA||NA|NA|NA|| |Ice Lollie Sale|304.50|49.31|255.19||1,196.23|0.00|1,196.23|| |Other Events (PTA funded)|0.00|898.41|-898.41||1,537.42|352.55|1,184.87|| |Uniform Shop|7,368.89|3,715.94|3,652.95||5,970.60|1,693.80|4,276.80|| |Christmas Card Art Project|NA|NA|NA||367.95|0.00|367.95|| |Donations to PTA|325.34|NA|325.34||823.01|0.00|823.01|| |Other Fundraising|16,165.45||16,165.45||1,022.93|0.00|1,022.93|| |PTA running costs|NA|131.00|-131.00||0.00|213.75|-213.75|| |Capital expenditure|NA|NA|||0.00|1,181.50|-1,181.50|| |||||||||| |Donations to School|NA|23,622.42|-23,622.42|||5,673.44|-5,673.44|| |||||||||| |**Totals**|**33,147.66**|**29,974.22**|**3,173.44**||**23,194.43**|**13,587.96**|**9,606.47**|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts S8Ctlon A Independent Examlner's R8port Report to the trusteesl members of On a¢¢ounts for the year ended (4J£￿￿r io Charity no (if any) Set out on pages I reporl lo the trustees on my examination of the accolsnts of the above charity {"Ihe Trust'} for the year ended Responslbllltles and basls of report As the charit￿S trustees, you are respon8ible for the preparation of Ihe accounts in accordance with the requirernenls of the Charities Act 2011 ("the Acl"). I report in respect of my examlnatlon of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclions given by the Charity Cornmission under section 145(5llb) of the Act. Independent IThe charily's gross income exceeded £250,000 and l am qualified lo examiner's statement underlake Ihe examination by being a qualified member of linsert name of applicable listed bodyll. D618161 I If nol applic8ble. I have completed my examination. I confirm that no material mallers have come lo my allenlion in connection wilh the examination (other than that disclosed below ') which gives me cause lo believe that in, any material respect: the accounting records were nol kept in accordance wilh section 130 of the Charilies Act., or the accounts did not accord wilh the accounting records" or the accounls did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {A¢counts and Reports) Regulations 2008 other than any requirement that the accounls give a 'lrue and fair, view which is not a maller considered as part of an independent examlnation. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' P18as8 delele the words in Ihe b￿CkelS if they do not apply. Slgn8d: Date.. Name: Relevant professlonal quallflcatlon{s) or body IER Oct 2018