Company Number: 03100194 Charity Number: I050342 Hibiscus Caribbean Elderly Associalioll Directors) Report and Financial Statements For the Year Ended 31 March 2023 Augu$¢us & Co Chgrtered Certified A¢¢ountants Hibiscus Caribbean Elderly As8OCtation Index Contents Legal and Administrative Details Direclors. Report Independent Examiner's Report Statement of Financial Activities Balance Sheet 10-14 Notes to Accounts Hibiscus Caribbean Elderly Association al And Admlnistraifve Detalts Directors Mrs Mary Richards Mr Clifford A Headley Mrs Lynette Diana Carr- Arnlstmng Secretary Clifford A Headley Company Number 03100194 Charity Number 1050342 Banket Nat West Bank PIC 386 Barking Road London E13 8JB Independent Examiner A A Boafo- Brewu FCCA MBA Augustus & Co Chartered Certified Accountant 374 Ley Street Ilford Essex IG14AE Registered OftfJ¢¢ & Business Addr¢ss Hibis¢u5 Community Centre Buckingham Road Stratford London EIS ISP Hibiscus Caribbean Elderly Association Directors, Report The trustees. Ivho are also directors of the charity for the purpose of th¢ Companies Act, submit their annual report and the fmancial slatefflents for the year ended 31 March 2023 which are also prepared to meet the requireTneiits for a directors, report and accounts for Companies Act purposes. The financial statements comply wilh th¢ Charities Act 2011. the Companies Act 2006, the Mcmorandum and Articles of Asso¢iation, and A￿Ounting and Reporting by Charities.. state￿¢llt of Recominended Pra¢ti¢e appli¢abl¢ to ¢harili¢s pr¢pariii¥ th¢ir &uGuttnt5 in accordaTKe with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). Prineipal Activity The charity is a charitable company limited by guarantee and set up on 8 September 1995 and registered as a charity on 8 September 1995. It is governed by a memoranduni and articles of association. The principal activities of the COM￿allY are to relieve.. l. The aged and unemployed in particular those of Caribbean and African origin in East London by th¢ PTovision of facilities for recreation or leis1]re time occup8Éion ivith th¢ object of improving their conditions of life. 2. Poverty amongst retired person4 in partI￿lar thos¢ of Caribb¢an and African origin in East LoDdon. 3. To provide supporL assistance and care to elderly African And Caribbean men and ivomen. Results The financial position of the charity at the end of the financial y¢ar is as detailed in the attached financial statements. Income foT the year was £52.981. Revlew of Aetivltles Dllrtng the YeAr The period under review ivas particularly ¢hall¢nging as the impact of th¢ lockdown coupled with rising cost and the debt 8enerated by the legal challenge to Newham Council's efforts to remove the Associations premises licen¢¢. Adjustments to the services. specifically ent¢rtaimnent services had to be ￿ade to ac¢omffliKlate th¢ restrictions on the Premises Li¢¢nce imposed by the Court. Operating hours were scaled back and the overall cost of deliv¢ring ¢nt¢rtainment service incr¢ased. Day Centre Servi¢¢s have y¢t to recov¢r: the number of clients attending on a regular basi5 have not risen abov¢ five. Here it TEkUSt be noted that referrals from the Council have virtually stopped. wtth only one client b¢ing referred during this period. Resident organisations 8k)ngside renting the facility have b¢¢n the main source of in¢om¢. Hibiscus CY4ribbean Elderly Association Delivering digital services in the areas of art. Hibiscus Virtual Gall¢ry. and leisur¢ and recFeation, BRUKOUT th¢ streaming of live musiLal perfuTmances was successfully continued through0￿ this pcriod. Hibiscus's Youtube Channel "Hibiscus Community Cenlre" continues to attract interest and the target of achieving Fivephundred Subscribers was achieved and surpassed. Hibiscus Live Community Radio has been fully e5tablished- and the groundwork of coordinatinu content acmss Youtube Instagram, Hibiscus's website and other digital platfomis, with a view to monetising th¢ content on these plarfonns. Networking within and across the cultural sectors continues to be an important activity in maintain both profile and relevance. The partnerships with Sadlets We115, Druvnbeal, Soca Massive, and the Dub Exposure Band were especially productive in delivering additional resources. skills, ¢xp¢ri¢nce and opportunity for MenibeTS and volunteers to draw on. A new pat1nership &ssisting Ivith the distribution of FREE VITAMIN D tablets was established with N¢wham Public Health. Members and Friends continue to be a source of strength and support. here howcvcr it must be noted that fonnal Membership has fallen and ivill require sterling work to ￿Store it. Future Plans In looking to the fLItLire our priority will be in securing a long terni lease for our premises from Newham Council. S¢rious efforts will be made to upgrade services across the board by iitilising the nstruments of neNv technology. A website and oniiDe media platforKns ivtll be established with a view to ra15ing the prnfile of th¢ or8anisation whilst marketing its services Volunteers Volunteers continue to be the back1K￿e of the service. Day Care delivered on Tuesday and Thursday between the hours of10.00am -3.30pm continue to be popular with a h¢ahhy ￿tte￿lanCe. Attendees participatc in a range of activities which encourage physical and mental wellbein& and help to promote the individuals iDd¢p¢nd¢n¢e and s¢if¢sleem. The lunih¢on Club cuntinues to provide culturally approprtate meals. Hlbiscus Caribbean Elderly Assoeialio Directors The following served a5 directors during the year covered by these ac￿￿ntS. Mrs Mary Richards Mrs Lynette Diana Carr- Annstrong Mr Clifford A Headley The directors at the tftme the f￿￿claI statsments were approved are as follows: Mrs Mary Richards Mr Clifford A Hcadley Mrs Lynett¢ Diana Carr- Arnistrong Directors, Responsibilities The charity trustees (who are also the directors for the purposes of company law) are responsible for preparing a trustccs, annu21 rcport and financial statcmenls in accordance with applicable laiv and United Kingdom Accounting Standards (Unit¢d Kingdom GeneTally Accepted Acc{M￿tIng Practice). Company law requires the directors to prepare fmancial statements for eAch f￿ancial p￿.10d. Under that law the directors have elected to prepare the financial statements An accordance with United Kin¥doTll Generally Accepted Accounting Practi¢¢ (United Kingdom Accounting Standard5 and applicablc law). Under company laiv the directors must not approve the fillancial statements unless they are satisfied that they give a true and fair view ofih¢ slate olalfairs vf lh¢ company and of the sU￿[uS or deficit of the company for that period. In preparing these ftnancial statements, the directors required to.. Select suitsble accounting policies and then apply them consistently- Obs¢rv¢ th¢ Tn¢thods and Principles in the Charities SORP Make jiTdgeTnents and estimates that are reasonable and pwdent; Prepare the Financial Statemenls on the going concern basis unless it is inapproprtate to presume that the company will continue to provide services. The trustees are responsible for keeping adequafr a¢counting records that are sufficietLt to show and explain the company's transactions and disclose with reasonabl¢ accuracy at any time the fInancial )sition of the company and to enablc thern to ensure that the Finan¢ial Statements cutnply wilh the Company Act 2006. They are also responsible for saf¢guarding th¢ assets ofihe cbarity and hence for taking tTasonabl¢ steps for prevention alld detection of fraud and other irregularitie The trustee5 are responsibl¢ for the maintenance and integrity of the corporate and fllw]cial inforn)ation included on tbe charitable company's website. Legiglation in thc Unitcd Kingdom goyerning the preparation and di55emination of financial statements may differ from legtslation in other jwisdiction5. Hibiscu5 Caribbean Elderly Association Reserves Pollcy The directors will endeavour to maintain free r¢s¢rves suffi¢i¢nt to cover at1¢8st three monihs. running expenses. At 31 March 2023. the unrestricted reserve ivas a deficit of £20.747. We are actively seeking to raise more funds to increase th¢ 8mounl of fre¢ reseryes. Deci$ioll Makin The dIr￿t0￿ meet about once every 2 months lo review the progress of the charity and to make any decisions that are needed to keep the organisation in pursuit of its objectives. Directon Stlectitsll Method The directors are elected at the Annual General Meeting to serve for a terni of one year. Risk Review The directOT5 are undertaking a complete risk assessment of all activities of the comp8ny. Aeeountants The directors propos¢ to re appoint th¢ current accounlants Augustus & Co and a resolution proposing the appointtnent will be put to the annual general meeting. This Teport has been prepared in accordance Nvith the provisions applicable to companies subject to the small companies, regime. Thi5 rcport wa5 approved by the board 29 S¢ptemb¢r 2024 and sfftgned on its ￿half by.. Mr Clifford Headley O)ireetor) Hibiseus Caribbean Elderly A￿0¢11t10￿ Indepeudeut Examiner's Report to the Direclors of Hibiscus Carlbbeall Elderly Assoefration I report to the trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of Hibiscus Caribbean Elderly Association ('the charitable company,) for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the B8lance Sheet gnd related not¢s. This T¢POrt is Inade solely to the charity's trustees, as a body. in accordance with section 145 of the Charitics Act 2011. My ivork has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in this report and for no other purpose. Tu the fiillest extent permitted by law. I do not ac¢¢p¢ or assume responsibility to anyone other than the charity and the charity's Injstees as & body, for my work, for this report. or for the opinions I have fonn¢d. Responsibilities basis of report As the trustees of charitable Company you arc responsiblc for the preparation of the financial statements in accordance with the requirements of the Companies A¢t 2006 {'th¢ 2006 Act.). Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are eligible for independent examination, I report in respect of my ex￿inatIon of the charitable company's fin8ncial statements carried out undcr section 145 of the Churiti¢5 Act 2011 ('the 2011 Act.) 2nd in canying out my examination I have followed all th¢ applicable Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act. AD ind¢pend¢nt examination doe5 not involve gathering all the evidence that ivould b¢ required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The plannrng and conduct of an audit goes beyond the limited assurnnce that an independent examination can provide. Consequently l express no opinion as lo wbether the financial statements present & 'true and fair, view and my report is litnited to thos¢ specifi¢ matters set out in the independent ¢xaminer'5 Statement. Indepelldellt examiller's stalement If the charitable company's 8ross in¢ome exceeded £250.000 your &xaminer must be a member of a body listcd in scction 145 of the 2011 Act. Your income for the year ivas below this amount. I confimi I am a member of ACCA which is one of th¢ listed bodies. I have ¢omplet¢d my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any matsrial res￿¢1.. accounting records were not kept in r¢sp￿t of th¢ charitable company as required by section 386 of the 2006 Act- or > the fInancial statements do not accord with those records. or > the fiTJancial statements do not comply with the accounting requirements of section 396 of th¢ 2006 Act other tIMn any requirement that the financial statements give a 'true and fair view which is not a matter considered as part of an independent examination. or > the financial statem¢nts hav¢ no¢ b¢¢n p￿Pared in acLordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable lo charities preparing their accounts in accordanc¢ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no ¢onc¢ms and have acro55 no other matters in connection with the ¢￿dmInation to vhich attention should be drnivn in this report in order to enable a proper understanding of the financial statcmcnts to bc reached. A A Boafo- Brewu FCCA MBA Augustus & Co 374 Ley Street Ilford Essex IGI 4AE Dated: 30 Sepl¢mber 2024 Hlb15cus Caribbe4n Elderty Assoclatlon ststetnent of FinaDclal Acthpl¢les (IDduding ]D¢ome & Expendlthre A¢¢o¥ttts) Year end￿ 31 Mareh 2023 2023 2022 Note Ullrestricted Restricted Don8t10￿$ 4Trd leEwcles Donations Ineom¢ from ¢h8Tltsble aetlvltl Voluntary income Other income Total IDcome 18,419 18,419 2,400 32,162 52,981 34.224 17.689 51,913 32 32.162 52.981 Exptndltsre OD: Charitsble Actfvltles Fundralslng costs Tot41 EipeDdlturo 48314 48J14 68.875 48.314 48J14 68.875 N¢t incon￿/(eXPe￿d1tsrQj and net movement in ftsnd$ for th¢ ye4r 4,667 4,667 -16.962 Reconc1118tlon of funds Total Funds Brought Fonvard at 0110412022 -25,414 -25.414 -8.452 Totsl Fund8 Canied FoTwaTd at 3110312023 -20.747 -20,747 -25.414 The notes on pas￿ 10 to 14 fomi pgrt of these f￿￿ncial ststement& Hibi5ru5 Caribbean Emerty AsS0¢i*tiOll Bal#nte Sbt At31 E*1ar¢b 2￿3 Note 2023 2022 Fix¢d Assets Ttngible As CurrcDt A$5¢ts Dcbtois Cssh at Bank alld iti Hplld 9( 9L 5,853 5,8)3 Cr¢dilors: Amounts f*llltrJ2 du¢ withln o￿t yeir 16.315 IQ315 23,586 23.586 Net CurreutAysets -15.409 -17.733 Tot*1 AsBets L¢s5 Curreut Liabilities .15.4109 -17.733 Crtditors: Arno￿￿ts fillitt8 dllt Dyer oneyeAr 5.338 7,681 -20,747 -25.414 RepreS¢￿ted By.. Restricted Funds ULt¢SliictcdFullds 12 .20,747 -20.747 -25.414 Thecmp&ny ivas etititled to extmption from audit ￿dc[ 5477 ofthecompallies Act 2006 ret*ingto Sm￿] CDmP8nies. The have T4uir¢dth¢ comFdnyto obtain an audit in accordaThc¢ ivith sc¢tion 476 of dLe CoTnyauies Act 20(k%. The dtrtttots acknivledge their respoLsibiities forcornply.ng ivith the r¢quiremenls of the Co]wies A with r small compatties subjectto S￿011 cDrnpani¢s regime aLMf inaccoTdatttewith FRSI02 SORP Thi5 f￿ancial siatrments were approved by the board on 29 Sepkmber2024 and sign¢0 on its behalf by Mr Clifford Headky DiRctor The t￿te$ on p&g£s 10 to 14 fImpartofthe￿ fIn￿GIal st&trmeor& CotnpanyNurnber.' 31￿194 Hlhlstw*C*Tibbt8n EldtrtyA•sorlwlloll Note5 to Ac{g￿Trts Y¢*rEndtd31 ￿l*r¢b 2025 Ac¢oMTrllDE Polltles 1.1 AteoDllthg ConveDth ThBkn¢ial 3tstane]rt5 haycbrellprep￿￿ I￿￿)rdanCe ￿rythAc￿ullIl￿sSTrd Reporting byCb2ritie* Stoiementof Rec0Th￿e￿ Pr￿ce8pPIlL￿bletocl￿1h￿s prepar￿￿EbtIr acowntsinaccordaDce %vlththeFinEnci81 Rep￿ingSts￿rfgrd 8pp]K*ble in thtUKgttd RepubJicDf Ire]a￿d (FRS I02}(e￿I]Ve l JonTJgry20151. IChariti¢s SORP(FRS 102X Fi[￿ne18] Retthtttgststtdgtd •]ylJ¢ablv in tbeUKoné RyE4Kof Ire)AwJ(FKS 102} andthe C4wthiie8 Aet21M)6 ReV￿le9r4ntsa[e thegmountsthte fv they￿￿ether￿rnot8eh￿￿YfeteiV&I ￿theY¢￿t. 13 Dryrctl%tiott Depreci4ion is provi￿1 at rtege8l¢ulattyJ towriteoffthE COStorv&luAtioE4 Iw sidwai vaiu¢ofea¢h aSset0￿rthe¢Xp￿ltyl Jife B8foQovJs.' Furniturv. FpLtiw¢&& EqllipThMI Plallt& MachiDery Mrtwvthle .20% 1.4 R¢5trkted Flluds R¢strIC￿ hU￿58T¢tO￿uE¢dfor￿joCpU0￿l%jHWj￿?ryth¢dO￿Or. Ey¢Jxlilw¢ thichmetts thiscriteriaischaypl tOfh¢fvAd. 1.5 ij￿¢s1￿1¢￿d ffjnds theobi&%oftheclwitywithoutfiwtheryified Pllfpjses and ate &Vk1lable￿p￿] l Dlrteton 10 Hlblscus Carlbbean Elderly Assoelatlon '0tss to A¢cowits Ye•r Ellded 31 Mareh 2023 Ineom¢ from eh*rltalbleactlvltles 3.1 Voluntsry ineome Totsl 23 2022 Day Car¢ Contract Se]vSees Subw Trust. Reaching Comnwrriti&s Pmj#( Casino Voice4ChaD8e 2.400 2.400 34.224 34.224 3.2 Otlters Donations HMRC JRS Grant Hall and rnini bus hire Fund Rassing 4.816 12.551 322 27,774 27,774 88 li Hibis¢u$ C4rlbb£aD Elderly A$￿¢1*t1¢￿ Ntste8 tsb AccouBts Y¢4rEnded Jl March 2023 Chsrlt8blo Jetlvld Total 2022 Unrcstrtct&l R¢strlcte41 2023 Bad dcbts Stsff salarie Advertising Rent P&yabPe 13.490 9276 31)0 4800 3.000 369 239 2,525 8.304 7,031 10.909 6,056 588 1136 1,019 140 420 576 2.097 Insurance IAght & Hcat Clwiing 352 2,252 453 2.399 6,2(X) 352 2.252 453 1399 6.200 Rep2irB R¢DNv8Is Cultwal Ad￿vill 4293 5,206 1.302 4,293 5.206 1.302 Luncheots Club Telq>honc MototExws¢s Stsff Volunteers'Ews¢5 210 8.399 210 8J99 782 3.70D 48314 Governancecosts Iperttote 5) Travcllin8 cxpcns 3.700 68.875 Independent Examinevs Fee5 Iwl & professiot￿l fees Ba#k Charges 720 7430 249 8,399 720 7.430 249 8.399 720 IORI) 297 2.097 Fwidratslng Costs Fundraiser Total expendAtsre 48.314 48314 68.875 Of thc £68.875 ¢xpertdltwe In 2022, £68.87S was charpj to Unr¢#rIk#￿ funds DDn¢ to re51FiLXed fi￿ds. 12 Hiblscus Caribbeao Elderly knf)eiation Notes to A¢coullts Year Ended 31 M#rch 2023 Stsff Cost$ 2023 2022 SalaTies Empliyyees Nat[(￿al Insw 4.81K) 8,146 4,800 8.146 No employee e8m¢d in excess of £60,000 The av¢rage nutnber of employees wa5 The trustees are considered as k¢y marmgement persomiel but none of tbew Teceives a salary. ed Assets Fixtures & Equipment Motor Vehicle Plant & Machinery Totsl Cost At l April 2022 Addition in the year At 31 March 2023 29.014 36,873 5,041 70.928 29,014 36.873 5,041 70.928 Depreci4tion At l April 2022 Charge fttrr the year 31 March 2023 29,014 36.873 5,041 70,661 29,014 36,873 5.041 70,661 Net Book Value At 31 March 2023 Ai 31 Ma￿h 2022 Debtors 2023 2022 Trnde Debtors 10. Credltors: Am¢JuDts falllllg due wlthln one year 2023 2022 Paye & Nt 3952 3472 8771 9.000 2.343 23.586 Acc￿￿15 Bank Loan 10,020 2J43 16,J15 13 Hibiscu5 CorlbbevéD Elderly Assoelatlon Notes to Accounts Year Ended 31 Mar¢h 2023 Restri¢ted F￿ndS Balattce at l Aptil 2022 In￿rnIng CgpKtal Mov¢ment in Resour¢e5 Balance at31 Marth Incoming Outgoillg Outgoing 2023 R¢v¢nue Capitsl Revenue Day Cat¢ Coniract Service5 Restricted fimds represent grants ttceived from funders for specific @otivkties. Any balance * th¢y¢8r end 15 comrnitted and will be used for the same activity in the followin8 year. 12. AA*lysis of Ne¢ Assets Betweell Fwids Regtricted Unr¢stri¢ted -15.409 -5J38 -15.409 -5.338 AmouDts fallTng due overone year Fixed 88sets -20,747 14