2022-03-31-accounts

Company Number: 03100194 Charity Number: I 050342

Hibiscus Caribbean Elderly Association

Directors' Report and Financial Statements

For the Year Ended

31 March 2022

Augustus & Co Chartered Certified Accountants

Hibiscys Caribbean Elderly Asso¢iation Index Contents Legal und Administrativ¢ D¢tails Directors. Report Independent Examiner's Report Statcment of Financial AdivitlC5 Balance Sheet 10-14 Notes to Accounts

Hibiseus Caribbean Elderly knociation i* al alld Administralive Details Directors Mrs Mary Richards Mt Clifford A Headley Mrs Lynette Diana Catr- Arnistrong Secretary Clifford A Headley Company Number 03100194 Charity Number 1050342 Bavthers Nat West Bank PIC 386 Barking Road London El 3 8JB Indepelldent Examiner A A Boalo- Brewu FCCA MBA Auguslus & Co Chartered Certified Acwuntant 374 tLy Street Ilford Essex IGI 4AE R¢gister¢d oifi¢¢ & Business Address Hib[￿u$ C(m)munity Centre Buckingham Road Stratford London B15 ISP

Hibisc￿8 Caribbean Elderly Association Directors, Report The Irustees, who are also directors of the ¢harity for the purpose of th¢ Companies Act. submit their annual report 8nd the financial statements for the ye8r ended 31 March 2022 which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The financial Statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Chartties.. Siatsment of Recommended Practice applicable to charitics prcparing thcir accounts in accordance with thc Financial ReportitLg Standard &pplicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). Prineipal Aetivity The charity is a charitable company limited by guarantee and was set up on 8 Sept¢mb¢r 1995 and registered as a charity on 8 Sept¢mb¢r 1995. It is gov¢rn¢d by a memorandum aNI articl¢s of association. The principal actlvities of the company are to relieve: l. The aged and unemployed in particular those of Caribbean and African origin in East London by the provision of facilities for recreation or leisure time occupation with the obje¢t of improvtng thcir condillons of life. 2. Poverty amongst retired persons in particular those of Caribbean and African origin in Easl London. 3. 1.0 provide supw)rt, assistance and care to elderly African and Caribbean m¢n and women. Results The finan¢ial position of the charity at the end of the f￿ancial year is as detailed in th¢ attached financial st8tem¢nts. Income forthe ye8r was £51,913. Review of Activities During the Year The year began with the Assa¢iation still in Lockdown 8nd whilst continuino to provide a ￿rVICe. the Company was not generating an incom¢. However. the decision to accept support from the Government's Furlough Scheme enable the Company to retain its staifmg ￿0￿p. Much effort was devoted to ensuring that the facility Hibiscus Community Centre complied with Public H¢alth regulations and remain¢d Covid s¢¢ur¢. Here the Company was forthnate in not experiencing any out brake of the virus. In keeping with the Government Guidanre on Teopening some a¢tivtti¢s were r¢started sooner than others. Th¢ Church and Islamic Friday Pray¢r were the rir5t activitle5 to be restarted May 2021, followed by the Domino and Aftersch(K>l clubs. Reopening the Day Centre was delayed until October 2021 when Publtc Health England issu¢d the Company with a certificate to restart the Service.

Hibisc￿ Caribbean Elderly Association At the time of closing the service 17 March 2020, the Day Care Centre was operating at maximum capacity with"1 wenty-hvo clietkts attending on"I"uesday and"I"hursday and a further twenty attending on Wednesday at another site The Arch Church Seabert Road E7. Full -lime Day Centre services was reopened with one cli¢nt at th¢ end of O¢tob¢r 2021. the numb¢rs have stnc¢ increased to three with # further three clients attending after lunch. The itijpact of the pandemic on the elderly Membership has not only cause the105s of life but the intensity of the Lockdown message "Stay at Home" has had a lasting ¢ffrct. Many elderly Members continue to refuse leaving their home5 for fear of catching some infection. One of the major challenges faeing the Company during this wtod was the decision by Newham Council to remove the Company's P￿MIseS Li¢en¢e. Th¢ Company appealed the decision in th¢ Court and lyon its appcal. tkliverinE digital services in the areas of aiL Hibiscus Virtual Gallery. and leisure and recreation. BRUKoirr the Streaming of live musical perforniances ivas successfully continued throughout this period. BRUKOUT celebrated its first anniveTSary in May 2021 and l pleased to report that over thirty thousand people have viewed this porti¢u18r progrdmme on the Comp8ny's YouTube Channel, which now Ethcts eleven thousand viewers per Inonth. Hibiscus Live Community Radio Ivas also being developed at this time: & development which is expected to mature to an income generator over the next two years. Company has entered a new partnership wtth Sadlers Theatre and ivas pleased to be involved in d¢livering a joint production at the Peacock Theatre. Th¢ Company has also ¢stablish¢d other Partnerships. The partnership with Drumbeat Radio has provided very useful working experiences for some of the Company'5 volunteer5: whilst the partnership witEL the Dub Exposure Band and S(Ka Massive has given rAs¢ to genuinely authenti¢ Caribbean and African cultural offerings to the Membership. Future Plxns In looking to the future our priority will be in ￿urIng a long terni leas¢ for our premises from Newham Council. Serious efforts ivill be made to upgrade services aoross the board by utilising the instruments of new technology. A website and online media platforms ivill be established with a view to rdising the profile of the organisation whilst marketing its services Volunteers Volunteers continue to be the backbone of the s¢rYice. Day Care delivered on Tuesday and Thursday b¢twe¢n the hours of l O.00am-3.30pm continue to be popular with a h¢alihy attendanc¢. Attende¢s participate in a rang¢ of activiti¢s which encourage physical and mental w¢llbein& and help to promote the individuals indep¢ndenc¢ and self ¢st¢em. The luncheon Club continues to provide culturally appropriate meals.

Hibiscus Caribbean Elderly AssociatAOD Directors Th¢ following served as directors during the year covered by these accounts: Mrs Mary Richards Mrs Lytiette Diana Catr- Annstrong Mr Clifford A Headley The directors at the time the fJnan¢ial statem¢nts were approved ate as follows: Mrs Mary Richard. Mr Cltfford A Headley Mrs Lyn¢tt¢ Diana Carr- Arn)strong Directors, Responsibilities The charity trustees (who are also the directors for the purposes of company law) are responsible for prq)aring a trustees, ann(￿1 report and fmancial staicments in accordance Nvith applicable law and United Kingdotn Accounting Standard5 (United Kirkgdom Generally A￿epted Accounting Practi¢¢}. Company law requires the directors to prepare fllrdncial statements for each r]nancial period. Under that law the directors have elected to prepare the fllvdncial statements in accordBnce with United Kingdom Gencrally Acccptcd Accounting PrMctic¢ (Untted Kingdom Accounting Stsndards and applicable law). Under ¢oJnpany law the directors must not approve the financial stat¢m¢nts unless they are satisfAed that they give a true and fair view of the state of affair5 of the company and of the surplus or deficit of the company for that period. In preparing these financial statements, the directors are r¢quir¢d to: Select suitable accounting policies and then apply them consistently. Observe the meihods and principles in the Charities SOIiP Muke jud¥ements and estitnates that are reasonable and prudent" Prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the company will continue to provide services. The trustees are responsible for keeping adequate accounting records thAt are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and to enable them lo ensure that the Financial Statements comply with the Company Act 2006. They are also responsible for safeguarding the assets of th¢ charity and hence for tsktng reasonable steps for prevention and ddection of fraud and other irregularitie5. The trustees are responsible for the maintenance and integrity of the cotyordte 2nd financial information included on the charitable company's website. Legislation in the United Kingdom gov¢ming the wq)aralion and di55emination of financial statements may differ from legislation in oth¢r jurisdidions.

Hibiscus Caribbean Klderly Association Reserves Policy The directors ivill endeavour to tllaintain free reserves sufficient to cover at leasi three months, running expenses. At 31 M￿Ch 2022. the unrestricted reserve was a deficit of £25.414. We are actively seeking to raise Jnore funds to increase the amount of free reserves. Decision Making The directors meet about once every 2 months lo revi¢w the progr¢ss of the charity and to make any d￿lS￿onS that are n¢eded to keep lh¢ organisatloll in pursiiit of its objectives. Directors Selection Method The directors are elected at the Annual Genernl Meeting to serve for a term of one year. Risk Revie The directors are undertaktng a complete risk assessment of all activities of the company. AccouDtauts The directors propose to re appoint the current aceounÉants Au8UStus & Co and a resolution proposin8 the ap￿Intment will be put to the ar￿￿al genernl meeting. This ttport has been prepared ill accordance with the provisions applicable to companies subject to the srnall companie5, regime. This report was approved by the board on 7 October 2023 and signed on its behalf by.. Mr Clifford Headley (Director)

Hibiscus Caribbean Elderly A55OCiation Independent Eiamiuerls Report to the Director8 of Hibiscus Caribbeau Elderly Assoeiation I report to the trustees (who are also Directors for the purpose of company law) on my examination of th¢ finan¢ial stal¢m¢nts of Hibiscus CaTibbean Elderly A550ciation ('the charitable company,) for the y¢ar ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This r¢port is made solely to the charity's trusl¢¢s, as a body, in acLDTdanc¢ with Section 145 of the Charities Act 2011. My ivork has been undertaL"en so that I might state to th¢ ¢harity's trust¢cs those atters I ain required to state to them in this report and for no other purpose. To the fullest extent perniitted by law, I do nol accept or assume responsibility to anyone other tlian the charity and the charity's tnistees as a body. for my worL for this repor¢ or for the opinions I have foTmed. Responsibilities and bLsTrs of report As th¢ trustees of charitable company you are responsible for the preparation of th¢ finan¢ial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act')- Having satisfied myself th&t the financial statements of th¢ charitable company are not required to be audited under Pmrt 16 of the Act and are eligible for ind¢pendent examination, I report in respect of my examination of th¢ ¢haritable company's fmancial statements carried out under section 145 of the Charkties Act 2011 ('the 2011 Acl.) and in ¢aTrying oul my extuninaliun I hav¥ folluwed all the appli¢able Direclions given by the Charity Commission under section 145(5)(b) of the 2011 Act. An independent examtnation does not involve gathering all the evidenc¢ that ivould b¢ required in an audit and consequently does not cover all the matters that an auditor Considers giving tIKir opinion on the financial staternen￿ The planning and conduct of an audit goes beyond the limited &88urance that an independent examination can provide. Con5equentty l express no opinion as to whether the financial slalem¢llt5 pf¥bent a 'lrue and fatr, view and my report is limited to those specific matters set out in the independent examiner's statement. Independent examiller's statemen¢ If the ¢haritabl¢ company's grobs income exceeded £250,000 your examiner must be a member of & body listed in section 145 of the 2011 Act. Your incom¢ for th¢ y¢ar was bclow this amount. I confinn l am a member of ACCA which is one of the listed bodies. I have Completed my examinatton. I confjrm that no material matters have com¢ to my att¢ntion in conn¢ctAon with the examination giving me cause to believe that in any material ￿speCt.. accounting records were not kept in respect of the charitable company 8s reqiiired by section 386 of the 2006 Act-, or

the financial statements do not accord with those reco￿15. or the fjnancial statement5 do not Cotnply with the accounting requirements of section 396 of the 2006 Ad oth¢r than any requirement thal the finan¢ial stalements give a 'true and fair view which is not a matter considered as part of an independent examination. or the financial statements have not be¢n prepared in accordance with the methods and principles of the Statement of R￿￿mMended Prnctice for accounting and reporting by chaTities applicable to charities preparing their ac¢ounts in aecordanc¢ iviih the Financial Reporting Standard applicable in the UK and Republic of Ir¢land (FRS 102).

I have no concerns and have c(me acros5 no other matters in connection with the wmination to which attention should be drnwn in this report in order to enable a proper understanding of th¢ rinancial statsm¢nts to b¢ r¢ach¢d. A A Boafo- Brewu FCCA MBA Augustus & Co 374 Ley Street Ilford Ess¢x IGI 4AE D#ted: 10 October 2023

Hibiscus Caribbe4D Elderly Association Statement ofFinallcial Ae(ivitie5 (Illcludillg lllcome & Exp¢Dditsre A¢counts) Year ended 31 Mareb 2022 2022 Total 2021 Total Note Unrestricted Restricted Ille0￿¢ Don4tioDS leg4eies 438 lllcome froKn charitsble aettvities Voluntary incotne Oth¢T illcome Totsl llleome 34.224 17.689 51.913 34224 17.689 5 1.913 30.135 4,617 35.190 32 E%pellditure on: Charitable Aetivitie5 FuudraisiDg costs Total Exp¢ndityr¢ 68.875 68.875 52.590 68,875 68.875 32.590 Net itteomel(expÈ￿dlthTe) and Det movement in funds for tbe year -16.962 -16.962 -17.400 Re¢0￿ClI1#110n of funds Totsl Funds Brought Forward at 01104ll021 -8.452 -8,452 8,948 Totsl Funds Canied FoThvard at 3 110312022 -25,414 -25,414 -8,452 The notes on pages 10 to 14 forn) part ofthese financial statements.

Hibiscus CgribbellD EldeAy Assoeixtio Balxllee Sheet At 31 hlareh 2022 Note 2022 2021 FTri¢dA5sets T￿￿iblE AS Cllrrtnt A55ets Dcbtot5 Cash at Bank and in Hand 13.490 5.853 5.853 14.602 Credltors: Am(TruDts falllllg due within one ye3r io 23,586 23.586 14.397 Net cur￿￿1 Assets -17,733 205 Total As5¢ts Lv5 Curr¢ut Llabiliti -17,733 205 Creditors: Amounts falling dué ovtroDe year 7.681 8.657 Net A￿ets .25.414 -8.452 Representtd By: R2stricted FuTrds Untcslricled Funds 12 -25,414 -25.414 -8.452 -8.452 The company ivas ￿tltkd to exempfion frorn auditund£r s477 of th¢ Comp8ni¢s Act 2006 r¢la11￿￿t to small comp¥llLies. Tbcjr￿￿ber5 h&vc JKTrt wul￿d th¢ to obtHULan audit in accordance with stttioll 476 of the CompaniesA¢i 2006. TheduE¢t()rs atknowtedge theirrespDDsibihies foreomplying Isryth the requirements of the CO[ll￿￿leS Act ¥Yith reb￿￿1 ts) a¢ivuDltn¥ ￿e0rd5 and the PTeparalion Df aCc(￿nts. T1￿ accounts have beefj prepared accordance withthe Provisions appli¢&bl¢ to smaIl compathies subject lo tk s]nall oiiipaDi¢S r¢gitn¢ 8JJd ID accordanceilryth FRSI02 SORP Ihis fmsncial s￿t￿ntS Ive￿ apwoved by tIK [X)ll￿ Dll 7 OctobBr2023 $l￿d on its khwlf by Mr Clifford Hegdley DirectQT Thej￿$ on pages 10 to 14 form pgrtof these rjfftanc￿I statemeot& CompanyNurnber.' 3100194

Hibisrlls CariblJeaTr Wdtrly A550¢1&tlD Notes lo Acr•uDts Year EDdtd3l MArcb 2022 Ar¢o&ntiDgPokeie5 1.1 A¢¢ouDIID¥ CoJkVtllthD The financial stRlements have beenptttkqred Aeeord8nce wilhAeeouniing artd Rwtin8 tyCharitie5.' StatementofRec0nll￿ded Pr&ctiCC 8ppiic8ble ￿charitieS prep8ringthÈir HCCOUDts ill aceordgncewiththeFin8DciAI ReportiD8 St8ThdardappJi¢abl¢ in th¢ UK wd Ryblicof lie1￿￿ (FRS 1021 l¢fftctsve l JarLuw20151- IChatiliv& SORP (FRS 1021. the F5nOnci￿ lie[￿l￿sSmndardaWll¢&bit UK and Repubjit of kelaftd(F￿ 102) and the A¢t2006. 1.2 In¢omlDgRuo•rtts Revenue8F￿&TCthearnQLrt$dtte forthe>w%Thltheror noL8th]altyreceiwed ￿the}Ear. lkn&tionsand other 1ncorningie￿ce&ar¢ th¢wl 8moun¢s r¢¢¢iY¢d in the￿. Ikwialion is provided at r&testatCuIat￿ lo￿T1t¢￿ff th¢ustorvaluatiotL i¢sse5timwe41 rEsidual v21ueofea¢h&%seE ovcr the¢xw(ed ugefuilifeas follows.. FurnitiwE Fithes& Eqllipment Plant& Mach￿ery MotI￿vehIcle -2(Wa onu>St - 20% on c¢st - 20%oD Cost ofexFcnditsweatecapitdisedwhen purel￿price exeeeds £3￿. 1.4 RHtrlcttd Funds R￿ICted BtEtDbevs¢d For3wificpUt￿￿&S laiddo￿1bY thcdonor. E¥P￿idI￿re ht¢hmetts this CFiteria is char8ed lothe fund. IJ u￿r￿lritÈtd Unrestricted Fllrtds aredon8ti0tt2th1 other Incarnin8 tesourw Teceivable or8wwHted f the objects Df the¢harityMYthout fithsp¢ufi¢dwrposes ind eavoilableas¥a￿raI L Direethr5 ThEJiie¢tors Ib)not ieeeivc rcllWneE￿l0ll fortheir yervice8aThlate not tekmburts￿ fDrthEirgxppnse5.

Htbiscus C8ribbesn Eld¢rly Aswciation Note$ to Accounts Ycar Ettdtd 31 MAreh 2022 Intome from eharitaible actlvitlp5 3.1 Voluntsry iocome Tota] 2021 Unrestr&cied RestsÈcted 2022 Day Care Cimtract Scrvices Subco Trust- Reaching C.DTtunuTEitie5 Project SPE￿ C￿1￿0 Voice4Change 34,224 34,224 20240 9.895 30.135 34,224 3.2 Otbers Donalions HMRC JRS Grant Hall and bire Pund Raisin8 4.816 12,551 322 4.816 11551 322 17.689 4,480 -415 552

Hlbbcus Caribbean Elderty Association Not￿ to Accounts Year Ended 31 March 2022 Stsffcosts 2022 2021 SalaTi¢$ Employevs National Insur￿¢¢ 8,146 8.160 8.146 8.160 No employee eallled in Excess of £60.000 Th¢ avernge number of employees was The trustees are consideThl as key manag¢m¢nl personnel but none of them receives a salary. Fixed Assets Furniture Motor Vehicle Plant & Machinery Equipment Total Cost At l April 2021 Addition in the ye8r At 31 Ma￿h 2022 29,014 36,873 5.041 70.928 29.014 36,873 5,041 70,928 Depreciation At l April 2021 Charge for the year 31 March 2022 29.014 36,873 5,041 70,661 29.014 36.873 5,041 70.661 Net Book Value At 31 March 2022 At 31 March 2021 Debtors 2022 2021 Trad¢ Debtors 13,490 11.490 10. Creditors: Arnounts falling due iyithin ODe year 2022 2021 Paye & Nl 3472 8771 9,000 2,343 23,586 2184 4590 5280 2,343 14,397 Directors, Accru81s Bank Loatt 13

Hlblseus CaribbeaD Elderly knociation Notes to Aecouthts Year Ettdod 31 Mxrcb 2022 Restri¢ted Fuods Balance at l April 2021 MoveEnent in Resources BalaE Y4t 31 March Incoming Outgoing Outgoing 2022 Revcnue Capital Rcvcnue Incoming Capital DAY Care Contract SErvice5 R¢5tri¢ted funds represent grants received from funders for specific activities. Any balance at the y¢ar end ts committed and will be used for the same activity in the following year. 12. ADAlysis of Net Assets Betweell Fknnds Restricted Unr¢slri¢t¢d Total Curtrnt assets Amounts falling due over one year Fixed assets -17.733 -7.681 -17,733 -7.681 -25.414 -25.414 14

Hibiscus Caribbean EIderly As50CiAtIo Notes to Aetounts Year Ended 31 March 2022 CharitAble 2ctlvitles Total 2021 Unr¢siri¢t Restricted 2022 Bad d¢btS Staff s&ikri&s Advertising Rettt Payabl¢ Rates Insurance Light & Heat 13,490 9276 3LKI 3.000 369 239 2,525 8.304 7.031 EO,909 056 588 2,136 .019 140 420 576 2,097 400 I3,4￿) 9,276 8.160 3,0 369 239 2,525 8.304 7.031 10,909 6,056 588 2,136 1.019 140 420 576 2,097 400 3,(M)O 555 883 417 7.493 14,741 505 79 1.988 1.146 405 323 1.228 1.324 144 267 il.769 CA)mpuiernllming expenses Repair5 and ReneMEIs CultUTal AdivitiCS Pr￿[￿tin4 Postage and Slationery Lwi¢h¢on Club Telephone MotorExp¢ns¢s Staff VoluLteerl Expenses Genera] Expenses Governancc cob1s (per note 5) T￿VC111￿s expen5 Depr¢ciation- F F & E9uipmcnt 68,875 68.87) Gov¢rll#ncc Cost5 I￿depend¢tIl Examinews Fees Legal & prof&ssional fees 720 1080 297 2,097 720 1,080 297 2.097 720 290 314 1,324 FundrAlslng Costs FuThdrnis¢r Totxl expe￿dIt￿rÉ 68.875 68,875 51.769 Of tht £51.769 expenditttrt in 2021, £51,769 ¢harg¢d to unrc5tricted funds aTrJ none to restricted funds. 12