2021-03-31-accounts

Company Number: 03100194 Ch8rity Nllmber: 1050342 Hibiscus Caribbean Elderly Associglion Dire¢tors' Report and Financial Statements For the Year EDded 31 March 2021 Auoustus & Co Chartered Certified Aecountants

Hibiscus Caribbean Elderly Association Index Colltellts Legal and Administrative Details Directors, Rew)rt 1nde￿nd¢llt Examiner's Report Stalement of Financial Adiviti¢s Balance Sheet 10-14 Notes to Accounts

Hibiscus Caribbean Elderly knso¢iation Le al and Administrative Details Directors Mrs Mary Richards Mr Cliltord A Headley Mrs Joachim Bridet (Resigned 30.11.2020) Mrs Lynette Dtana C8rr- Armstrong SeGretary Clifford A Headley Company Number 03100194 Charity Numb¢r 1050342 Bankers Nat West Bank PIC 386 Barking Road London E13 8JB Independent Examiner A A Boafo- Brewu FCCA MBA Augustus & Co Chartered Certified Aceountsnt 374 tKy Street Ilford Essex IGI 4AE Registered Olfice & Business Address Hibiscus Community Centre Buckingham Road Stratford London E15 ISP

Hibig¢us Caribbean Elderty Association Directots, Report The trusteffj who are also directors of the charity for the purpose of the Companies Act, submit th¢ir annual report and the financial statements for the year ended 31 March 2021 which are also prepa￿d to meet the requirements for a directors. report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the CoJ]]panies Act 2006, the Memorandum and Articles of Association. and Accounting and Reporting by Charities". Statement of Re¢ommended Practice 8pplicable to charities preparing theAr accounts in accordance with the Financial Reporting Standard &pplÈcable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). Principal Activity The charity is a charitable company limited by guarantee and ivas set up on 8 S¢plember 1995 and registered as a charity on 8 September 1995. It ts governed by a memorandum and articles of association. The principal activities of the company are to relieve.. l. The aged and unetnployed ffin particular those of Caribbean ond Afrlcan origin in East London by the provisioll of facilities for recreation or leisure time occupation ivith the object of improving their conditions of life. 2. Poverty amongst retiTed person5, in particular those of Caribbean and African origin in East London. 3. To provide 5UPPOrt, assistance and care to elderly Afiican and Caribbean men and women. Results The financial position of the charity at the end of the financial year is a5 detailed ill the atta¢h¢d financial statements. Income for the year was £35,190. Review of ActivEties Durillg the Year On the 17 March 2020, all in person services and actives were suspended and staff sent home on reduced pay (16 hours) until fvrth¢r notic¢. At this tim¢ th¢ Company did not participate in the Government's Furlough Scheme giveii tlie concern about accuinulating unplanned debt. In this period the Company also maintained its full ￿mpl¢M¢llt of paid staff. This was the initial response to the emergence of the Corona Virus Covid 19. The Government's announcement of a Tjational Lockdown on the 23 March 2020: a lockdown which p¢rsist¢d throughout the peri￿ under review imposed s[￿lfICant hardship on the Company and its Members. Eight clients who attended the Day Carc Centre and seven Members died during this period. In responding to the n¢iv environment imposed by the virus and lockdown som¢ services were moved to digital plarfornis.

Hibiscus Caribbean Elderly Association Day Care Clients and Members were offered the opportunity to take part in physical exercises and maintain contacl with each other via Hibiscus Zoom pl&tfomi. These cl&8ses delivered by Hibiscus Tutors working from hom¢ w¢r¢ deliv¢r¢d on Tuesday and Thursday mornings 10.00am -1 I.00am. These classes delivered free of chargc were well attended and enabled some contact to be intained with and between the Membership. Recreation & Leisure services the provision of which are amongst the Company's objectives were also transitioned to digital platfornis. Let's Come Together the monthly social event ft>r Members nd Guests was rebrdnded BROUK OUT, a programme of p¢rforniances from musictans and com¢dians str¢arned liv¢ HibisGus Zoom platfornj and yoU￿be Channel: as an in¢¢ntiv¢ to Members and Guests to maintain some communal contact. combat the isolation of the lockdown and allow th¥ Cuvnpètny to ￿maIll Televanl in the n¢w ¢nvironm¢nt this s¥rvice w￿5 vffeJed fite of Charge. H¢re it must be noted thai the development and delivery of digital services has significantly increased the reach and number of people thAt relats to the Company. Edu¢ation Th¢ Lucel Tat¢ Lectur¢ was also transitioned to Hibiscus Zoom platforni. The 2020 lecture Yes or No to Vaccination - The impact of Corotkavirus Covid 19 on the UK Black population, delivered by Dr Winston Morgan was well attended and made some contribution lo the debate on th¢ value of taking the Covid 19 vaccine. Hibiscus Gallery space was also success￿1 and was transformed to Hibiscus Virtual Gallery. Digital Exhibitions of local and tntemational artists were streamed live on Hibiscus Zoom Plarforni. Exhibitions were followed by Workshops which encourage dialogue between the exhibiting artist and the assembled audience. These exbibitions were particularly useful in enabling artists to attract a more diverse customer base 8nd exposing Hibiscus as a new entrant in the virtual exhibitio[4 art space. In this period ahhoug]) three longstanding volunteers resigned. the Company was able to increas¢ the overall number of volunteers assisting with the digital delivery of services. Ni)twithstanding the hardship i￿poSed by the Lockdown, the Company ha5 been able to sustain itself. The lon&stsnding debt owed to the Company was finally paid, and work on refvrbi.qhing the building began IEL earnest. However. the Lnckdown ivas not without its benefits as it forced the Company to explore the opportunittes available on the internet marketplace and identify potential incom¢ sources. Future Plans In looking to ihe future our priority will be in securing a long tern) lease for our premises from Newham Council. Serious efforts will be made to Upgrade services across the board by utilising the instnllnents of new t￿hnOlOgY. A website and onliTh¢ media plaifomis ivill be established with a view to raising th¢ proflle of the organisation whilst marketing its services Volunteers Volunteers continu¢ to be the backbone of th¢ s¢rvi¢¢. Day Care d¢livetTd on Tuesday and Thursday bthveen the hours of l O.00am -3.30pm continue to be popular with a healthy attendance. Attendees participate in a range of activitie5 wliich etjcourage physical and mental well being,and help to promote the individuals indepelldence and self esteem. The luncheon Club continues to provide culturally appropriate meals.

Hibiscus Caribbeall Elderly Association Directora The following served as directors during the year ¢ov¢r¢d by the￿ accounts: Mrs Mary Richords Mrs Lynette Diana Carr- Arn)strong Mr Clifford A H¢adl¢y Mrs Joachim Bridet (Resigned 30.11.2020) The directors at the time th¢ fu)ancial statements w¢r¢ approved are as follows.. Mrs Mary Richards Mr Clifford A Headley Mrs Lynette Diana Caff- Armstrong Direetor5' Responsibiliti The chArity trustccs (who arc also th¢ dircctors for thc PUnKTrses of company law) are responsible for preparing a trustees, atmual report and financial statements in accordance iyith applicable laiv and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Prdctice). Company law requires the directors to prepare financial statements for each financial p¢rfftod. Under that law the directors have elected to prepare the financial 5tat¢m¢ntb- in a¢¢ordan¢¢ with Unit¢d Kingdom Gcnerdlly Acccptcd Accounting Practicc {Unit¢d Kingdnm Accounting Standards and applicable law)- Under Company law the directors must not approve the fmancial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of ihe surplus or deficit of the company for that peri(xl. In preparing these financial statements. the directors are required to: Select suitable accounting policies and then apply them con5iStelltlyy Obqerve the methods and principles in th¢ Charities SORP Make judgernents and estimates that aTe reasonable and prudent. Prepare the Financial Statenients on the going concern basis unless it is inappropriate to presum¢ that the company iyill continue to provide services. The trustees are responsible for keeping adequale accounting records that are suffKierLt to show and explain the company's transactions and disclose with re8sonable accuracy at any tiFne the financial position of the company and to enable them to ensure that the Financial Stateinents comply ivith the Company A¢t 2006. They are also responsible for safeguarding the assets of the charity and hence lor tak-ing r¢asonabl¢ steps for pr¢v¢ntion and detection of frdud and other irregul￿7t￿¢s. The trustees are responsible for the maintenance and integrity of the corporat¢ and financial information included on the charitable company's website. Legislation in the United Kingdom governing Ihc PTeparatioD alld di55emination of finan¢i&l statements may differ from legislation in other jurisdictions.

Hibisc￿ C&ribbeall Elderly knuclation Reserve&Polley Th¢ dir¢¢tors will ¢ndeav¢ur to maintsin fr¢¢ r&8¢Nes suffi¢ient to ¢over At least three months. running ¢xpense5. At 31 March 2021. th¢ unrestricted reserve was a deficit of £8.452. We are actively seeking to rni5e more furNls lo ill¢￿se the amount of free reserves. De¢islon Making The dire¢tor3 meet 8b(yJt once every 2 montlLY to reviewthe progre55 ofihr Gh￿itya￿l to ￿akn any decisions that aT¢ n¢eded io k¢¢p the organisatiijn in pursuit ofits obj¢ctSV¢5. DiTettor8 Selettlon Method Th¢ dir¢dors ¢l¢thd atth¢ Ajmual G¢n¢ral M¢¢ting to s¢rY¢ foT a temi of one year. Rlsk ReTJeiY Th¢ drectors are undertaktog a complete risk assessment of all activities ofthe company. Atcountsnts The directors propose lo re appoint the cu￿ent accountants Augustus & Co and a resolution prop)sing th¢ appointh)ent will be to theanftual general meetin& Thi$ t¢port has been prepared in tceojdanee with the provtsions applieable to Companies subjectto th¢ 5m811 companies, Te8ini This report was approved by the board on 6 October 2L123 ond signed on its b¢half by: Mr Cjlfford Beadley (Dlre¢*or)

Hibiscus CHribbean Eld¢rly Associatioll Independent Eyamiuer's Report to ihe Directors of Ilibiscus Caribbeall Elderly Association I report lo the trustees (who are also Directors for the purpose ol¢ompany law) on my examination of the financial statements of Hibiscus Caribbean Elderly Association ('the charitable company.) for the year ended 31 fvlarch 2021 ivhich comprise the Statcment of Financial Activities, the Balanee Sheet and related notes. Thts report is made solely lo th¢ charity's truste&s. as a ix)dy. in accordance with section 145 of th¢ Charities Act 2011. My work has been undertaken so that I might stste to the charity's trustees those matters l am required to stat¢ to th¢m in this rewrt 2nd for no other purtx)se. To the fitllest extent pennitted by law. I do not ￿cept or assume responsibility to anyone other than the charity and lh¢ charity's trustees as a body> for my work, for this reporL or for the opiTtion5 1 have fornied. Respollsibilitie8 and basis of report A5 the trustee5 of chaTitable company you are responsÉble for the preparation of the financial 5tstements in accordance witEL the requrrements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the A¢t and are eligibl¢ for ind¢pend¢nt examination. I retK)rt in respect of my ¢Kaminalion of Ihe chaTRtable company's financial stalem¢nts carried out und¢r section 145 of the Charities Act 2011 ('the 2011 Act.) and in canying OLLt my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the 2011 Act. ikn independent examination does not involve gathering all the evidence that would be requitEd in an audit and consequently does not cover all the matters that an auditor consider5 giving their opinlon on the financial statemeiits. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently l express no opinion as lo wh¢iher the financial statcmcnts prcscnt a 'true and fair, vI￿V and my report is limited to those specific matters set out in the itmlependent examkner's statstnent. IDdependeDÉ examiner's statement If th¢ charitablc ¢ompany's gross income ¢xcc¢ded £250,000 your &Yaminer must be a member of a body listed in section 145 of the 2011 Act. Your income for the year was below this amount. I confirni l am a member of ACCA which is one of the listed bodies. I have completed my examination. I confirni that no material matters have ¢om¢ to my attention in connection with the examination giving me cause to believe that in any material respect.. accountin8 records were not kept in respect of the charitable company as required by section 386 of the 2006 Act- or

the f￿ancIal 5tatemen15 do not accord ivith thos¢ r￿OrdS. or the fmancial statements do not compty with the accounling requirements of s￿tIon 396 of lh¢ 2006 Act other than any requirement that the fmancial statements give a 'true and fair view which is not a matter considered as part of an independent examination" or the financial statements haye not b¢¢n prepared in a¢¢ordanc¢ with the methods and principles of the Ststement of Recommended Practice for accounttng and reporting by charities applicable to ¢harili¢s preparing their a￿OUllts in accordance ivith the Financial Reporting StatHlard applicable in th¢ UK and Republic of Ir¢land (FRS 102).

I have no concerns and have come across no other mattets in connection with the examination to which attention should be drawn in thi5 report in Order to enable a proper understanding of the fmancial statements to be reached. A A Boafo- Bremi FCCA MBA Augustus & Co 374 Ley Street Ilford E55ex IG14AE Dated: 9 October 2023

Hibiseu& Caribbexn Elderty Assoei*tlDII Statement of Financial A¢tiviti¢s Oncluding Income & Eipenditsre A¢¢ounts) Year ellded 31 March 21121 2021 Total 2020 Total Note Unrestricted Restricted llcome Donations And legAeies Donations IncotDe from ¢harKtsble activities Volulltary income Other income Totsl Income 438 438 4.793 30.135 4,617 35,190 30.135 4.617 35.190 10,597 24205 39.595 Expemditure on: Cbaritable Acttyities FU￿￿raisI￿￿ costs Total Expcnditure 52.590 52.590 38.754 52590 52.590 38.754 et ineomel{expenditsre) and net movement lo futtd$ for the year -17.400 -17.400 841 Reconciliation of funds Total Funds Brought Forward at 0110412020 8,948 8,948 8,107 Total Funds CaTrted Forward at 3110312021 -8,452 -8,452 8.948 The notes on pages 10 to 14 fom part ofth¢se fit)ancial statements.

ItIbb￿ Carllbekn EMtrlyAts•tlathh B8knte SILeel Ai31 h[x￿111021 2021 Ass•ts To¥iNeAssets 267 267 CwrrentAsstts 11490 13.440 l787 16 14.WJ2 Crodlt•rs: knounts fglllng twlthlll Dlle year io 14,Y)7 14.397 7.596 7.596 P4etC¥rrnitA¥sets 20S 8,681 To1alAsJ¢l¥L￿ CyTftJIt LiabffAi¢s CErd&O￿ AzEounts falkng dq¢0￿r ODey¢aT N¢tAwcts 8,948 ReprtstD¢td By: 12 -&432 4.452 nDtrequiredtlLe tompnyto obl•ii an Atyjiiill WTdwivilh5E¢lv)u 470 ofthE CompAiuA¢t2006. frCJiffwdH¢41]ky Thtrtotes ortpy 10 ts) 14 foEm thesc finaKiai SlaknL CanpwNwDber. 3100194

Hlbhc￿5 Caribbeai EldtFlyA550cialio Notss to A￿fjUnts YE•rErnd￿ 31 ￿￿￿TCh 2021 Ac¢ouTrllng Poutl 1.1 A(co￿￿￿￿g Co￿tRI10ll Thc financial StstetD￿ts have wepared ift&LfOTdatice withAccourLtin8artd R¢porting byChaTrries.' Sl&1¢ment of thon￿￿￿ed Practiee to cknitits prep￿ngthEir gccounts in &cc¢brdatKrwith theFiNneial Reportin8 Stsndgnl appltcable in the UK and Re￿bliG0fIrC1arUj IfRS 102)leffectiiE I JBnu8ry2015)-{Ch8riiiesSORP IFRS 102X the Financvdl str￿dard9ppllL?b1c in UK and Repllb]ie ofir¢l8nd(FRS 102) d Ike CornpaoY￿ A¢12006. 11 ITr¢omingRegoirt Reven￿ grants ate thcamouDtsdllc for EIK yearmtsthcrorftot acthJa1tyr¢¢u￿d inthciyar. tknatiDns8nd4>ther incomin8resour158rethÈactual amountsteeeived ththeyear. IJ DeprecSali&n IkNtti&lioD isprnvidedgt rgte5 ￿k￿lated toivriteoff the cosÈtsrvaluatiOn. lusestunated residud valueof each&sset overtheexKttted ¢￿1 life Ss folloiv Furnitijrq Fixluru& Equipnent Plgnt& Mgchinery Motor Vebicle . 20%{￿ COSL - 20% 00 cost - 20% on cost ItenLsOfex￿1Mlit￿ie4l¢￿pllaI￿ I￿[￿¢￿epncecXee￿s£31￿>. 1.4 Restricted Fullds RaStr￿ fvndsar¢ tobc US￿ forspecific PLupDse5&5laid dthwnbythEdonor. ExwMlitur¢ luth rnerfsthisrriteTra 15 ch￿8¢d t(bthe fund. 1.5 L'hreotl¢itd f¥tyds Utursknctrd fi]nd52rcdonationsanddh¢r jncwJLing TrQU￿￿ Fr￿1vable org¢n¢ratcd for the objetts Df thÈtl￿1tywithtsllt tuttheispecifiedTAWPD5es and HresYoilpbl¢a3geJwl DlYtttor5 ThEdirecEors donot receiveaThyrenMmeratiokifortheir serYices8nrfwenot rcimbutsed foT IhpiT expenses.

Hibiscus C&ribbe#D Elderly A$S￿l#tiOn Notes to Accounts Yur EDded 31 Mareh21121 Into￿¢ frorn charitaible atlivtties J.1 Voluntary income To(a] 2021 Total 2020 Unrtstrtcted Restricted Day Cor¢ Contr￿1 Serwces Subco Trust- Reaching Cornmunitics Project Aspers Casino Voice4Chan8C 20,240 20,240 10,597 9895 30,135 10,597 3.2 Otb¢rs Hall and Mini Bus Hire HMRC JRS Grdnt 10,842 3.150 1.700 8.513 24205 4,480 415 552 4,617 4,480 415 552 4.617 Fund Raising li

Hsbtseus Cgrlbbein Eld¢rly Assoei#tlo Note¥ to Atcounts Yur End¢d JI M¥r¢h 2L121 Charitable Y4ttivities Totsl 2020 2021 Administrntiv¢ Support Stsff 5aIati¢s Advertising Rent Payable 8160 &160 13.760 4,197 866 2,305 2.447 580 2.011 555 883 555 883 ]nsurance Light & Heat Cledning CoTnPUt¢r n&nning expenses Rtpaits and RcE]civaIs cUl￿ra1 Activities Printin& Po$tag¢ Sthtiuu¢ry Lunchcon Club TeleplK)ne Motor Exp¢5 Siaff Volutk¢eers' Expenses General Expense5 Governance cnstE (per ￿te 5) Trav¢lliDg expenses D¢pr¢¢i*iott- F F & EquIp[￿¢￿t 417 7,493 14,741 8,505 79 .988 1.146 405 323 1,228 1,324 144 267 51.769 417 7,493 14,741 8,505 2J93 1,988 1.146 405 323 1,228 1,324 144 267 51.769 2,7(K> 682 1,488 753 1,810 862 38.754 GovernAnce Costs Indetaent Examinees Fee5 tEgal & professional fees Bank Charges 720 290 314 .324 720 2￿1 314 1,324 720 483 607 1.8lO Fuudrai5iu¥ Costs Fundrais¢r TotAI expenditure 51,769 51,769 38.754 Of the £38.754 cxrKndtture ith 2020. £32.432 w&% charged ID unrestriaed fijnds and £6.322 to restritted furtd

Hlbtscus C4Ylbbean Elderly Assocl*tlon Notes to Accounts Year Ended 31 MHrch 2021 Stsff Costs 2021 2020 Salaties Employ¢fs National Insur&nc¢ 8.160 13.760 8,160 13,760 No employee earned in excess of £60,000 The average number ofemployees Was The trustees are considered as key managernent personnel but none of them receives Fiied Assets Furniture Fixtures & Equipment Motor Vehi¢le Plant & Machinery Total Cost At l April 2020 Addilion in Éhe year At 31 March 2021 29.014 36.873 5.041 70.928 29.014 36,873 5.041 70.928 Depre¢i#tion At l April 2020 Charge for the year 31 M8r¢h 2021 29.014 36.873 5,041 70.661 29,014 36.873 5,041 70.661 Net Book VHlue At 31 March 2021 At 31 M8rch 2020 267 267 Debtors 2021 2020 Trade Debtors 13.490 13,490 13.490 13,490 10. Creditors: Amounts falling due within one year 2021 202 Pay¢ & NI 2184 4590 1096 4100 Directors. ACC￿al5 Baok 5280 2,343 14.397 2.400 7,596 13

Hibisells Canbbexrt Elderly kno£iatlOD Notes to Account5 Year Ended 31 Martb 2021 ii. Restrlettd FuDds Balance at l April 2020 MoYemEnt in Re50urce5 Balance at 31 March Irttoming Outgoing Outgoing 2021 Revenu¢ Capital Revenue Jn¢oming Capital Day Care Contrdct Services Restricted fimds represent wts received frorn fimders for spccific a¢tiviti¢s. Any balan¢¢ at the year end is Committed and will be used forth¢ same activity in the followiDgyear. 12. Athatysis of Net Assets Between Full41$ Restricted Un￿SIn¢ted Total CuTTent assets An￿untS fallitig due over orte year Fixed assets 205 -8.657 205 -8,657 -8.452 -8.452 14