## **Bexhill Youth and Community Association** 10 Station Road Bexhill on Sea East Sussex TN40 1RE 01424 215455 _“bringing the community together”_ Financial Statements for the year 1[st] April 2020 – 31[st] March 2021 1 ## **Bexhill Youth and Community Association Company Information 1[st] April 2020– 31[st] March 2021** _“bringing the community together”_ Company Number: 3110033 Charity Number: 1050279 Directors and Trustees: Martin Kenward Michael Brooks Secretary: Paul White Bankers: Barclays Bank PLC Devonshire Road Bexhill on Sea East Sussex Registered Office: Bexhill Youth and Community Centre 10 Station Road Bexhill on Sea East Sussex TN40 1RE 2 **Bexhill Youth and Community Association Report of the Directors and Trustees 1[st] April 2020 – 31[st] March 2021** _“bringing the community together”_ ## **Objects of the Charity and its Principal Activity.** To promote the benefit of the inhabitants of the Town of Bexhill and the neighbourhood without distinction of age or sex or of political, religious or other opinions by providing facilities in the interests of social welfare for education recreation and leisure time activities with the object of improving the conditions of life for the said inhabitants and in particular but without prejudice to the generality of the foregoing to establish a community centre in the area of benefit. ## **Review of Activities** The Summary income and expenditure account is set out on page 4 and shows the charities results for the year ## **Centre** March 2020 brought the first lockdown of the Covid 19 pandemic and all groups closed their doors. The Base continued to provide limited acre for keyworker children. The table tennis section continued to develop under new leadership and developed practice sessions in a Covid safe environment which allowed players to continue their sport in uncertain times. ## **Stepping Stones Playgroup** The Staff team have been developing and growing to meet the needs of the children that are in attendance as well as maintaining new practices to ensure that all children were monitored during the lockdowns before returning to continue providing the certainty in their little lives. ## **The Bexhill After School Escape (The Base)** The Base staff team continue to provide and develop a safe and secure environment providing before and after school activities and childcare through the holidays. The start of the Covid 19 pandemic and lockdown in March kept us providing a limited service for keyworker children and we have developed through the year and continued to provide after school care for the children of parents who were continuing their roles as key and essential workers. 3 ## **Bexhill Youth and Community Association Statement of Accounts For the period 1[st] April 2020 – 31[st] March 2021** _“bringing the community together”_ ## **Income** Lettings £ 8972.15 Children’s Work £ 9283.53 Fees £ 2465.20 Fundraising £ 0.00 Kitchen £. 0.00 Income £ 20720.88 Coronavirus Grants. £ 28545.78 Total £49266.66 ## **Expenditure** Wages £ 33515.25 Rates £ 1563.15 Office £ 1290.30 Cleaning £ 2101.59 Services £ 5304.50 Insurance £ 4169.15 Maintenance £ 972.00 Kitchen £ 00.00 Equipment £ 124.36 Other £ 596.68 Expenditure £ 49637.00 Bank balance 1[st] April 2020 Cash Balance 1[st] April 2020 Income £ 2324.73 £ 48.55 £ 49266.66 Expenditure £ 49637.00 Bank Balance 31[st] March 2021 Cash Balance 31[st] March 2021 £ 1408.21 £ 594.73 £ 2002.94 **Surplus for period** **£ 2002.94** 4 ## **Bexhill Youth and Community Association Balance Sheet For the period 1[st] April 2021 – 31[st] March 2022** _“bringing the community together”_ ## **As at 31st March 2021** ## **Assets Liabilities** Cash in safe £ 594.73 Barclays Bank Account £1408.21 **Balance Carried Forward £2002.94 £2002.94 £2002.94** ## **Estimated Current Value of Physical Assets - Buildings and Equipment** Bexhill Youth and Community Association own the following physical assets 1. Bexhill Youth and Community Centre building 10 Station Road, Bexhill on Sea, TN401RE This building comprises a main community hall, sports hall, storage areas, toilet areas and a kitchen. Estimated current value: £1,145,961 2. No.11 Station Road (known as The White House), Bexhill on Sea, TN401RE This building sits immediately adjacent to No.10 Station Road and consists of accommodation for the Centre Manager / Caretaker, additional storage areas, and office space. Estimated current value: £237,095 3. A varied array of equipment that is stored in both buildings. This equipment includes a large number of items used by a Playgroup, After School Club, Holiday Club, various Sporting and Community organisations, Table Tennis tables, Office equipment including computers and photocopier and catering equipment. Estimated current value: £47,913 5 For the year ending 31[st] March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors’ responsibilities: - ← the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, - ← the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts - ← these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. ## **Director’s Statement and Disclaimer** We are aware that the Directors are required by the Charity Commission to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the organisation as at the end of the financial year. We can only apologise for the late submission of these accounts which is due to circumstances beyond the control of the current committee. In the case of 2020 /2021 accounts period the company faced several challenges of due to the Covid-19 pandemic. Then, in 2022 our Centre Manager became seriously ill following a brain haemorrhage and the current Directors resigned and severing all contact with the Community Association. An extraordinary meeting was called and a new voluntary board of Directors were elected and a new committee was formed in October 2022. Our Centre manager is now back at work but is on epilepsy medication and has had further episodes. I have notified the Charity Commissioners of the difficulties we have faced and I have been advised to upload the details we have for this financial period. We have just had the 2022/2023 accounts independently examined, however 2020/2021 and the period 2021/2022 did not have sufficient evidence for this to be done. Due to the circumstances mentioned above documentation has become mislaid and muddled and it cannot be independently examined. Therefore, on behalf of the new board, I am signing these accounts which are to the best of our knowledge a true account of our financial situation for this period. ## Chair of Directors ## DEBORAH LEWIS 10.04.2024 6