1st Hexham Scout Group Trustees' Annual Report For the period
From (start date) 01 April 2023 to (end date) 31 March 2024
| Section A Reference and administration details |
Section A Reference and administration details |
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| Charity Name Registered charity number HQ registration number Charity’s principal address |
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| 1stHexham Scout Group | |
| 1050271 | |
| 10010811 | |
| Lookwide Centre Maidens Walk Hexham Northumberland NE46 1DP |
Names of the charity trustees who manage the charity
| Trustee Name | Office(if any) | Dates acted if not for wholeyear |
|---|---|---|
| Stuart Ford | GroupLead Volunteer | |
| Chris Payne | Chair | |
| BradleyStead | Treasurer | |
| Kim Metcalfe | Secretary | |
| David Newman | ||
| David Hefferin |
1st Hexham Scout Group Trustees' Annual Report For the period 01 April 2023 to 31 March 2024
Section B Structure, Governance and Management
| Type of governing document How the charity is constituted Trustee selection methods Additional governance issues Risk and Internal Control |
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group has a constitution based on the Model Constitution provided bythe Scout Association in its Policy,Organisation,and Rules. |
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| The Group is a trust established under its rules which are common to all Scouts. |
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| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
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| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 1 Ex Officio Trustees) and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-qualityand safeprogrammes thatgivesyoung people skills for life. |
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| The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property, and equipment. The Group would request the use of buildings, property, and equipment from neighbouring organisations such as the churches, community centres and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters, and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from building rent. The Group is primarily reliant upon income from subscriptions and building rent. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily orpermanently. |
1st Hexham Scout Group Trustees' Annual Report For the period 01 April 2023 to 31 March 2024
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation, or closure of a section. In the worst-case scenario, the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
1st Hexham Scout Group Trustees' Annual Report For the period 01 April 2023 to 31 March 2024
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Additional details of the objectives and activities Public benefit statement |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy, and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs, and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
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| The Scout Group provides fun and adventurous programmes and activities through the work of its volunteer section teams for its youth members. This is achieved through provision of the weekly programme and additional activities, camps and expeditions at weekends. The programme is based around each sections challenge awards which utilise the Scout Method to deliver its purpose following its values. This can be evidenced through our youth members achieving their top awards – Chief Scouts Bronze Award (Beavers), Chief Scouts Silver Award (Cubs), Chief Scouts Gold Award (Scouts), and Chief Scouts Platinum,Diamond,DofE Awards as the Kings Scout Award(Explorers) |
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| The Trustee Board will consider any requests from youth members for grant towards membership costs due to financial difficulties or for representation of the group at international scouting experience (World Jamboree or World Scout Moot). The Group recognises and is continually grateful for the contributions made by its volunteer teams and the trustee board for their work to ensure Scouting can be delivered to its youth members and the continued viabilityof thegroup. |
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| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or communitydevelopment headings. |
1st Hexham Scout Group Trustees' Annual Report For the period 01 April 2023 to 31 March 2024
Section D
Achievements and performance
| Summary of the main achievements of the charity during the year |
We welcomed 25 new youth members during the year. Youth members achieved their Gold Chief Scouts Awards and Bronze and Silver DofE Awards. One of our Patrols who entered the annual Back 2 Basics Camping Competition (2023) won the Pigeons Rest trophy for best designed and constructed entry Sign and Logo The Troop came second in the District’s annual Ten Pin Bowling, and Shooting competitions. |
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1st Hexham Scout Group Trustees' Annual Report For the period 01 April 2023 to 31 March 2024
~~ee~~ Section E Financial Review
Brief statement of the charity’s Reserves Policy policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000. The Group held reserves of approximately £12,000 against this at year end. This is above the level required for operating expenses. However this is because the reserves include monies set aside for minibus replacement.
~~ae~~ Section F Other Optional Information
Plans for future periods (details The Group plans to continue investment into the Lookwide Centre to of any significant activities continue to keep it in good condition, well presented, energy efficient, planned to achieve them) and desirable for use by hirers. Short term plans include provision of external storage for our water sports and activity equipment, improvements to lighting and power in our outdoor facilities and continuing work to improve the environs around the Lookwide Centre for our members and wildlife.
~~ee~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signatures
Full Names Stuart Ford Chris Payne ~~Pe~~ Position Group Lead Volunteer Chair ~~Pe~~ Date 8 July 2024 ~~Po~~
1st Hexham Scout Group (Charity no. 1050271) Receipts and payments account
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Year start date Year end date
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 12,563 10,425
Donations 362 1,486
Legacies - -
Gift Aid 5,410 -
Other similar income - -
Sub total 18,334 11,912
Grants
Maintenenace grant - 13,289
Other grants 4,785 2,011
Sub total 4,785 15,300
Fundraising events (gross)
Fundraising 996 785
Sub total 996 785
Scout hut income
Hire of building 11,935 10,450
Hire of equipment 55 44
Other Scout hut income - -
Sub total 11,989 10,494
Uniformed Income
Uniform, Badges 537 -
Camps & Events 23,939 27,105
Sub total 24,476 27,105
Investment income
Bank interest 135 29
Sub total 135 29
Total Gross Income 60,716 65,625
Asset and investment sales, etc. - -
Total receipts 60,716 65,625
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LT700002 (February 2024)
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1st Hexham Scout Group (Charity no. if applicable) Receipts and payments account
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Year start date Year end date
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on (National/County/Area/District) 6,376 5,546
Youth programme and activities 447 338
Adult support and training 60 225
Rent - -
Water, Sewerage, Electricity, Gas, Broadband 4,110 3,821
Insurance 994 928
Repairs and Renewals 2,973 2,637
Materials and equipment 1,776 2,244
Admin 584 392
Events & Activities 15,217 38,232
Uniforms 392 -
AGM and trustee expenses - -
Minibus 1,594 2,146
Badges 1,580 927
Projects 5,656 28,675
Sub total 41,757 86,111
Fundraising expenses
Fundraising events costs 297 101
Sub total 297 101
Total Gross Expenditure 42,054 86,212
Asset and investment purchases, etc. - -
Total payments 42,054 86,212
Net of receipts/(payments) 18,662 - 20,587
Cash funds last year end 16,125 36,716
Cash funds this year end 34,787 16,128
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LT700002 (February 2024)
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Year start date Year end date
1st Hexham Scout Group (Charity no. if applicable) Receipts and payments account
For the year 01/04/2023 To 31/03/2024 from Statement of assets and liabilities at the end of the year ~~——— oo~~ 2023/24 2022/23 Unrestricted funds Unrestricted funds £ £ Cash funds Group Current Account 11,231 5,168 Group Deposit Account 11,689 9,950 Troop Current Account 11,238 558 Explorer Current Account 357 67 Expenses Card Account 272 386 Total cash funds 34,787 16,128 (agree balances with receipts and payments account) ok ok Non monetary assets for charity's own use Badge stock 300 200 Land and buildings 335,097 335,097 Motor vehicles 6,500 6,500 Scouting equipment, furniture etc 35,000 35,000 Sub total 376,897 376,797 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities Sub total - - = ~~==~~ Total net assets 411,684 392,925 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30th April 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by
Signature Print Name C Payne Chair B Stead Treasurer —
LT700002 (February 2024)
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1st Hexham Scout Group (Charity no. 1050271) Receipts and payments account
----- Start of picture text -----
Year start date Year end date
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 12,563 10,425
Donations 362 1,486
Legacies - -
Gift Aid 5,410 -
Other similar income - -
Sub total 18,334 11,912
Grants
Maintenenace grant - 13,289
Other grants 4,785 2,011
Sub total 4,785 15,300
Fundraising events (gross)
Fundraising 996 785
Sub total 996 785
Scout hut income
Hire of building 11,935 10,450
Hire of equipment 55 44
Other Scout hut income - -
Sub total 11,989 10,494
Uniformed Income
Uniform, Badges 537 -
Camps & Events 23,939 27,105
Sub total 24,476 27,105
Investment income
Bank interest 135 29
Sub total 135 29
Total Gross Income 60,716 65,625
Asset and investment sales, etc. - -
Total receipts 60,716 65,625
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LT700002 (February 2024)
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1st Hexham Scout Group (Charity no. if applicable) Receipts and payments account
----- Start of picture text -----
Year start date Year end date
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on (National/County/Area/District) 6,376 5,546
Youth programme and activities 447 338
Adult support and training 60 225
Rent - -
Water, Sewerage, Electricity, Gas, Broadband 4,110 3,821
Insurance 994 928
Repairs and Renewals 2,973 2,637
Materials and equipment 1,776 2,244
Admin 584 392
Events & Activities 15,217 38,232
Uniforms 392 -
AGM and trustee expenses - -
Minibus 1,594 2,146
Badges 1,580 927
Projects 5,656 28,675
Sub total 41,757 86,111
Fundraising expenses
Fundraising events costs 297 101
Sub total 297 101
Total Gross Expenditure 42,054 86,212
Asset and investment purchases, etc. - -
Total payments 42,054 86,212
Net of receipts/(payments) 18,662 - 20,587
Cash funds last year end 16,125 36,716
Cash funds this year end 34,787 16,128
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LT700002 (February 2024)
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Year start date Year end date
1st Hexham Scout Group (Charity no. if applicable) Receipts and payments account
For the year 01/04/2023 To 31/03/2024 from Statement of assets and liabilities at the end of the year ~~——— oo~~ 2023/24 2022/23 Unrestricted funds Unrestricted funds £ £ Cash funds Group Current Account 11,231 5,168 Group Deposit Account 11,689 9,950 Troop Current Account 11,238 558 Explorer Current Account 357 67 Expenses Card Account 272 386 Total cash funds 34,787 16,128 (agree balances with receipts and payments account) ok ok Non monetary assets for charity's own use Badge stock 300 200 Land and buildings 335,097 335,097 Motor vehicles 6,500 6,500 Scouting equipment, furniture etc 35,000 35,000 Sub total 376,897 376,797 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities Sub total - - = ~~==~~ Total net assets 411,684 392,925 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30th April 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by
Signature Print Name C Payne Chair B Stead Treasurer —
LT700002 (February 2024)
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