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← Ist Hexham Scout Group

2022-03-31-accounts

Lookwide Centre

Maidens walk

Hexham

2022 Annual and Special General Meeting and BBQ

At

Lookwide

20[th] May 2022 6.30pm

1[st ] Hexham Scout Group, Lookwide Centre, Maidens Walk, Hexham

Notice of Scout Group Annual General Meeting 20[th ] May 2022 at 6.30pm at Lookwide.

Agenda

The Scout Group holds an AGM every year, to report the activities of the past year and plans for the future. We also formally report the finances and membership of the Group and reports are presented by each Section. You are very welcome and are encouraged to come to hear how the group is being managed. We also welcome questions if you wish, and to raise subjects of interest to you. You may wish to help group activities or be on the Committee of volunteers, in which case we would be happy to discuss this too. There will also be BBQ at Jacks Shelter and decking behind the Centre.

The Agenda is:

Approval of updated Constitution (copy attached): Tim Elliott

We have a current Constitution (adopted in 2000) which has now been updated to bring it into line with the current Scout Association model constitution whilst retaining the essential contents of the previous adopted one.

Any Other Business.

Please let us know if there are any items you would like discussed or raised, beforehand. Copies of last years Minutes and the Updated Constitution 2022 will be available at the meeting and are attached in this pack. Nominations for Officers (Chairperson, Treasurer and Secretary) must be made in writing (email acceptable) to the Secretary giving not less than 7 days notice.

Tim Elliott Secretary. Timothy.Elliott@northumberlandscouts.org.uk

HEXHAM SCOUT GROUP AGM 2021

Via Teams 20[th] May 2021 6.30pm Present: Andrew Corder Ken Kerr Stuart Ford Tim Elliott David Hefferin Chris Payne David Newman Wayne Allen Christoph Atkins Lee Chambers Apologies: Adam Murphy

Item
No.		 Subject Action
**1. ** Minutes of Last Meeting (2020) and Matters Arising

The minutes of the 15thMay 2020 meeting had been prior-circulated and
were approved by those present.

Matters arising- All items to be covered in the remaining Agenda items.

An AGM pack comprising Agenda (including nominations for the proposed
Officers and Executive Committee; Minutes of the 2020 meeting; Financial
Report; GSL Report; Scout Report; Cubs Report and Beavers Report were
made available prior to and at the meeting.		 Minutes
agreed.
**2. ** Chairmans Address. Andrew Corder.
A further year had passed with disruption to Scouting at Hexham as a result of
Covid and Sections were only recently getting back to face - to face meetings
and activities.
AC expressed his thanks to Leaders, Helpers, Parents and Committee
members for all their support and voluntary help in this difficult time.
With the numbers on waiting lists (in effect Sections oversubscribed)
additional helpfromparents andpotential Leaders would be welcomed-
there was potential for expansion of the numbers of sections able to meet
and carry out activities if the additional help is available.
**3. ** Treasurer’s Report: Ken Kerr
Ken presented his Financial Report (previously circulated).
Financial Report for the year ended 31st March 2021:
RECEIPTS

During unprecedented circumstances membership numbers reduced from 88 to
78, with the Group’s make-up closing at 24 Beavers, 17 Cubs and 37 Scouts

This, and Lockdown restrictions prompting the Executive Committee to suspend
Subscriptions for much of the year, has seen core revenue tumble from £ 9,386 to
just £ 1,339

Offsetting this in part has been the increase in rental income, £ 3,325 up from £
2,080, where careful adaptation of our premises has been welcomed in particular
by WECAN and Cygnet Healthcare

Most significant, however, has been the support from Government where
Northumberland County Council granted the Group £ 23,303 in total (2020: Nil)

£ 1,000 of this related to Sports Equipment and another £ 1,000 was paid via the
Community Chest, however the bulk was received in tranches in response to
invited applications for help under Covid 19 ‘Business Interruption’ and ‘Local
Restrictions Support’. As detailed below, some of the funds have been spent wisely
and a sizeable proportion retained in our Savings a/c

Donations have increased from last year’s £ 1,679 to £ 2,556 where we are
especially grateful to Links Housing, Hexham Rotary and the Henry Bell Trust,
together with sundry others. Tynedale Lions and Round Table regretted being
unable to contribute but this was due to cancellation of their own event
programmes

During the second half of the year we signed up to the Northumberland Lottery,
raising £ 286 with annual potential for up to £ 832 from current Supporters

Finally, linked to 2019/20 Subscriptions, HMRC Gift Aid generated £ 1,644 (the
claim for 2020/21 will be heavily impaired by the commensurate reduction in
income)
PAYMENTS

Membership Fees at £ 3,646 have benefitted from District waiving their share
because of Covid

==> picture [462 x 678] intentionally omitted <==

----- Start of picture text -----
 HQ-related expenses have increased from £ 4,403 to £ 6,317 with opportunity
taken during Lockdown to improve and upgrade lighting and alarm systems
 Minibus insurance fell from £ 835 to £ 370, Fire & Theft only because the vehicle
has been laid up (we also received £ 110 by way of Road Tax refund), whilst nothing
has been needed under maintenance
 Group Expenses (Badges etc. and Camping & Activities) significantly reduced at £
629, down from £ 3,746 again because of circumstances
 Under Capital Projects, work has started to construct additional Decking platforms
adjacent to Jack’s Shelter, whilst catering facilities (pizza and tandoor ovens) have
been installed alongside – to date £ 5,574 has been spent (£ 1,000 via NCC
Community Chest fund) with c. £ 3,100 due upon completion
 Finally new archery equipment has been purchased, almost fully funded by above
Sports Equipment grant
STATEMENT OF CASH FUNDS HELD
 Our Savings Account comprises contingency funds covering Property Maintenance
£ 1,002, Minibus £ 5,796 and Capital Projects – Decking £ 544, with £ 14,659
retained separately under NCC Grants
 All of this together with the Current a/c’s £ 765, means Year End Cash stands at a
healthy £ 22,767
The circulated and posted accounts for FY end 31-3-20 were duly approved
Approved
unanimously.
4. GSL Report Stuart Ford ASL (Provisional GSL awaiting District confirmation)
 2020/21 had been a challenging year due to the effects and dsisruption and
restrictions as a result of Covid.
 However, Sections had risen to the challenge and virtual and some outdoor
meetings had been possible, with some indoor meetings now possible.
 Lee Chambers was welcomes as new ASL.
 Dave Hawkins had stepped down (but had offered to continue on the
Committee)- thanks were expressed for his long and dedicated service to
Hexham Scouts.
 Malcolm Coulthard had stepped down and Matt Shaw and Christophe Atkins
had taken his place; Wayne Allen, Niels Van Der Brant and Any Turner
continued their involvement.
 Adam Murphy (GSL) had stepped down in April and thanks was expressed
for his input, and thanks also to helpers and for Committee support. All Noted
5. Scouts: Stuart Ford (ASL)
----- End of picture text -----

==> picture [462 x 690] intentionally omitted <==

----- Start of picture text -----
 Virtual meetings had continued over most of the past year with 21 taking
p[art in camp at Home. The work day had also been very successful, as well
All Noted
as pizza making etc events.
 The Chief Scouts Award had been made to Elliott Ford.
 Stuart thanked all who had helped and participated over the last year.
6. Cubs: Christoph Atkins
 Cubs had shutdown during lockdown.
 At home activities has re-started with participation with Virgin Galactic and All Noted
Astronomer badge activities.
7. Beavers: Wayne Allen.
 Zoom meetings had continued successfully with badges being completed
with home activities (including Virgin galactic).
 A parent helper had become a potential leader; if this progresses there will Being
actioned
potentially be 4 leaders which is excellent.
8. Elections
It was proposed that the existing Committee would be re-elected en-bloc, and
all had confirmed that they were willing to stand.
Proposed TE seconded DN.
Approved by unanimous vote from those attending.
The Officers duly elected to the Committee are as below.
Proposed Seconded
Chairman – Andrew Corder Dave Newman Dave Hefferin
Treasurer – Ken Kerr Andrew Corder Dave Newman
Secretary – Tim Elliott Dave Newman Andrew Corder
----- End of picture text -----

Confirmation of Stuart as GSL is expected soon, and the continuing
involvement of DN and DH on the Committee was welcomed.
**9. ** Any Other Business
There was no other business.

Tim Elliott

Secretary

Signed: ..........................................................................................................................................

Date: .............................................................................................................................................

1st Hexham Scout Group Reg. Charity No. 1050271 Financial Report for the year ended 31st March 2022
RECEIPTS

Membership numbers have increased from 78 to 92, with the Group’s make-up closing at 22 Beavers, 30 Cubs and 40 Scouts. This is back in line
with the numbers seen in FY 19/20.

There has been a year on year increase in rental income, £ 6,675 up from £ 3,325, with regular use by Cygnet Healthcare.

We have continued to receive support from the Government where Northumberland County Council granted the Group £ 8,934 which is down
from £23,303 in 2021.

We have also received some substantial grants for Capital Projects, thanks to the efforts of Stuart Ford, including £8,526.00 to go towards new
Solar Panels as well as securing funding for the kitchen to be re-developed which we should see in the next FY.

Donations have increased from last year’s £ 2,556 to £ 3,010. We are especially grateful to Stephen Irish and the Henry Bell Trust, together with
sundry others.

During the second half of the year we signed up to the Northumberland Lottery, raising £ 693.50, up from last year’s £286.

As predicted, the HMRC Gift Aid generated was heavily impaired in 2020/21 with a reduced income of £237.62, down from 2019/20 income of £
1,644.
PAYMENTS

Capitation fees for Hadrian District were £ 4,623.

HQ-related expenses have reduced slightly from £ 6,317 to £ 5,361.87 including new signage, servicing of the fire extinguishers and the fitting of
alarm panels.

Minibus insurance increased slightly on the FY19/20 from £ 835 to £ 873.59. Maintenance, including the MOT, Road Tax, Insurance and a diagnostic
check on the battery came to £ 533.42.

Group Expenses (Badges etc. and Camping & Activities) increased to pre-COVID levels of £ 3,043.48 (£ 3,746 in FY19/20)

Significant spend has been made on various Capital Projects, including the Fire Pit Circle, Decking and Kitchen projects.

Finally new crossbow equipment has been purchased.
FINANCIAL SUMMARY (incl 2020-2021)
2021-2022
2020-2021
Income
Activity Equipment
36.93
0.00
Bank Interest
2.50
0.00
Donation
3,010.00
0.00
Events - Beavers
276.46
0.00
Events - Scouts
10,787.55
174.66
Fundraising
743.29
0.00
Gift Aid
237.62
0.00
Grants
18,460.00
0.00
Membership Fees
9,891.96
0.00
Rent
6,675.00
400.00
Expense
Activity Equipment
1,539.70
163.20
Admin
5,027.78
0.00		 1st Hexham Scout Group Reg. Charity No. 1050271 Financial Report for the year ended 31st March 2022
RECEIPTS

Membership numbers have increased from 78 to 92, with the Group’s make-up closing at 22 Beavers, 30 Cubs and 40 Scouts. This is back in line
with the numbers seen in FY 19/20.

There has been a year on year increase in rental income, £ 6,675 up from £ 3,325, with regular use by Cygnet Healthcare.

We have continued to receive support from the Government where Northumberland County Council granted the Group £ 8,934 which is down
from £23,303 in 2021.

We have also received some substantial grants for Capital Projects, thanks to the efforts of Stuart Ford, including £8,526.00 to go towards new
Solar Panels as well as securing funding for the kitchen to be re-developed which we should see in the next FY.

Donations have increased from last year’s £ 2,556 to £ 3,010. We are especially grateful to Stephen Irish and the Henry Bell Trust, together with
sundry others.

During the second half of the year we signed up to the Northumberland Lottery, raising £ 693.50, up from last year’s £286.

As predicted, the HMRC Gift Aid generated was heavily impaired in 2020/21 with a reduced income of £237.62, down from 2019/20 income of £
1,644.
PAYMENTS

Capitation fees for Hadrian District were £ 4,623.

HQ-related expenses have reduced slightly from £ 6,317 to £ 5,361.87 including new signage, servicing of the fire extinguishers and the fitting of
alarm panels.

Minibus insurance increased slightly on the FY19/20 from £ 835 to £ 873.59. Maintenance, including the MOT, Road Tax, Insurance and a diagnostic
check on the battery came to £ 533.42.

Group Expenses (Badges etc. and Camping & Activities) increased to pre-COVID levels of £ 3,043.48 (£ 3,746 in FY19/20)

Significant spend has been made on various Capital Projects, including the Fire Pit Circle, Decking and Kitchen projects.

Finally new crossbow equipment has been purchased.
FINANCIAL SUMMARY (incl 2020-2021)
2021-2022
2020-2021
Income
Activity Equipment
36.93
0.00
Bank Interest
2.50
0.00
Donation
3,010.00
0.00
Events - Beavers
276.46
0.00
Events - Scouts
10,787.55
174.66
Fundraising
743.29
0.00
Gift Aid
237.62
0.00
Grants
18,460.00
0.00
Membership Fees
9,891.96
0.00
Rent
6,675.00
400.00
Expense
Activity Equipment
1,539.70
163.20
Admin
5,027.78
0.00		 1st Hexham Scout Group Reg. Charity No. 1050271 Financial Report for the year ended 31st March 2022
RECEIPTS

Membership numbers have increased from 78 to 92, with the Group’s make-up closing at 22 Beavers, 30 Cubs and 40 Scouts. This is back in line
with the numbers seen in FY 19/20.

There has been a year on year increase in rental income, £ 6,675 up from £ 3,325, with regular use by Cygnet Healthcare.

We have continued to receive support from the Government where Northumberland County Council granted the Group £ 8,934 which is down
from £23,303 in 2021.

We have also received some substantial grants for Capital Projects, thanks to the efforts of Stuart Ford, including £8,526.00 to go towards new
Solar Panels as well as securing funding for the kitchen to be re-developed which we should see in the next FY.

Donations have increased from last year’s £ 2,556 to £ 3,010. We are especially grateful to Stephen Irish and the Henry Bell Trust, together with
sundry others.

During the second half of the year we signed up to the Northumberland Lottery, raising £ 693.50, up from last year’s £286.

As predicted, the HMRC Gift Aid generated was heavily impaired in 2020/21 with a reduced income of £237.62, down from 2019/20 income of £
1,644.
PAYMENTS

Capitation fees for Hadrian District were £ 4,623.

HQ-related expenses have reduced slightly from £ 6,317 to £ 5,361.87 including new signage, servicing of the fire extinguishers and the fitting of
alarm panels.

Minibus insurance increased slightly on the FY19/20 from £ 835 to £ 873.59. Maintenance, including the MOT, Road Tax, Insurance and a diagnostic
check on the battery came to £ 533.42.

Group Expenses (Badges etc. and Camping & Activities) increased to pre-COVID levels of £ 3,043.48 (£ 3,746 in FY19/20)

Significant spend has been made on various Capital Projects, including the Fire Pit Circle, Decking and Kitchen projects.

Finally new crossbow equipment has been purchased.
FINANCIAL SUMMARY (incl 2020-2021)
2021-2022
2020-2021
Income
Activity Equipment
36.93
0.00
Bank Interest
2.50
0.00
Donation
3,010.00
0.00
Events - Beavers
276.46
0.00
Events - Scouts
10,787.55
174.66
Fundraising
743.29
0.00
Gift Aid
237.62
0.00
Grants
18,460.00
0.00
Membership Fees
9,891.96
0.00
Rent
6,675.00
400.00
Expense
Activity Equipment
1,539.70
163.20
Admin
5,027.78
0.00
2021-2022 2020-2021
Income
Activity Equipment 36.93 0.00
Bank Interest 2.50 0.00
Donation 3,010.00 0.00
Events - Beavers 276.46 0.00
Events - Scouts 10,787.55 174.66
Fundraising 743.29 0.00
Gift Aid 237.62 0.00
Grants 18,460.00 0.00
Membership Fees 9,891.96 0.00
Rent 6,675.00 400.00
Expense
Activity Equipment 1,539.70 163.20
Admin 5,027.78 0.00
Badges 1,135.44 0.00
Capital Projects 14,276.67 0.00
Events - Scouts 3,627.52 50.00
Insurance 1,677.40 0.00
Meetings - Cubs 63.45 0.00
Meetings - Scouts 315.71 0.00
Membership Costs 36.50 0.00
Minibus 533.42 0.00
Training 840.77 0.00
Utilities 2,098.35 28.00
Venue Maintenance 5,361.87 0.00
Account balances
1st Hexham Scout Troop 8,068.04 751.08
1st Hexham Scout Group - Com 11,437.92 765.94
1st Hexham Scout Group - Bus 17,209.61 22,001.82
Summary
Account balance brought forward 23,518.84 626.42
Total income 50,121.31 574.66
Total expenditure 36,534.58 241.20
Net income 13,586.73 333.46
Account balance carried forward 36,715.57 23,518.84

Acting Chairmans Address and GSL Report. Stuart Ford. May 2022

Since May of last year we have slowly been returning to normality as a group and are seeing our sections get back to the adventurous activities we like to offer. We have new members young, and not so young, but all are very welcome. We still have a very large waiting list of nearly 100 young people and are keen to hear from anyone who would be interested in helping open a new Beaver Section or Cub Section to allow more young people get the adventure they deserve.

We have recently seen an Explorer Scout Unit open operating out of the Lookwide Centre in partnership with the Scout Group. Lookwide Explorers, as it is known, is the next step in the journey for young people to move to after Scouts. We hope this unit thrives.

A huge thank you to all the Section Leadership teams who volunteer their free time to provide fun and adventure to all our youth members, they are a truly inspirational group of people who we are very lucky to have.

As is usual with 1[st] Hexham the group has not stood still over the last year and our committee has managed to get funding for a new kitchen, serving hatch and fire shutter to improve useability of the Lookwide Centre for the group and hirers, they have also secured funding to install Solar panels and a 5kw battery to reduce our costs. On top of this they secured £1000 from the High Sherriff of Northumberland to go towards our planned campfire circle area. The kitchen and solar panels will all be done before the Summer holidays, and then we will concentrate on the campfire area. Following that we have other plans, but that’s for next years AGM.

I would like to thank Tim Elliott for 25 years service to the group, Tim is standing down as Secretary and the group is very grateful to Tim for all his years on the committee and especially his role as part of the sub-committee responsible for providing this fantastic building.

As 2022 marks 20 years since the Lookwide Centre opened we had hoped to get the committee back together, unfortunately it hasn’t been possible, but on behalf of all the members who have had the privilege to use the building and its facilities over the last 20 years I’d like to pass our gratitude onto Tim, Dave Newman, David Hefferin, Robin McCauslin, Graham Shore, and George Gray as well as the architect Tony Nicholson. We look forward to the next 20 years.

Thanks also to our Treasurer, Emma and committee members Chris Payne, Dave Newman, David Hefferin (Heff), and Dave Hawkins for their efforts, dedication and hard work over the last 12 months. The group would not be in the position it is without them.

Scouts: Stuart Ford (ASL) May 2022

As we currently have no Scout Leader, I’ll quickly give an update on the Scout Section.

The Scout section has really started to get the programme back on track after Covid including activities and camps outside of the weekly programme. We had a very successful joint paintballing adventure with Corbridge, Stocksfield, and Haydon Bridge. Heff organised an inter troop shooting competition, and we have the District Back to Basics camp to look forward to in June and, fingers crossed, our trip to Austria. We had our first camp at the end of April attended by 28 Scouts who, apart from getting up at 5am on the Saturday, were all amazing and did fantastically well.

Our 2024 adventure abroad is already in the early stages of planning

Cubs: May 2022

No specific report but all going well.

Beavers: Wayne Allen. May 2022

The Beaver colony is doing very well and we have had a great year. At present our colony is running at 20 Beavers with more potentially joining over the next few weeks, as some of our current Beavers move on into Cubs. The waiting list is still quite large; however, we have a couple of people who volunteer regularly, and we are looking to see if we can formalise this so that we can increase numbers. Over the last twelve months, some of our activities have included focusing on enabling the Beavers to achieve badges such as their Cook badge by cooking on open fires at Dilston and using the fire pits at the Scout Centre. They have also been able to work towards their Adventure badge by attending the District Fun Day at Dukeshouse, where they were able to try some new activities and test their height skills!!

We have tried to put together a programme which, weather permitting, enables us to be outside as much as possible. Other activities that we have completed recently have included a hike through Dukeshouse woods; building rafts at Dilston; building shelters at the Lookwide Cairn; a Water Safety night at Tyne Green and a games night at the Sele Park. We have also arranged some indoor activities and these have included indoor archery, lego building competitions and completing an indoor obstacle course at the Scout Centre.

The parent helper situation is good. We have several parents who are happy to help us out when they can and to ask us if we would like any help before they leave, after dropping off their Beavers. This is something which is always very much appreciated. As mentioned, the colony is doing well

and all of the Beavers who come along are very keen to get involved in the activities that we arrange and are enjoying the opportunities that are offered to them.

Elections May 2022

and all of the Beavers who come along are very keen to get involved in the activities that we
arrange and are enjoying the opportunities that are offered to them.		 and all of the Beavers who come along are very keen to get involved in the activities that we
arrange and are enjoying the opportunities that are offered to them.		 and all of the Beavers who come along are very keen to get involved in the activities that we
arrange and are enjoying the opportunities that are offered to them.		 and all of the Beavers who come along are very keen to get involved in the activities that we
arrange and are enjoying the opportunities that are offered to them.		 and all of the Beavers who come along are very keen to get involved in the activities that we
arrange and are enjoying the opportunities that are offered to them.
Elections May 2022

Election of Officers and Committee for 2022/2023:
Proposed Seconded
Chairman–
Vacant		 - -
Treasurer–
Emma Howitson-Morley		 Stuart Ford Dave Newman
Secretary –
Anna Velinga-Oakes		 Stuart Ford Tim Elliott
Committee members
Dave Newman
Dave Hefferin
Chris Payne
Lee Chambers
Wayne Allen		 Chris Payne Dave Hefferin
Any Other Business
Approval of updated Constitution (copy attached): Tim Elliott
We have a current Constitution (adopted in 2000) which has now been updated to bring it into
line with the current Scout Association model constitution whilst retaining the essential
contents of the previous adopted one.
Jill Scott remarked that at Dilston, District had been required by TSA and the Charity
Commission to have a separate Constitution for the site and a separate Committee, and
suggested that this might be the case for Hexham 1st/Lookwide- it was agreed that the proposed
updated Constitution would be approved by the AGM and this issue would be looked-into, in
due course by the new Committee in time to report at the next AGM.

The updated May 2022 Constitution was approved unanimously and was signed by Stuart Ford (acting Chair) and Tim Elliott (Secretary).

There was no other business.

1st Hexham Scout Group Lookwide Centre ,Maidens Walk, Hexham, Northumberland. NE46 1DR

CONSTITUTION OF THE 1ST HEXHAM SCOUT GROUP

Updated May 2022

NAME:

The name of the Group shall be the 1st Hexham Scout Group. The Group is a registered charity. Registration number: 1050271

AIMS & OBJECTIVES:

MANAGEMENT:

The management of the Scout Group shall be controlled and overseen by the Group Scout Council and Executive Committee and these are described below.

a) The Group Scout Council

The Group Scout Council is the electoral body, which supports Scouting in the Scout Group. It is the body to which the Group Executive Committee is accountable.

i. Membership of the Group Scout Council is open to: Ex Officio Members

Nominated members

iii. Membership of the Group Scout Council ceases upon:

iv. The Group Scout Council must hold an Annual General Meeting within six Months of the financial year end to:

b) The Group Executive Committee

The purposes and responsibilities and structure of the group Executive Committee are as follows:

i. The Executive Committee exists to support the Group Scout Leader in meeting

the responsibilities of their appointment.

ii. Members of the Group Executive Committee must act collectively as charity Trustees of the Scout Group , and in the best interests of its members to:

iii. The Group Executive Committee consists of: Ex-officio Members

Elected Members

Nominated Members

Co-opted Members

Right of Attendance

iv. Additional Requirements for sub-Committees:

v. Additional Requirements for Charity Trustees:

c). The Group Leaders' Meeting

Membership of the Group Leaders' Meeting consists of the Group Scout Leader as chair, all Section Leaders, Section Assistants and Assistant Leaders and the Group Scout Active Support Manager. Explorer Scout Leaders may be included if stated in the partnership agreement.

The role of the Group Leaders' Meeting is to:

d). Conduct of Meetings

a) Only members as defined above may vote in meetings of the Group Scout Council and the Group Executive Committee.

b) Decisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the chair does not have a casting vote and the matter is taken not to have been carried.

c) The Group Scout Council must make a resolution defining a quorum for meetings of the Group Scout Council and the Group Executive Committee and its sub-Committees. Such a quorum shall be not less than six members, two of which must the Chair or Vice Chair and the Group Scout leader. d) Electronic voting (such as email) is allowed for decision making of the Group Executive Committee when deemed appropriate by the Chair. In such instances at least 75% of its committee members must approve the decision.

e) The Group Executive Committee can meet by telephone conference, video conference as well as face to face in order to discharge their responsibilities when agreed by the appropriate Chair f) The Group Executive Committee will meet at least 8 times per year on a monthly basis.

g) Nominations for election to the Executive Committee must be made in writing to the Secretary giving not less than 7 days notice.

h) A special General meeting may be convened at any time by the Executive Committee. Not less than 14 days of the meeting shall be given

WINDING UP

In the event of the Scout Group being dissolved, if after satisfaction of all debts and liabilities, there shall remain any property whatsoever the dame shall (subject to any trusts affecting same) be transferred to the Scout Association Trust Corporation to be used for similar charitable purposes

ALTERERATIONS TO CONSTITUTION

This constitution shall only be altered by resolution passed by a two-thirds majority of a special general meeting. At least 14 days must be given of the proposed amendments.

DISPLAY OF CONSTITUTION

The above Constitution will be displayed clearly in the Centre, so that it can be read by all visitors to the Centre.

FORMAL ADOPTION

The Constitution of the 1st Hexham Scout Group, hereby contained in this document has been discussed amended and approved at the Annual & Special General Meeting of the 1st Hexham Scouts held at Lookwide Centre in accordance with the constitution section above on:

Date …20th May 2022…………………….

The Constitution of the 1st Hexham Scout Group is hereby adopted and is effective from the above - mentioned date.

Signed ………………………………Group Chairman Date Name

Witnessed by ………………………………Group Secretary Date

Name