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2020-12-31-accounts

BATH CITY FARM

Financial Statements

YEAR ENDED 31 DECEMBER 2020

Charity Number 1050202 Company Registration Number 03112751

BATH CITY FARM

FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

CONTENTS PAGE
Legal and Administrative Information 2
Trustees annual report 3 to 10
Independent Examiner’s Report 11
Statement of financial activities 12
Balance sheet 13
Notes to the Accounts 14 to 28

- 1 -

BATH CITY FARM

LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 DECEMBER 2020

Status

The charity is constituted as a company limited by guarantee, incorporated on 12[th] October 1995, registered under the Companies Acts (registration number 03112751) and its governing document is a Memorandum and Articles of Association. It was granted charitable status by the Charity Commission under number 1050202.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Joanne Southwell (Chair) Deborah Steele Malcolm Dodds Anthony Langley Mike Collins Michael James Foxcroft Resigned 20[th] May 2021 Tamsin Egan Mark Richardson Christina Button Amy Coulthard

Registered Office

Bath City Farm Kelston View Twerton Bath BA2 1NW

Independent Examiner

Joanne Trowbridge MAAT - Bristol Community Accountants CIC The Park, Daventry Road, Knowle, Bristol, BS4 1DQ

Bankers

HSBC Unity Trust Bank 41 Southgate Four Brindleyplace Bath Birmingham BA1 1TN B1 2JB

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31[st] December 2020.

Reference and administrative information set out on page 2 forms part of this report.

Structure, governance and management

The charity is constituted as a company limited by guarantee, incorporated on 12th October 1995, registered under the Companies Acts (registration number 03112751) and its governing document is a Memorandum and Articles of Association. It was granted charitable status by the Charity Commission under number 1050202.

Following a resolution at the AGM in April 2017, changes to the charity’s Objects were approved by the Charity Commission and the changes to the Memorandum & Articles were registered at Companies House and with the Charity Commission in September 2017. The principal changes were: to drop the word “Limited” from the charity’s name; to update the language used in the charity’s Objects; and to adopt Memorandum and Articles based on the current Charity Commission model.

By operation of law all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.

New trustees are recruited with a mixture of advertising for specific roles or attributes and responding to unsolicited offers. The organisation has a clearly documented standard process prior to appointment which incorporates recommended good practice for safer recruitment. The process includes a pre-application informal one-to-one meeting with an existing trustee, followed by a written application on a standard application form; a requirement to attend a minimum number of trustee meetings as an observer; and taking up two references and a DBS check. After that a decision is taken by the Chair and one other trustee whether or not to recommend the applicant for approval by the Board. If the applicant is approved, they will be appointed as a co-opted trustee until the next AGM, when their appointment will be subject to election by members.

Objectives and activities of the charity

Bath City Farm is a community hub and green oasis in the heart of Twerton. An area of multiple disadvantage and high-density social housing in the South of Bath, far removed from the Georgian splendour Bath is renowned for. From the beginning our Vision has been to build a healthy community rooted in nature, food, farming and each other. As a welcoming urban farm, we use our unique setting and targeted projects to educate, improve wellbeing and transform lives.

Bath City Farm exists to:

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

Starting life in the early 1990’s, the farm has grown in response to demand and now supports over 800 people a year through a range of projects in animal care, horticulture and catering. Aimed at supporting adults with complex health and social needs and young people facing adversity, these projects grow confidence, social networks and teach new skills. We also maintain our site as a free community resource and welcomed 40,000 visitors to our site for recreation and education in 2019. The farm also has extensive facilities, including a training kitchen, meeting rooms and 37 acres of green space. We play a vital role for other local charities, education providers and organisations who benefit from using this unique outdoor space.

With over 25 years of experience in delivering projects for children, young people and adults we have developed generational connections with many local families and individuals and strive to offer care holistically, whether individual needs are practical, emotional or social.

Public benefit

In shaping the objectives for the year and planning activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

Main activities to further Bath City Farm’s purpose for public benefit

We continue to run regular weekly sessions for adults, young people and families throughout the whole of B&NES but with a particular focus on our local community of Twerton and Whiteway. Our social impact programmes support a range of different child, family and adult groups, each facing their own challenges.

The farm delivers 10 different farm-based projects under two separate programmes which are: Roots to Health - Supporting adults with complex health and social needs. Branching Out - Improving lives for children, young people and families facing adversity.

All of our projects focus around a different user group or activity such as horticulture, catering, animal care, conservation and crafting. We work closely with individuals, who each have a designated project co-ordinator, to encourage personal development and provide structured activity to suit their needs. We also offer supported training and progression opportunities when people are ready to take that next step.

Our major focus is supporting people with mental health conditions often experiencing other complex issues such as substance misuse, domestic abuse, relationship difficulties, unemployment and homelessness. We aim to give people the support they need to achieve a sustained recovery and to rebuild their lives after a crisis or long-term period of mental illness. We support people to thrive in their everyday lives, and discover the tools and confidence to fulfil their potential, better manage their mental health, contribute to community development and improve their quality of life. We provide non-medical psychiatric care within strongly evidence-based community mental health activities, in line with our local NHS strategy to reduce dependency on medication and to reduce the length of, and at times completely avoid, psychiatric hospitalisation.

We also deliver specialist work development placements for people with a learning disability and educational courses and activities for young people and families facing adversity.

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

As a Community Hub, we enable marginalised groups to connect with each other and have countless interactions that improve well-being and community cohesion.

Main achievements and performance

2020, the year of our 25th Anniversary, was an exceptional year with many unexpected challenges. Despite extremely difficult circumstances new partnerships, organisational developments and positive change were forged out of adversity and the farm’s important place in the community was evident.

The year started full of enthusiasm as we held a hugely popular Wassail event in partnership with Kilter Theatre and Bathscape. The first of many community events planned for the year ahead. However due to COVID-19 the farm closed its gates to visitors late March and we furloughed 10 out of 15 members of staff. We re-opened again in late July albeit with limited services and with our targeted social impact projects being solely ran outdoors. As our projects are largely based outside anyway, we were ideally placed to be able to support vulnerable people and re-open our community mental health projects to those most in need when other groups remained closed or online.

Within 2 weeks of the farm closing we diverted our operations to support those most vulnerable within the community, by starting an emergency response project delivering meals and essentials, maintaining regular mental health support for project participants and leading a local community network to pool information and resources. We were delighted to receive funding from The Raft and Quartet Community Foundation to help us adapt our work for our emergency response.

We also continued to keep our visitors and supporters in touch with the farm through running facebook live streams feeding the animals and exploring the farm. These became extremely popular gaining tv and radio media coverage and had people as far away as Australia tuning in.

Our two main areas of focus in 2020 have been supporting people with severe and enduring mental health issues and young people experiencing adverse life circumstances, whilst they have been facing significant and unprecedented challenges throughout the pandemic.

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BATH CITY FARM TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

challenging time for a lot of our participants, it has also been a catalyst for change and we have supported people to find new accommodation, start their own business and develop their training and career opportunities.

Farm staff team

In 2020 we strengthened and invested in our staff team with a new Site and Facilities Manager, Livestock Co-ordinator and Volunteer Development Co-ordinator being recruited. This will ensure we can safely manage our site and animals and have more capacity to support our project participants. We recognise the importance of having a well-motivated and cohesive staff team and are very proud of the fantastic skilled team we have. We have invested in our staff training and wellbeing by introducing a new Employee Assistance Programme service and running an increased number of training courses including: Health and Safety, Risk Assessment, COSSH, Safeguarding Adults and First Aid and Boundaries training. We have also been improving our systems across site, including upgrading our computer systems to Office 365, putting new Health and Safety and Control of Substances Hazardous to Health (CoSHH) systems in place.

Site developments

During periods of lockdown the farm took the opportunity to develop our community facilities and site infrastructure. Creation of an outdoor covered volunteer seating area allowed our targeted groups to continue running through the autumn and winter months. Other developments included

Partnerships

Some important partnerships and collaborations were developed in 2020 as our local community and third sector organisations worked together to address emerging local issues such as food poverty, anti-social behaviour and loneliness

The farm led a collaborative approach to community development in 2020 and formed a new group of locally based organisations to launch the Twerton and Whiteway Community Network. The members of the network are community organisations based in the areas of Twerton and Whiteway directly supporting the local community. It has already enabled local organisations to work together closely throughout the Covid-19 crisis to support our local community and regularly share information on services, support, emergency needs and response.

Other effective collaborations include our partnership with the NHS Early Interventions in Psychosis Team, with which we worked closely to support people managing a decline in their mental health during lockdown. A charity which supports women experiencing domestic abuse, Bath Welcomes Refugees and Bath Shed Group are just a few who have been using the site for their own community projects to ensure regular and safe contact during COVID Restrictions.

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

25[th] Anniversary celebrations and Future plans

As we celebrated our 25th anniversary at the height of the pandemic in 2020 we reflected on our story so far and highlighted special individual stories from our beneficiaries. Whist we weren’t able to celebrate as we had intended, by holding a large public event; the farm counted down to its birthday using social media platforms to reach as many people as possible. The occasion was marked by fantastic interest from the local media and we again raised our profile using print, tv and radio.

We move forward into 2021 enthused by the support from our community and aim to launch our 3-year Strategic Plan to plot out the next chapter in our journey.

We also look forward to undertaking the largest capital project in the farm’s history as we aim to break ground in September on a new large indoor community café. The new opportunities this will afford local residents, community groups and our own projects is exciting and we are grateful to have a passionate team of trustees, staff and volunteers to oversee this significant development.

Difference made to beneficiaries

Our work with people of all ages with multiple and complex needs continues to be a core area of our provision.

For the period covered we supported

We also had 22,000 visitors connecting to nature, food and farming and using our site for recreation, therapeutic workshops, community events and educational visits. An estimated further 350 people benefited from other organisations using the farm during lockdown for their own projects.

The numbers of people supported are a decrease from 2019 figures. This is indicative of the farm’s closure and our concentrated efforts to support those most vulnerable.

We gathered feedback from our beneficiaries about the impact it has made and below are some of the qualitative and quantitative outcomes.

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

Mental Health Programme

% Strongly
Agree		 Agree Neutral Disagree Strongly
Disagree
Improved
Physical
Health		 57 29 7 7 0
Improved
Mental Health		 64 29 7 0 0
Feel safe 71 21 7 0 0
Learned new
skills		 60 33 7 0 0
Feel more
confident		 77 9 15 0 0
Personal life
improved
(Relationships,
social
activities,
going out etc)		 27 27 47 0 0
Been better
able to make
changes to
impact my life
positively		 47 53 0 0 0

‘Strongly feel that the farm kept me busy and helped my mental health throughout the pandemic’

‘As I have no support from public services the farm has been my saving grace- without the farm I may have had a breakdown’

‘The farm gave me lots of support with my mental health/loneliness and issues around social living and relationship problems’

‘During the pandemic I was shielding and the farm delivered ‘homework’ for me. Having something to do was brilliant and I would hang my week on it.

Children and Young people’s programme

% Strongly
Agree		 Agree Neutral Disagree Strongly
Disagree
Improved
Physical
Health		 57 36 5 2 0
Feel more
confident		 62 28 10 0 0

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

Learned new
skills		 76 22 2 0 0

When asked How are you? 91% of participants respond in the range ‘Below OK’ at the start of sessions, but 88% are feeling ‘Better than OK’ by the end of the session.

‘When I come to the farm it makes me feel like I’m in another world, I don’t worry about things at home or my family and I feel like I’ve got space’

‘My mum started to teach me at home because I had to leave school because I have very bad eczema and was being bullied badly. I used to go home and cry and wish I could be the same as everyone else. I was scared when I first came to the farm because I thought I would be bullied by the other children again, but everyone is so friendly and now I have a few best friends. When I’m on the way to the farm I sometimes feel like I'm going to explode because I can't wait to talk to everyone. During the day I am mostly inside at home but when I come to the farm, I like to feel the wind under my wings, I like to run up and down the hills and talk to new people. I really love looking after the bunnies and singing to them’

Financial Review

Despite lockdowns having a severe impact on restricted grant and trading income – which typically accounts for 30% of annual revenue – the Farm survived 2020 thanks to emergency grants and a cash appeal. Early forecasts suggested that a £80,000 deficit was possible in 2020, but at the end of the year we reported a £102,000 surplus, hence our exceptionally high Unrestricted reserves.

These excess funds will help ensure that the charity can continue operating despite ongoing challenges in 2021. Uncertainty over when all project delivery can recommence is preventing us from unlocking restricted grants, and until visitor numbers return to normal our trading income will suffer. The Farm recognises the need to diversify income away from grants and charitable trusts, so by the end of the year aims to have developed a new individual giving programme and broken ground on a new on-site café development, scheduled to open in spring 2022.

Higher donations resulted from several exceptional fundraising successes during 2020, a period in which project delivery costs were lower than usual due to the impact of coronavirus pandemic lockdowns. An emergency cash appeal raised £51,296 from 409 donors; far beyond our usual individual giving donation income, and we also secured several emergency grants to secure the Farm’s long-term survival. At £258,393, the Farm’s Unrestricted reserves were exceptionally high at the end of 2020, but would still only cover ten months of operational costs.

As emergency grant funding is already less prevalent in 2021, the Trustees are aware that a large proportion of our Unrestricted reserves will be required to ensure normal operational delivery can return whilst adhering to social distancing guidelines. For 2020 and the first half of 2021 we are also experiencing a significant decrease in our trading and charitable activities as a result of restrictions and the limit on numbers and events we are currently able to run.

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BATH CITY FARM

TRUSTEES REPORT

YEAR ENDED 31 DECEMBER 2020

Fundraising activity

As well as having multi-year grants still coming in from previous years, we applied for a total of 22 grants of which 12 were successful.

Policy on Reserves

The Trustees have adopted a written policy on Reserves and Investments and aim to retain at least 6 months running costs held as Free/Unrestricted Reserves. Our monthly average running costs are £25,000

Responsibilities of the Trustees

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustee is also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the charity’s trustees/directors:

……………………………………………. Date ………………………………………………

Joanne Southwell – Chair of Trustees

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BATH CITY FARM

Independent Examiner’s Report to the Trustees

YEAR ENDED 31 DECEMBER 2020

_____________

I report to the charity trustees on my examination of the accounts of Bath City Farm for the year ended 31 December 2020 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, and the related notes.

Responsibilities and basis of report

As the trustees (and also directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act).

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of MAAT.

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

It should be noted that Bristol Community Accountants provide bookkeeping services to Bath City Farm. I confirm that my duties are segregated, and I am not involved in the day to day bookkeeping matters of the farm.

Joanne Trowbridge MAAT ………………………………………… Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ Date .................................................

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BATH CITY FARM

STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)

YEAR ENDED 31 DECEMBER 2020

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Total
Expenditure On:
Raising funds
7
Charitable activities
8
Other
9
Total
Net income/(expenditure)
Transfers between funds
16
Net income/(expenditure) before other
gains and losses
Other gains/(losses)
Net movement in funds
Total funds brought forward
Total Funds Carried Forward
16		 General
Funds
£
204,602
22,607
17,312
300		 Restricted
Funds
£
157,147
-
-
-		 Total Funds
2020
£
361,749
22,607
17,312
300		 Total Funds
2019
£
199,353
65,603
48,266
2,035
244,821 157,147 401,968 315,257
27,934
103,949
4,493		 681
165,203
-		 28,615
269,152
4,493		 39,517
238,533
7,787
136,376 165,884 302,260 285,837
108,445
23,885		 (8,737)
(23,885)		 99,708
-		 29,420
-
132,330
-		 (32,622)
-		 99,708
-		 29,420
-
132,330
124,205		 (32,622)
103,739		 99,708
227,944		 29,420
198,524
256,535 71,117 327,652 227,944
TRUE TRUE

All of the activities of the charity are classed as continuing

The notes on pages 14 to 28 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

Details of the allocation of 2019 total funds between unrestricted and restricted are shown in note 19

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BATH CITY FARM

BALANCE SHEET

YEAR ENDED 31 DECEMBER 2020

Note
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Livestock
Cash at bank and in hand
Total current assets
Creditors : Amounts falling
due within one year
15
Net current assets or liabilities
Total net assets or liabilities
The Funds of the Charity
16
Restricted funds
Unrestricted funds		 2020
£
35,380
4,715
4,855
319,177		 2019
£
15,241
6,945
5,220
208,619
328,747
(36,475)		 220,784
(8,081)
292,272 212,703
327,652 227,944
71,117
256,535		 103,739
124,205
327,652 227,944

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 December 2020 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

These financial statements were approved by the trustees on ………………. and are signed on their behalf by:

………………………………. ……………………………….

Director Joanne Southwell

Director Mark Richardson

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BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

1 Accounting Policies

Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

The charity meets the definition of a public benefit entity as defined by FRS 102.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds

Designated funds

Restricted funds

These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

These are unrestricted funds earmarked by the trustees for particular purposes.

These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Recognition of income

Income with related expenditure

Donations and legacies

Tax reclaims on donations and gifts

Donated services and facilities

Volunteer help

Investment income

Gains/(losses) on revaluation of fixed assets

Gains/(losses) on investment assets

Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.

Where income has related expenditure the income and related expenditure is reported gross in the SoFA.

Voluntary income received by way of grants, donations and gifts is included in the SoFA when receivable and only when the Charity has unconditional entitlement to the income.

Income from tax reclaims is included in the SoFA at the same time as the gift/donation to which it relates.

These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material.

The value of any volunteer help received is not included in the accounts.

This is included in the accounts when receivable.

This includes any gain or loss resulting from revaluing investments to market value at the end of the year.

This includes any gain or loss on the sale of investments.

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BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

Expenditure

Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Expenditure on raising funds These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. Expenditure on charitable activities These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs.

Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.

Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Tangible fixed assets are carried at cost less accumulated depreciation and impairment losses.

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful

Fixtures and Fittings 10 % straight line
Office Equipment 33 % straight line
Plant and Equipment 20 % straight line
Site Structures 20 % reducing balance

Livestock

Livestock is included at the lower of cost or net realisable value.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

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BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Income and Endowments From:

3 Donations and Legacies

Donations & Gift Aid
Memberships
Grants
Donations and legacies - prior year
Donations & Gift Aid
Memberships
Grants		 Unrestricted
Funds
£
97,808
210
106,584		 Restricted
Funds
£
7,100
-
150,047		 Total Funds
2020
£
104,908
210
256,631		 Total Funds
2019
£
58,516
165
140,672
204,602 157,147 361,749 199,353
Unrestricted
Funds
£
52,981
165
16,950		 Restricted
Funds
£
5,535
-
123,722		 Total Funds
2019
£
58,516
165
140,672
70,096 129,257 199,353

4 Charitable Activities

Site Income
Building Income
Events
Activity Fees
Charitable Activities - prior year
Site Income
Building Income
Events
Activity Fees		 Unrestricted
Funds
£
5,077
4,239
1,429
11,862		 Restricted
Funds
£
-
-
-
-		 Total Funds
2020
£
5,077
4,239
1,429
11,862		 Total Funds
2019
£
5,523
13,008
5,180
41,892
22,607 - 22,607 65,603
Unrestricted
Funds
£
5,523
13,008
5,180
41,892		 Restricted
Funds
£
-
-
-
-		 Total Funds
2019
£
5,523
13,008
5,180
41,892
65,603 - 65,603

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BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

5 Other Trading Activities

Other Trading Activities
Café Receipts
Animal Income
Traded Income
Other Trading Activities - prior year
Café Receipts
Animal Income
Traded Income		 Unrestricted
Funds
£
11,164
4,952
1,196		 Restricted
Funds
£
-
-
-		 Total Funds
2020
£
11,164
4,952
1,196		 Total Funds
2019
£
39,138
4,211
4,917
17,312 - 17,312 48,266
Unrestricted
Funds
£
39,138
4,211
4,917		 Restricted
Funds
£
-
-
-		 Total Funds
2019
£
39,138
4,211
4,917
48,266 - 48,266

6 Investments

Bank Interest
Investments - prior year
Bank Interest		 Unrestricted
Funds
£
300		 Restricted
Funds
£
-		 Total Funds
2020
£
300		 Total Funds
2019
£
2,035
300 - 300 2,035
Unrestricted
Funds
£
2,035		 Restricted
Funds
£
-		 Total Funds
2019
£
2,035
2,035 - 2,035

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BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

Expenditure on:

7 Raising Funds

Trading Costs
Café Supplies
Café Salaries
Raising Funds - prior year
Trading Costs
Café Supplies
Café Salaries		 Unrestricted
Funds
£
1,071
4,772
22,091		 Restricted
Funds
£
-
4
677		 Total Funds
2020
£
1,071
4,776
22,768		 Total Funds
2019
£
2,474
13,714
23,329
27,934 681 28,615 39,517
Unrestricted
Funds
£
2,436
13,714
23,329		 Restricted
Funds
£
38
-
-		 Total Funds
2019
£
2,474
13,714
23,329
39,479 38 39,517

8 Charitable Activities

Charitable Activities
General Staff Costs
Activity Costs
Building Costs
Site Costs
Animal Costs
Volunteer Costs
Office Costs
General Running Costs
Marketing and Media
Event Costs		 Unrestricted
Funds
£
67,193
296
4,927
18,327
6,107
2,432
1,889
899
10
1,869		 Restricted
Funds
£
111,412
499
7,101
25,223
1,474
2,196
609
16,070
-
619		 Total Funds
2020
£
178,605
795
12,028
43,550
7,581
4,628
2,498
16,969
10
2,488		 Total Funds
2019
£
163,110
9,071
16,046
14,090
10,037
3,466
3,421
16,209
824
2,259
103,949 165,203 269,152 238,533

Continued…

- 18 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

Charitable Activities - prior year
General Staff Costs
Activity Costs
Building Costs
Site Costs
Animal Costs
Volunteer Costs
Office Costs
General Running Costs
Marketing and Media
Event Costs		 Unrestricted
Funds
£
95,682
6,416
16,046
12,376
10,037
3,466
1,762
7,672
824
2,259		 Restricted
Funds
£
67,428
2,655
-
1,714
-
-
1,659
8,537
-
-		 Total Funds
2019
£
163,110
9,071
16,046
14,090
10,037
3,466
3,421
16,209
824
2,259
156,540 81,993 238,533

9 Other

Unrestricted
Funds
£
Independent Examination/Accountancy
747
Trustee Expenses and AGM
-
Depreciation
3,746
4,493
Other - prior year
Unrestricted
Funds
£
Independent Examination/Accountancy
678
Trustee Expenses and AGM
125
Depreciation
6,984
7,787		 Unrestricted
Funds
£
Independent Examination/Accountancy
747
Trustee Expenses and AGM
-
Depreciation
3,746
4,493
Other - prior year
Unrestricted
Funds
£
Independent Examination/Accountancy
678
Trustee Expenses and AGM
125
Depreciation
6,984
7,787		 Restricted
Funds
£
-
-
-		 Total Funds
2020
£
747
-
3,746		 Total Funds
2019
£
678
125
6,984
4,493 - 4,493 7,787
Unrestricted
Funds
£
678
125
6,984		 Restricted
Funds
£
-
-
-		 Total Funds
2019
£
678
125
6,984
7,787 - 7,787

- 19 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

10 Net incoming resources for the year

This is stated after charging:
Depreciation
Independent Examination Fees
11 Staff costs and numbers
The aggregate payroll costs were:
Gross Salaries excluding trustees
Employer's National Insurance
SMP Recovered
Employer's allowance
Employer's contribution to pension schemes		 2020
£
3,746
747		 2019
£
6,984
678
2020
£
190,647
8,797
-
(4,000)
2,357		 2019
£
187,551
8,511
(6,028)
(3,000)
2,078
197,801 189,112

No employee received emoluments of more than £60,000 (2019: £Nil)

The average monthly head count was 18.4 staff (2019: 19 staff)

Total employee benefits paid to key management personnel during the year were £18,703 (2019: 21,329)

Trustee expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2019: £nil) neither were they reimbursed expenses during the year (2019: £nil). No charity trustee received payment for professional or other services supplied to the charity (2019: £nil).

12 Related Party Transactions

There were no related party transactions in the year (2019: £nil).

- 20 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

13 Tangible fixed assets
Assets
Site
Under
Structures
Construction
£
£
Cost
At the beginning of the year
59,297
Additions
20,957
2,425
At the end of the year
20,957
61,722
Depreciation
At the beginning of the year
-
47,408
Charge for the year
-
2,378
At the end of the year
-
49,786
Net book value
At the beginning of the year
-
11,889
At the end of the year
20,957
11,936
14 Debtors
Trade Debtors
Accrued Income
15 Creditors: amounts falling due within one year
Trade Creditors
Other Creditors
Accruals and Deferred Income		 Assets
Site
Under
Structures
Construction
£
£
59,297
20,957
2,425		 Assets
Site
Under
Structures
Construction
£
£
59,297
20,957
2,425		 Plant &
Equipment
£
11,170
503		 Fixtures
& Fittings
£
29,364
-		 Total
£
99,831
23,885
20,957 61,722 11,673 29,364 123,716
-
-		 47,408
2,378		 9,018
168		 28,164
1,200		 84,590
3,746
- 49,786 9,186 29,364 88,336
- 11,889 2,152 1,200 15,241
20,957 11,936 2,487 - 35,380
2020
£
2,935
1,780		 2019
£
5,308
1,637
4,715 6,945
2020
£
19,672
2,478
14,325		 2019
£
3,814
3,589
678
36,475 8,081

- 21 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

16 Movement in material funds for current period

Restricted funds
Lloyds Bank Foundation
Medlock Charitable Trust
St James Place
Sobel Foundation
Children in Need
St John's Development Fund
Security
Cobalt Trust
Wates Foundation
Avon & Wiltshire Mental Health
Quartet Health & Safety Training
Awards for all Family project
Hatchery
Co-op Events
29th May 1961 Charitable Trust
Feathered Friends
Anton Jurgens Charitable Trust
Cobalt Trust (Office refurb)
Chrysalis Fund
Bath Boules
Bathscape
Quartet Catalyst
Francis Winham Foundation
Quartet (Community Wellness)
Quartet (Emergency Response)
Wessex Water
The Sutton Place Foundation
National Lottery (Covid response)
Power to Change Grant
Bath Hospitals Cricket Club
Bulldog Trust
Resonance Social Enterprise Support
Quartet (Recovery Fund)
Lloyds React Fund
Ward Councillors (Shed Project)
Total restricted funds
Unrestricted funds
General Fund
Designated Funds
- Asset Depreciation
- Redundancy Reserve
Total unrestricted funds
Total funds		 At
01-Jan
2020
£
18,245
9,586
6,797
6,370
5,875
5,704
5,535
5,425
5,218
5,042
5,000
4,778
4,024
3,352
3,000
2,263
2,000
1,772
1,639
1,030
670
299
115
-
-
-
-
-
-
-
-
-
-
-
-		 Income
£
28,557
-
-
9,000
2,465
-
-
10,800
-
16,550
1,000
-
-
-
3,000
-
-
-
-
-
-
-
-
1,930
4,783
1,050
500
8,050
20,100
3,100
5,000
21,000
10,000
9,262
1,000		 Expenditure
£
(31,363)
(9,586)
(4,821)
(1,937)
(8,182)
(1,450)
(4,002)
(12,617)
(4,949)
(15,924)
(6,000)
(1,704)
-
(1,496)
(1,025)
(303)
(2,000)
(1,021)
(943)
(1,030)
(670)
(299)
(10)
(696)
(4,783)
-
(499)
(4,054)
-
-
(5,000)
(20,981)
(10,000)
(8,539)
-		 Transfers
£
-
-
-
-
-
(4,254)
-
-
-
-
-
-
-
-
(2,425)
-
-
(503)
-
-
-
-
-
-
-
-
-
-
(16,703)
-
-
-
-
-
-		 At
31-Dec
2020
£
15,439
-
1,976
13,433
158
-
1,533
3,608
269
5,668
-
3,074
4,024
1,856
2,550
1,960
-
248
696
-
-
-
105
1,234
-
1,050
1
3,996
3,397
3,100
-
19
-
723
1,000
103,739 157,147 (165,884) (23,885) 71,117
96,964
15,241
12,000		 244,821
-
-		 (132,630)
(3,746)
-		 -
23,885
-		 209,155
35,380
12,000
124,205 244,821 (136,376) 23,885 256,535
227,944 401,968 (302,260) - 327,652

- 22 -

BATH CITY FARM NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

Note: Transfers from restricted funds represent capital expenses made from that fund now being depreciated over their useful economic life via the designated Asset Depreciation Fund.

Purpose of Restricted Funds:

Avon and Wiltshire Partnership Mental Health Trust: Part funding for staff salaries for Mental Health volunteering project.

Children in Need: Funding towards Branching Out Youth Programme

Lloyds Bank Foundation: Towards Mental Health Volunteering Project

Medlock Charitable Trust: Towards Welcome to the farm package and Volunteering.

St Johns Development Fund: Grant towards initial planning stages of indoor café. Professional Architects fees, business plan etc.

Quartet Catalyst: Building of new easy access chicken area for feathered friends project.

St Johns special Fund: To cover staff costs during exceptional circumstances.

Sobell Foundation: Targeted Community Engagement Programme supporting our mental health programme and family project.

Francis Winham Foundation: Feathered Friends programme for over 60’s.

Chrysalis Fund: Farm Hub Group and advocacy project

Co-operative Community Fund: To run a series of free events for the local community.

St James Place: Foundation Youth Work

Security: Local giving appeal for repairs after break in at the farm

Cobalt Trust: Core funding to support community development and office refurbishment

Wates Foundation: Core funding

Quartet Health & Safety: Training Health and safety and HR support

Awards for all Family project: Family Feasts project

Hatchery: Donation to build hatchery

29th May 1961 Charitable Trust: Mental health programme

Anton Jurgens Charitable Trust: Mental Health Programme

Bath Boules: Farm Hub project for families

Bathscape: Natural Pathways project with Avon Wildlife Trust

Quartet Community Wellness Fund: To support workshop build for Bath Shed group

- 23 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

Purpose of Restricted Funds continued:

Quartet Emergency Fund: To develop emergency meal deliveries during lockdown

Wessex Water Fund: Rainwater harvesting system

The Sutton Place Foundation: Animal Feed

Lottery Emergency Fund: For COVID 19 adaptions

Power to change Community Café: For New Community Café development Capital project

Power to Change Emergency grant: Covid 19 support to offset loss of trading income

Bath Cricket Club : New pig pens

Raft Fund: Emergency grant for supporting vulnerable people with emergency supplies

Resonance Social Enterprise Support Fund: To offset funds lost through temporary closure of farm

Quartet Recovery Grant : To fund key personnel (Site and Facilities Manager) and Covid adaptions

Lloyds React Fund: Response to Covid-19 crisis

Ward Councillors: ( Tim Ball/Sarah Moore) Bath Shed Group Workshop

Medlock Charitable Trust: Emergency funding

Unrestricted funds:

The Charity received funding from the following organisations throughout the year for which they are very grateful:

Garfield Weston: £20,000 Core Funding to support capacity building

Souter: £2000 Core Funding

Fitton Trust: £250 Core Funding

Roper Family Charitable Trust: £15,000 Core Funding

The Roper Family Charitable Trust: £20,000 Match funding for public appeal.

Novia Foundation: £850 Core Funding

Michael Lutley Foundation: £910

The Norie Trust: £3000 through public appeal

NFU Mutual: £900 Pig pen

- 24 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

17 Analysis of net assets between funds
General
Fund
£
Tangible Fixed Assets
-
Cash at Bank and in Hand
236,061
Other Net Current Assets/(Liabilities)
(26,906)
Total
209,155
Analysis of net assets between funds - Comparison 2019
General
Fund
£
Tangible Fixed Assets
-
Cash at Bank and in Hand
92,880
Other Net Current Assets/(Liabilities)
4,084
Total
96,964		 General
Fund
£
-
236,061
(26,906)		 Designated
Funds
£
35,380
12,000
-		 Restricted
Funds
£
-
71,117
-		 Total
£
35,380
319,178
(26,906)
209,155 47,380 71,117 327,652
Designated
Funds
£
15,241
12,000
-		 Restricted
Funds
£
-
103,739
-		 Total
£
15,241
208,619
4,084
96,964 27,241 103,739 227,944

- 25 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

18 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

Income and Endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total
Expenditure On:
Raising funds
Charitable activities
Other
Total
Net income/(expenditure)
Transfers between funds
Net income/(expenditure) before other
gains and losses
Other recognised gains/(losses)
Net movement in funds
Total funds brought forward
Total Funds Carried Forward		 General
Funds
£
70,096
65,603
48,266
2,035		 Restricted
Funds
£
129,257
-
-
-		 Total Funds Total Funds
2019
2017
£
£
199,353
224,626
65,603
45,026
48,266
24,786
2,035
491
315,257
294,929
39,517
18,698
238,533
235,189
7,787
6,518
285,837
260,405
29,420
34,524
-
-
29,420
34,524
-
-
29,420
34,524
198,524
197,726
227,944
232,250
186,000 129,257
39,479
156,540
7,787		 38
81,993
-
203,806 82,031
(17,806)
3,228		 47,226
(3,228)
(14,578)
-		 43,998
-
(14,578)
138,783		 43,998
59,741
124,205 103,739

All of the activities of the charity are classed as continuing

- 26 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

19 Movement in material funds for previous period

Restricted funds
Lloyds Bank
Medlock
St James
Sobel Foundation
Children in Need
St John's Development Fund
Security
Cobalt Trust (Office refurb)
Wates Foundation
Avon & Wiltshire Mental Health
Quartet Health & Safety Training
Awards for all Family project
Hatchery
Co-op Events
29th May 1961 Charitable Trust
Feathered Friends
Anton Jurgens Charitable Trust
Cobalt Trust (Office refurb)
Chrysalis Fund
Bath Boules
Bathscape
Quartet Catalyst
Francis Winham Foundation
Big Lottery Fund
Family Feasts
St Johns Core
St John's Foundation
Bailey Thomas
Total restricted funds
Unrestricted Funds
General Fund
Designated Funds
- Asset Depreciation
- Redundancy Reserve
Total unrestricted funds
Total Funds		 At
01-Jan
2019
£
-
7,022
-
6,826
4,990
6,579
-
-
-
1,527
-
-
4,024
4,423
-
-
-
-
4,000
-
-
299
2,000
1,500
282
10,681
125
5,463		 Income
£
27,171
6,000
9,620
9,000
9,835
-
5,535
10,600
10,000
12,910
5,000
8,316
-
-
3,000
3,000
2,000
5,000
-
1,600
670
-
-
-
-
-
-
-		 Expenditure
£
(8,926)
(3,436)
(2,823)
(9,456)
(8,950)
(875)
-
(5,175)
(4,782)
(9,395)
-
(3,538)
-
(1,071)
-
(737)
-
-
(2,361)
(570)
-
-
(1,885)
(1,500)
(282)
(10,681)
(125)
(5,463)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(3,228)
-
-
-
-
-
-
-
-
-
-		 At
31-Dec
2019
£
18,245
9,586
6,797
6,370
5,875
5,704
5,535
5,425
5,218
5,042
5,000
4,778
4,024
3,352
3,000
2,263
2,000
1,772
1,639
1,030
670
299
115
-
-
-
-
-
59,741 129,257 (82,031) (3,228) 103,739
107,786
18,997
12,000		 186,000
-
-		 (196,822)
(6,984)
-		 -
3,228
-		 96,964
15,241
12,000
138,783 186,000 (203,806) 3,228 124,205
198,524 315,257 (285,837) - 227,944

- 27 -

BATH CITY FARM

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2020

Purpose of 2019 funds not carried forward into 2020

Big Lottery Fund: Healthier Lives, Healthier Communities programme – Salary costs for targeted engagement of four different user groups – Adults with multiple and complex needs, young people on the fringes of society, families facing adversity and vulnerable older people.

Family Feasts: Bath Boules fund for family project in Partnership with Southside Family Project.

St Johns Core: Core Funding

Baily Thomas Trust: Funding for Training at the Trough Project engaging people with learning disabilities in the running of the café.

- 28 -