Trustees’ Annual Report
2[nd] Horsham Scout Group
Charity Number 1050198
Scout Hut Swindon Road HORSHAM RH12 2HF
Trustees: Paul Felgate, Eleri Ryley, Emma Howell, Oliver Smith, Jon Cotton, Ian Turrell, Lisa Holmes, Felicity Standing.
2[nd] Horsham Scout Group follows the model constitution from the Scout Association’s Policy, Organisation and Rules. This can be found here: https://www.scouts.org.uk/por/5-local-governance-and-finance-ofgroups-districts-counties/54-constitution-for-a-scout-group/
Recruitment process for trustees: newsletter advert to solicit interest, followed by conversations with Group Lead Volunteer and Assistant Lead Volunteers. A general invitation for people to put themselves forward as trustees is also made at the AGM.
Our purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Scouts are do-ers and give-it-a-go-ers. We go camping, hiking, swimming, abseiling, cycling and canoeing and also get to hang out with our friends every week, having fun, playing games, working in a team and taking on new challenges. Every week 2nd Horsham Scout Group give over 150 local four to fourteen year olds the skills they need for school, college, university, the job interview, the important speech, the tricky challenge and the big dreams: the skills they need for life.
Financial review
The cost of our utilities (gas, electricity, and water) has been stable as we’re on a fixed price deal. Our training costs increased as our leaders got upskilled in axe throwing, climbing, and shooting and got other permits that allow our young people to have adventurous experiences.
We’re fortunate that, several years ago, we were left money from a will. It was originally £25k and is now down to £19k, as we’ve continued to use this special bequest fund to subsidise activities.
Any money that parents have paid for camps that’s left over is reinvested in camping equipment repairs and replacements.
We spent money on repairing tents, getting our old trailer a cover and bought a shiny second trailer for last year’s Summer Camp.
Our biggest outlay of around £13.5k was the much-needed renewal of our toilets.
We increased our membership, so our subs (after capitation) were up £800. We also increased our hall hire revenue as we had a full year of hirers – previously, it was only a part year. Our 2 fundraising events – last year’s AGM and swimarathon raised £2,900. Gift aid was up £600 as more people have ticked the box on OSM.
Grants:
£1k Eco grant which we spent on new LED outdoor lighting.
£9,800 National Lottery Funding which went towards the cost of the toilet refurb (£12k spent in total) We also received £716 of individual donations and one-off thankyous.
Reserves policy: keep a minimum of £28,000 in bank account.
2nd Horsham Group Accounts 2023/2024
Statement of the financial activities for the year ended 28-02-24
| 2023-2024 | 2022-2023 | |
|---|---|---|
| £ | £ | |
| Total Incoming Resources Total resources Expended Net Incoming Resources |
£39,154.92 £34,198.17 £4,956.75 |
£24,012.97 £25,092.57 (£1,079.60) |
| Surplus/(Loss)Carried Forward | £4,956.75 | (£1,079.60) |
| General Fund broughtforward General Fund carried forward |
£248,030.32 £252,987.07 |
£249,109.92 £248,030.32 |
| £0.00 | £0.00 |
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C3 Statement of Activities
2nd Horsham Group Accounts 2023/2024
Statement of Assets and Liabilities for the
year ended 28-02-24
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||||||||||
|---|---|---|---|---|---|---|---|---|
|2023-2024|2022-2023|
|£|£|
|GROUP|FUNDS|
|Brought forward|£248,030.32|£249,109.92|
|Surplus/(Loss) for the|year|£4,956.75|(£1,079.60)|
|Group|Funds|Carried|forward|£252,987.07|£248,030.32|
|Total|Funds|£252,987.07|£248,030.32|
|MONETARY|ASSETS|
|Bank|Current|Account|£490.61|£1,005.60|
|Subscriptions|Account|£17,331.51|£8,504.85|
|Bank|Instant|Savings Account|(incl|Bequest)|£22,925.42|£49,557.94|
|Fixed|Term|Savings Account|£25,000.00|£0.00|
|Fundraising|Account|£9,760.33|£10,793.84|
|Equals|Card|- Expense|Card|£469.33|£735.97|
|SumUp|Business|Account|-|Credit|Card|PDQ|£0.00|£304.85|
|Float|for Fundraising|£0.00|£117.40|
|£75,977.20|£71,020.45|
|NON|MONETARY|ASSETS|
|Scout|Hut|- Original|£70,000.00|£70,000.00|
|-|Additions|£107,009.87|£107,009.87|
|£177,009.87_|__£177,009.87_|
|NET CURRENT ASSETS|£252,987.07|£248,030.32|
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Notes to the Accounts:
The Core Exec Committee, now Trustee Board, made the decision to treat the Camp Income and Expenses in same manner as the Sections Activity Income and Expenses from 2023/24. Therefore | have restated the 20: Income and Expenses to be in-line for the purpose of these accounts. The net result for 2022/23 remains the
The Pantomime, on the income statement for 2022/23, showed a profit of £27.90 before GoCardless Fees. Af fees, this is in fact a loss of £32.63. The Core Exec Committee agreed that we should restate these figures accounts to reflect the true cost of the Pantomime tickets. The GoCardiess fees are therefore netted off the from the tickets and not included in the bank charges.
The Surplus of £4,956.75 includes the deposit for 2 Camps happening in the Summer of 2024. £3,895.00 for ! Scouts Summer Camp and £535.00 for the Cubs Summer Camp. £4,956.75 - £4,430.00 = True Gain of £526.7
Assets and Liabilities
CA Income Statement
2nd Horsham Group Accounts 2023/2024
Income for the year ended 28-2-24
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||||||||||
|---|---|---|---|---|---|---|---|---|
|2023-2024|2022-2023|
|£|£|
|MEMBERSHIP|SUBSCRIPTIONS|
|Subscription|Income|£19,037.60|£16,250.00|
|Less Payments to HQ|District|& County|£8,468.00|£6,554.00|
|£10,569.60|£9,696.00|
|INVESTMENT INCOME|RECEIVED|
|Interest|£368.62|£86.18|
|Hall|Hire|Fees|£9,380.00|£6,640.00|
|£9,748.62|£6,726.18|
|FUNDRAISING|(Net|of Expenses)|
|Hall|improvements|£2,916.63|£2,490.93|
|£2,916.63|£2,490.93|
|OTHER|INCOME|
|Grants and|Donations|£11,516.02|£1,131.91|
|Income|Tax|recovered|on|Subscriptions|and|Donations|£3,599.55|£3,020.95|
|Pantomime|£0.00|£0.00|
|Joining|Fees|and|new t-shirts|£804.50|£947.00|
|Camp|fees|£0.00|£0.00|
|£15,920.07|£5,099.86|
|TOTAL INCOME|£39,154.92|£24,012.97|
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C4 Income Statement
C5 Expense Statement
2nd Horsham Group Accounts 2023/2024
Expenses for the year ended 28-2-24
| 2023-2024 | 2022-2023 | |
|---|---|---|
| £ | £ | |
| PREMISES WaterRates Rates Light and Heat Insurance Repairsand Renewals Fire Protection HQ Cleaning WiFi |
£554.83 £163.84 £1,385.18 £1,849.16 £15,680.49 £751.62 £2,749.98 ___—£289.28 £23,424.38 |
£506.13 £394.24 £3,681.31 £1,514.88 £2,360.01 £201.00 £2,730.37 ___—«E306.09 £11,694.03 |
| DONATIONS Jamboree St Georges Day |
£0.00 £0.00 £0.00 |
£3,250.00 £20.00 £3,270.00 |
| ADMINISTRATION AND ESTABLISHMENT Badges Admin (Postage and Stationary ) AGM LeaderTraining & Membership Fees Leader Uniforms Bank Charges Exec Expenses/Trustee Expenses Pantomime |
£2,151.96 £0.00 £267.75 £265.00 £94.98 £1,265.04 £36.75 £36.60 |
£2,931.40 £13.20 £94.63 £0.00 £161.09 £1,037.01 £73.93 £32.63 |
| £4,118.08 | £4,343 .89 | |
| SECTION EXPENSES Special activities Camp Costs Fuel (travel expense) Group Squirrels Beavers Cubs Scouts |
£1,463.50 -£5,033.92 £14.40 £1,031.30 £40.63 £137.57 -£369.27 £1,045.56 £1,670.23 |
£735.00 -£1,107.83 £0.00 £1,308.40 £84.67 £606.89 £345.10 £284.23 £2,256.46 |
| SCOUTING EQUIPMENTAND TRAILER Scouting & Camping Equipment TrailerPurchase |
£5,880.00 £2,445.94 |
£3,528.19 £0.00 |
| £8,325.94 | £3,528.19 | |
| TOTALEXPENDITURE | £34,198.17 | £25,092.57 |
C5 Expense Statement
Scrutineer's Report to the Trustees of the
2N° HORSHAM SCOUT GROUP
| report on the accounts of the Group for the year ended 29" February 2024.
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, | have scrutinised the records and the
accounts set out on pages ............ 10 ee
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: ANGELA LOVE mss Address: FREMONT) EMME sense AWEBOO CEE? nent Date: ees if eee‘ aC)oh /1
LT700005 (1*t February 2017)