Minutes for 2[nd] Horsham AGM 9[th] July 2023 2[nd] Horsham Scout Hut, Swindon Road
1. Welcome and introductions by Chairman
- welcome to everyone, great turn out, enjoy the afternoon, lots to see, do and eat. Some formalities as 2[nd] Horsham are a registered charity that need to be actioned.
2. Apologies for absence
- none received
3. Approval of the Minutes of the previous meeting of the Group Scout Council
- approved
4. The Group Scout Council to receive and consider the annual report and Accounts (led by the Group Chair)
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The Scouting movement has gone through a period of change moving away from the Executive Committee to the Trustee Board, Leaders Team and Support group.
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2[nd] Horsham is a great group, and we rely heavily on the support from parents and carers. A request for help, no matter how big or small, sign-up boards to put names down. Can be as a trustee; to help form policies and decide how money is spent or in a support role; helping with fundraising, what projects we want to focus on, keyholder and booking of hall (amongst lots of other responsibilities!).
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Thank you to all Leaders, Young Leaders, volunteers and parents / carers and well
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done to young people themselves.
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GSL – extends thank you to the Trustee Board.
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See attached account information.
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2nd Horsham have made an overall loss of £1,197 this year, which is in part due to
rising costs but also, the Leaders are being amazingly pro-active in booking camps and activities for the Young People ahead of time and putting down deposits before we have received any funds for them. Luckily, we have a good cashflow.
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Subs were up by £3,297, net of the Group Capitation.
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The full-time play group that was using the hall last year, closed their doors. However, we were very fortunate that Caroline found two children’s groups to use the hall on various days during the week. This has meant a drop in our annual rental income of only £1,756.
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We have fundraised £2,490 towards Hall Improvements this year. This has been put towards the Toilet Project.
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We received a £1,000 Climate Fund Grant from Horsham District Council which has been used towards replacing the outside lights and various other environmental projects around the grounds.
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With the increase in Subs and most everybody ticking the Gift Aid Box, thank you all very much, we raised a further £3,021, up by £1,222 on last year. This money is put into the Fundraising Account towards Hall Improvement projects.
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There has been a huge increase of £9,856 (shown gross on the accounts, to a total of £13,897) in Camp Fees, as the groups have been lucky to camp lots!
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Leaders always try hard to get their budgets to agree to actual, but sometimes they overestimate the costs, or underestimate. Any overestimate is not intentional, and the excess funds are put towards refilling gas bottles (if they didn’t budget that in), repairing tents and purchasing replacement equipment for camping.
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We have spent £1,693 more on Scouting and Camping Equipment this year - 2 new patrol tents, new camping stoves, more gas bottles of a manageable size for 1- and 2-night camps and cooking equipment. We are continuing this project into 2023-24 with tent repairs and the purchase of more Beaver tents.
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Heating and lighting were up by £2,047. We did get a reasonable fixed rate from Scottish Power right before the massive price increase, which will expire next year, but it was at a higher rate than our previous 5yr fixed deal.
5. Approval of the Group Scout Leader’s nomination of the Group Chair
- GSL nominates Frank Ramsey – no objections raised. Frank advises that he will be stepping down next year after 10 years as the Chairman.
6. Election of the Group Secretary
- Nomination for Emma Howell – no objections raised.
7. Election of the Group Treasurer
- Nomination for Trish Evans – no objections raised.
8. Election of members of the Group Scout Council to the Trustee Board
- Nominations for Paul Felgate and Felicity Stanley – parent trustee members.
9. Ex-officio members (Trustees automatically as a result of the role they hold)
- Four Section Leaders did not take up their opportunity to be ex-officio trustees. Stuart Cutler did take up this responsibility.
10. Appointment of independent auditor, examiner or scrutineer
- Nomination for Angela Love – no objections raised.
11. Adoption of constitution
- No objections raised to adopting of the Scout Constitution.
12. Section reports from our young people
- Squirrels – Geoff Wise
Current members 15. Squirrel Drey has been running for 15 months and has grown in size. Lots of great activities appropriate for their ages including footgolf, hiking, arts and craft, thanks to parents for helping.
- Beavers Ontario & Michigan – Hedgehog and Kestrel
Lucky enough to now have 2 colonies. Thank you to the assistant leaders and volunteers. Beavers stood up and said that their favourite activities had included making fires, camping, axe throwing, fencing and toasting marshmallows.
Awards : Michigan – Kind and helpful Beaver – Finley Keen Ontario – Kind and helpful Beaver – Immy Lyon Most improved Beaver – Chloe Muscat
- Cubs - Ash Pack Akela A & Beech Pack Akela B
Thank you to all leaders, young leaders and parents / carers. Cubs said that their favourite activities included camping, air soft, archery and playing games.
Awards: Most improved Cub – Jasper Birchenough Gained most from Scouting – Rosa Gunning Smartest Six – Ash yellow pack – Grace Howell collected
- Scouts Mosse Troup – Garfield.
Current members 32. Thank you to the team who assist in helping delivery the programme. Some great activities – Scouts said that their favourite included summer camp in New Forest, Brass Monkeys camp, Geo Caching, Scout expedition for their Gold Award.
Awards: Patrol Leader – Libby Phillips Most improved Scout – Holly Finch
- Scouts Thompson Troop – Mace
Current members 23. Thank you extended to leaders and young leaders.
Awards: Patrol Leader – Gabe Cavello Most improved Scout – Samuel Chiplin
13. District Commissioner
- Joint District Commission – Dave Hatton
Thank you to all Leaders and parents / carers who make it happen for the young people. 2[nd] Horsham is the largest group in Horsham and should be proud of what has been achieved.
Awards: Anthony Higgs – 20 years of Scouting Zoe Joyce - Wood badge for finishing Leader training Stuart Cutler – Wood badge for finishing Scout Section Leader
14. Close of meeting / AOB
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Chairman – enjoy the afternoon, all monies raised will go towards 2[nd] Horsham.
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No AOB raised.
2nd Horsham Group Accounts 2022/2023
Statement of Assets and Liabilities for the year ended 28-02-23
| GROUP FUNDS Brought forward (Loss)/Surplus for the year Group Funds Carried forward Total Funds MONETARY ASSETS Bank Current Account Bank Instant Savings Account (incl Bequest) Subscriptions Account Fundraising Account Equals Card - Expense Cards SumUp Business Account - Credit Card PDQ Float for Fundraising Accruals Including Deposits and Prepayments NON MONETARY ASSETS Equipment Scout Hut - Original - Additions NET CURRENT ASSETS |
2022-2023 £ £249,109.92 (£1,079.60) £248,030.32 £248,030.32 £1,005.60 £49,557.94 £8,504.85 £10,793.84 £735.97 £304.85 £117.40 £0.00 £71,020.45 £0.00 £70,000.00 £107,009.87 £177,009.87 £248,030.32 |
2021-2022 £ £244,702.98 £4,406.94 |
|---|---|---|
| £249,109.92 | ||
| £249,109.92 | ||
| £566.66 £57,804.38 £6,611.33 £5,412.44 £486.68 £0.00 £0.00 £1,218.57 |
||
| £72,100.06 | ||
| £0.00 £70,000.00 £107,009.87 |
||
| £177,009.87 | ||
| £249,109.92 |
Assets and Liabilities
2nd Horsham Group Accounts 2022/2023
Statement of the financial activities for the year ended 28-02-23
| Total Incoming Resources Total resources Expended Net Incoming Resources (Loss)/Surplus Carried Forward General Fund brought forward General Fund carried forward |
2022-2023 £ £37,937.37 £39,016.97 (£1,079.60) (£1,079.60) £249,109.92 £248,030.32 £0.00 |
2021-2022 £ £29,034.82 £24,627.88 |
|---|---|---|
| £4,406.94 | ||
| £4,406.94 £244,702.98 |
||
| £249,109.92 | ||
| £0.00 |
C3 Statement of Activities
C4 Income Statement
2nd Horsham Group Accounts 2022/2023
Income for the year ended 28-2-23
| MEMBERSHIP SUBSCRIPTIONS Subscription Income Less Payments to HQ District & County INVESTMENT INCOME RECEIVED Interest Property Rents FUNDRAISING (Net of Expenses) Hall improvements OTHER INCOME Grants and Donations Income Tax recovered on Subscriptions and Donations Pantomime Joining Fees and new t-shirts Camp fees TOTAL INCOME |
2022-2023 £ £16,250.00 £6,554.00 £9,696.00 £86.18 £6,640.00 £6,726.18 £2,490.93 £2,490.93 £1,131.91 £3,020.95 £27.90 £947.00 £13,896.50 £19,024.26 £37,937.37 |
2021-2022 £ £12,593.75 £6,195.00 |
|---|---|---|
| £6,398.75 | ||
| £6.26 £8,476.00 |
||
| £8,482.26 | ||
| £1,921.75 | ||
| £1,921.75 | ||
| £6,041.25 £1,798.81 £0.00 £352.00 £4,040.00 |
||
| £12,232.06 | ||
| £29,034.82 |
C4 Income Statement
C5 Expense Statement
2nd Horsham Group Accounts 2022/2023
Expenses for the year ended 28-2-23
| PREMISES Water Rates Rates Light and Heat Insurance Repairs and Renewals Fire Protection HQ Cleaning WiFi DONATIONS Jamboree St Georges Day ADMINISTRATION AND ESTABLISHMENT Badges Admin (Postage and Stationary +OSM) AGM Leader Training & Membership Fees Leader Uniforms Fundraising (T shirts) Bank Charges Exec Expenses Misc Pantomime SECTION EXPENSES Special activities Camp Costs Group Squirrels Beavers Cubs Scouts SCOUTING EQUIPMENT Scouting & Camping Equipment Equipment Depreciation TOTAL EXPENDITURE |
2022-2023 £ £506.13 £394.24 £3,681.31 £1,514.88 £2,360.01 £201.00 £2,730.37 £306.09 £11,694.03 £3,250.00 £20.00 £3,270.00 £2,931.40 £13.20 £94.63 £0.00 £161.09 £0.00 £1,097.54 £73.93 £855.22 £0.00 £5,227.01 £735.00 £11,933.45 1,308.40 £84.67 £606.89 £345.10 £284.23 £15,297.74 £3,528.19 £0.00 £3,528.19 £39,016.97 |
2021-2022 £ £510.60 £201.25 £1,633.32 £1,335.68 £6,896.70 £132.00 £2,492.23 £75.50 |
|---|---|---|
| £13,277.28 | ||
| £0.00 £0.00 |
||
| £0.00 | ||
| £1,624.42 £6.23 £244.00 £30.00 £245.79 £355.00 £586.44 -£7.70 £642.11 £0.00 |
||
| £3,726.29 | ||
| £135.00 £3,558.93 £713.49 £215.12 £314.21 £552.24 £259.93 |
||
| £5,748.92 | ||
| £1,835.38 £40.01 |
||
| £1,875.39 | ||
| £24,627.88 |
C5 Expense Statement
Scrutineerfs Report to the Trustees of the - HORSHAM SCOUT GROUP I report on the accounts of Ihg Gfwp for the year eNJgd 28 February 2023. R&spectlve r&$ponslbllltle6 of Trustees and Scrutlneèr As the Group'slDistnct's trustees you are resFonsible for the prepaTatw)n of the aox)urrts', ycxj o)nsideT that neither the audit nor Independent examinaiion requirements of the Charities Act 2011 ay. St is my reswnsibility wthout carrying out an audit or Indedent examinab"L to s¢yuts"ntsè the ayJnts to rwrt to yrAJ. Basis of Scrutineerfs Statement In acwrfjance with the directbons given in the Grp.SI"StrS C£slUI1(. I hav8 s(xutinised the rgcords and the accounts set out on pages . S¢rutlneee$ Statement In my opinK)n the accwnts are in accxd8nce with the re$ F((jULj to m 8nd comply wth the Ix111Ul1. Name: ...... Address.. ¥i..¥...eo.Li.v.LV/W-.P..................................... Dale:............