TAVISTOCK PRE-SCHOOL GROUP BROADACRES FLEET HAMPSHIRE GU51 4EU TEL: 01252 616902 http://tavistockPre-School.co.uk REGISTERED CHARITY NUMBER 1050163 MANAGER: Fiona Clarke ## **Trustees’ Report** The trustees present their annual report on the affairs of the charity together with the financial statements for the year ended 31 August 2025 and confirm they comply with the requirements of the Charities Act 2011 and the Constitution. ## **Objects and Organisation** Tavistock Pre-School operates out of a separate building on the site of Tavistock Infant School, Fleet, Hampshire. Tavistock Pre-School is an unincorporated charity, run by trustees and members (who are responsible for its business and educational activities). All children are valued, made to feel welcome and given the opportunity to meet their potential. Our vision at Tavistock Pre-School is to nurture each and every child in a secure, stimulating, fun and playbased environment, thus laying the foundation for a bright future. ## **Overview of academic year September 2024 to August 2025** We have had a positive academic year building upon the work undertaken in the previous year, and continue to have a healthy cohort and waiting list. Our total receipts were higher than last year and our total payments were also higher than the previous year. Total receipts were £159,465 up from the previous year when it was £142,344 Total payments for the year were £148,177, higher than £143,341 the previous year. Tavistock Pre-School, Broadacres, Fleet GU51 4EU Registered Charity Number: 1050163 Phone: 01252 616902 Email: manager@tavistockPre-School.co.uk www.tavistockPre-School.co.uk We have done significantly better than last year, and ended the year with £11,287.51 net income vs. - £996.81 loss prior year. In planning all our activities and policies the Trustees have kept in mind the Charity Commission’s guidance on public benefit. ## **Staffing** The management team has been a strong guiding presence to the staff. We are proud of the fact that there is generally a very low turnover. We continue to run slightly above required child ratios to ensure best learning outcomes for children. Our newest member of staff is not trained but has been an asset to the team. All other staff are level 3 trained, statutory training is up to date, and we have continued with staff cleaning the premises. We remain with a strong team in terms of qualifications and experience, and we are always keen to encourage and support staff with any further training. ## **Committee** We have a committee of parent volunteers, which include named roles of Chairperson, Treasurer and Secretary. The committee is responsible for agreeing Pre-School policies, recruitment of staff, fundraising and organising social events to name a few. The committee meets regularly with staff to ensure good communication between all parties. At these meetings we discuss ideas for fundraising and all areas that need to be actioned in order to maintain the effective operation of the Pre-School and its continued development. We also hold one to one meetings between the Chair and Manager on a regular basis. A new Chairperson and Secretary were appointed after a year's handover to ensure a smooth transition and maintain stability. Committee numbers remain strong and we are able to run effectively as shown by successful fundraising and events. ## **Fundraising** Fundraising has been successful this year, we were able to raise £3,098.01; company sponsorship (£1,200), sponsored activities (£618), cake and lolly sales (£860.05), Hart Lottery (£260.50) and uniform sales (£159.45). Plus we received £8,741.04 of donations and £340 from snack donations. Hopefully this total will increase once again moving forward. The committee remains dedicated to finding new ways to raise money for the items needed by the Pre-School. Tavistock Pre-School, Broadacres, Fleet GU51 4EU Registered Charity Number: 1050163 Phone: 01252 616902 Email: manager@tavistockPre-School.co.uk www.tavistockPre-School.co.uk ## **Ofsted** We had our Ofsted inspection in February 2023 and we maintained our “Good” rating, with several outstanding elements. The whole inspection process was a positive experience which discussed and celebrated our achievements. We continue to maintain all required standards, and one of our goals is to achieve an “Outstanding” result at the next inspection. The Pre-School is well thought of locally with far more demand than spaces and a very healthy waiting list. We do not have to advertise due to the Pre-School’s good reputation in the community. ## **Risk assessment and management** Risk assessments are updated as required and formally reviewed annually. The daily risk assessments are ongoing and ensure a safe environment for the children to learn. The accident evaluation process has continued and is effective in identifying any patterns that need to be resolved. Fire drills are completed half-termly, they are documented, timed and evaluations are made to assist with improvements, which are documented and communicated to staff during meetings. New equipment is risk assessed before use, then periodic reviews soon after to assess how the equipment is used and whether improvements to safety are required. We encourage children to manage their own risks through discussion and positive role modelling. There are regular staff meetings where any issues can be raised, discussed and addressed. ## **Reserves** As a guiding principle, the committee aims to hold cash reserves equating to six months expenditure, and any work carried out in the following months will not reduce the reserves to an inappropriate level. We have therefore put on hold all plans for improvements to the outside area, to ensure that finances are maintained within appropriate levels. This is still something we would like to be able to do in the future. Tavistock Pre-School, Broadacres, Fleet GU51 4EU Registered Charity Number: 1050163 Phone: 01252 616902 Email: manager@tavistockPre-School.co.uk www.tavistockPre-School.co.uk Total contingency cash funds stand at £48,447 vs. £47,758 last year, remaining at a healthy level. Signed on behalf of the Trustees of Tavistock Pre-School Laura Jane Griffiths Chair 20/05/2026 ---------------------------------------------------------------------------------------------------Signature Position Date Tavistock Pre-School, Broadacres, Fleet GU51 4EU Registered Charity Number: 1050163 Phone: 01252 616902 Email: manager@tavistockPre-School.co.uk www.tavistockPre-School.co.uk Tavistock Pre-school Group Recei ts and Pa ments Account forthe ear ended 31 A ust 2025 2014 TOT Donations Grant Fund Fund GenernI￿rI. Fwd Ri In¥estrnent Income llnteresllioya￿Y Rv*•rdsl Otherlncome Fee5 CoW￿l9J0b Ret*n￿￿*5¢hlM•G1ID1 Total R￿Ipts 8.741 J,¢x 3.338 ?,741 123,¢Y 3,438 117 Ily.1￿2 2,713 589 zo 19.743 i(¥J 2a.s92 2a.592 159.365 159,465 142,344 Ir•rt Ch•rii•bl*E¥ R•nt •rnd R•tis He•t, L¥ht, Poww •nd IMurnrK* PFIDtin¢ •nd St•tb)n•ry M•lrntenance General Expeffl5e5lConsum•bles B•nk Charyes Gross Wa8e$ Prof•s$￿n•1 Fqes Foodvouchers Is5uedlDlscr•tlDrwryFund S•yion Suppl*s 9,642 4.391 2,318 978 3,659 165 125.431 9,642 4,391 2,418 978 3.659 165 125.438 10,022 6,596 1,781 2,077 4.820 175 113,807 its) 2L 1,263 21XS 1263 3LKS 2,695 I￿.054 141.154 142.273 Fundr*sln8 ExpendY(ure Equlprn•nt PUf¢hiM¥ 2> 23 79 989 23 23 1.068 Tot•1 P4lln•n 141.077 141.177 143,341 11.288 54.255 65.543 11.2B8 54.255 65,543 .997 55.352 54,255 Net C•5h fundslast ye4r t•sh funds tNs e•rond 2. 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