Bishop Wilton Village Hall and Playing Fields Association
(Charity No 1050047)
Annual Report and Financial Statements
for the year ended 28th February 2026
Bishop Wilton Village Hall and Playing Fields Association
CONTENTS
| Page | |
|---|---|
| Trustees' Report | 1-3 |
| Independent Examiner's Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Accounts | 7 |
Bishop Wilton Village Hall and Playing Fields Association
Trustees’ Report for the year ended 28th February 2026
The trustees present their report for the year ended 28th February 2026.
Legal and administrative information
Charity Name Bishop Wilton Village Hall and Playing Fields Association Registered Number 1050047 Contact Address Mr Ian Robson 5 South Lane Bishop Wilton York YO42 1SQ Trustees Mr Peter Michael Goodrick Chairman Mr Ian Robson Treasurer Mrs Vivienne Claxton Mr Kevin Paul Dann (Resigned 30[th] April 2025) Mrs Michele Lucas Mrs Sara Jane Dace-Hughes (Resigned 28[th] May 2025)
The trustees who held office during the year are listed above.
Independent Examiner Thomas Coombs Limited Chartered Accountants 3365 The Pentagon Century Way, Thorpe Park Leeds LS15 8ZB
Page 1
Bishop Wilton Village Hall and Playing Fields Association
Trustees’ Report for the year ended 28th February 2026
Overview
We are Bishop Wilton Hall and Playing Fields Association run by our board of trustees and volunteers.
The village hall offers a purpose-built facility for the residents of the parish and the wider community.
The activity of the committee is the provision and maintenance of its facilities to allow user groups from the area of benefit to undertake their activity. The committee fund capital items (e.g. Tennis courts) and general fixtures and fittings (e.g. tables and chairs). The committee will seek to cover its costs from the charges it makes to use the facilities provided, donations, and third-party funding.
Achievements and Performance
During the reporting period the committee has supported the following activities:
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Bidding for third party funding to install blackout blinds in the main hall and clubroom to allow for screenings and improve privacy for users.
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Support the football team to improve the quality of their equipment.
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Provide free and subsidised social events, such as dances, music events and comedy nights.
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Other activities which are support are, but not limited to:
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Yoga Classes, Pilates, Tai Chi, Toddler group, craft group, coffee mornings, second handbook sales, friendship groups, gardening club, creative writing, football, cricket, netball, tennis, five a side football, WI, Parish Council, local elections, outside gym equipment, children’s play equipment, school sports, youth cricket.
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Carryout out an extensive programme of repair and refurbishment to protect and enhance the facilities for users.
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The Trustees are exploring options to replace the field mower and obtain equipment to improve the quality of the playing field for sports teams.
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The Trustees have been involved in managing and issue of subsidence to the garage used to store field maintenance equipment. This has involved extensive negotiations with insurers and loss adjustors.
Community Support and Development
The Trustees are aware that their primary objective is to provide goods or services for the public, community, or social benefit and always supporting the aims and not for financial gain.
The contribution by the members of the committee and its volunteers is significant. Although this contribution is not formally measured it can be of the order of 6 hours per week per individual. During periods whilst bidding for external funding, this can be more.
Developing the Assets
The committee has successfully applied for funding to install blackout blinds as stated above. In the next reporting period, the committee will explore funding opportunities for the replacement and enhancement of playing field maintenance equipment and electrical storage batteries.
The investment performance (Bank Interest) has been slightly greater than the previous reporting period. This has been achieved by careful management and choosing safe but higher interest-bearing investment accounts. The investment strategy remains unchanged. Minimum risk. Current account, Reserves invested in two types of accounts. Quick access, and longer-term investment.
Page 2
Bishop Wilton Village Hall and Playing Fields Association
Trustees’ Report for the year ended 28th February 2026
Governing principles
We have continued to adhere to three governing principles:
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The provision and maintenance of a village hall for use by the inhabitants of the area of benefit, including use for: (i) meetings, lectures, and classes, and (ii) other forms of recreational and leisuretime occupation.
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The provision and maintenance of a recreation ground for use by the inhabitants of the area of benefit, without distinction of political religious or other opinions, with the object of improving the conditions of life for the inhabitants.
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Such other charitable purposes for the benefit of the inhabitants of the area of benefit as the committee think fit.
Financial review
Cash available in the current account is £17,458. The sinking fund, which stands at £130,769, is 25.5% of the value of land and buildings. The aspiration over time is to achieve 33% of the value of land and buildings. The total amount of reserves held is £168,802. £683 is restricted and held on behalf of the football club.
The charity’s principal sources of funds have been Grants/Donation (£12,832), Hire of Hall (£24,780), Fund Raising income after fundraising expenses (£412), Income from Playing Field (£2,106) Other (£254).
The investment policy is to hold monies in accounts with minimal risk. To have funds available to cover day to day running costs. The remainder being available to meet planned strategic expenditure (major repairs).
Risks & Opportunities
The charity is reliant on the ability to attract users who pay to hire the facilities.
The charity is reliant on the work and available time of the Trustees and volunteers.
Key management remuneration
There are no personnel employed by the charity which act as key management other than the Board of Trustees.
No trustee receives any remuneration or reimbursement of expenses in relation to participation in any of the activities.
Approval
The trustee’s report was approved and signed by the trustees:
Mr Peter Goodrick
Mr Ian Robson
Page 3
Dated: 29[th] April 2026
Dated: 29[th] April 2026
Bishop Wilton Village Hall and Playing Fields Association
Independent Examiner's Report to the Trustees for the year ended 28th February 2026
I report on the financial statements of Bishop Wilton Village Hall and Playing Fields Association for the year ended 28th February 2026 as set out on pages 5 to 7.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Thomas Bond ACA Thomas Coombs Limited Chartered Accountants 3365 The Pentagon, Century Way, Thorpe Park Leeds, LS15 8ZB
Dated: 29[th] April 2026
Page 3
Bishop Wilton Village Hall and Playing Fields Association
Receipts and payments account for the year ended 28th February 2026
| RECEIPTS Voluntary Grants & Donations Bank Interest From charitable activities Hire of hall Fundraising activities Playing fields Other income PAYMENTS Cost of fund-raising activities Fund-raising expenses Cost of charitable activities Administrative expenses Contract cleaners Electricity Insurance Maintenance Licences Refuse collection Sundries Telephone Water Website services Window cleaning Asset and investment purchase Purchase of assets Net receipts / (payments) Transfer between funds Net movement in funds Reconciliation of funds Funds brought forward Funds carried forward |
Unrestricted £ 971 4,683 24,780 2,540 2,106 254 35,334 2,128 144 2,155 2,876 1,003 3,647 341 187 977 617 561 3,046 220 - 17,902 17,432 4,870 22,302 145,817 168,119 |
Restricted £ 11,861 - - - - - 11,861 - - - - - - - - 330 - - - - 6,991 7,321 4,540 (4,870) (330) 1,013 683 |
Total 2026 £ 12,832 4,683 24,780 2,540 2,106 254 47,195 2,128 144 2,155 2,876 1,003 3,647 341 187 1,307 617 561 3,046 220 6,991 25,223 21,972 - 21,972 146,830 168,802 |
Total 2025 £ 691 3,355 17,163 3,958 3,417 759 |
|---|---|---|---|---|
| 29,343 1,162 146 2,055 3,097 975 10,457 566 192 628 587 581 - 220 3,081 |
||||
| 23,747 | ||||
| 5,596 - |
||||
| 5,596 141,234 |
||||
| 146,830 |
Page 5
Bishop Wilton Village Hall and Playing Fields Association
Statement of assets and liabilities as at 28th February 2026
| Bank & cash balances Current Account (NatWest) Hanley Economic B.S. Shawbrook Bank Mansfield B.S. Cambridge & Counties Hampshire Trust Bank Cash Other assets Stock Fixtures & fittings Land & Buildings Liabilities Football Club Funds |
2026 £ 17,458 11,116 - 51,353 72,983 15,606 286 168,802 531 74,248 512,575 587,354 683 683 |
2025 £ 9,851 10,525 - 50,737 60,143 15,001 573 |
|---|---|---|
| 146,830 | ||
| 363 67,258 512,575 |
||
| 580,196 | ||
| 1,013 | ||
| 1,013 |
Approval
The accounts were approved and signed by the trustees:
Mr Peter Goodrick
Mr Ian Robson
Dated: 29[th] April 2026
Page 6
Bishop Wilton Village Hall and Playing Fields Association
Notes to the accounts for the year ended 28th February 2026
1. Movement on Funds
| Unrestricted Funds: General Fund Designated: Sinking Fund Designated: Tractor Fund Total Unrestricted Funds CCTV & Security Project Blinds Project Football Club Assets Total Restricted Funds Total Funds |
Balance 1st March 2025 £ 25,425 116,392 4,000 145,817 - - 1,013 1,013 146,830 |
Income £ 31,256 4,078 - 35,334 4,693 7,168 - 11,861 47,195 |
Expenditure £ (17,902) - - (17,902) - (6,991) (330) (7,321) (25,223) |
Transfers Between Funds £ (5,429) 10,299 - 4,870 (4,693) (177) - (4,870) - |
Balance 28th February 2026 £ 33,350 130,769 4,000 |
|---|---|---|---|---|---|
| 168,119 | |||||
| - - 683 |
|||||
| 683 | |||||
| 168,802 |
Sinking Fund
The Sinking Fund is Designated to offset major expenses that are inevitable in the longer term.
Tractor Fund
A new tractor was bought during the course of the year 201920. This emptied the Tractor Fund. £nil was contributed to the Tractor Fund in the year 2025-26.
Football Club Assets
CCTV & Security Project
The Hall holds funds in trust for use, as seen fit, by the football club. In the 2025-26 year, £330 of this fund was utilised on behalf of the football club, leaving a balance of £683.
The Hall was awarded a grant for the installation of a new CCTV system and garage door. The £4,693 grant was received within the year, with £5,215 being spent on the project in 2024-25.
Blinds Project
The hall was awarded a grant for the installation of new blinds throughout the hall. £7,168 was received in the year, with the project costs totalling £6,991.
Page 7