2025-02-28-accounts

Bishop Wilton Village Hall and Playing Fields Association

(Charity No 1050047)

Annual Report and Financial Statements for the year ended 28th February 2025

Bishop Wilton Village Hall and Playing Fields Association

CONTENTS

	Page
Trustees' Report	1-3
Independent Examiner's Report	4
Receipts and Payments Account	5
Statement of Assets and Liabilities	6
Notes to the Accounts	7

Bishop Wilton Village Hall and Playing Fields Association

Trustees’ Report for the year ended 28th February 2025

The trustees present their report for the year ended 28th February 2025.

Legal and administrative information

Charity Name Bishop Wilton Village Hall and Playing Fields Association Registered Number 1050047 Contact Address Mr Ian Robson 5 South Lane Bishop Wilton York YO42 1SQ Trustees Mr Peter Michael Goodrick Chairman Mr Ian Robson Treasurer Mrs Vivienne Claxton Mr Kevin Paul Dann Mrs Michele Lucas Mrs Sara Jane Dace-Hughes

The trustees who held office during the year are listed above.

Independent Examiner Thomas Coombs Limited Chartered Accountants 3365 The Pentagon Century Way, Thorpe Park Leeds LS15 8ZB

Page 1

Bishop Wilton Village Hall and Playing Fields Association

Trustees’ Report for the year ended 28th February 2025

Overview

We are Bishop Wilton Hall and Playing Fields Association run by our board of trustees and volunteers.

The village hall offers a purpose-built facility for the residents of the parish and also the wider community.

The activity of the committee is the provision and maintenance of its facilities to allow user groups from the area of benefit to undertake their activity. The committee fund capital items (e.g. Tennis courts) and general fixtures and fittings (e.g. tables and chairs). The committee will seek to cover its costs from:

• The charges it makes to use the facilities provided.

• Donations.

• Third party funding.

Achievements and Performance

During the reporting period the committee has supported the following activities:

• Bidding for third party funding to improve the security and safety of the facilities to the benefit of users.

• Support the table tennis club in extending its outreach programme to underrepresented groups.

• Provide free and subsidised social events, such as dances, music events and comedy nights.

• Other activities which are support are, but not limited to:

• Yoga Classes, Pilates, Tai Chi, Toddler group, craft group, coffee mornings, second handbook sales, gardening club, creative writing, football, cricket, netball, tennis, five a side football, WI, Parish Council, local elections, outside gym equipment, children’s play equipment, school sports, youth cricket.

• Carryout out an extensive programme of repair and refurbishment to protect and enhance the facilities for users.

Community Support and Development

The Trustee are aware that their primary objective is to provide goods or services for the public, community, or social benefit and always supporting the aims and not for financial gain.

The contribution by the members of the committee and its volunteers is significant. Although this contribution is not formally measured it can be of the order of 6 hours per week per individual. During periods whilst bidding for external funding, this can be more.

Developing the Assets

The committee has continued to negotiate a feeder tariff to generate income from electricity which is generated by the solar panels and exported to the grid. We have also made a successful application for third party funding to install CCTV and additional security measures. At the reporting date, the expense had been incurred, but the funding had not been received. The committee was not successful in a further funding bid to cover the costs of window blinds, replacement furniture etc. It is the intention to re-apply.

The investment performance has been slightly greater than the previous reporting period. This has been partly due the increase in interest paid by financial institutes and moving funds to higher interest accounts. The investment strategy remains unchanged. Minimum risk. Current account, Reserves invested in two types of accounts. Quick access, and longer-term investment.

Page 2

Bishop Wilton Village Hall and Playing Fields Association

Trustees’ Report for the year ended 28th February 2025

Governing principles

We have continued to adhere to three governing principles:

• The provision and maintenance of a village hall for use by the inhabitants of the area of benefit, including use for: (i) meetings, lectures, and classes, and (ii) other forms of recreational and leisure-time occupation.

• The provision and maintenance of a recreation ground for use by the inhabitants of the area of benefit, without distinction of political religious or other opinions, with the object of improving the conditions of life for the inhabitants.

• Such other charitable purposes for the benefit of the inhabitants of the area of benefit as the committee think fit.

Financial review

Cash available in the current account is £9,851. The sinking fund, which stands at £116,392, is 22.7% of the value of land and buildings. The aspiration over time is to achieve 33% of the value of land and buildings. The total amount of reserves held is £146,830. £1,013 is held on behalf of the football club.

The lack of support for music nights reported last year is being addressed by the committee by testing events such as Comedy nights. The committee will continue to apply for third party funding where appropriate, always noting that this is a great burden on the committees’ limited resources.

The charity’s principal sources of funds have been Grants/Donation (£691), Hire of Hall (£17,163), Fund Raising income after fundraising expenses (£2,796), Income from Playing Field (£3,417) Other (£759).

The investment policy is to hold monies in accounts with minimal risk. To have funds available to cover day to day running costs. The remainder being available to meet planned strategic expenditure (major repairs).

Risks & Opportunities

The charity is reliant on the ability to attract users who pay to hire the facilities.

The charity is reliant on the work and available time of the Trustees and volunteers.

Key management remuneration

There are no personnel employed by the charity which act as key management other than the Board of Trustees.

No trustee receives any remuneration or reimbursement of expenses in relation to participation in any of the activities.

Approval

The trustee’s report was approved and signed by the trustees:

:

Ian Robson

Ian Robson (Jun 20, 2025 09:39 GMT+1)

Mr Peter Goodrick Mr Ian Robson Dated: 30[th] April 2025 Dated: 30[th] April 2025

Page 3

Bishop Wilton Village Hall and Playing Fields Association

Independent Examiner's Report to the Trustees for the year ended 28th February 2025

I report on the financial statements of Bishop Wilton Village Hall and Playing Fields Association for the year ended 28th February 2025 as set out on pages 5 to 7.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• accounting records were not kept in respect of the charity as required by section 130 of the Act; or

• the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Thomas Bond ACA Thomas Coombs Limited Chartered Accountants 3365 The Pentagon, Century Way, Thorpe Park Leeds, LS15 8ZB

Dated: 30[th] April 2025

Page 4

Bishop Wilton Village Hall and Playing Fields Association

Receipts and payments account for the year ended 28th February 2025

RECEIPTS Voluntary Grants & Donations Bank Interest From charitable activities Hire of hall Fundraising activities Playing fields Other income PAYMENTS Cost of fund-raising activities Fund-raising expenses Cost of charitable activities Administrative expenses Contract cleaners Electricity Insurance Maintenance Licences Refuse collection Sundries Telephone Water Window cleaning Asset and investment purchase Purchase of assets Net receipts / (payments) Transfer between funds Net movement in funds Reconciliation of funds Funds brought forward Funds carried forward	Unrestricted £ 691 3,355 17,163 3,958 3,417 759 29,343 1,162 146 2,055 3,097 975 10,457 566 192 628 587 581 220 194 20,860 8,483 (2,887) 5.596 140,221 145,817	Restricted £ - - - - - - - - - - - - - - - - - - - 2,887 2,887 (2,887) 2,887 - 1,013 1,013	Total 2025 £ 691 3,355 17,163 3,958 3,417 759 29,343 1,162 92 2,055 3,097 975 10,457 566 192 226 587 581 220 3,081 23,747 5,596 - 5,596 141,234 146,830	Total 2024 £ 19,996 3,104 17,721 1,492 3,443 368
				46,124 1,610 92 1,625 1,986 955 8,245 639 170 73 398 468 200 18,368
				34,829
				11,295 -
				11,295 129,939
				141,234

Page 5

Bishop Wilton Village Hall and Playing Fields Association

Statement of assets and liabilities as at 28th February 2025

	2025	2024
	£	£
Bank & cash balances
Current Account (NatWest)	9,851	22,974
Hanley Economic B.S.	10,525	9,906
Shawbrook Bank	-	6,792
Mansfield B.S.	50,737	72,303
Cambridge & Counties	60,143	29,050
Hampshire Trust Bank	15,001	-
Cash	573	209
	146,830	141,234
Other assets
Stock	363	367
Fixtures & fittings	67,258	64,177
Land & Buildings	512,575	512,575
	580,196	577,119
Liabilities
Football Club Funds	1,013	1,013
	1,013	1,013

Approval

The accounts were approved and signed by the trustees:

.

Mr Peter Goodrick

Ian Robson

Ian Robson (Jun 20, 2025 09:39 GMT+1)

Mr Ian Robson

Dated: 30[th] April 2025

Page 6

Bishop Wilton Village Hall and Playing Fields Association

Notes to the accounts for the year ended 28th February 2025

1. Movement on Funds

Unrestricted Funds: General Fund Designated: Sinking Fund Designated: Rainy Day Fund Designated: Tractor Fund Total Unrestricted Funds CCTV Project Football Club Assets Total Restricted Funds Total Funds	Balance 1st March 2024 £ 35,546 94,883 6,792 3,000 140,221 - 1,013 1,013 141,234	Income £ 25,988 3,315 40 - 29,343 - - - 29,343	Expenditure £ (20,860) - - - (20,860) (2,887) - (2,887) (23,747)	Transfers Between Funds £ (15,249) 18,194 (6,832) 1,000 (2,887) 2,887 - 2,887 -	Balance 28th February 2025 £ 25,425 116,392 - 4,000
					145,817
					- 1,013
					1,013
					146,830

Sinking Fund

The Sinking Fund is Designated to offset major expenses that are inevitable in the longer term.

‘Rainy Day’ Fund

It was decided in the year to end the Rainy Day fund as separate balance, and to transfer the remaining fund into the Sinking Fund.

Tractor Fund

A new tractor was bought during the course of the year 2019-20. This emptied the Tractor Fund. £1,000 was contributed to the Tractor Fund in the year 2024-25.

Football Club Assets

CCTV Project

The Hall holds funds in trust for use, as seen fit, by the football club.

The Hall was awarded a grant for the installation of a new CCTV system. The £5,000 grant was received post yearend, with £2,887 being spent on the project in 2024-25.

Page 7

Accounts 2025 - Final

Final Audit Report

2025-07-26

Created: 2025-05-29 By: Thomas Bond ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAUgErguaSizfhdUz_UQh64tC_67KN0xZZ

"Accounts 2025 - Final" History

• Document created by Thomas Bond ([e-mail]) 2025-05-29 - 2:00:38 PM GMT

Document emailed to Ian Robson ([e-mail]) for signature 2025-05-29 - 2:00:42 PM GMT

Document emailed to Peter Goodrick ([e-mail]) for signature 2025-05-29 - 2:00:43 PM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-05-29 - 2:39:17 PM GMT

• Email viewed by Ian Robson ([e-mail]) 2025-05-29 - 7:08:28 PM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-06-05 - 5:20:51 PM GMT

• Email viewed by Ian Robson ([e-mail]) 2025-06-05 - 9:23:44 PM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-06-12 - 8:15:53 PM GMT

• Email viewed by Ian Robson ([e-mail]) 2025-06-13 - 9:55:16 AM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-06-19 - 5:09:32 PM GMT

• Email viewed by Ian Robson ([e-mail]) 2025-06-20 - 8:37:47 AM GMT

• Document e-signed by Ian Robson ([e-mail]) Signature Date: 2025-06-20 - 8:39:11 AM GMT - Time Source: server

• Email viewed by Peter Goodrick ([e-mail]) 2025-06-26 - 5:47:59 PM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-07-04 - 6:12:46 AM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-07-10 - 4:44:56 PM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-07-17 - 4:01:18 PM GMT

• Email viewed by Peter Goodrick ([e-mail]) 2025-07-24 - 3:31:07 PM GMT

• Document e-signed by Peter Goodrick ([e-mail]) Signature Date: 2025-07-26 - 12:26:39 PM GMT - Time Source: server

• Agreement completed.

2025-07-26 - 12:26:39 PM GMT