Bishop Wilton Village Hall and Playing Fields Association
(Charity No 1050047)
Annual Report and Financial Statements for the year ended 29[th] February 2024
Bishop Wilton Village Hall and Playing Fields Association
CONTENTS
| Page | |
|---|---|
| Trustees' Report | 1-3 |
| Independent Examiner's Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Accounts | 7 |
Bishop Wilton Village Hall and Playing Fields Association
Trustees’ Report for the year ended 29[th] February 2024
The trustees present their report for the year ended 29[th] February 2024.
Legal and administrative information
Charity Name Bishop Wilton Village Hall and Playing Fields Association Registered Number 1050047 Contact Address Mr Ian Robson 5 South Lane Bishop Wilton York YO42 1SQ Trustees Mr Peter Michael Goodrick Chairman Mr Ian Robson Treasurer Mrs Vivienne Guy Mr Kevin Paul Dann Mrs Michele Lucas (Appointed 19[th] April 2023) Mrs Sara Jane Dace-Hughes
The trustees who held office during the year are listed above.
Independent Examiner Thomas Coombs Limited Chartered Accountants 3365 The Pentagon Century Way, Thorpe Park Leeds LS15 8ZB
Page 1
Bishop Wilton Village Hall and Playing Fields Association
Trustees’ Report for the year ended 29[th] February 2024
Overview
We are Bishop Wilton Hall and Playing Fields Association run by our board of trustees and volunteers.
The village hall offers a purpose-built facility for the residents of the parish and also the wider community.
The activity of the committee is the provision and maintenance of its facilities to allow user groups from the area of benefit to undertake their activity. The committee fund capital items (e.g. Tennis courts) and general fixtures and fittings (e.g. tables and chairs). The committee will seek to cover its costs from:
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The charges it makes to use the facilities provided.
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Donations.
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Third party funding.
Achievements and Performance
During the reporting period the committee has supported the following activities:
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The formation of a “friendship group” where individuals within the community can come together for socialising, tea, cake, and a chat.
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The formation of a table tennis club which is available to all age groups and abilities, it too has a separate “bat and chat” session.
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Provide free and subsidised social events, such as dances, music events and comedy nights.
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Other activities which are support are, but not limited to:
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Yoga Classes, Pilates, Tai Chi, Toddler group, craft group, coffee mornings, second handbook sales, gardening club, creative writing, football, cricket, netball, tennis, five a side football, WI, Parish Council, local elections, outside gym equipment, children’s play equipment, school sports, youth cricket.
Community Support and Development
Throughout the last year the trustees and volunteers have worked hard to maintain the facilities and repair / upgrade where necessary.
The community has enjoyed supporting our hosted events as well as booking the various facilities for private parties and activities.
Developing the Assets
We have regularly ploughed financial surpluses into replacing and upgrading assets and maintaining the hall and sports facilities with running repairs carried out where needed.
The committee has invested in the installation of solar panels with a battery storage. It has also invested in a digitally controlled heating system which allows individual temperature settings for the fourteen heating zones within the building. In the first seven months of operation, this has resulted in a 50% reduction in electricity consumption. Further reductions are expected once an export tariff is put in place so that payments can be received for electricity exported back to the grid.
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Bishop Wilton Village Hall and Playing Fields Association
Trustees’ Report for the year ended 29[th] February 2024
Governing principles
We have continued to adhere to three governing principles:
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The provision and maintenance of a village hall for use by the inhabitants of the area of benefit, including use for: (i) meetings, lectures, and classes, and (ii) other forms of recreational and leisure-time occupation.
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The provision and maintenance of a recreation ground for use by the inhabitants of the area of benefit, without distinction of political religious or other opinions, with the object of improving the conditions of life for the inhabitants.
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Such other charitable purposes for the benefit of the inhabitants of the area of benefit as the committee think fit.
Financial review
Post covid, and during the financial crisis, the committee has noticed a reduction in the support of its fund-raising activities. Greater attention will be given to applying for third party funding to cover any shortfall in running costs. The reserves are currently 27% of the value of land and buildings. The aspiration is to achieve 33% of the value of land and buildings. The investment performance has been greater than the previous reporting period. This has been due entirely to the increase in interest paid by financial institutes. The investment strategy remains unchanged, minimum risk. Current account, Reserves invested in two types of accounts. Quick access, and longer-term investment.
Total receipts for the period amounted to £46,124 whilst total outgoings amounted to £34,829. As a result, the increase in funds for the year amounted to £11,295.
Overall funds have increased to £141,234 of which £94,883 has been set aside in a Sinking Fund to cover future repairs and maintenance and a further £6,792 has been set aside for short-term emergencies.
In general, the Hall remains in a strong financial position.
Risks & Opportunities
The charity is reliant on the ability to attract users who pay to hire the facilities.
The charity is reliant on the work and available time of the Trustees and volunteers.
Key management remuneration
There are no personnel employed by the charity which act as key management other than the Board of Trustees.
No trustee receives any remuneration or reimbursement of expenses in relation to participation in any of the activities.
Approval
The trustee’s report was approved and signed by the trustees:
Mr Peter Goodrick Mr Ian Robson Dated: 24[th] April 2024 Dated: 24[th] April 2024
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Bishop Wilton Village Hall and Playing Fields Association
Independent Examiner's Report to the Trustees for the year ended 29[th] February 2024
I report on the financial statements of Bishop Wilton Village Hall and Playing Fields Association for the year ended 29[th] February 2024 as set out on pages 5 to 7.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Thomas Bond ACA Thomas Coombs Limited Chartered Accountants 3365 The Pentagon, Century Way, Thorpe Park Leeds, LS15 8ZB
Dated: 24[th] April 2024
Page 4
Bishop Wilton Village Hall and Playing Fields Association
Receipts and payments account for the year ended 29[th] February 2024
| RECEIPTS Voluntary Grants & Donations Bank Interest From charitable activities Hire of hall Fundraising activities Playing fields Other income PAYMENTS Cost of fund-raising activities Fund-raising expenses Cost of charitable activities Administrative expenses Contract cleaners Electricity Insurance Maintenance Licences Refuse collection Sundries Telephone Water Window cleaning Asset and investment purchase Purchase of assets Net receipts / (payments) Transfer between funds Net movement in funds Reconciliation of funds Funds brought forward Funds carried forward |
Unrestricted £ 19,196 3,104 17,721 1,492 3,443 368 45,324 1,610 92 1,625 1,986 955 7,992 639 170 73 398 468 200 16,424 32,632 12,692 (1,144) 11,548 128,673 140,221 |
Restricted £ 800 - - - - - 800 - - - - - 253 - - - - - - 1,944 2,197 (1,397) 1,144 (253) 1,266 1,013 |
Total 2024 £ 19,996 3,104 17,721 1,492 3,443 368 46,124 1,610 92 1,625 1,986 955 8,245 639 170 73 398 468 200 18,368 34,829 11,295 - 11,295 129,939 141,234 |
Total 2023 £ 599 1,198 14,483 5,456 2,863 67 |
|---|---|---|---|---|
| 24,666 2,555 120 1,594 3,077 884 4,818 780 159 821 384 402 211 1,654 |
||||
| 17,459 | ||||
| 7,207 - |
||||
| 7,207 122,732 |
||||
| 129,939 |
Page 5
Bishop Wilton Village Hall and Playing Fields Association
Statement of assets and liabilities as at 29[th] February 2024
| Bank & cash balances Current Account (NatWest) Hanley Economic B.S. Shawbrook Bank Mansfield B.S. Cambridge & Counties Cash Other assets Stock Fixtures & fittings Land & Buildings Liabilities Football Club Funds |
2024 £ 22,974 9,906 6,792 72,303 29,050 209 141,234 367 64,177 512,575 577,119 1,013 1,013 |
2023 £ 14,736 9,469 6,752 70,726 28,000 256 |
|---|---|---|
| 129,939 | ||
| 535 45,809 512,575 |
||
| 558,919 | ||
| 1,266 | ||
| 1,266 |
Approval
The accounts were approved and signed by the trustees:
Mr Peter Goodrick
Mr Ian Robson
Dated: 24[th] April 2024
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Bishop Wilton Village Hall and Playing Fields Association
Notes to the accounts for the year ended 29[th] February 2024
1. Movement on Funds
| Unrestricted Funds: General Fund Designated: Sinking Fund Designated: Rainy Day Fund Designated: Tractor Fund Total Unrestricted Funds Acoustic Panel Project Football Club Assets Total Restricted Funds Total Funds |
Balance 1st March 2023 £ 35,122 84,800 6,751 2,000 128,673 - 1,266 1,266 129,939 |
Income £ 43,797 1,486 41 - 45,324 800 - 800 46,124 |
Expenditure £ (32,632) - - - (32,632) (1,944) (253) (2,197) (34,829) |
Transfers Between Funds £ (10,741) 8,597 - 1,000 (1,144) 1,144 - 1,144 - |
Balance 29th February 2024 £ 35,546 94,883 6,792 3,000 |
|---|---|---|---|---|---|
| 140,221 | |||||
| - 1,013 |
|||||
| 1,013 | |||||
| 141,234 |
Sinking Fund
The Sinking Fund is Designated to offset major expenses that are inevitable in the longer term.
‘Rainy Day’ Fund
Designated to cover sudden emergencies.
Tractor Fund
A new tractor was bought during the course of the year 2019-20. This emptied the Tractor Fund. £1,000 was contributed to the Tractor Fund in the year 2023-24.
Football Club Assets
Acoustic Panel Project
The Hall holds funds in trust for use, as seen fit, by the football club.
The Hall received a partial grant in the year restricted to the purchase of acoustic panelling for the hall, this was utilised in the 2023-24 year.
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