Bishop Wilton Village Hall and Playing Field Association
(Charity No 1050047)
Annual Report and Financial Statements for the year ended 28[th] February 2022
Bishop Wilton Village Hall and Playing Field Association
CONTENTS
| Page | |
|---|---|
| Trustees' Report | 1-4 |
| Independent Examiner's Report | 5 |
| Receipts and Payments Account | 6 |
| Statement of Assets and Liabilities | 7 |
| Notes to the Accounts | 8 |
Bishop Wilton Village Hall and Playing Field Association
Trustees’ Report for the year ended 28[th] February 2022
The trustees present their report for the year ended 28[th] February 2022.
Legal and administrative information
| Charity Name | Bishop Wilton Village Hall and Playing Field Association | Bishop Wilton Village Hall and Playing Field Association |
|---|---|---|
| Registered Number | 1050047 | |
| Contact Address | Mr Ian Robson | |
| 5 South Lane | ||
| Bishop Wilton | ||
| York YO42 1SQ |
||
| Trustees | Mr Brendon Gill | Chairman |
| Mr Ian Robson | Treasurer | |
| Mr Kevin Paul Dann | ||
| Mrs Susan King | ||
| Mrs Sara Jane Dace-Hughes | ||
| Mrs Vivienne Guy | (Appointed 22/09/2021) | |
| Mr Peter Goodrick | (Resigned 26/08/2021) | |
| Miss Tammy Durkin | (Resigned 22/09/2021) |
The trustees who held office during the year are listed above.
Independent Examiner Thomas Bond ACA 14 Field Close Pocklington York YO42 1AJ
Page 1
Bishop Wilton Village Hall and Playing Field Association
Trustees’ Report for the year ended 28[th] February 2022
Overview
After a challenging period, we are in good form thanks to the sterling work done by our trustees and the community in supporting the facility. The challenge for 2022 and beyond is to build back our client base so we can ensure our facility is self-funding again, but the early signs are positive, and our board of trustees and the wider community are up for the challenge.
We have a wonderful community facility that is well matched to the needs of the immediate and wider community.
We are debt free and operate as an independent charitable trust. We have substantial planned cash reserves growing each year in preparation for the inevitable need for future repairs and maintenance.
We are Bishop Wilton Hall and Playing Fields Association.
Community Support and Development
2021 was all about recovery from the pandemic - rebuilding lost revenues streams, re-engaging with the community and groups, and reconnecting with our previous clients to fill out our diary again.
The sport facilities fared better during the last 18 months and have continued to be a vital outlet for the immediate community and the wider one. Throughout the last year we have maintained our maintenance of these facilities which continue to be very popular.
The community has welcomed back our reopening and has supported our hosted events as well as booking the various facilities for private parties and activities.
We have taken the opportunity of the slower start to run repairs and upgrades at the hall which puts us in a strong position going forward.
Clients
A key objective of this year was to re-establish contact with lost clients and work to get the bookings back at the hall and I am pleased to say that the vast majority of clients have returned. However, not all revenue streams are back, and we are working to replace this lost client base and further develop the offering we have at the hall for the community.
During this year, in addition to regaining our previous clients, we have gained a new regular Yoga client, increase usage by our Zumba client and get a regular Table Tennis group active at the hall.
Outside, we have gained regular five-a-side bookings as well as keeping and growing our senior football and cricket offerings. Unfortunately, the Junior football team was unable to reform after the pandemic.
Page 2
Bishop Wilton Village Hall and Playing Field Association
Trustees’ Report for the year ended 28[th] February 2022
Developing the Assets
Over the years we have regularly ploughed financial surpluses into replacing and upgrading assets. This year we have been able to carry out various maintenance tasks but unfortunately, we have also had to deal with petty vandalism at the hall and facilities which has taken up time and money. We are currently working to better protect the community’s assets by looking at various security and monitoring systems.
The sport facilities were maintained during the year with running repairs carried out where needed.
Utilising part of a government grant, we are also investing in specialist floor cleaning equipment to help preserve the high standard at our hall.
During this year we have successfully retained our Hallmark Accreditation Level 1 & 2 which further shows our commitment to running the hall in a proper manner and in line with our Charitable status, notable mention to our Trustee Sue King, who steers us through this thorough process.
Governing principles
We have continued to adhere to three governing principles:
-
Revenue to be sufficient to cover running costs;
-
Creation of a sinking fund to accrue finances to tackle future liabilities;
-
Run as a volunteer organisation to promote community ownership.
Financial review
Financially the charity has again performed in line with expectations with revenue being greater than running costs, allowing us to continue to contribute to building a capital sinking fund in line with our strategy to protect the future.
Total receipts for the period amounted to £32,129 whilst total outgoings amounted to £13,561.
As a result, the increase in funds for the year amounted to £18,568. In consequence the overall net inward movement in funds amounted to £18,568 and this has been increased from funds brought forward resulting in funds of £122,732 to carry forward as of 28th February 2022 with £13,264 put into the sinking fund for long term major replacement costs. £1,198 of the sinking fund was utilised in the year for general maintenance of the hall.
Risks & Opportunities
We are still trading down overall compared to pre-pandemic years, but this is improving but our focus for 2022-2023 is to put us at least back to those levels, but ideally, higher.
We have identified various events and activities that we can run over the next year as well as increased visibility and marketing efforts designed to boost revenue streams.
Page 3
Bishop Wilton Village Hall and Playing Field Association
Trustees’ Report for the year ended 28[th] February 2022
Key management remuneration
There are no personnel employed by the charity which act as key management other than the Board of Trustees.
No trustee receives any remuneration or reimbursement of expenses in relation to participation in any of the activities.
Approval
The trustees report was approved and signed by the trustees:
Mr Brendon Gill Mr Ian Robson Dated: 27[th] April 2022 Dated: 27[th] April 2022
Page 4
Bishop Wilton Village Hall and Playing Field Association
Independent Examiner's Report to the Trustees for the year ended 28[th] February 2022
I report on the financial statements of Bishop Wilton Village Hall and Playing Field Association for the year ended 28[th] February 2022 as set out on pages 6 to 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Thomas Bond ACA Dated: 27[th] April 2022
14 Field Close, Pocklington, York YO42 1AJ
Page 5
Bishop Wilton Village Hall and Playing Field Association
Receipts and payments account for the year ended 28[th] February 2022
| RECEIPTS Voluntary Grants & Donations Bank Interest From charitable activities Hire of hall Fundraising activities Playing fields Other income PAYMENTS Cost of fund-raising activities Fund-raising expenses Cost of charitable activities Administrative expenses Contract cleaners Electricity Insurance Maintenance Licences Refuse collection Sundries Telephone Water Window cleaning Asset and investment purchase Purchase of assets Net receipts / (payments) Transfer between funds Net movement in funds Reconciliation of funds Funds brought forward Funds carried forward |
Unrestricted £ 12,917 1,072 8,604 4,435 5,100 1 32,129 3,168 143 1,125 2,867 840 3,169 312 311 131 380 305 190 620 13,561 18,568 - 18,568 102,898 121,466 |
Restricted £ - - - - - - - - - - - - - - - - - - - - - - - - 1,266 1,266 |
Total 2022 £ 12,917 1,072 8,604 4,435 5,100 1 32,129 3,168 143 1,125 2,867 840 3,169 312 311 131 380 305 190 620 13,561 18,568 - 18,568 104,164 122,732 |
Total 2021 £ 21,954 1,081 2,615 - 1,470 135 |
|---|---|---|---|---|
| 27,255 - 22 708 2,330 823 3,603 70 - 185 445 211 220 256 |
||||
| 8,873 | ||||
| 18,382 - |
||||
| 18,382 85,782 |
||||
| 104,164 |
Page 6
Bishop Wilton Village Hall and Playing Field Association
Statement of assets and liabilities as at 28[th] February 2022
| Bank & cash balances Current Account (NatWest) Hanley Economic B.S. Shawbrook Bank Hodge Bank Mansfield B.S. Cash Other assets Stock Fixtures & fittings Land & Buildings Liabilities Football Club Funds |
2022 £ 25,029 9,326 6,712 11,531 69,902 232 122,732 667 44,154 512,575 557,396 1,266 1,266 |
2021 £ 23,400 9,224 6,673 36,357 28,145 365 |
|---|---|---|
| 104,164 | ||
| 113 43,534 512,575 |
||
| 556,222 | ||
| 1,266 | ||
| 1,266 |
Approval
The accounts were approved and signed by the trustees:
Mr Brendon Gill
Mr Ian Robson
Dated: 27[th] April 2022
Page 7
Bishop Wilton Village Hall and Playing Field Association
Notes to the accounts for the year ended 28[th] February 2022
1. Movement on Funds
| Unrestricted Funds: General Fund Designated: Sinking Fund Designated: Rainy Day Fund Designated: Tractor Fund Total Unrestricted Funds Football Club Assets Total Restricted Funds Total Funds |
Balance 1st March 2021 £ 32,568 63,657 6,673 - 102,898 1,266 1,266 104,164 |
Income £ 31,057 1,033 39 - 32,129 - - 32,129 |
Expenditure £ (12,363) (1,198) - - (13,561) - - (13,561) |
Transfers Between Funds £ (15,264) 13,264 - 2,000 - - - - |
Balance 28th February 2022 £ 35,998 76,756 6,712 2,000 |
|---|---|---|---|---|---|
| 121,466 | |||||
| 1,266 | |||||
| 1,266 | |||||
| 122,732 |
Sinking Fund
The Sinking Fund is Designated to offset major expenses that are inevitable in the longer term.
‘Rainy Day’ Fund Designated to cover sudden emergencies.
Tractor Fund
A new tractor was bought during the course of the year 2019-20. This emptied the Tractor Fund. There was no contribution to the Tractor Fund in the year 2020-21.
Football Club Assets
The Hall holds funds in trust for use, as seen fit, by the football club.
Page 8