Trustees’ Annual Report for the period
From 1 April 2020
To 31 March 2021
Charity name: Bawburgh Village Hall Charity registration number: 1039903 Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A village hall for the use of the inhabitants of the Parish of Bawburgh without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is used by local groups including Bawburgh Bridge Club, Bawburgh Youth Club, Mother and Toddler Group. Events run for the benefit of residents include, Monthly coffee mornings, social evenings and whist drives, two quiz nights with donations made to nominated charities, firework and bonfire night, village Fete and duck race. Venue for weddings, birthday, and anniversary celebrations |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP | |||
|---|---|---|---|
| reference | |||
| Policy on grant making | Para 1.38 | ||
| Policy on social investment | |||
| including program related | |||
| investment | Para 1.38 | ||
| Contribution made by volunteers |
Contribution made by | Para 1.38 | |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The monthly coffee mornings, social evenings and whist drives, the Harvest Supper Christmas meal, Christmas social evening and a meal at the Easter coffee morning have all enabled residents to keep in contact with each other, particularly, the older residents. The quiz nights enabled the charity to donate to two charities which were chosen by residents of Bawburgh. The annual Village Fete and Duck Race was not held due to lockdown restrictions but the bonfire night event was very well attended and enabled the Committee to donate funds to the charities chosen by Bawburgh residents. We hosted a Harvest Supper again this year with proceeds donated to the Friends of Bawburgh Church. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We made a surplus this year of £25,650. This was mainly due to the very decreased expenditure together withnthe grants received during periods of lockdown as very few events were held. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity retains reserves to meet expected major expenses in the upkeep of the village hall. |
| Amount of reserves held | Para 1.22 | £51,628 |
| Reasons for holding zero reserves |
Para 1.22 | - |
| Details of fund materially in deficit |
Para 1.24 | - |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | - |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | Trust | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Village Hall Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Members are appointed by community groups and remaining vacancies elected by local community at annual general meeting |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bawburgh Village Hall |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1049903 |
| Charity’s principal address | Stocks Hill Bawburgh Norwich NR9 3LL |
Names of the charity trustees who manage the charity
0 1 2 3 4 5 6 7 8 9 0 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Mrs JuneTucker | OpenGardens Scheme | |||
| MrStephen Brolly | Chair | |||
| Mrs Susan Williams | Treasurer | |||
| MrsAveryl Richards | Secretary | Bawburgh News | ||
| Mr David Goodman | AssistantTreasurer | Bawburgh ParishCouncil | ||
| MrsKathyWatchorn | Bookings Secretary | |||
| MrsHelen Liddle | ParochialChurchCouncil | |||
| MrsRachelScott | ||||
| MrsKate Smallwood | ||||
| MrsMarieFirrell | ||||
| MrColinClark | YouthClub | |||
| MrsKellyTrivedi | Baby andToddlerGroup | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| Bawburgh Parish Council | ||
Funds held as custodian trustees on behalf of others Description of the assets held None in this capacity Name and objects of the charity - on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for - safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information) ~~ee~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
| Signed on behalf of the charity’s trustees | Signed on behalf of the charity’s trustees | Signed on behalf of the charity’s trustees | |
|---|---|---|---|
| Signature(s) | Signature(s) | ||
| Full name(s) | SteveBrolly | AverylCatherineRichards | |
| Position (eg Secretary, Chair, etc) |
Chair | Secretary | |
| Date | 23 January 2022 | 23 January 2022 |
Charity No. 1049903
BAWBURGH VILLAGE HALL
| Charity No. 1049903 | ||
|---|---|---|
| Balance Sheet at 31st March | ||
| 2020 | 2021 | |
| Accumulated Fund | ||
| Balance Brought Forward | 46639 | 45516 |
| Surplus/-Deficit | -1123 | 6112 |
| Balance Carried Forward | 45516 | 51628 |
| Represented By:- | ||
| Debtors Hire Charges | 1713 | 0 |
| Stock Bar |
1242 | 1060 |
| Oil | 405 | 405 |
| Bank CurrentAccount | 7081 | 8788 |
| Bank DepositAccount | 37678 | 41375 |
| 48119 | 51628 | |
| Less Creditors | ||
| Hire Charges Received in Advance | -1565 | 0 |
| Creditors Bills Outstanding | -1038 | 0 |
| 45516 | 51628 |
| have examined the financial records of the Hall as presented to me by the Treasurer and | am pleased to confirm that in my opinion the Income and Expenditure Account shown above is a correct statement of the financial activities of the Hall during the year ended 31st March 2021 and that the Balance Sheet shown above is a true statement of the financial position of the Hall at 3st March 2021.
Roger Canwell Independent Examiner 28th April 2021
:
BAWBURGH VILLAGE HALL
Charity No. 1049903
income and Expenditure Account
| 2020 | 2022 | |||
|---|---|---|---|---|
| 4 | Income | £ | ||
| Bar Sales | 8976 | 154 | ||
| Less Costs | Purchases | -4079 | -76 | |
| Gas/Sundries | -916 | -432 | ||
| Wages | -6571 | -707 | ||
| Bar Profit | -2590 | -1063 | ||
| Hire of Hall incl 50/50 Club | 20469 | 1794 | ||
| Coffee Mornings | 1593 | 167 | ||
| Whist Drives | 316 | fe) | ||
| Village Fete | 1377 | e) | ||
| Bonfire Night | 385 | 0 | ||
| Quiz Nights | 489 | 0 | ||
| Open Gardens | 1759 | 6) | ||
| Harvest Supper | 86 | 0 | ||
| Playground Fund | 0 | 0 | ||
| Interest/Commission | 130 | 29 | ||
| Other Receipts and Donations | 792 | is) | ||
| Covid Grants | 0 | 19907 | ||
| Furlough Payments | 0 | 4814 | ||
| Total | 24806 | 25650 | ||
| Expenditure | ||||
| Building Maintenance | 408 | 1821 | ||
| Grounds Maintenance | 2296 | 2501 | ||
| Electricity/Oil | 2984 | 1900 | ||
| Rates/Water | 1514 | 789 | ||
| Insurance | 1641 | 1757 | ||
| Caretaker | 4503 | 5441 | ||
| Cleaning | 294 | 263 | ||
| Fire Extinguishers | 566 | 391 | ||
| Kitchen Equipment | 839 | 701 | ||
| Hall Equipment | 3340 | 9 | ||
| Alarm Service | 670 | 701 | ||
| Christmas/Easter | Celebration Costs | 287 | 32 | |
| Family Day Costs | 95 | 0 | ||
| Licences, Affiliations etc | 897 | 913 | ||
| Professional Fees | 500 | 165 | ||
| Administration | 1994 | 1346 | ||
| Booking Officer | 1250 | 750 | ||
| Donations/Misc | 1851 | 58 | ||
| 25929 | 19538 | |||
| Surplus/-Deficit | -1123 | 6112 |
‘
Bawburgh Village Hall 2021
| Bar Purchases | Bar Purchases | |||
|---|---|---|---|---|
| Expenditure on supplies | 76 | |||
| Expenditure on consumables | 72 | |||
| Accrued Purchases | 0 | |||
| Plus Opening Stock | 1242 | |||
| Less Closing Stock | 1060 | |||
| Per Accounts | 2450 | |||
| Bar Wages | ||||
| Staff | 30 | |||
| Manager | 648 | |||
| Paye | 0 | |||
| Accrued Wages 2020 | -577 | |||
| Accrued Wages 2021 | 606 | |||
| PerAccounts | 707 | |||
| Hall Hire | ||||
| Receipts | 3117 | |||
| Less Bridge Club/50/50 accrued 2020 | -1714 | |||
| Plus Bookings paid in | adv 2020 | 1565 | ||
| Less rec'd in advfor 2021/22 | 0 | |||
| Less Returned Cheques | 0 | |||
| Less Returned Deposits | -1174 | |||
| Per Accounts | 1794 | |||
| Debtors | ||||
| Bridge Club | 0 | |||
| 50/50 | Q | |||
| Bar | 0 | 0 | ||
| Creditors | ||||
| Caretaker/Bar Manager | 606 | |||
| Bookings Officer | 250 | |||
| Mobile/Website | 118 | |||
| Stocktaker | 85 | |||
| Bank Charges | ) | 1059 | ||
| Bank Reconcilation | 31/03/2021 | |||
| Balance | per Current A/c Statement | 9615.03 | ||
| Less Unpresented Cheques | -827.00 | |||
| 8788.03 | ||||
| Business | Savings A/c | 41375.43 | ||
| Balance | perAccounts | 50163.46 |
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