West Hallam Village Pre-School
Annual Report
September 2022 to August 2023
WEST HALLAM VILLAGE PRE-SCHOOL
Scargill CE Primary School, Beech Lane, West Hallam, Ilkeston, Derbyshire DE7 6GU
Registered Charity No. 1049840 West Hallam Village Pre-School
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Committee:
Chairperson:
Sophie Scott-Bebbington
Treasurer:
Laura Gadsby
Secretary:
Ruth Robertson*
Family Members:
Hollie Briggs Charlotte Curtis Laurie Foulger Sophie Hirst Jay Durow*
Affiliate Members:
As above: (Laura Gadsby) (Sophie Scott-Bebbington) Shirley Clamp Lindsey Martin
Co-opted Members:
None in place
Staff:
Samantha Marshall Pre-School Manager
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Leanne Durow Deputy Manager Sheane Gilhooly Supervisor/Senco Leanne Hill Qualified Assistant Claire Leigh Qualified Assistant (until July 2023) Tracey Hilton Qualified Assistant Diane Smith Qualified Assistant (until July 2023) Hannah Hayes Qualified Assistant Laura Lebelinski Qualified Assistant
Karen Pilkington Relief Staff Elizabeth Jackson Relief Staff Rachel Marshall Relief Staff (until November 2022) Chelsie Dobson Relief Staff Sarah Barker Relief Staff (until April 2023) Laura Shepherd Relief Staff (from March 2023)
Karen Pilkington Administrator
The 2022/2023 Committee consisted of 10 members.
This was made up of 6 Family Members (*) and 4 Affiliate Members, allowing us to ensure that not less than 60 per cent of the Committee members, including Co-opted Members, at time of election or co-option were Family Members, as detailed in our constitution.
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Please note, all figures quoted within this report have been taken from our end of year financial spreadsheets, prior to them being viewed by our Independent Examiner and may be subject to change after this has taken place. The exact and final figures will be able to be found in the Independent Examiners Summary 2022/2023 document once this has been completed.
Chairperson Annual Report
At the end of the last academic year, calculations showed high levels of financial loss. We started this academic year in the difficult position of being unable to pay our September wages bill. We had to approach Derbyshire County Council to request the early payment of a percentage of our funding, which was due in after payday. After much discussion, they agreed. Along with the delayed payment of some start of year large costs, this allowed us to remain
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in business and stable until income levels increased as the academic year progressed.
We ensured that expenditure over the year was kept to an absolute minimum and fundraising and grant applications were the main focus. The demand on our team remained, as we continued to work closer to ratio, along with the removal of dedicated paperwork time, asking staff to complete this as and when they could.
We continue to be a successful Pre-School, our number of children on role is high and there is a steady stream of interest from new parents and carers. We are good at what we do and must not allow the closure of a setting that has so much more to offer.
We are going to have to continue to cut back on our expenditure and ask for understanding from our staff, as we maintain working closer to ratio entering the new academic year. I would like to take this opportunity to thank the staff for their hard work and commitment to the Pre-School.
There will be a need to increase our fees to survive and a hope that this will be acceptable to our parents and carers in these financially difficult times for all.
I have given below further information in the various areas of the Pre-School.
Finances
The Pre-School financial year runs from 1[st] September – 31[st] August. Voucher Funding from Derbyshire County Council for this 2022-2023 period totalled £102,589.27 and fees from younger children and those not in receipt of funding totalled £37,427.94. We received £3,290.35 additional funding this year. This type of additional funding enables our staff to give direct support to qualifying children with additional needs in our care. Unfortunately, it is sometimes still necessary for us to give this support without funding in place and the costs have to be absorbed by us to allow us to meet the
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individual needs of the children in our care. This year we were extremely grateful for this additional funding. In the 2021-2022 academic year, DCC funding was £104,483.96, which is similar to the above amount. The number of children attending our setting has remained quite constant which has been reassuring in these financially difficult times.
The Pre-School ended the academic year of 2022 – 2023 with a £11,492.78 profit, which was well received, but we must remember that the academic year 2021 – 2022 ended with a £13,713.10 loss, so the profit seen this year is working towards replacing this loss, therefore we must still remain financially cautious going forward.
There are many discussion point when reviewing these annual figures.
It is still clear to see that the Early Years funding that settings receive is not sufficient to allow slight over staffing or provide staff with the level of salary they deserve for the work load they have to complete. The percentage rate that the National Minimum Wage has increased has not been seen in the increases received in our funding rates from Local Authority.
We maintained the amount of the voluntary snack donation from attending parents at £5.00 per half term. We will need to assess if this should be increased for next academic year but be mindful of the financial difficulties that are being experienced by families at the moment.
We increased our session fees by £3.00, to £15.00 in April 2023. This increase was necessary to reduce the impact of the legal rise in the National Minimum Wage. We will need to assess if this should be increased within the next academic year to aid our recovery, but as always, be mindful of the financial difficulties currently being experienced by families.
The loss seen in the previous year resulted in the Pre-School having to use the £10,000.00 reserve to remain open. We will continue to ensure that spending in the financial year 2023/2024 is closely monitored and fundraising and grant applications are made a priority. The reserve must be put back in place as a matter of urgency.
Annual General Meeting
The last Annual General Meeting was held on Monday 21[st ] November 2022. Minutes are available in Pre-School.
Sessions
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Our sessions at the start of this year were busy and continued to rise over the year.
Policies
Our Policies have been reviewed this year, as standard. All new staff and Committee receive a memory stick containing all Policies currently in place that must be read and understood. Each member of the team must complete this, returning a signed form to confirm, along with any amendments they have noticed. Any amendments will be discussed and adopted by the Committee, with significant changes communicated to parents and carers. We have also reviewed the Risk Assessment file, along with COSHH and completed regular area Health and Safety inspections.
Training
The amount spent on staff training this year has been much lower at £599.00.
There have been a few training sessions for our Relief Staff and one large £500.00 payment for a group Safeguarding training session for the full staff team.
Derbyshire County Council continue to reiterate that we must ensure all training is relevant and from a recognised source. It must be recorded and progressed. Training can make an impact on the Pre-School’s budget but is something that we must do. All staff are encouraged to speak to the Committee if they wish to attend any additional courses which they feel will enhance their work at PreSchool, although we may not always be able to meet these costs.
Staff
The Committee would like to thank all the staff for their hard work and commitment over the year. We also wish to thank the relief staff for their continued involvement and hard work which is much appreciated.
Samantha Marshall, our Manager, with the support of her team, continues to ensure the Pre-School strives to offer high quality care and education for the children we have with us,
Staff confidential surveys have not been used this year, due to several staff structure changes, but will be reintroduced in the next academic year. The feedback we receive helps the Committee plan changes and improvements in the way the setting is managed at Committee level. In response to some of the previous concerns raised, we ensure that all staff have contact details for the three
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main Committee officers, to allow queries and concerns to be raised easily and confidentially if required.
We have a staff rota that is reviewed every half term, to ensure that ratios are always being met and to allow sufficient levels of staffing to enable staff to take the twenty minutes lunch time break they are entitled to.
We employed one new member of staff this academic year. Laura Shepherd joined our Relief team in March 2023 and we would like to wish Laura every success in her new role with us.
The setting continues to have three Designated Safeguarding Leads, Samantha Marshall continuing as the main responsible person, with Leanne Durow and Sheane Gilhooly in the Deputy positions.
We unfortunately had to say goodbye to Rachel Marshall shortly into the academic year. Rachel was successful in gaining a Teaching Assistant role within Scargill School. I would like to take this opportunity to thank her and wish her every success in her new position.
In April 2023, Sarah Barker left our Relief Team to focus on a new business venture. I would like to thank her and wish her the best of luck.
At the end of the academic year, we unfortunately had to say goodbye to Diane Smith and Claire Leigh again. Diane had taken up a Teaching Assistant position in a school close to her new home and Claire felt she needed to evaluate her career options. They will both be missed from our team and I would like to wish them the best in all they do.
Committee
This AGM saw all current member remain in place and the joining of five new members: Hollie Briggs, Charlotte Curtis, Laurie Foulger, Sophie Hirst and Jay Durow. All parents of children currently in PreSchool.
At the first standard meeting, I remained as Chairperson, Laura Gadsby as Treasurer and Ruth Robertson as Secretary.
I would like to thank our existing Committee members for all their hard work this year. It has been challenging but without the team, we would not succeed, and their involvement is so valuable.
Fundraising
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We raised £3,602.08 in fundraising and donations this year with £270.25 in expenses, giving an actual total raised of £3331.83. This amount was through various events; Bag2School collections, Amazon Smile donations, raffles and sponsored events. This year we were fortunate to have two of our parents offer to carry out a sponsored walk challenge on behalf of the Pre-School. This raised the amazing amount of £960.00 – we can’t thank them enough for doing this for us. We also tried a new summer event – family fun day with five-a-side football tournament. This was a great success and raised £970.21. Thank you to all for their hard work with this.
Although not strictly fundraising, the snack pot voluntary contribution system has given us £1,135.60 this year which is based on 61 parents – 29 paying the full requested voluntary amount of £30.00 for the academic year, 23 parents paying a partial amount and 9 parents not contributing.
We were extremely fortunate to be in receipt of two grants this year. One from the Scargill Education Foundation for £245.00 and one from Derbyshire County Council for £500.00. These grants have made a real difference in the setting and for this we are very grateful.
The team have set up a Donation Request List where we ask parents for small stock items for example, Sellotape and Blue Tac, to hopefully reduce our expenditure on these things. It has been very well received.
IT Developments
Our Website is up and running, alongside our Facebook and Twitter accounts. This allows our parents to be regularly updated and have a place to go to obtain required information.
We are still using our online learning journal Tapestry, which comes with an annual fee. It continues to be an amazing asset to the PreSchool and a useful source of information for our parents.
The amount spent on IT this year was £881.43. This was made up of annual fees for Tapestry, Website, printer ink and toner, mobile phone usage and Microsoft Office 365 annual license.
Pre-School Events
This year we have again been able to invite parents and carers into our setting with the return of our Christmas and Easter activity sessions, along with Mother’s Day and Father’s Day celebrations. They are a chance for parents and carers to experience the PreSchool environment and meet with the staff caring for their children.
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There was much celebration to acknowledge the Coronation, with themed activities to ensure the children had an understanding of this special event.
2023/2024 Projects
Over the coming academic year, we will aim to recover from our financial losses with grant applications and fundraising being key. Expenditure will need to be closely monitored.
We will continue to develop the setting and ensure all our systems are reviewed and in place.
The 2022/2023 Pre-School academic year has been challenging due to budget constraints, but thanks to the hard work of staff and Committee, the Pre-School has continued to grow and is a respected childcare provider in our community. I am enormously proud of the team, continuing to step up when required and providing a stable environment for the children in our care.
Sophie Scott-Bebbington West Hallam Village Pre-School Committee Chairperson
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| Actuals | Forcast To Go | Full Year Forcast | Term 1/2 15 wks | Term 1 7 wks | Term 2 8 wks | Term 1/2 15 wks | Term 3/4 11 wks(DCC10) | Term 3 6 wks(DCC5) | Term 4 5 wks | Term 3/4 11 wks(DCC10) | Term 5/6 13 wks | Term 5 6 wks | Term 6 7 wks | Term 5/6 13 wks | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| (forecast) | (actual) | (actual) | (remaining) | (forecast) | (actual) | (actual) | (remaining) | (forecast) | (actual) | (actual) | (remaining) | |||||
| £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | ||
| Income | ||||||||||||||||
| Paid Fees | FEES | 37,427.94 | -1,720.94 | 35707.00 | 14,760.00 | 5,928.00 | 7,781.00 | 1,051.00 | 10,476.00 | 4,597.42 | 6,151.84 | -273.26 | 10,471.00 | 5,778.84 | 7,190.84 | -2,498.68 |
| Universal and Extended Fundingfrom DCC | DCC/STA | 102,589.27 | -5,031.40 | 97557.87 | 30,287.55 | 13,604.43 | 18,951.17 | -2,268.05 | 26,181.00 | 15,711.54 | 10,917.26 | -447.80 | 41,089.32 | 19,514.70 | 23,890.17 | -2,315.55 |
| New Starter Administraton Fee | ADMIN | 380.00 | 40.00 | 420.00 | 240.00 | 200.00 | 40.00 | 0.00 | 120.00 | 40.00 | 60.00 | 20.00 | 60.00 | 20.00 | 20.00 | 20.00 |
| Milk Refunds | MILK | 307.90 | -157.90 | 150.00 | 40.00 | 17.73 | 57.08 | -34.81 | 50.00 | 52.64 | 33.75 | -36.39 | 60.00 | 42.75 | 103.95 | -86.70 |
| Childrens Uniform | UNI/CHI/SOLD | 667.50 | -117.50 | 550.00 | 400.00 | 373.00 | 35.00 | -8.00 | 100.00 | 105.50 | 60.50 | -66.00 | 50.00 | 25.50 | 68.00 | -43.50 |
| Staf Uniform | UNI/STA/SOLD | 17.00 | 0.00 | 17.00 | 17.00 | 17.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| FundraisingInternal | FUND/INT | 3,602.08 | -602.08 | 3000.00 | 1,000.00 | 319.06 | 507.26 | 173.68 | 1,000.00 | 115.03 | 419.21 | 465.76 | 1,000.00 | 1,042.83 | 1,198.69 | -1,241.52 |
| FundraisingExternal | FUND/EXT | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Grants | GRA | 745.00 | -745.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 500.00 | -500.00 | 0.00 | 0.00 | 245.00 | -245.00 |
| Interest | INTR | 0.46 | -0.46 | 0.00 | 0.00 | 0.05 | 0.20 | -0.25 | 0.00 | 0.02 | 0.04 | -0.06 | 0.00 | 0.11 | 0.04 | -0.15 |
| DCC Additonal Hours Funding | DCC/AF | 3,290.35 | -3,290.35 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 344.25 | -344.25 | 0.00 | 1,062.50 | 1,883.60 | -2,946.10 |
| Snack Pot | SNA/INC | 1,135.60 | -135.60 | 1000.00 | 500.00 | 396.00 | 175.00 | -71.00 | 300.00 | 148.50 | 180.00 | -28.50 | 200.00 | 55.00 | 181.10 | -36.10 |
| Christmas Party | PARTY/C/INC | 60.00 | 75.00 | 135.00 | 135.00 | 0.00 | 60.00 | 75.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Savings Transfer | SAV/TRA/INC | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Refund | REFUND | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| TrainingIncome | TRAIN/INC | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Error | ERR/INC | 100.00 | -100.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 100.00 | -100.00 |
| Loan | LOAN/IN | 700.00 | -700.00 | 0.00 | 0.00 | 700.00 | 0.00 | -700.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Coronavirus Job Retenton Scheme Payment | CJRS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| StatutorySick Paydue to Covid | SSP | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Total Income | 151,023.10 | 138536.87 | 47,379.55 | 21,555.27 | 27,606.71 | -1,782.43 | 38,227.00 | 20,770.65 | 18,666.85 | -1,210.50 | 52,930.32 | 27,542.23 | 34,881.39 | -9,493.30 | ||
| Expenses | ||||||||||||||||
| Staf Wages | WAGES | 117,548.26 | -9,548.26 | 108000.00 | 36,000.00 | 17,896.67 | 18,617.50 | -514.17 | 27,000.00 | 17,977.84 | 10,843.60 | -1,821.44 | 45,000.00 | 21,607.21 | 30,605.44 | -7,212.65 |
| Tax & NI | TAX/NI | 1,818.47 | 3,581.53 | 5400.00 | 1,800.00 | 624.12 | 522.13 | 653.75 | 1,800.00 | 316.10 | 356.12 | 1,127.78 | 1,800.00 | 0.00 | 0.00 | 1,800.00 |
| Accountant | ACC | 1,380.00 | 0.00 | 1380.00 | 460.00 | 230.00 | 230.00 | 0.00 | 460.00 | 115.00 | 230.00 | 115.00 | 460.00 | 230.00 | 345.00 | -115.00 |
| Rent | RENT | 6,000.00 | 0.00 | 6000.00 | 2,000.00 | 1,000.00 | 1,500.00 | -500.00 | 2,000.00 | 500.00 | 1,000.00 | 500.00 | 2,000.00 | 1,000.00 | 1,000.00 | 0.00 |
| Consumables | CON | 998.05 | 201.95 | 1200.00 | 400.00 | 0.00 | 229.27 | 170.73 | 400.00 | 91.97 | 269.32 | 38.71 | 400.00 | 53.98 | 353.51 | -7.49 |
| Insurance | INS | 1,067.37 | 0.63 | 1068.00 | 356.00 | 0.00 | 0.00 | 356.00 | 356.00 | 0.00 | 1,067.37 | -711.37 | 356.00 | 0.00 | 0.00 | 356.00 |
| Subscriptons | SUBS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| IT | IT | 881.43 | -281.43 | 600.00 | 200.00 | 12.00 | 12.00 | 176.00 | 200.00 | 91.99 | 611.99 | -503.98 | 200.00 | 108.97 | 44.48 | 46.55 |
| FundraisingExpenses | FUND/EXP | 270.25 | 229.75 | 500.00 | 300.00 | 0.00 | 237.07 | 62.93 | 0.00 | 0.00 | 20.00 | -20.00 | 200.00 | 0.00 | 13.18 | 186.82 |
| FundraisingDonatons | FUND/DON | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Bank Charges | CHARGES | 260.63 | 39.37 | 300.00 | 100.00 | 34.99 | 52.22 | 12.79 | 100.00 | 19.01 | 33.08 | 47.91 | 100.00 | 42.70 | 78.63 | -21.33 |
| Gifs | GIFTS | 51.78 | -51.78 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 35.75 | -35.75 | 0.00 | 0.00 | 16.03 | -16.03 |
| Training | TRAIN/OUT | 599.00 | -339.00 | 260.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 25.80 | -25.80 | 260.00 | 49.20 | 524.00 | -313.20 |
| Uniform Staf | UNI/STA | 67.00 | 0.00 | 67.00 | 67.00 | 67.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Uniform Children | UNI/CHI | 744.00 | -182.00 | 562.00 | 462.00 | 462.00 | 0.00 | 0.00 | 100.00 | 0.00 | 0.00 | 100.00 | 0.00 | 282.00 | 0.00 | -282.00 |
| Recruitment | REC | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| DBS Checks | DBS | 156.00 | -156.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 118.00 | 38.00 | -156.00 |
| Whole Kaboodle | WK | 142.56 | 157.44 | 300.00 | 100.00 | 71.28 | 71.28 | -42.56 | 100.00 | 0.00 | 0.00 | 100.00 | 100.00 | 0.00 | 0.00 | 100.00 |
| Statonery | STA | 185.35 | -35.35 | 150.00 | 50.00 | 7.98 | 0.00 | 42.02 | 50.00 | 0.00 | 137.64 | -87.64 | 50.00 | 7.98 | 31.75 | 10.27 |
| Registraton Fees | REG/FEES | 243.00 | -3.00 | 240.00 | 80.00 | 40.00 | 35.00 | 5.00 | 80.00 | 0.00 | 118.00 | -38.00 | 80.00 | 0.00 | 50.00 | 30.00 |
| Equipment | EQUIP | 394.19 | 55.81 | 450.00 | 150.00 | 3.59 | 13.97 | 132.44 | 150.00 | 0.00 | 79.30 | 70.70 | 150.00 | 99.05 | 198.28 | -147.33 |
| Pety Cash | PC | 1,390.00 | -190.00 | 1200.00 | 400.00 | 300.00 | 200.00 | -100.00 | 400.00 | 220.00 | 200.00 | -20.00 | 400.00 | 220.00 | 250.00 | -70.00 |
| Christmas PartyExpenses | PARTY/C/EXP | 80.43 | -80.43 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 80.43 | -80.43 | 0.00 | 0.00 | 0.00 | 0.00 |
| Leavers PartyExpenses | PARTY/L/EXP | 215.27 | -0.27 | 215.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 215.00 | 120.00 | 95.27 | -0.27 |
| Pension Contributons | PEN | 3,244.21 | -244.21 | 3000.00 | 1,000.00 | 492.07 | 683.06 | -175.13 | 1,000.00 | 223.77 | 589.05 | 187.18 | 1,000.00 | 264.91 | 991.35 | -256.26 |
| DCC Additonal FundingExpenditure | DCC/AF/EXP | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Legal Expenses | LEG | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Actvityin PreSchool from External Provider | ACT/EXT | 110.00 | -110.00 | 0.00 | 0.00 | 0.00 | 110.00 | -110.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Savings Transfer | SAV/TRA/EXP | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Error | ERR/EXP | 100.00 | -100.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 100.00 | -100.00 |
| Snack Expenses | SNA/EXP | 402.63 | 47.37 | 450.00 | 100.00 | 0.00 | 3.55 | 96.45 | 150.00 | 164.99 | 76.11 | -91.10 | 200.00 | 86.97 | 71.01 | 42.02 |
| GRA01 Expenses | GRA01 | 480.44 | -480.44 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 480.44 | -480.44 | 0.00 | 0.00 | 0.00 | 0.00 |
| Loan Repayment | LOAN/OUT | 700.00 | -700.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 700.00 | -700.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Refund of Overpayed Fees to Parents | FEES/REF | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Total Expenses | 139,530.32 | 131342.00 | 44025.00 | 21,241.70 | 22,517.05 | 266.25 | 34,346.00 | 19,720.67 | 16,954.00 | -2,328.67 | 52,971.00 | 24,290.97 | 34,805.93 | -6,125.90 | ||
| Net Income/ Loss | 11,492.78 | 7194.87 | 3,354.55 | 313.57 | 5,089.66 | -2,048.68 | 3,881.00 | 1,049.98 | 1,712.85 | 1,118.17 | -40.68 | 3,251.26 | 75.46 | -3,367.40 | ||
| Expenses | Pety Cash Totals | Term 1 -pety cash only | Term 1 - including above | Term 2 -pety cash only | Term 2 - including above | Term 3 -pety cash only | Term 3 - including above | |||||||||
| Pety Cash | ||||||||||||||||
| £ | ||||||||||||||||
| Snack Expenses | 1,005.15 | 237.67 | 241.22 | 213.18 | 454.28 | 151.67 | 309.65 | |||||||||
| Consumables including Whole Kaboodle | 1,401.72 | 80.43 | 452.26 | 113.30 | 474.59 | 67.38 | 474.87 | |||||||||
| Equipment | 193.14 | 18.49 | 22.08 | 66.12 | 66.12 | 5.89 | 104.94 | |||||||||
| Statonery | 185.35 | 0.00 | 7.98 | 0.00 | 137.64 | 0.00 | 39.73 | |||||||||
| 336.59 | 723.54 | 392.60 | 1,132.63 | 224.94 | 929.19 | |||||||||||
| Total Expenses | Total Expenses | Total Expenses | Total Expenses | Total Expenses | Total Expenses | |||||||||||
| Paid out from | Paid out from | Paid out from | Paid out from | Paid out from | Paid out from | |||||||||||
| PetyCash | PetyCash and Account | PetyCash | PetyCash and Account | PetyCash | PetyCash and Account | |||||||||||
| (not includingWK) | (includingWK) | (not includingWK) | (includingWK) | (not includingWK) | (includingWK) | |||||||||||
' Independent Examiner s Report to the Trustees of West Hallam Village Pre-School
I report on the accounts of the Pre-School for the year ended 31 August 2023.
Respective responsibilities of trustees and examiner.
The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under section 43(3)(a) of the 1993 Act);
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to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section43(7)(b) of the 1993 Act); and
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to state whether particular matters have come to my attention
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. The examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items of disclosure in the accounts.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
In connection with my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in any material respect the requirements;
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(a) to keep accounting records in accordance with section 41 of the 1993 Act and
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(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name and address
Bev Bull (Chartered Public Finance Accountant)
21 Richmond Close
West Hallam Ilkeston Derbyshire DE7 6NA
Date 6/18/2024