REGISTERED CHARITY NUMBER: 1049791 Re ort of Ihe Ttustees and Unaudited Financial Stalements for Ihe Year Ended 31 Au ust 2024 for Ashton Vale Pre-Sch(K)I Stanley Joseph Limited Chartered Accountants Suite 1 Liberty House South Liberty Lane Bristol BS3 2ST
Ashton Vale Pre-school Contents of the Financial Stalements for the Year Ended 31 Au ust 2024 Page Report of the Trustees Independent Examine¢s Report Statement of Financial Activities Statement of Financial Position 10 No18S to the Financial Statements 11 to 16 Detailed Statement of Financial Aclivities 17 to 18
Ashton Vale Pre-school ort of the Trustees for the Year Ended 31 Au ust 2024 The tnjstees present their report with Ihe financial statements of the charity for the year ended 31 August2024, The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019}, OBJECTIVES AND ACTIVITIES Objectives and aims To enhance the development and education of children under slatulory sch1 age by encouraging parents to understand and provide for the needs of their children through community groups. Provide day care for children from the age of Iwo to school age within Ashton Vale community. Operates in accordance wilh Ofsted and olher regulatory offIS and provides a curriculum based on early years foundation stage, Significant activities Staff & Apprentices Ashton Vale Pre-school operates within Ashton Vale Church. Having restructured in 2022, completion in 2023; the PrechOol uses 4 'inside zones [including the canopy painting area], for the children, with a great outdoor space and a quiet staff rcom. The Pre-school can offer Spa for up to 54 children a day, across two academic year groups. Each room provides a range of experiences and opportunities for the children lo participale in, The Pre-school started the year with 9 practilioners working with the children day-to-day. Hayley st8pped into the Head of Selling role, with Lynne retiring in December after a fantastic 25 years of hard work, Lynne's presence is felt in all the Pre-school conlinues to achieve as the ethos and collecllve aims shine through. Chloe remained on Maternity Leave, after Ihe birth of her beautifvl son. Rosie passed her apprenticeship in January 2023, and ventured on to a private Nursery, at the end of March where she could gain greater experience of child care. Deb continues to support children with SEND alongside Summer, who has been a great champion for the SEN provision on offer. All of th8 children make exlIent progress. As always, a big thank you to our parents, and the practitioners for helping Ashton Vale Pre-school, become who we are. Page 1
Ashton Vale Pre-school Re ort of the Trustees for the Year Ended 31 Au ust 2024 OBJECTIVES AND ACTIVITIES Events and outings for the year October Photographer - Our professional photographers from Jefferson sludios visiled us again and they donated £59.00 November Children in Need Practitioners organised fun events during the week alongside the more serious issues of the meaning of Children in Need, Our them8 Ihis year was spots and playing lots of Pudsey related games even holding a talent show, and we raised a total of£52.11. December Christmas Productions This year we performed for the parents. Playgroup were able to perform a lovely Christmas concert in the Church and Nursery perfomed one morning for their parents. All productions were enjoyed by th8 parenls and the children loved showing off their singing and acting skills dressed in their new nativity costumes. Christmas Paty - We were able to provide an in-house Chrislmas lunch and a 'big Christmas party, for our Nursery children, we cooked a Christmas dinner and provided entertainment in the Pre-school. We were fortunate lo have a visit from Falher Christmas and all children were presenled with a Chrislmas wrapped picture book. March World Book Day . As always, the children enjoyed lots of aclivities focused on Iheir favourite books and especially the mix up sessions where nursery and playgroup came together to carry out the activities. The children enjoyed finding out about Comic Relief throughout this month with lots of red nose day activilies and a mix up session where all children were invited to attend and encouraged to 'dress funny for money,. All praclitioners had lots of fun dressing up as Grannies. As a pre-school we raised and donated £45,901o Comic Relief. Annual Fundraiser: 11 worked so well last couple of years we decided lo do it all over again. All the children were invited to take part in our sponsored 30 challenges. The challenges proved very popular, 10 set by Ihe Pre-school, 10 set by the key person and 5 to do at home with the family along with 5 sel by the PMC. This year we raised a massive £2,644.09. We also celebrated Holi week which the PMC kindly donated £151.30 towards so the children could make Iheir own colourful T-shirts to keep. July The PMC organised another lovely Family Fun Day at the Iixal playing fields this month with the support of Ihe slaff. Everyone brought a picnic and there were lots of fun activities on offer for the children such as sports games, parachute, glitter tattoos, ice-cream and story sacks. There was a cake sale, a couple of mascots for entertainment and a raffle. Page 2
Ashton Vale Pre-school ort of the Trustees for the Year Ended 31 Au ust 2024 OBJECTIVES AND ACTIVITIES We also reiVed £34,00 commission from My Name Tags thanks to the orders placed by parents. July We were able to take our nursery children on a fantastic day trip to Bristol Zoo Project again this year. It was a lovely day out. The PMC kindly covered the expense of the coach travel to and from the Zoo and the enlran fee. The children enjoyed seeing bears and giraffes and finding out about different habitats around the wortd, they had a picnic lunth. Parents were inviled lo our leaverfs ceremony which we decided to hold outdoors again, and we were lucky with the weather just holding off long enough. The children performed songs and, what has become, the annual learjerker 'When l Grow Up" before receiving their final learning journeys, and the much-loved Beat Baby, as well as a 'hug' from Iheir key person. The playgroup children received their learning joumeys in their new book bags and a visit from ZooLab as well as a hug. The year was completed with a farewell party, with the children enjoying, pizza and pasta, jelly and I cream and lols of fun. Holiday Clubs throughout the year have c(x¢tinued to be popular. We ran the dubs in October 2023, December 2023, February 2024, Easter 2024, May 2024, and August 2024, which allowed for lols of fun trips out, including the Aqtiarium and We Ihe Curious. Page 3
Ashton Vale Pre-school rt of the Trustees for the Year Ended 31 Au ust 2024 ACHIEVEMENT AND PERFORMANCE Fundraising activities A total of £3,600.94 was raised for the Pre-school this year and £1,359,29 spent, bringing the total in the account at £9,516.50 which will be used for revamping the garden and hopefully adding some larger physical activity reSoUrs. The PMC raised money by hosting social events for parents to meet and children to enjoy time together outside of the setting. The PMC have joined the community centre hub events to help raise money: November 2023 Hub raised £25.00 holding a crafting stall. February 2024 Hub raised £23.70 selling cakes. April 2024 PMC held a Spring Family event at the local communily centre where they had a spring hunt, made crafts and sold cakes,. and managed to Taise £170.49. July 2024 - The annual PMC Family Fun Day raised £300.64. A brilliant amount helped by one family in particular donating a fabulous £80.001 New equipment This year Ihe Pre-school has purchased new resources lo support the changes to the rooms.. This year Ihe Pre-school has purchased new resour5 to support the changes to the rooms., ' Accessory items for the new classroom and corridor ' Accessory items to enhan the side canopy aa ' New play resources and plants for the small sensory garden ' Wild Place - Transport The PMC agreed to all the added resources & changes and the Pre.schcM)I has yet again been transformedl The children and practitioners are enjoying using the new areas and having the extra resources to enhance the children's learning. Ofsted Inspection - 30.06.2023 The Pre-school received a 'Good' outcome when they were inspected by Ofsted in September 2023 and wonderful comments regarding leadership, expectations, praclitioners, and the children, well done to all concerned. We were overwhelmed with the wonderful testimonials from our parents. Page 4
Ashton Vale Pre-school Re ort of the Trustees for the Year Ended 31 Au ust 2024 FINANCIAL REVIEW Quality Assurance The Bristol Standard Quality Assurancelreflection plans have been put inlo place during the year and all practitioners were involved in assessing and monitoring the targets set as well as going foward with the new Outdoor palhway for September 2024, which will indude Ihe benefits to Ihe children of Ihe outdoor space of the Pre-school. We will also look at Ihe 'bitesize' Bristol Standard priority to focus on one area in greater detail. Partnership Working The Pre-school have continued their excellent partnership wth Ihe community, and especially local schools, with Ihe Reception teacher visils going very well. Transitions lo Primary Schools were wonderful, most Primary School Reception teachers took up the offer of visiting at Pre-school and we continued to use the schc(Jl's websiles to deliver informalion and share the child's journey to reception. Where we could, practitioners supported children in their new schools and provided enhanced transitions for Ihose children with SEN. We did yet again run a very successful transition program for our playgroup children attending our nursery class in September 2023, We ran 4 morning sessions again so that the children had a great time meeting their new groups and key person. As previously mentioned, the Church members and the Pre-school have been working together to look al the future of both organisations in using the Church buildings. The changes made to the Pre-school have already had a positive effed on the children and staff and the Church members are still enjoying having sole use of their space. The Pre-school led a project lo install a community defibrillator; having researched and made initial links, both the Communily Centre and Church were on board for a joint venture. The Pre-school arranged a second training day for the local members of Ashton Vale to attend to leam Ivjw to use Ihe defibrillator. The Pre-school is working in partnership with a parent to build a sustainable drainage system which we secured a small grant to help wilh. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document The charity is controlled by its governing documen( a deed of trust and constitutes an unincorporated charity. Page 5
Ashton Vale Pre-school ort of the Truslees for the Year Ended 31 Au USI 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Note from the PMC - Another fantsslic year has passed for the Pre-school and ivs been lovely hearing about all the different changes, modifications and additions which make the pre-school an even better place for the children lo explore, play, smile and thrive as they grow and develop. Th6 parent committee always feel totally included within all decisions and feel valued to share their thoughts and suggestions. Overall, Ihe PMC can tell the pre-school is in a great place with a fantastic senior leadership team, practitioner team, parentslcarers and of course the children. We have enjoyed some lovely community events, highlights for the year indude: Working with the local community ntre and famity hub events to create social events for all children and their families. A fantastic trip to The Wild Place, plus celebrations and activities for Children in Need, World Book Day, Comic Relief and the annual sponsorship challenge week lo name a few. At Christmas Ihe PMC gave each child a Christmas card containing a small chocolate coin. Our summer event was a super way to finish Ihe pre-school year and the weather was perfect for all our families, friends and practilioners to join in the fun at the local playing fields. It was lovely to see all the Ghildren enjoying the sports activities, joining in with songs and stories, showing off Iheir glitter tattoos and dancing with the mascols, The smiles continued with the arrival of Ihe ice cream van and the raffle was a big hit. The raffle prizes were a greal team effort from Ihe PMC and Ihis shows in the donations reiVed and Ihe funds raised for the pre-school. We could not hold the summer family fun day without the help of Rusty, who opens his part of the Parson Street football team bar which allows us to have access to toilets and refreshments. The children Ihanked Rusty with a homemade card which he displays in the bar for all to see. It's been anolher strong slart for the playgroup children, all of whom are settling in wonderfully and creating strong bonds with their respective key workers, As always it is great to see so many faS moving on to the nursery class, from playgroup and new faces too. Another huge positive and refleclion of the fantastic staff and pre-school is thal the pre-school fill every space offered and waiting lists are created for children already altending lo do more hours and application forms are submitted ready for Ihe next pre-school year, The setting has faced a small number of stsff changes, all chall8nges have been dealt with swiftly and there is a great team in place offering enrichment and structure to all children in the setting. At the beginning of the year, we all agreed with Ihe help of our new 'fundraising champion, that events would be planned in advance so that we have a calendar year ready with social events and aclivities to prepare and plan for. This has worked really w811 as we now hold informal meetings to attract new parentslcarers and family social events, which also include the local community. The PMC have also started a newsletter of their own which highlighls the work of the PMC and how families have supported the events held and what the fundraising money will go towards, also to advertise future events. We will now start planning celebrations for 2025, bringing Ihe families and community together in support of our wonderful preschool. Sadly, we will be saying goodbye lo several committee members this year as Iheir children have now moved on to primary school, but we hope that an informal meeling for this coming academic year will see new parents showing an interest in the PMC and we look fornard to expanding the team and coming up with new ideas. We look fomard to another great year for the Pre-sch1. Page 6
Ashton Vale Pre-school ort of the Trustees for the Year Ended 31 Au ust 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1049791 Principal address Ashton Vale Church Risdale Road Ashton Vale Bristol BS3 2QY Trustees L Moore H Branson Z Key (resigned 27.2.25) J Young (resigned 27,2,25) E Farwig-Jones O Djalo Jalo (resigned 27.2.25) CFry Ms N Sparnon {appointed 27.2.25) Ms E Hamill (appointed 27.2,25) Ms Y T Kuan (appointed 27.2.25) Independent Examiner Stanley Joseph Limited Chartered Accounlanls Suite 1 Liberty House Soulh Liberty Lane Bristol BS3 2ST //i,/a Approved by order of Ihe board of trustees on . and signed on its behalf by: C Fry- Trustee Page 7
Inde endent Examinerfs Re Ashton Vale Pre-school ort to the Trustees of Independent examiner's report to the trustees of Ashton Vale Pre.School I report to the charity trustees on my examination of the accounts of Ashton Vale Pre-school (the Trust) for the year ended 31 August 2024. Responsibilltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of Ihe Charities Act 2011 ('the Acf). I report in respect of my examination of the Trusl's accounts carried out under Section 145 of the Act and in carrying out my examinalion I have followed all applicable Directions given by the Charity Commission under Section 145(51(b) of the Act. Independent examiner's statement Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that l am qualified to undertake the examination because l am a member of the Instilute of Char1er8d Accountants in England and Wales, which is one of the listed bodies. I have completed my examinalion. I confirm that no material matters have come lo my attention in connection wilh the examination giving me cause to believ8 that in any material resped: accounting records were not kept in respect of the Trust as required by Section130 of the Act. or the accounts do not accord with those records; or the accounts do not comply with the applicable requirements Conrning the form and ntent of accounts sel out in the Charilies (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a Irue and fair view which is not a malter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached, Philip S Helps Stanley Joseph Limited Chartered Accountants Suite I Liberty House South Liberty Lane Bristol BS3 2ST Date.. Page 8
Ashton Vale Pre-school Statement of Financial Activities for the Year Ended 31 Au ust 2024 31.8.24 Total funds 31.8.23 Total funds Unrestricted Restricted fund fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 265,740 265,740 246,753 Other trading activities 17,452 12,450 Total 279,591 3,601 283,192 259,203 EXPENDITURE ON Raising fvnds 263,278 1,359 264,637 460,537 NET INCOMEI{EXPENDITURE) 16,313 2,242 18,555 (201,334) RECONCILIATION OF FUNDS Total funds broughl fomard 28,395 7,275 35,670 237,004 TOTAL FUNDS CARRIED FORWARD 44,708 9,517 54,225 35,670 The notes fomi part of Ihese financial statements Page 9
Ashton Vale Pre-school Slaternent of Financial Position 31 Au ust 2024 31.8.24 Total funds 31.8.23 Total funds Unrestricted Restricted nd fund Notes CURRENT ASSETS Cash at bank and in hand 44,708 9,517 54,225 35,670 NET CURRENT ASSETS 44,708 9,517 54,225 35,670 TOTAL ASSETS LESS CURRENT LIABILITIES 44,708 9,517 54,225 35,670 NET ASSETS 44,708 9,517 54,225 35,670 FUNDS Unrestricted funds Reslricled funds 44,708 9,517 28,395 TOTAL FUNDS 54,225 35,670 The financial statements were approved by the Board of Trustees and authorised for issue on and were signed on ils behalf by: Z Key- Trustee The notes form part of these financial statements Page10
Ashton Vale Pre-school Notes to the Financial Statemenls for the Year Ended 31 Au ust 2024 ACCOUNTING POLICIES Basls of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Praclice applicable to charities preparing Iheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convenlion. Income All income is recognised in the Statement of Financial Activities once Ihe charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabililies are recognised as expenditure as soon as there is a legal or constructive obligation committing Ihe charily to that expenditure, it is probable that a transfer of economic benefits will be required in setllement and the amount of the obligalion can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs canr1 be diredly attribuled to particular headings they have been allocated lo activities on a basis consistent wlh Ihe use of resources. Taxation The charity is exempt from tax on its charitable activities. Fund accounling Unrestricted funds can be used in accordance with the charitable objectives at the dIsCtion of the trustees. Restricted funds can only be used for particular reslricled purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular reslricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Hire purchase and leasing commitments Rentals paid under operaling leases are charged to the Statement of Financial Activities on a straighl line basis over the period of the lease. Page11 continued...
Ashton Vale Pre-school Notes lo the Financial Stalements - continued for the Year Ended 31 Au ust 2024 OTHER TRADING ACTIVITIES 31.8.24 31.8.23 Fundraising events Holiday Club Other income 5,290 9,702 2,460 2,371 8,466 1,613 17,452 12,450 RAISING FUNDS Ralslng donations and legacles 31.8,24 31.8.23 staff costs Premises costs Membership and Insurance Telephone and internet Consumables Fees refunds Support costs 219,969 17,020 3,106 776 7,765 629 14,013 274,448 17,050 3,798 782 6,653 1,999 152,149 263,278 456,879 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023, Page 12 continued...
Ashton Vale Pre-school Notes to Ihe Financial Statements - continued for the Year Ended 31 Au ust 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 246,752 246,753 Other trading activities 10,877 1,573 12,450 Total 257,629 1,574 259,203 EXPENDITURE ON Raising funds 456,879 3,658 460,537 NET INCOMEI(EXPENDITURE} (199,250) (2,084) (201,334) RECONCILIATION OF FUNDS Total funds brought forward 227,645 9,359 237,004 TOTAL FUNDS CARRIED FORWARD 28,395 7,275 35,670 MOVEMENT IN FUNDS Net movement in funds At 31,8,24 At 1.9.23 U nre5trlcted funds General fund 28,395 16,313 44,708 Restricted funds Fundraising 7,275 2,242 9,517 TOTAL FUNDS 35,670 18,555 54,225 Page13 continued...
Ashton Vale Pre-school Notes lo the Financial Statements - continued for the Year Ended 31 Au ust 2024 MOVEMENT IN FUNDS . continued Net movement in fvnds, induded in the above are as ft)Ilows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 279,591 (263,278) 16,313 Restrlcted funds Fundraising 3,601 (1,359) 2,242 TOTAL FUNDS 283,192 264,637) Comparatlves for movement In funds Net movement in funds At 31.8.23 At1.9.22 Unrestricted funds General fund 227,645 (199,250) 28,395 Restricted funds Fundraising 9,359 (2,084) 7,275 TOTAL FUNDS 237,004 201,334) 35,670 Page 14 continued.,.
Ashton Vale Pre-school Noles to the Financial Statements - continued for the Year Ended 31 Au ust 2024 MOVEMENT IN FUNDS- continued Comparative net movement in funds, indud8d in Ihe above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 257,629 (456,879) (199,250) Restricted funds Fundraising 1,574 (3,658) (2,0841 TOTAL FUNDS 259,203 460,537) 201,334) A current year12 months and prior year12 months combined position is as follows: Net movement in funds At 31,8.24 At1,9.22 Unrestricted funds General fund 227,645 (182,9371 44,708 Restricted funds Fundraising 9,359 158 9,517 TOTAL FUNDS 237,004 (182,7791 54,225 Page15 continued...
Ashton Vale Pre-school Notes to the Financial Statements - continued for the Year Ended 31 Au ust 2024 MOVEMENT IN FUNDS- continued A current year12 months and prior year 12 months combined net movement in funds, included in the above are as follows". Incoming resources Resources expended Movement in funds Unrestricted funds General fund 537,220 (720,157) (182,937) Restrlcted funds Fundraising 5,175 {5,017) 158 TOTAL FUNDS 542,395 725,174) 182,779) RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 August 2024. Page 16
Ashton Vale Pre-school Detailed Statement of Financial Activities for the Year Ended 31 Au ust 2024 31.8.24 31.8.23 INCOME AND ENDOWMENTS Donatlons and legacles Donalions Fees received from parents EYSFF Funding Uniform Orders 1,408 38,526 225,260 546 1,120 19,937 225,452 244 265,740 246,753 other trading activities Fundraising evenls Holiday club Other income 5,290 9,702 2,460 2,371 8,466 1,613 17,452 12,450 Total Incoming resources 283,192 259,203 EXPENDITURE Ralsing donations and legacles Wages Premises costs Membership and Insurance Telephone and internet Consumables Fees refunds 219,969 17,020 3,106 776 7,765 629 274,448 17,050 3,798 782 6,653 1,999 249,265 304,730 other trading activitles Fundraising costs 1,359 3,658 Support costs other Property refurbishrnenls 126,233 This page does not fM part of the statutory financial stalemenls Page 17
Ashton Vale Pre.School Detailed Statement of Financial Activities for the Year Ended 31 Au ust 2024 31.8.24 31.8.23 other Governance costs other expenditure Equipment and resources Petty cash expenses 4,314 9,561 138 10,877 14,546 493 14,013 25,916 Tota5 resourS expended 264,637 460,537 Net incomel(expenditure) 18,555 201,334) This page (h)es not form part of the statutory financial statemants Page18