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2024-03-31-accounts

Charity registration number: 1049763

Pembrokeshire Cancer Support Group

Annual Report and Financial Statements

for the Year Ended 31 March 2024

Pembrokeshire Cancer Support Group

Contents (continued)

Reference and Administrative Details 1
Trustees' Report 2 to 7
Statement of Trustees' Responsibilities 8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Financial Statements 12 to 17

Pembrokeshire Cancer Support Group

Reference and Administrative Details

Trustees Gwyneth Hathway (Chairman) Ian Jones (Treasurer) Stephen Elliott Derryn Bevan (Secretary) Charity Registration Number 1049763 Principal Office 91 Queen Street Pembroke Dock Pembrokeshire SA72 6JE Independent Examiner LHP First Floor Agriculture House Winch Lane Haverfordwest Pembrokeshire SA61 1RW Solicitors Eaton, Evans & Morris 12 High Street Haverfordwest Pembrokeshire SA61 2DB Bankers Lloyds TSB Bank Plc 35 Dimond Street Pembroke Dock Pembrokeshire SA72 6BX

Page 1

Pembrokeshire Cancer Support Group

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.

Objectives and activities

Objects and aims

The objectives of the charity are based on its constitution:

To alleviate physical, mental or financial distress or hardship of persons with cancer, the family and friends of persons with cancer, and persons bereaved through cancer.

To provide education about cancer to persons with cancer, the family and friends of persons with cancer, persons bereaved through cancer and members of the public at large.

Public benefit

The General Committee has met every 2 months during the 23-24 financial year. We intend in 2024/25 to review our liaison with other Cancer Support organisations operating in Pembrokeshire to see if we can improve our co-operation and we will continue to meet the needs of those who have or have had cancer together with their families and carers.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Financial review

During the year we organised the following activities to raise funds for the Group:

The weekly Bonus Ball and regular Raffles in the Centre, together with a special raffle at Christmas.

Applications to Grant Making Trusts, Local Companies etc

Profit from the Charity shop continues to make a substantial contribution to our funds.

We also received donations by personal gifts, together with Collection box donations from the following organisations: Cross Saws Inn Pembroke, Bees Knees Pembroke, Greenways Garden Centre, Avante Card, Jeevan's Minimarket, Pembroke Dock and the Pembroke Dock Bowling Club.

Policy on reserves

The minimum sum to be held as a financial reserve continues to be £25,000

Principal funding sources

Acknowledgement to Fund Providers

Whilst details of funding appear in the Financial Statements, we acknowledge the support of Valero Energy Limited & Tesco Pembroke Dock for their donations during the year. Also, many individual small, but equally important, donations made by the two local Town Councils in Pembroke & Pembroke Dock, as well as other local voluntary organisations who wish to financially support our work. Also, donations made by individuals and local businesses.

Page 2

Pembrokeshire Cancer Support Group

Trustees' Report (continued)

Investment policy and objectives

The Trustees have reviewed the risk and return of investments and have selected a low risk bank account for investments and recognise that this results in low investment returns.

Page 3

Pembrokeshire Cancer Support Group

Trustees' Report (continued)

Structure, governance and management Organisational Structure

Development & Support of Outreach Locations

Withybush Hospital - We no longer have a physical presence once a week at the Hospital, but we do make visits to Ward 10 and the CDU from time to time. Our leaflets are distributed throughout the Hospital, and these are also issued in packs given out by Macmillan Cancer Support at the Hospital. We have also distributed our leaflets to local Doctors surgeries in Pembrokeshire.

Support at Pembroke Dock Support Centre

Wednesday mornings - a "Craft / Card Making Group" is held and led by Mrs Derryn Bevan.

Thursdays - a relaxation class "Surviving Stress" which is led by Mrs Heather Owen.

Friday - The last Friday we sometimes have an End of Month meeting when time is spent in support and enjoying various artistic and leisure activities. We have speakers or demonstrations e.g. Jewellery Making, Angel Card Reading, Crystal Healing, Alternative Therapies, Card Making etc.

On 3 rd July 2023 the Charity employed a new Support Worker / Holistic Therapist, Mrs Marian Cooney-Dance. She makes regular contact with our membership and will make home visits to members where this is considered appropriate.

In addition, the Support Centre provides a contact point Monday to Fridays for those who wish to visit or telephone for advice, support or information. Outside of our opening hours a telephone answer-phone system is in operation. We have an extensive range of information and contacts.

Support Centre -

The Centre is the base for our Pembroke Dock Group and the Administration of our Charity.

The Charity Shop -

The shop continues to be the main source of income for our organisation.

Grateful thanks due to:

The shop volunteers who give of their time week in and week out.

The public at large who donate Clothing, Bric a Brac etc on a regular basis.

Thanks also to companies who have donated items to sell in the shop.

Page 4

Pembrokeshire Cancer Support Group

Trustees' Report (continued)

Major risks and management of those risks

Fire Risk Assessment

We have a Fire Alarm system fitted and this is safety checked by staff on a monthly basis. The system is also safety checked by Ocon Fire & Security twice a year. The Fire Extinguishers and Fire Safety Blanket are also checked annually by Ocon Fire & Security.

Page 5

Pembrokeshire Cancer Support Group

Trustees' Report (continued)

Financial instruments

Objectives and policies

The charity’s activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.

Cash flow risk

The charity’s activities expose it primarily to the financial risks of changes in foreign currency exchange rates and interest rates. The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures.

Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows.

Credit risk

The charity’s principal financial assets are bank balances and cash, trade and other receivables, and investments. The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows.

The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies.

The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.

Liquidity risk

In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses a mixture of long-term and short-term debt finance. Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements.

Employee involvement

Group Representation

Lyn Neville was a member of the Ward 10 Project Group, Withybush Hospital. He is also the main fundraiser for the Charity and previously represented Elly's Ward 10 Flag Appeal raising funds for the new Ward 10 (in his own time).

Group Staff

Lyn Neville is the Charity Coordinator / Fundraiser, and he provides a support role to all staff and deals with the administration and business duties in conjunction with the Secretary and Treasurer. Lyn works four days per week.

Mrs Marian Cooney-Dance is the Support Worker / Holistic Therapist. Marian works four days per week.

Heather Owen holds weekly Relaxation "Surviving Stress" classes at the Support Centre on Thursday from 10.30am.

Heather is contracted and works on a Self-Employed basis to provide services.

Page 6

Pembrokeshire Cancer Support Group

Trustees' Report (continued)

The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Gwyneth Hathway (Chairman) Trustee

Page 7

Pembrokeshire Cancer Support Group

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Gwyneth Hathway (Chairman) Trustee

Page 8

Pembrokeshire Cancer Support Group

Independent Examiner's Report to the trustees of Pembrokeshire Cancer Support Group

I report to the trustees on my examination of the accounts of Pembrokeshire Cancer Support Group for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of Pembrokeshire Cancer Support Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Pembrokeshire Cancer Support Group's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Pembrokeshire Cancer Support Group as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

Mrs J Collins

First Floor Agriculture House Winch Lane Haverfordwest Pembrokeshire SA61 1RW

Date:.............................

Page 9

Pembrokeshire Cancer Support Group

Statement of Financial Activities for the Year Ended 31 March 2024

Note
Income and Endowments from:
Donations and legacies
Charitable activities
Investment income
3
Total Income
Expenditure on:
Charitable activities
Total Expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Unrestricted
funds
£
11,936
29,812
1,005
42,753
(44,638)
(44,638)
(1,885)
336,459
334,574
Restricted
funds
£
-
-
-
-
-
-
-
13,250
13,250
Total
2024
£
11,936
29,812
1,005
42,753
(44,638)
(44,638)
(1,885)
349,709
347,824
Total
2023
£
22,076
35,834
166
58,076
(39,390)
(39,390)
18,686
331,023
349,709

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note .

The notes on pages 12 to 17 form an integral part of these financial statements. Page 10

Pembrokeshire Cancer Support Group

(Registration number: 1049763) Statement of Financial Position as at 31 March 2024

Note
Fixed assets
Tangible assets
8
Current assets
Debtors
9
Cash at bank and in hand
10
Creditors: Amounts falling due within one year
11
Net current assets
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
Unrestricted funds
Total funds
2024
£
233,649
896
114,119
115,015
(840)
114,175
347,824
13,250
334,574
347,824
2023
£
234,143
1,543
114,785
116,328
(762)
115,566
349,709
13,250
336,459
349,709

The financial statements on pages 10 to 17 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:

.........................................

Gwyneth Hathway (Chairman) Trustee

The notes on pages 12 to 17 form an integral part of these financial statements. Page 11

Pembrokeshire Cancer Support Group

Notes to the Financial Statements for the Year Ended 31 March 2024

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Pembrokeshire Cancer Support Group meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Page 12

Pembrokeshire Cancer Support Group

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate Plant & machinery 20% reducing balance Fixtures & fittings 20% reducing balance

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Page 13

Pembrokeshire Cancer Support Group

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Borrowings

Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.

Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.

Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

Page 14

Pembrokeshire Cancer Support Group

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Fair value measurement

The best evidence of fair value is a quoted price for an identical asset in an active market. When quoted prices are unavailable, the price of a recent transaction for an identical asset provides evidence of fair value as long as there has not been a significant change in economic circumstances or a significant lapse of time since the transaction took place. If the market is not active and recent transactions of an identical asset on their own are not a good estimate of fair value, the fair value is estimated by using a valuation technique.

2 Income from donations and legacies

Donations and legacies;
Donations from individuals
Total for 2024
Total for 2023
3
Investment income
Interest receivable and similar income;
Interest receivable on bank deposits
Total for 2024
Total for 2023
4
Net incoming/outgoing resources
Net (outgoing)/incoming resources for the year include:
Depreciation of fixed assets
Unrestricted
funds
General
£
11,936
11,936
22,076
Unrestricted
funds
General
£
1,005
1,005
166
2024
£
1,196
Total
funds
£
11,936
11,936
22,076
Total
funds
£
1,005
1,005
166
2023
£
1,359

5 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

Page 15

Pembrokeshire Cancer Support Group

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

6 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Pension costs
2024
£
31,107
943
32,050
2023
£
24,064
722
24,786

No employee received emoluments of more than £60,000 during the year

7 Taxation

The charity is a registered charity and is therefore exempt from taxation.

8 Tangible fixed assets

Cost
At 1 April 2023
Additions
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
9
Debtors
Prepayments
Land and
buildings
£
228,692
-
Furniture and
equipment
£
13,486
702
14,188
8,035
1,196
9,231
4,957
5,451
2024
£
896
Total
£
242,178
702
242,880
8,035
1,196
9,231
233,649
234,143
2023
£
1,543
228,692 14,188
-
-
8,035
1,196
- 9,231
228,692 4,957
228,692 5,451
2024
£
896

Page 16

Pembrokeshire Cancer Support Group

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

10 Cash and cash equivalents

10 Cash and cash equivalents
Cash on hand
Cash at bank
11 Creditors: amounts falling due within one year
Trade creditors
2024
£
112
114,007
114,119
2024
£
840
2023
£
138
114,647
114,785
2023
£
762

Trade creditors

Page 17

Pembrokeshire Cancer Support Group

Statement of Financial Activities by fund for the Year Ended 31 March 2024

Income and Endowments from:
Donations and legacies
Charitable activities
Investment income
Total income
Expenditure on:
Charitable activities
Total expenditure
Net (expenditure)/income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Total
Unrestricted
Funds
2024
£
11,936
29,812
1,005
42,753
(44,638)
(44,638)
(1,885)
(1,885)
336,459
334,574
Total
Unrestricted
Funds
2023
£
22,076
35,834
166
58,076
(39,390)
(39,390)
18,686
18,686
317,773
336,459

This page does not form part of the statutory financial statements. Page 18

Pembrokeshire Cancer Support Group

Statement of Financial Activities by fund for the Year Ended 31 March 2024 (continued)

Income and Endowments from:
Expenditure on:
Net income/(expenditure)
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Total
Restricted
Funds
2024
£
-
13,250
13,250
Total
Restricted
Funds
2023
£
-
13,250
13,250

This page does not form part of the statutory financial statements. Page 19

Pembrokeshire Cancer Support Group

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

Income and Endowments from:
Donations and legacies (analysed below)
Charitable activities (analysed below)
Investment income (analysed below)
Total income
Expenditure on:
Charitable activities (analysed below)
Total expenditure
Net (expenditure)/income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Total
2024
£
11,936
29,812
1,005
42,753
(44,638)
(44,638)
(1,885)
(1,885)
349,709
347,824
Total
2023
£
22,076
35,834
166
58,076
(39,390)
(39,390)
18,686
18,686
331,023
349,709

This page does not form part of the statutory financial statements. Page 20

Pembrokeshire Cancer Support Group

Detailed Statement of Financial Activities for the Year Ended 31 March 2024 (continued)

Donations and legacies
Appeals and donations
Charitable activities
Other income
Investment income
Deposit account interest
Charitable activities
Direct costs
Wages and salaries
Staff pensions
Travelling
Licences & Insurance
Office expenses
PAVS affiliation fee
Sundry expenses
Accountancy fees
Depreciation of fixtures and fittings
Depreciation of office equipment
Rent and rates
Telephone and fax
Printing, postage and stationery
Cleaning
Total
2024
£
11,936
11,936
29,812
29,812
1,005
1,005
(5,115)
(31,107)
(943)
(313)
(1,842)
(149)
(30)
(711)
(840)
(592)
(604)
(214)
(750)
(1,421)
(7)
(44,638)
Total
2023
£
22,076
22,076
35,834
35,834
166
166
(6,448)
(24,064)
(722)
(76)
(1,996)
(712)
(30)
(195)
(762)
(605)
(754)
(179)
(1,215)
(1,632)
-
(39,390)

This page does not form part of the statutory financial statements. Page 21