Berkshire Health Charitable Fund ( Registered Charity No. 1049733 )
Annual Report And Financial Statements
31 March 2021
Berkshire Health Charitable Fund (Charity No 1049733)
Annual Report and Financial Statements for the year ended 31 March 2021
| Section | Contents | Page |
|---|---|---|
| 1 | Legal and Administrative Information | 2 |
| 2 | Trustee’s Annual Report | 3 – 10 |
| 3 | Statement of Trustees’ Responsibilities of the Annual Report and Accounts | 11 |
| 4 | Independent Examiner’s Report to the Trustees of Berkshire Health Charitable | 12 |
| Fund | ||
| 5 | Statement of Financial Activities | 13 |
| 6 | Balance Sheet | 14 |
| 7 | Statement of Cash Flow | 15 |
| 8 | Note to the Accounts | 16 – 24 |
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Berkshire Health Charitable Fund (Charity No 1049733)
Section 1: Legal and Administrative Information
Name of Charity
Berkshire Health Charitable Fund
Registered charity No. 1049733
Principal Office of Corporate Trustee
Berkshire Healthcare NHS Foundation Trust 2nd and 3rd Floors Fitzwilliam House Skimped Hill Lane Bracknell Berkshire RG12 1BQ
Bankers
Government Banking Services National Westminster Bank Plc 135 Bishopsgate London EC2M 3UR
Independent Examiner
Deloitte LLP 3 Victoria Square Victoria Street St Albans AL1 3TF
Solicitors
Beachcroft LLP 100 Fetter Lane London EC4A 1BN
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Section 2: Trustee’s Annual Report
Objects of the Charity
The main purpose of the charitable funds held on trust is to supply income to cover the provision of support to the NHS for services that would not normally be paid for out of NHS funds. These activities mainly operate to cover staff and patients of Berkshire Healthcare NHS Foundation Trust (‘Trust’).
In accordance with the objectives and with due regard to the published guidance on the operation of the public benefit requirement of the Charities Act 2011, the Trust is an NHS charity with the sole purpose of enhancing patient experience and patient care. Its status as an NHS body means it is for the benefit of the public.
Charity objectives are to enhance the health and wellbeing of patients, service users and employees of the Trust through improving healing environment, supporting patients and staff welfare and increasing staff knowledge and competencies through training and education.
The Trustee promotes the use of the funds to achieve their stated objectives and confirms the performance of the fund against objectives set. Where appropriate, a grant may be made in accordance with charity law, objectives of the individual fund, the constitution of the Corporate Trustee and the wishes and directions of donors. In making a grant, the Charity will endeavour to reflect the wishes of patients and staff by directing funds where Charity is informed there is most need. When considering where to focus attention the Board of Trustees, and members of the Charitable Fund Committee, have regard to the Charity Commissions guidance on public benefit and what this means for the Berkshire Health Charitable Fund.
There are twenty active individual funds in total as at 31st March 2021. These include one permanent endowment fund (West Berkshire Frank Codling Legacy) and nineteen unrestricted funds. The objectives of the Endowment and the material Unrestricted Funds (over £10,000) are below:
Name of Fund
Objectives of Fund
West Berkshire Frank Codling Legacy For the benefit of patients and staff for the ( Endowment Fund) time being, attached to, or receiving treatment from the West Berkshire locality. Capital may be placed in investments of whatever description or location and apply any income from the legacy to the West Berkshire Community Hospital General Welfare & Amenities Designated Fund. Newbury District Nurses To support the Newbury locality community nursing teams through supporting staff and patient welfare. East Berkshire Palliative Care Team
To support education and training for the team; To fund additional equipment for the team; To fund extra resources, i.e. subscriptions, books, journals to enhance knowledge base and delivery of service by the team.
Ascot Area Alzheimers (Triple A)
Support for Carers of people with Dementia.
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Berkshire Health Charitable Fund (Charity No 1049733)
Chair’s General Fund To support generally the welfare of patients, carers, staff and others connected with the Trust, including but not exclusively arts and culture related activities. Covid-19 Fund To support the welfare of patients, carers, staff and others connected to the Trust, purchase of equipment and other necessities arising from dealing with the pandemic response. Health Bus Fund Expenditure relating to the set up and running of the Health Bus as per the specification agreed with NHS Charities Together
Fund holders for unrestricted funds are able to review and propose amendments to their fund objectives at any time taking into account developments and changes in delivery of local NHS services and to ensure that funds remain available and relevant for the benefit of patients, service users and staff. Any proposed changes to objectives are reviewed by the Charitable Fund Committee, which is chaired by a non-executive director from the Board of Directors of Berkshire Healthcare NHS Foundation Trust and where membership includes Chief Financial Officer, who are Trustees of the Charity. All members of the Board of Directors of Berkshire Healthcare NHS Foundation Trust, which is the Corporate Trustee, are also Trustees of the Charity. Membership of Charitable Fund Committee is detailed under Governance and Management on page 6.
The charity has no plans to change its aim and objectives for financial year 2021/22.
Achievements, Performance and Financial Review
The principal income source for the majority of funds is from individual donations and legacies and the Trustee has implemented internal controls to ensure that the expenditure is in line with donor’s wishes.
The use of the Charitable Fund has allowed teams to look at patient experience and make enhancements to the environment that would normally not be available via NHS funding. The funds have also allowed us to show appreciation and recognition to our staff, who bravely and tirelessly work during the outbreak of the pandemic. We have purchased engraved insulated water bottles and NHS Superhero staff badges, which have been given to all the Trust employees.
As a mental health and community trust we don’t have the same level of equipment requirement as acute trusts, however by improving the environment and funding social activities the trustees know that staff and patients have benefitted tremendously through accessing the Charity Funds and this has made a meaningful and positive difference to their working lives and the care that patients receive.
In delivery against the main objectives for the whole of the Charitable Funds, and those objectives set against individual funds, the following was achieved during 2020/21:
- £34,874 was spent on patient welfare and amenities. Included within this amount was £33,032 spent by Ward Fund (Highclere and Donnington), which is a fund set up for the benefit of all patients and staff for the time being of Highclere ward, West Berks Community Hospital. £10,814 was used to purchase vital signs patient monitoring sensor equipment. £4,595 was spend on purchasing the bronze sculpture in the memory of the valued member of staff, who passed away. £2,945 was spend on TV sets and £3,396 was spend on wheelchair equipment. The remaining £11,282 was spent on funding other smaller equipment and various activities to stimulate both physical and social activity of patients, support patient’s general welfare and improve amenities.
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Berkshire Health Charitable Fund (Charity No 1049733)
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£42,301 was spent on staff welfare and amenities including £28,290 on engraved insulated water bottles for all staff employed by the Trust, £6,575 was contributed towards the NHS Superhero staff badges. The remaining £7,436 was spent on improving staff facilities, as well as purchasing small gifts of appreciation for staff around Christmas time, using money that had been donated by patients and service users to say thank you for the treatment and support that they had received whilst under the care of the Trust.
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£587 was spent on staff training and education in order to help improve patient experience, minimise health and safety risk, and to enable team building and teaching event days. Our charitable funds have mainly been used to help support the cost of study and enable the purchase of materials and books for education purposes.
It is difficult to clearly identify a direct correlation between the use of the funds and the improvement of patient outcome, but the Trustee has no doubt that the education of staff both within the team and the more generalist staff does help to broaden knowledge that is then employed in practice.
There was an increase in the total fund value during the year from £338,403 last year to £514,817 (an increase in total funds of £176,414), primarily due to the grants received from NHS Charities Together and donations received for Covid-19 fund. Charity has received £66,500 worth of grants in the first wave of Covid and the additional grant of £50,000 in the second wave. There was also a Health Bus grant received of £50,000.
The fund saw an increase in voluntary donations from £41,695 in 19/20 to £104,132 in 2020/21. Charity has received £5,000 from legacies in 2020/21. There were no legacies received in 2019/20. All donations are humbly appreciated and reflect the quality of support and treatment patients have received whilst under the care of the Berkshire Healthcare NHS Foundation Trust.
In the past the fund didn’t actively participate in fund raising activities and all activities were financed through voluntary donations and legacies received. During 2020/21 the Charity has started to actively fundraise, which at present is being done via Just Giving platform and also via social media posts. It is anticipated these activities will grow to include The Trust and Corporate applications, and opportunities involving individuals and educational establishments.
Expenditure has decreased slightly in 2020/21 compared to 2019/20. Total expenditure in 2020/21 was £102,694 compared to £135,997 in 2019/20. £34,874 was spent on activities pertaining to patient welfare, £42,301 to staff welfare, £20,000 on governance and support costs, £3,375 was spend on the 2-year subscription for joining NHS Charities Together, £587 on education and training and the remaining expenditure of £1,557 was spend on other costs including bank charges, subscription fee to Just Giving and payments processing fees to online donation platforms.
Structure, Governance and Management Constitution
The Berkshire Healthcare NHS Foundation Trust is the sole corporate trustee of the Charity. The corporate trustee’s responsibilities are therefore carried out by the Berkshire Healthcare NHS Foundation Trust board of directors. The board is appointed in accordance with the foundation trust’s constitution. Details of the Board members of the Berkshire Healthcare NHS Foundation Trust can be found on page 10 and also on the Charity Commission’s website.
As the Charity has a corporate trustee it is, in accounting terms, controlled by Berkshire Healthcare NHS Foundation Trust and is therefore its subsidiary. The principal purpose and activities of the Berkshire Healthcare NHS Foundation Trust Financially, the charity is not material to Berkshire Healthcare NHS Foundation Trust, so it is not consolidated into the foundation trust’s accounts.
Berkshire Healthcare NHS Foundation Trust board meet annually as corporate trustee to approve the trustee’s annual report and accounts for the year.
Berkshire Healthcare NHS Trust Charitable Fund was established during 2001/02, as a combination of West Berkshire Priority Care Service Charitable Fund and East Berkshire NHS Trust Charitable Fund, after the NHS bodies that looked after these ceased to exist. In 2002/03, the East Berkshire Community Fund was also merged. It is incorporated as a body under the National Health Service.
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On 7th September 2004 the Trustee approved a change in the name of the fund to ‘Berkshire Health Charitable Fund’, to avoid any potential confusion that funds are only related to the Berkshire Healthcare NHS Foundation Trust.
The fund was managed by the Corporate Trustee on behalf of 3 partner bodies - Berkshire Healthcare NHS Foundation Trust, Berkshire West PCT and Berkshire East PCT. On the 1st September 2006 Berkshire West PCT and Berkshire East PCT were created through a merger of six PCTs. Reading PCT, Wokingham PCT and Newbury and Community PCT merged to create Berkshire West PCT. Bracknell Forest PCT, Slough PCT and Windsor Ascot and Maidenhead PCT merged to create Berkshire East PCT.
On the 1st April 2011 the provider services of Berkshire East PCT and Berkshire West PCT transferred to Berkshire Healthcare NHS Foundation Trust and the Charitable Funds that related to provider services of these entities have also been transferred. This has no bearing on the current structure as all the funds still remain under Berkshire Health Charitable Fund.
On the 1st April 2013 Berkshire East PCT, Berkshire West PCT and Berkshire Shared Services were dissolved due to Government NHS reform and all the Charitable Funds that related to Berkshire East PCT and Berkshire West PCT were transferred to Berkshire Healthcare NHS Foundation Trust. The current structure of Charitable Funds remains the same and Berkshire Healthcare NHS Foundation Trust remains acting as the corporate Trustee.
The management of the Berkshire Health Charitable Fund is undertaken by the Financial Services Department of Berkshire Healthcare NHS Foundation Trust. The Trust is the Corporate Trustee and therefore a related party to Berkshire Health Charitable Fund.
The total funds held by the charity are divided into many individual purposed funds ranging from patients and staff welfare and amenities, training and education to contributions to NHS equipment and property.
Governance and Management
The governing document is the declaration of Trust dated 14th August 1995. This was amended by a supplementary Trust deed dated 20th April 2005.
The Berkshire Healthcare NHS Foundation Trust is the sole corporate trustee of the Charity. The corporate trustee’s responsibilities are therefore carried out in accordance with the Berkshire Healthcare NHS Foundation Trust’s constitution. Details of Berkshire Healthcare NHS Foundation Trust board membership can be found in its annual report and accounts and on its website.
Berkshire Healthcare NHS Foundation Trust board meets annually as corporate trustee to approve the trustee’s annual report and accounts for the year.
The Trustee fulfils its legal duty by ensuring that funds are spent in accordance with the objectives of each fund and by designating the funds so that the Trustee respects the wishes of donors.
The governance of the organisation is overseen by the Charitable Trustee Board ( see Trustees on page 10 ), while the day-to-day management of the charity is monitored by the Charitable Funds Committee, which includes finance management team of Berkshire Healthcare NHS Foundation Trust. The members of the Charitable Funds Committee are appointed by the Chief Financial Officer. The Charitable Funds Committee for 2020/21 comprised:
Name Position Held in Corporate Trustee
Mark Day (Chair of Committee) Non-Executive Director Martin Earwicker Non-Executive Director (Chair of Trust) Alex Gild Deputy Chief Executive Paul Gray Acting Chief Financial Officer Di Flatt Fundraising Manager Graham Harrison Head of Financial Services
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Monika McEwan
Senior Finance Manager - Financial and Capital
Committee meetings are normally held up to twice a year. During 2020/21 two meetings were held on the 8[th] September 2020 and 9[th] March 2021. Attendance at the meetings were as follows:
Position Held in Corporate
| Position Held in Corporate | |||
|---|---|---|---|
| Name | Trustee | Meetings | Attended |
| 8thSep | 9thMar | ||
| 2020 | 2021 | ||
| Mark Day (Chair) | Non-Executive Director | Yes | Yes |
| Martin Earwicker | Non-Executive Director/ | Yes | No |
| Chair of Trust | |||
| Alex Gild | Deputy Chief Executive | Yes | No |
| Paul Gray | Acting Chief Financial Officer | Yes | Yes |
| Di Flatt | Fundraising Manager | No | Yes |
| Graham Harrison | Head of Financial Services | Yes | No |
| Monika McEwan | Financial & Capital Accountant | Yes | Yes |
For practical reasons the Trustee delegate’s responsibility for day-to-day operation of many of its funds to staff (fund holders) across this organisation and locations. The fund holders are in a better position to ensure that individual funds are spent in accordance with funds’ objectives. The accounting for all transactions, records keeping and providing information on balances is undertaken by Financial Services Department of Berkshire Healthcare NHS Foundation Trust.
Each fund holder is provided with ‘Fund Policy and Procedures’ detailing the rules, regulations and procedures regarding the management, receipt and disbursement of charitable funds. The purpose of this is to ensure fund holders are informed of the overall framework under which the charitable funds are managed by the trust.
Risk Management
The Trustee confirms that major risks which the charity is exposed to have been reviewed and procedures have been established to manage these risks. A risk register is in place and is reviewed annually by Committee members.
A major risk includes the going concern of the Charity which is subject to continuing receipt of income from donations, grants and legacies. Recognising the reduction of the overall reserves balance to meet on-going commitments, the Charitable Funds Committee have been pro-active in discussing fund raising activities and initiatives to generate new sources of income. The Charity is now a member of the NHS Charities Together, which supports its members in providing a forum for nationwide fundraising and advocacy campaigns. Since becoming a member of NHS Charities Together, the Charity has received two grants totalling £66,500 which are a distribution of funds raised by Captain Tom Moore as a result of the fundraising he delivered in respect to the Covid-19 pandemic. The Charity has also received an additional grant of £50,000 for the second wave of Covid-19 as well as £50,000 Health Bus grant. There were also a number of other initiatives to increase the visibility of the Charity online as well as at the Trust facilities and promote the use of fundraising platforms including Just Giving and Virgin Money to raise funds for the Charity. Following the outbreak of the pandemic the Charity has been able to raise an additional £85,312 in the year 2020/21, which has been allocated to a newly created Covid19 fund with the commencement of activities to actively fundraise for the charity which has now also been registered with the Fundraising Regulator.
The operation of existing controls includes meetings of the Trustee and Charitable Funds Committee, together with the use of nominated fund managers with specified responsibilities.
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There are reviews by the Trust independent examiner, with the outcomes reported to the Trust’s Audit Committee as appropriate.
In order to meet funds objectives and maintain control of the individual funds, all expenditure is reviewed against fund objectives to ensure that there is consistency and that funds are only spent in accordance with the wishes of donors. Expenditure under £2,000 can be approved by an individual fund holder for their specific fund; expenditure over £2,000 requires approval by a Trustee, whilst expenditure over £10,000 on an individual activity or project requires approval by the Board of Trustees.
The Trustee has reviewed the governance arrangements of the Charitable Trust, and adopted policies and procedures covering the Responsibility of the Trustee, Terms of Reference of the Charitable Funds Committee, Fund Raising, Investment and Reserves and Financial Procedures, in order to enable the continued smooth running of the daily operations and management of the risk levels. The governance arrangements are reviewed periodically with the next review taking place during 2021/22.
Strategic Direction
The main strategic direction is to continue to support the delivery of the funds objectives and aims, whilst minimising the funds administration cost by continuous review and rationalisation of funds. There is an on-going review of low value and/or slow-moving funds. Where these are identified the balances are consolidated to the Chair’s General Fund.
The Corporate Trustee seeks to make no significant changes or differences to its current activities.
Reserves Policy
The Trustee recognises its obligation to ensure that income received by the Charity should be spent effectively and promptly in accordance with fund objectives.
It is however considered prudent that a minimum total reserve of £300,000 should be held to cover contingencies. This sum has been identified as being equal to one year’s expenditure on funds, and operational costs, safeguarding of the capital in respect of the endowment fund, and outstanding commitments that existed at the financial year end.
Charity Reserves, as defined under SORP 2015 are those funds which become available to the Charity to be spent at the Trustee’s discretion in furtherance of the Charity’s objectives, excluding funds which are spent or committed or could only be realised through the disposal of fixed assets. These are therefore classified as ‘free’.
Definition of Funds
Restricted Funds: funds which are subject to specific trusts or directions: for example, terms of a contract, agreement or Will.
Endowment Funds: funds which are held as capital and only income generated can be expended.
Unrestricted Funds: funds which are expendable at the discretion of the Trustee, or designated in consideration of the donors wishes.
The Trustee has reviewed and revised their Reserves Policy and has determined that it is necessary to retain reserves of the longer term to:
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Reduce the impact of risks from the external environment should the level of income reduce significantly;
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Continue their programme of supporting the Trust and its operational services;
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Hold sufficient reserves to ensure that the Charity can cover its on-going operational costs to process outstanding commitments
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Meet the cost of closure or transfer of the Charity’s affairs should the need ever arise.
At the 31st March 2021, the reserves were identified as per the table below
Breakdown of Reserves £’000s Capital Funds – Endowments 127 Revenue Funds – Unrestricted 387 Total Reserves 514 of which Freely Available Reserves 387
The current level of reserves exceeds the minimum requirement set in the policy with an additional £127,000 being held without firm commitment to projects. The Trustees will continue to encourage fund holders to identify schemes and capital programmes, to support their areas of expertise, and development projects to benefit the patient experience.
Reference and administrative details
Berkshire Health Charitable Fund, registration number 1049733 was entered on the Central Register of Charities maintained by the Charity Commission for England and Wales on the 9th October 1995.
Trustee
Berkshire Healthcare NHS Foundation Trust acts as the Corporate Trustee, with the members of the Board of Berkshire Healthcare NHS Foundation Trust acting on behalf of the Corporate Trustee. Individuals appointed to roles on the Board of Berkshire Healthcare NHS Foundation Trust are simultaneously appointed to act on behalf of the Corporate Trustee. During 2020/21 the Trust Board had five ‘standing’ committees that helped it discharge its duties.
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The Audit Committee - comprising only Non-Executive Directors, is responsible for making sure the Trust governs itself well by concluding on the adequacy of the Trust’s systems of internal control and its assurance framework.
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The Finance, Investment & Performance Committee - comprising both Non-Executive and Executive Directors, is responsible for reviewing financial and operational performance and for reviewing and providing expert comment on all significant financial investment and disinvestment decisions.
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Quality Assurance Committee - provides a forum for detailed scrutiny and consideration of the Trust’s quality agenda. Comprising both Non-Executive and Executive Director membership, the Committee obtains assurance on behalf of the Board on the quality of clinical services.
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The Remuneration Committee - comprising non-executive directors, considers the terms and conditions of appointment of all Executive Directors and the appointment of the Chief Executive.
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The Nominations Committee - is responsible for identifying the skills required and producing job descriptions and person specifications for posts filled by Non-Executive Directors and which need to be reviewed at the end of their terms of office. The committee is also responsible for the initial technical assessment and short listing of potential candidates for interview by the Council of Governors’ Appointments and Remuneration Committee. Chaired by the Trust Chair, it includes the Lead Governor and two Non-Executive Directors.
All board members receive corporate induction and the full suite of board member training as part of this role.
No additional remuneration is paid to Trust Board members when acting in their capacity as Corporate Trustee.
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Directors in post during 2020/21 are shown in the following table:
Name Position From To Non-Executive Directors Martin Earwicker Chair / Non-Executive Director 1st December 2016 30th November 2022 Mark Day Non-Executive Director 1[st] September 2016 31[st] August 2022 David Buckle Non-Executive Director 1[st] June 2015 31[st] May 2022 Christopher Fisher Non-Executive Director 1[st] October 2014 30[th] September 2021 Aileen Feeney Non-Executive Director 1[st] November 2019 31[st] October 2022 Naomi Coxwell Non-Executive Director 13[th] December 2017 12[th] December 2023 Mehmuda Mian Non-Executive Director 1[st] June 2015 31[st] May 2022 Rajiv Gatha Non-Executive Director 1[st] October 2021 30[th] September 2024 Executive Directors Julian Emms Chief Executive 1[st] March 2005 Alex Gild Deputy Chief Executive and Chief 1[st] April 2011 Financial Officer Dr Minoo Irani Medical Director 14[th] July 2016 David Townsend Chief Operating Officer 1[st] January 2013 Kathryn MacDermott Acting Executive Director Strategy 14[th] December 2019 Debbie Fulton Director of Nursing & Therapies 1[st] December 2018
Board assessment and review
The performance of the Board is reviewed annually normally through a self-assessment process and Board level discussion. The assessment comprises a tailor-made questionnaire to each Board Director covering a variety of issues from agenda management to quality of debate. The results are discussed by the Board to identify any specific development needs. Separately, all Directors go through a formal annual performance appraisal and development review process in line with Trust policy. Non-Executive Director performance management is the responsibility of the Council of Governors through the Appointments and Remuneration Committee and a report is provided to Council each year. This is one component in the decision-making process when considering Non-Executive Director re-appointments.
Each of the three key Board reporting Committees (Audit, Remuneration and Finance & Investment) undertake an annual evaluation of their effectiveness and review the continuing appropriateness of their terms of reference.
Julian Emms Trustee
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Section 3:
Statement of Trustee’s Responsibilities in respect of The Annual Report and the Financial Statements
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland”.
The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdiction.
Martin Earwicker Chair, Non-Executive Director
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Section 4:
Independent Examiner’s Report to the Trustees of Berkshire Health Charitable Fund
I report to the trustees on my examination of the accounts of Berkshire Health Charitable Fund (“the Trust”) for the year ended 31 March 2021 which comprise the income and expenditure account, the balance sheet and the related notes 1 to 18.
This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). You are satisfied that your charity is not required by charity law to be audited and have chosen instead to have an independent examination.
I report in respect of my examination of your charity’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ben Sheriff FCA
for and on behalf of Deloitte LLP
St Albans, United Kingdom
10 November 2021
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Section 5:
Statement of Financial Activities For the Year end 31 March 2021
| Unrestricted Funds Restricted Funds Endowment Funds 31 March 2021 Total Funds Notes £’000 £’000 £’000 £’000 Income and Endowments Donations and Legacies 3 110 - - 110 Income from Charitable Activities 3 167 - - 167 Other Income 3 3 3 Income from Investments 3 - - - - Total Income and Endowments 279 - - 279 Expenditure Expenditure on Raising Funds 4 4 - - 4 Expenditure on Charitable Activities 6 99 - - 99 Total Expenditure 103 - - 103 Net Income/(Expenditure) 176 - - 176 Transfers between Funds - - - - Net Movement in Funds 176 - - 176 Reconciliation of Funds Total funds brought forward 211 - 127 338 Net movement in funds 176 - - 176 Total funds carried forward 387 - 127 514 |
Unrestricted Funds Restricted Funds Endowment Funds 31 March 2021 Total Funds Notes £’000 £’000 £’000 £’000 Income and Endowments Donations and Legacies 3 110 - - 110 Income from Charitable Activities 3 167 - - 167 Other Income 3 3 3 Income from Investments 3 - - - - Total Income and Endowments 279 - - 279 Expenditure Expenditure on Raising Funds 4 4 - - 4 Expenditure on Charitable Activities 6 99 - - 99 Total Expenditure 103 - - 103 Net Income/(Expenditure) 176 - - 176 Transfers between Funds - - - - Net Movement in Funds 176 - - 176 Reconciliation of Funds Total funds brought forward 211 - 127 338 Net movement in funds 176 - - 176 Total funds carried forward 387 - 127 514 |
Unrestricted Funds Restricted Funds Endowment Funds 31 March 2020 Total Funds £’000 £’000 £’000 £’000 42 - - 42 - - - - 3 - - 3 |
|---|---|---|
| 45 0 - 45 - - - - 131 5 - 136 |
||
| 103 - - 103 176 - - 176 - - - - 176 - - 176 211 - 127 338 176 - - 176 387 - 127 514 |
131 5 - 136 |
|
| (86) (5) - (91) - - - - |
||
| (86) (5) - (91) |
||
| 297 5 127 429 (86) (5) - (91) |
||
| 211 0 127 338 |
The notes on pages 16 to 24 form part of these financial statements. All income and expenditure is derived from continuing operations. There are no other gains or loses other than those described above.
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Section 6:
Balance sheet as at 31 March 2021
| Unrestricted Funds |
Endowment Funds 31 March 2021 |
Endowment Funds 31 March 2021 |
31 March 2020 | |||
|---|---|---|---|---|---|---|
| Notes | £’000 | £’000 | £’000 | £’000 | ||
| Current Assets | ||||||
| Debtors | 9 6 |
6 | - 6 | - 6 | 6 | |
| Cash at bank and in hand | Cash at bank and in hand | 394 | 127 | 521 | 351 | |
| Total Current Assets | **400 ** | 127 | 527 | 357 | ||
| Current liabilities | ||||||
| Creditors: Amounts due within one year |
falling | 10 | (13) | - | (13) | (19) |
| Net Current Assets | 387 | 127 | 514 | 338 | ||
| Total Net Assets | **387 ** | 127 | 514 | 338 | ||
| Funds of the Charity | ||||||
| Unrestricted Funds | 12 | 387 | - | 387 | 211 | |
| Endowment | 12 | - | 127 | 127 | 127 | |
| Total Funds | 387 | 127 | 514 | 338 |
The notes on pages 16 to 24 form part of these accounts.
The financial statements on pages 13 to 14 and accompanying notes were approved by the Board of Trustees on 9[th] Nov 2021, and were signed on its behalf by:
Julian Emms Trustee
Charity registered number: 1049733
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Section 7:
Statement of Cash Flows as at 31 March 2021
| Total | Total | ||
|---|---|---|---|
| 2020/21 | 2019/20 | ||
| £000 | £000 | ||
| Cash flow from Operating Activities | |||
| Net cash used in operating activities | 170 | (110) | |
| Change in cash and cash equivalents | 170 | (110) | |
| Balance at 1 April | |||
| Cash and Bank | 351 | 461 | |
| Cash and cash equivalents at the end of the reporting period | 351 | 461 | |
| Balance at 31 March | |||
| Cash and Bank | 521 | 351 | |
| Cash and cash equivalents at the end of the reporting period | 521 | 351 | |
| Reconciliation of net cash to movement in net funds | |||
| Cash flow from operating activities: | |||
| Net Expenditure for the reporting period from operating activities | |||
| Net increase/(reduction) in funds | 176 | (91) | |
| Increase in debtors | 9 | 0 | (5) |
| Decrease in creditors | 10 | (6) | (14) |
| Net cash used in operating activities | 170 | (110) |
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Section 8: Notes to the Accounts
Note 1: Principal Accounting Policies
a) Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP 2019): Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.
b) Income and Endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations are recognised when the Charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period. Gifts in kind are valued at estimated fair market value at the time of receipt.
Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank. Dividends are recognised once the dividend has been declared and notification has been received of the dividend due. This is normally upon notification by our investment advisor of the dividend yield of the investment portfolio.
c) Expenditure Recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including administrative support and governance costs, which includes independent examiner’s remuneration are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (d) below.
Grants payable are payments made to third parties in the furtherance of the charitable objectives of the Charity. In the case of an unconditional grant offer this is accrued once the recipient has been notified of the grant award. The notification gives the recipient a reasonable expectation that they will receive the one-year or multi-year grant. Grants awards that are subject to the recipient fulfilling performance conditions are only accrued when the recipient has been notified of the grant and any remaining unfulfilled condition attaching to that grant is outside of the control of the Charity.
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Berkshire Health Charitable Fund (Charity No 1049733)
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty as to the timing of the grant or the amount of grant payable.
The provision for a multi-year grant is recognised at its present value where settlement is due over more than one year from the date of the award, there are no unfulfilled performance conditions under the control of the Charity that would permit the Charity to avoid making the future payment(s), settlement is probable and the effect of discounting is material. The discount rate used is the average rate of investment yield in the year in which the grant award is made. This discount rate is regarded by the trustees as providing the most current available estimate of the opportunity cost of money reflecting the time value of money to the Charity.
d) Allocation of Support Costs including and Governance Costs
Support costs have been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to statutory audit and legal fees.
Governance costs and support costs relating to charitable activities have been apportioned based on average opening and closing balances. The allocation of support costs, including governance costs is analysed in note 5.
e) Expenditure on Raising Funds
The costs of generating funds consist of investment management costs and certain legal fees.
f) Expenditure on Charitable Activities
Costs of charitable activities include grants made, governance costs and an apportionment of support costs as shown in note 6.
g) Irrecoverable VAT
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
h) Structure of funds
Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified either as an endowment fund, where the donor has expressly provided that only the income of the fund may be expended, or as a restricted income fund where the donor has provided for the donation to be spent in furtherance of a specified charitable purpose.
Unrestricted funds are those that apply the general purposes of the charity.
i) Fixed Asset Investments
The Charity does not participate in investment activities nor does it acquire put options, derivatives or other complex financial instruments.
j) Realised Gains and Losses
All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired subsequent to the first day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value. Realised and unrealised investment gains and losses are combined in the Statement of Financial Activities.
k) Debtors
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Debtors include amounts owed to the charity for the provision of goods and services and amounts the charity has paid in advance in the form of prepayments, for the goods and services it will receive. Also included are amounts not invoiced but accrued. Debtors are measured on the basis of their recoverable amounts.
l) Creditors
Creditors are recognised when the Charity becomes party to the contractual provision of the goods or services. They are de-recognised when the liability has been extinguished – that is, the obligation has been discharged or cancelled or has expired. Creditors are measured at the transaction price.
m) Critical accounting judgement and key sources of estimation uncertainty
In the application of the Charity’s accounting policies described above, the Corporate Trustee does not consider that there are any critical judgements or sources of estimation uncertainty which present a significant risk of causing a material adjustment to the financial statements within the next reporting period.
Note 2: Related party transactions and trustees’ expenses and remuneration
The Berkshire Healthcare NHS Foundation Trust is the sole corporate trustee of the Charity. The corporate trustee’s responsibilities are therefore carried out by the Berkshire Healthcare NHS Foundation Trust board of directors. The board is appointed in accordance with the foundation trust’s constitution. Details of the Board members of the Berkshire Healthcare NHS Foundation Trust can be found on page 10 and also on the Charity Commission’s website.
As the Charity has a corporate trustee it is, in accounting terms, controlled by Berkshire Healthcare NHS Foundation Trust and is therefore its subsidiary. The principal purpose and activities of the Berkshire Healthcare NHS Foundation Trust is the provision of goods and services for the purposes of the health service in England. Financially, the charity is not material to Berkshire Healthcare NHS Foundation Trust, so it is not consolidated into the foundation trust’s accounts.
The Board of Trustees and non-board members of the Charitable Fund Committee all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2019/20: £nil).
The charity was charged a management fee of £15K (2019/20: £15K) during the year by Berkshire Healthcare NHS Foundation Trust for production of accounts and general management.
The majority of other expenditure as detailed in Note 6: Expenditure on Charitable Activities is for the benefit of the staff and patients of the Berkshire Healthcare NHS Foundation Trust.
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Note 3: Income and Endowments
| Donations Legacies 3.1 Income from Charitable Activities 3.2 Other Income Resources 3.3 Total Donations and Legacies Dividends and Bank Interest Total Investment Income Note 3.1 Legacies In Memory of M Lay 3.2 Income from Charitable Activities Grants 3.3 Other Income Resources Gift Aid Income |
2020/21 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 105 - - 105 5 - - 5 167 - - 167 3 - - 3 279 - - 279 2020/21 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 - - - - - - - - 2020/21 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 5 - - 5 5 - - 5 2020/21 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 167 - - 167 167 - - 167 2020/21 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 3 - - 3 3 - - 3 |
2019/20 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 42 - - 42 - - - - - - - - - - - - |
|---|---|---|
| 42 - - 42 |
||
| 2019/20 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 3 - - 3 |
||
| 3 0 - 3 |
||
| 2019/20 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 - - - - |
||
| - - - - |
||
| 2019/20 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 - - - - |
||
| - - - - |
||
| 2019/20 Unrestricted Restricted Endowment Total £’000 £’000 £’000 £’000 - - - - |
||
| - - - - |
Note 4: Expenditure on Raising Funds
| Subscription fees | 2020/21 2019/20 £'000 £'000 4 0 |
|---|---|
| 4 0 |
During the year the Charity has incurred total subscription fee of £3,591. Of that £3,375 relates to NHS Charities Together subscription for the years 2019 and 2020 and the remaining subscription of £216 relates to Just Giving online fundraising platform (2019/20: £216). Just Giving also charges a payment processing fee per transaction of 1.9% plus a fixed charge of £0.20 per transaction. The level of the donations received during the year via Just Giving platform were £77,817 (2019/20: £1,000), incurring £895 cost in processing fees.
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Note 5: Allocation of Governance and Other Support Costs
The breakdown of support costs and how these were allocated between governance and other support costs is shown in the table below:
| The breakdown of support costs and how these were support costs is shown in the table below: |
allocated between governance and other |
|---|---|
| Support cost Independent Examiner’s remuneration Accounts production and reporting Total Governance and Other Support Costs: Independent Examiner’s remuneration Accounts production and reporting Support costs (see above) Total |
Total allocated Governance related Other support costs £'000 £'000 £'000 6 5 1 4 4 - 10 10 - |
| 20 19 1 |
|
| 2020/21 2019/20 £'000 £'000 4 4 10 10 6 6 20 20 |
The total support cost attributable to charitable activities is apportioned based on the average monthly closing balance of funds.
The allocation of governance and other support costs between unrestricted and restricted funds is provided in Note 6: Expenditure on Charitable Funds.
There was no allocation of governance and other support costs to the permanent endowment fund in order to maintain the capital balance. The permanent endowment's share of governance and other support costs was charged to the West Berkshire Community Hospital General Welfare & Amenities, an unrestricted fund.
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Note 6: Expenditure on Charitable Activities
| Expenditure on Charitable Activities in 2020/21 Funded from unrestricted funds: Patient Welfare and amenities Staff welfare and amenities Education Contribution to NHS Equipment Support cost Independent examination fee Accounts production and reporting Miscellaneous Funded from restricted funds: NHS Property Support cost including governance costs Independent examination fee Accounts production and reporting Total expenditure on charitable activities |
Support and Governance costs £'000 £'000 £'000 34 - 34 42 - 42 1 - 1 1 - 1 - 6 6 - 4 4 - 10 10 1 - 1 - - - - - - - - - - - - 79 20 99 Direct costs Total 2020/21 |
|---|---|
| Expenditure on Charitable Activities in 2019/20 Funded from unrestricted funds: Patient Welfare and amenities Staff welfare and amenities Education Contribution to NHS Equipment Support cost Independent examination fee Accounts production and reporting Miscellaneous Funded from restricted funds: NHS Property Support cost including governance costs Independent examination fee Accounts production and reporting Total expenditure on charitable activities |
Support and Governance £'000 £'000 £'000 66 - 66 41 - 41 3 - 3 - - - - 6 6 - 4 4 - 10 10 1 - 1 5 - 5 - - - - - - - - - Direct costs Total 2019/20 |
| 116 20 136 |
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Note 7: Analysis of staff costs and remuneration of key management personnel
Key management personnel include the Board of Trustees of the Charity.
There were no staff costs during the year including senior employee costs and pension contributions (2019/20: £0K).
Note 8: Independent Examiner’s remuneration
The independent examiner’s remuneration constituted a fee of £4,000 (2019/20: £4,000). There were no additional services provided by the independent examiner.
Note 9: Debtors
| Amounts falling due within one year: Prepayments and Accrued income Total debtors falling due within one year |
2020/21 2019/20 £'000 £'000 6 6 |
2020/21 2019/20 £'000 £'000 6 6 |
|---|---|---|
| 6 6 | ||
| Note 10: Creditors | ||
| Amounts falling due within one year: Other creditors Total creditors falling due within one year |
2020/21 2019/20 £'000 £'000 13 19 |
|
| 13 19 |
Note 11: Grant Commitments
There are no grant commitments that require disclosure.
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Note 12: Analysis of Charitable Funds
| Permanent Endowment Funds Restricted Fund Unrestricted Fund Total Note 12.1 Permanent Endowment Funds (list individually) West Berkshire Frank CodlingLegacy Total Note 12.2 Restricted Funds (list individually) WBCH Renal Unit build -(Fit Out Fund) Total Note 12.3.1 Material Unrestricted funds (list individually) Health Bus Sexual Health/Garden Clinic East Berks Community East Berkshire Palliative Care Team Chairs General Fund Ascot AreaAlzheimers (TripleA) Prospect Park -General Fund COVID-19 NewburyDistrict NursesFund WardFund (Highclere andDonnington) Other Funds Total |
Balance 31 March 2020 Income Expenditure Balance 31 March 2021 Balance 31 March 2019 Income Expenditure Balance 31 March 2020 £’000 £’000 £’000 £’000 £’000 £’000 £’000 £’000 127 - - 127 127 - - 127 - - - - 5 1 (6) - 211 279 (103) 387 297 44 (131) 211 338 279 (103) 514 429 45 (137) 338 Balance 31 March 2020 Income Expenditure Balance 31 March 2021 Balance 31 March 2019 Income Expenditure Balance 31 March 2020 £’000 £’000 £’000 £’000 £’000 £’000 £’000 £’000 127 - - 127 127 - - 127 127 - - 127 128 - - 127 Balance 31 March 2020 Income Expenditure Balance 31 March 2021 Balance 31 March 2019 Income Expenditure Balance 31 March 2020 £’000 £’000 £’000 £’000 £’000 £’000 £’000 £’000 - - - - 5 - (5) - - - - - 5 - (5) - Balance 31 March 2020 Income Expenditure Balance 31 March 2021 Balance 31 March 2019 Income Expenditure Balance 31 March 2020 £’000 £’000 £’000 £’000 £’000 £’000 £’000 £’000 0 50 (1) 49 5 1 (6) 0 6 0 0 6 7 0 (1) 6 3 0 (1) 2 5 0 (2) 3 39 0 (1) 38 42 0 (3) 39 54 11 (9) 56 113 2 (61) 54 47 4 (3) 48 46 30 (29) 47 3 1 0 4 7 1 (5) 3 0 202 (45) 157 0 - - 0 10 0 0 10 13 0 (3) 10 36 5 (36) 5 48 4 (16) 36 13 6 (7) 12 11 7 (5) 13 211 279 (103) 387 297 45 (131) 211 2020/21 2019/20 |
|---|---|
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Note 12.3.2 Details of material funds - unrestricted funds:
| Name of fund | Description of the nature andpurpose of each fund |
|---|---|
| COVID-19 | Support the welfare of patients, carers, staff and others connected to the Trust, purchase of equipment and other necessities relating to the COVID-19 |
| To support gererally the welfare of patients, carers, staff and others |
|
| Chair's General Fund | connected with the Trust including but not exclusively arts and culture |
| related activities. | |
| Health Bus | Expenditure relating to the set up and running of the Health Bus as per the specification agreed with NHS Charities Together |
| This fund was transferred from Heatherwood and Wexham Park Hospitals | |
| Charity (Charity No: no. 1050362) during 2014/15 who previously hosted this | |
| Ascot Area Alzheimers | fund prior to the merger of that organisation with Frimley Park Hospital NHS |
| (Triple A) | Foundation Trust in 2014/15. The purpose of the fund is to offer respite care |
| and support to people with dementia in the catchment area of Heatherwood | |
| Hospital which is in Ascot, Berkshire. | |
| East Berkshire Palliative Care Team |
To support education and training for the team. To fund additional equipment for the team. To fund extra resources ie subscriptions, books, journals to enhance knowledge base and delivery of service by the team. |
| Established for the benefit of all patients for the time being of Prospect Park | |
| Prospect Park - General Fund |
Hospital. To cover the provision of therapeutic, social and entertainment amenities, expenses, patients outings, and extra curricular activities undertaken, which are not normally covered under the hospitals general |
| revenue budgets |
Note 13: Contingencies
There were no contingencies (losses)/gains (2019/20: £0k)
Note 14: Commitment, Liabilities and Provisions
There were no commitments, liabilities and provisions (2019/20: £0k)
Note 15: Trustees and Connected person Transactions
There were no expenses reimbursed to trustees, nor were any expenses paid on their behalf (2019/20: £0K)
Note 16: Loans or Guarantees Secured against Assets of the Charity
There were no loans or guarantees secured (2019/20: £0k)
Note 17: Connected organisations
There were no connected organisations.
Note 18: Events after reporting period
There were no events to report after the reporting period.
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