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VAST Services (1920)

Trustees’ Report and Financial Statements Year Ended 31st March 2024

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

03 Trustees, Directors, Principal Officers, and Advisors 04 Chair’s Foreward

05 Strategic Report
05 Fair Review of the Business 06 Achievements and Performance 07 Chargeable Services 08 Grants and Contracts, Advocacy and Voice 09 Factors Relevant to the Achievement of Objectives 10 Key Performance Indicators 11 Financial Review 14 Policy on Reserves 15 Plans for Future Periods, Our Aim, Key Objectives 16 Activities Planned to Achieve Objectives 17 Principal Risks and Uncertainties
18 Trustees’ Report 19 Our Purpose, Our Role, Mission Statement, Public Benefit 20 Our Aims, Our Values
21 Statement from David Pearson, Staffordshire and Stoke-on-Trent ICB
22 Our Work 23 Leadership and Advocacy 27 Partnerships and Collaboration 32 Capacity Building 37 Volunteering 42 Governance 45 Independent Auditors Report 49 Financial Statements 50 Statement of Financial Activities 52 Balance Sheet 53 Statement of Cash Flows 54 Notes to the Financial Statements

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Trustees, Directors, Principal Officers, and Advisors

Trustees

Trustees
Neil Dawson	Chair
John Farrar	Treasurer		Appointed 13th September 2023	Appointed 13th September 2023
Tim Edwards
Pooja Batta			Appointed 13th September 2023	Appointed 13th September 2023
Joe Martin			Appointed 13th September 2023	Appointed 13th September 2023
Cliff Hathaway			Appointed 13th September 2023	Appointed 13th September 2023
Cathy Jones			Appointed 13th September 2023	Appointed 13th September 2023
Mark Barnish	Treasurer		Resigned 31st March 2024
John Beech			Resigned 31st March 2024
Lesley Morrey			Resigned 31st March 2024
Victoria Hardie			Resigned 31st March 2024
Susan Meredith			Resigned 12th August 2023
Nick Maslen			Resigned 14th May 2023
Lee West			Resigned 2nd September 2024
Auditors			Bankers	Company Secretary
Geens,			Unity Bank, Plc,	Lisa Healings FCCA
Graphic House,			Nine Brindley Place,
City Road,			Birmingham,
Stoke-on-Trent,			B1 2HP
ST4 2PH
Key Management Personnel			Key Management Personnel
oO aK Es			© OO Ans Be Fal		€ Ps
			Le		ye
Lisa Healings		Charlotte Bennett Debra Hefferon			Jackie Wheeler
Chief Executive and Finance Director		Strategic Projects Manager Finance Manager			Facilities Manager

Registered Address

Dudson Centre, Hope Street, Hanley, Stoke-on-Trent, ST1 5DD

VAST is the trading name of VAST Services (1920)

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Chair’s Foreward

I am delighted to once again present VAST’s annual report and accounts which are a testament to the team’s commitment and impact over the past year. At the heart of our work lies a steadfast dedication to supporting the local VCSE sector.

Once again VAST’s work has been carried out against a backdrop of uncertainty, but our leadership is rooted in gathering the thoughts, needs, and experiences of our sector and local communities. By bringing these insights to the attention of policymakers and decision-makers, we can influence strategic conversations and advocate effectively for our members.

Our strategic partnerships with Stoke-on-Trent City Council and Staffordshire and Stoke-onTrent Integrated Care System, among others, enabled us to actively engage with and inform the VCSE sector, while at an operational level, partnerships with organisations such as Support Staffordshire and Staffordshire Chamber of Commerce facilitate resource sharing, skill development, and information exchange. These collaborative efforts are crucial for codesigning solutions that meet the needs of our communities.

Providing practical support, guidance, information, and training for our members is central to our mission. Throughout the year we have continued to develop our comprehensive training programme covering essential topics such as governance, volunteer management, and event planning, whilst our one-on-one support has continued to ensure tailored assistance for our member organisations from inception to growth, addressing funding, governance, and volunteering needs.

Through our regular newsletters and the VAST Vault, we have also maintained a steady flow of vital information and resources to our members.

As I reflect on our achievements, I am inspired by the stories of impact we hear from our members. Whether it's supporting a new Community Interest Company (CIC), providing tools for effective monitoring, or celebrating organisations achieving Gold in our Volunteering Quality Standards, these successes drive VAST forward.

I am immensely grateful for the dedication and passion of the VAST team, our partners, and our volunteers. Together, we continue to build resilient and thriving communities, ensuring that everyone has the opportunity to contribute and benefit.

Neil Dawson, Chair

11th September 2024

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Strategic Report

The Trustees who are the Directors for the purposes of company law present their strategic report for the year ended 31 March 2024 in compliance with S414C of the Companies Act 2006.

Fair Review of the Business

VAST continued to cement its position as the recognised Local Infrastructure Organisation for voluntary, community and social enterprise (VCSE) organisations across Stoke-on-Trent during the year. Building on the strong foundations laid down during previous years, we are now a reliable “go to” organisation for the voluntary sector, and a trusted partner to both Stoke-onTrent City Council and Staffordshire and Stoke-on-Trent Integrated Care Board (SSOT ICB).

During the year we have redefined our offer alongside NAVCA’s Four Functions of Infrastructure; Leadership & Advocacy, Partnerships and Collaboration, Capacity Building and Volunteering; enhancing our sector support offer with an improved training programme, additional inclusive volunteering projects and a number of new networks and forums.

We have also continued to work closely with Support Staffordshire to create a strong VCSE Healthy Communities Alliance with the Staffordshire and Stoke-on-Trent Integrated Care Board enabling VCSE organisations to have a voice into the Integrated Care System locally.

It has not all been plain sailing. The cost-of-living crisis has not gone away, and we continue to be key partners in Stoke-on-Trent City Council’s cost of living partnership and a newly convened Food Partnership as well as providing ongoing support to the network of welcoming spaces - hosted by VCSE organisations - across the city.

The end of the financial year saw a number of projects come to an end, however we are pleased to say that continuation funding has been provided by The National Lottery Reaching Communities Fund for our Totally Stoked project. Our Community Health Champions work has received ongoing funding from SSoT ICB and from April 2024 a new five year collaborative working agreement has been agreed with Stoke-on-Trent City Council to enable us to continue to be an independent Local Infrastructure Organisation for the VCSE sector.

We are still operating in an uncertain environment, affected by rising costs and short-term funding. However, we have placed ourselves clearly back in the centre of Stoke-on-Trent’s VCSE sector and continue to be there to support our local VCSE sector, to ensure that we can continue to provide the support, advocacy and representation that our members need to help them focus on delivering on their aims for their beneficiaries.

Thanks to the hard work of our dedicated team and the continuing support of funders, we continue to move forward together, for the benefit of our communities, and are well positioned to face the inevitable challenges of the future.

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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Achievements and Performance

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In the Media...

Key Objectives from our Strategic Plan

To be the recognised voice of the VCSE sector in our chosen geography.

To be a first-choice provider of services, and a centre for innovation to the VCSE Sector. To have adequate resources to sustain and grow both our organisation and the local VCSE sector.

The impact of the cost-of-living crisis following so closely behind the pandemic means that there is still less appetite for the purchase of non-essential services and budgets are being tightly managed even for essential services.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Chargeable Services B® - asm - £458,000 86% 490 income from chargeable services Dudson Centre 80% ~~—S~~ EAOO,OOO) © Dudson Centre ~ Occupancy Meetings

Dudson Centre Meetings

What we said we would do

Grow payroll bureau provision and actively seeking new tenants for The Dudson Centre.

Advertise more widely outside membership base.

Develop provision to Social Enterprises and other types of not-for-profit organisations.

Explore the market in Cheshire and other surrounding areas where there is currently no similar CVS provision.

Develop a range of packages of support for VCSE and SMEs, for example, start-up package etc.

How successful we were

Our support services continue to provide a value for money option for the VCSE sector and we want to continue to build our potential to offer these services more widely.

Pressures on funding for our client base and the added pressures placed on both our clients and ourselves by the COVID pandemic and then the cost-of-living crisis has meant it has been difficult to expand our services

Our training and events offer has been extremely successful, and we receive many excellent reviews and pieces of participant feedback.

SSOT ICB has increased the level of funding for the VCSE Healthy Communities Alliance.

What we did

We have not advertised widely; however, we have developed our member bulletins and continue to enhance our social media presence. Word of mouth and the growing presence of our project staff has meant that both our membership number and clients of our chargeable services have continued to grow. Our accountancy and payroll services continue to attract clients from a wide geographical area and demand for meeting rooms is continuing to grow and is slowly reverting to pre pandemic levels.

Our chargeable income covering our business support service, creative services, café and refreshment income and income from rentals was £458,302 in the year.

The development of packaged support offer is on hold as we have not found there to be a demand for them, however we will revisit this if we find that demand increases in the future.

We have continued virtual or hybrid delivery for most of our training packages and now have a comprehensive annual training offer as well as holding successful volunteering and funding fayres both virtually and in person.

We have continued to focus our efforts on Stoke-on-Trent and have not attempted to enter our wider geographic market.

We are continually looking for relevant funding opportunities and are working closely with Local Authority and Health Colleagues to secure continuation funding for our services.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Grants and Contracts

What we said we would do

Explore funding opportunities to ensure that we can continue to deliver in key areas such as Volunteering and VCSE developmental support.

Continue to develop as needed to meet demand of the Integrated Care system and changes within Local Authority.

Develop projects in line with identified needs of the local VCSE sector and national agendas.

What we did

We have successfully developed and delivered two Inclusive Volunteering projects during the year. We have worked alongside statutory partners and Support Staffordshire to enable VCSE sector organisations to participate in Health Research.

How successful we were

We secured funding to continue to enhance our core infrastructure services and also to fund inclusive volunteering and health research projects.

Advocacy and Voice

What we said we would do

Ensure VAST remains the recognised representative and voice of the local sector.

Develop and grow networks and forums according to identified need.

Remain strategically engaged with the City Council and Integrated Care System.

How successful we were

We are better recognised by the VCSE sector as their representative than we have been in the recent past, however constant staff changes and interim posts across statutory bodies can make it difficult to retain relationships.

What we did

Our role facilitating the Voluntary Sector Chief Officers Group (VSCOG) and in establishing new Healthy Communities Forums has enabled the local sector to work together more closely and with statutory bodies and enabled VAST to be seen as the route to those bodies.

We have created new forums for Finance and Communications and Engagement staff within VCSE sector organisations as well as growing our volunteer managers network and creating a new NHS volunteer managers network.

Our Strategic Liaison Officer and our Senior Management Team continue to have seats on key Boards across the area and to meet regularly with senior level employees of both the Local Authority and the Integrated Care Board.

We have facilitated the process of appointing VCSE sector representatives onto all portfolio boards of SSoT ICB.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Factors Relevant to the Achievement of Objectives

VAST’s objectives and supporting activities have once again been carried out in a turbulent and unpredictable environment, both locally and nationally. Sector funding is likely to reduce drastically as the country gets to grips with the aftermath of a global pandemic, the war in Ukraine, and a cost-of-living crisis.

Both the Local Authority and Integrated Care System are facing significant financial pressures. Stoke-on-Trent City Council received financial assistance to balance 2023/24 and will need to make large budget savings in future years. This will inevitably flow through into less funding for the VCSE sector. At the same time, organisations still have depleted reserves and are facing huge increases in their running costs. However, there is still a high level of need for VCSE services and resources are stretched.

There is a growing desire from local statutory partners to engage with the sector, and to this end we have been actively involved in a great deal of representation and advocacy work in partnership with our colleagues from the Voluntary Sector Chief Officers Group (VSCOG) and Support Staffordshire. We are still having encouraging conversations, but only time will tell if they lead to tangible, long-term, benefits for the sector.

Statutory partners have recognised that, as there is more to be done with ever diminishing resources, they need to improve and reinvigorate their engagement with the VCSE sector, and as such are re-evaluating their relationship with the sector. The Local Authority has embraced the Place-Based Giving agenda and has identified Asset-Based Community Development, Community Wealth Building, and locality working as key strategies to develop and to achieve. This requires greater co- production with the VCSE sector and the communities we serve.

The Staffordshire and Stoke-on-Trent Integrated Care Board has continued to develop its strategies and priorities as well as creating a series of portfolios through which they will be delivered. We have continued to work through the VCSE Healthy Communities Alliance to ensure that the VCSE sector is fairly represented and engaged in co-production.

These positive discussions and relationships are still yet to impact upon local commissioning and this year, once again, has seen very little contracting with existing contracts rolled on for further periods.

During the year we also made the difficult decision to close our premises at The Hub in Stafford and to focus our efforts in Stoke-on-Trent.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Key Performance Indicators

During the year the main key performance indicators used by management to assess performance against objectives were as follows:

Chargeable Services

Income against budget for chargeable services:

Whilst we have £27,989 successfully returned Creative £58,500 to and exceeded prepandemic levels for Accounts and Payroll accounts and payroll we have struggled to recover for creative services and as a result ceased to £- £20,000 £40,000 £60,000 £80,000 provide those services Actual Budget in January 2024. Accounts and Payroll Income

Facilities

Overall income from the Dudson Centre and The Hub:

For the year to March 2024 based on income received against total possible income the Hub was 42% occupied while it operated, and The Dudson Centre was 77% occupied.

Occupancy levels remained good throughout the year at The Dudson Centre, however the decision was made to close the Hub on 30 September 2023 as it was no longer viable.

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Hub £41,417
Dudson Centre
£50,000 £100,000 £150,000 £200,000
Actual Budget
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Dudson Centre Income

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Occupancy
490 Meetings
at the Dudson Centre
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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Financial Review

Overall, our income has fallen slightly to £1.3m.

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Income: £1,289,088 (2023: £1,374,638)
£705,511 £583,577
£700,306 £674,332
Restricted General
Expenditure: £1,279,904 (2023: £1,412,995)
£762,640 £517,264
£690,706 £722,289
Restricted General
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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Reserves

Of the designated reserves £25,000 is set aside to allow for times of underoccupancy and unexpected repair work at The Dudson Centre and £50,000 is set aside for the running of the Dudson Museum should funding not be available.

VAST’s principal funding sources for 2023/24 were Stoke-on-Trent City Council who funded our work with the local VCSE sector and the Community Health Champions project, Staffordshire and Stoke-onTrent integrated Care Board who funded our work with the Staffordshire NHS VCSE Alliance and The National Lottery Community Fund who fund our Totally Stoked Support project.

A large amount of VAST funding comes from our chargeable services, which in 2023/24 accounted for 39% of income (88% of unrestricted income).

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Reserves 2024: £477,562
£115,807
£286,755 £75,000
Restricted Designated General
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Reserves 2023: £486,738
£172,837 £174,424
£121,117
Restricted Designated General
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Principal Funders for 2023/24

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Agent over Cash Held

The charity acts as agent over cash held for the following not-for-profit organisations:

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|||||| |---|---|---|---|---| |Breakthru’| |Trentham|RSPCA North|Stoke-on-Trent|Biddulph Youth &| |Support| |Pre-School|Staffs Branch|Food Bank|Community Zone| |Services| |—o—el—ES| |Staffordshire| |Haregate|ASHA North|RubyGirl|Stone Community| |Community Centre|Staffs|UK|Sight Loss|Hub| |Association| |>| |Disability|North| |Uttoxeter| |NSAAA|Solutions West|Staffordshire|TWOCO| |Gateway| |Midlands|Medical Institute| |———e—ETS| |Packmoor|Staffordshire|St. Andrews with| |Expert Citizens|Open Door| |Community|Parish Council|St. Peters Pre-| |UK CIC|Stoke-on-Trent| |Association|Association|School| |Fl|North Staffs|SC|Lea Road| |Willoughbridge|Biddulph| |Carers|Voice of Hope|Community| |Garden Trust|Methodist Church| |Association|Church| |>|Abbey Hulton|~—hle| |Green Door|Headway|Number 11|Silverdale| |Sports & Social| |Hub|North Staffs|CIC|Parish Council| |Club| |—rlT—eeEeTCT| |Association of| |Smallthorne|Rehoboth|Keele Parish| |Dogs and Cats|Sage (Staffs)| |Social Society|Well CIC|Council| |Homes| |h—Cle| |Redeemed| |Peter Pan|Restoration|Age UK South|Stoke Creates| |Christian| |Nursery|Shack CIC|Staffordshire|CIC| |Church of God| |——|Newcastle|CFT| |Silvertree|Rachel|Tri-Services| |Windmills CIC|Community| |Cleaning|Wilson (DP)|Veteran Support| |Transport| |no|—hCe| |Affordable Food|Whitmore|Deaflinks|Kidsgrove|Uttoxeter| |Stoke|Parish Council|Staffordshire|Sports Centre|Heritage Trust| |Fs| |Madeley| |Community| |Association|

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This money is held in order that invoices can be paid on behalf of these organisations, enabling them to achieve their charitable objectives.

These monies are held in the charity’s bank account and a separate nominal code kept to record any transactions. These balances are not included in the year-end financial statements.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024 ~~$$~~

Policy on Reserves

The policy of VAST has been to invest surplus funds in the growth of the charity. VAST aims to carry sufficient cash of up to £150,000 in bank current or deposit accounts to fund its predicted working capital requirements.

Surplus funds over £150,000 are deposited in a higher interest deposit account, in a higher interest fixed-term bond or within an investment portfolio.

The VAST trustees aim to maintain sufficient free reserves in

unrestricted funds to ensure the charity remains sustainable in the event of a significant loss of funding or other unforeseen financial difficulties arising.

The trustees have carried out a review of the level of reserves necessary, taking into account the key risks identified, to ensure the sustainability of the organisation. This review indicated the need for free reserves in the range of £898,000 to £1,500,000.

Currently, we hold £255,336 of free reserves. Total reserves stand at £477,562 of which £361,755 is unrestricted, and of this £75,000 is designated.

The long-term aim of the trustees is to be able to set budgets which can increase the level of free reserves to the required level. Unrestricted Designated Restricted Reserves Reserves Reserves £286,755 £75,000 £115,807 ~~”~~ | ~~a~~ | ~~®~~ 14

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Plans for Future periods

VAST’s strategy and business plan were fully reviewed in 2023.

Our Aim

Our overall aim is to support, inform, connect and advocate for Voluntary, Community and Social Enterprise organisations to improve the quality of life of local residents.

Key Objectives

To be the recognised voice of the VCSE sector in our chosen To have adequate geography. resources to sustain and grow both our organisation and the local VCSE sector. To be a first. choice provider of services, and a centre for innovation to the VCSE Sector.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Activites Planned to Achieve Objectives

We will achieve our key objectives by implementing the following activities:

Chargeable Services

Grow payroll bureau provision and actively seeking new tenants for The Dudson Centre.

Advertise more widely outside membership base.

Develop provision to Social Enterprises and other types of not-for-profit organisations.

Explore the market in Cheshire and other surrounding areas where there is currently no similar ~~CVS provision.~~

Grants and Contracts

Explore funding opportunities to ensure that we can continue to deliver in key areas such as Volunteering and VCSE developmental support.

Continue to develop as needed to meet demand of the Integrated Care system and changes within Local Authority.

Develop projects in line with identified needs of the local VCSE sector and national agendas.

Develop a range of packages of support for VCSE and SMEs, for example, start-up package etc.

Advocacy and Voice

Ensure VAST remains the recognised representative and voice of the local sector.

Develop and grow networks and forums according to identified need.

Remain strategically engaged with the City Council and Integrated Care System.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Principal Risks and Uncertainties

The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed, and systems or procedures have been established to manage those risks.

The principal risk is considered to be the loss of a major funding stream, meaning that VAST cannot continue to exist as an infrastructure organisation. However, sources of income have been diversified over recent years and a significant portion of income is generated through chargeable services to mitigate this risk.

In approving these financial statements, the Trustees have considered the level of free reserves together with the potential impact of the loss of, or failure to renew, one or more contracts, as they come up for renewal over the next year.

Other risks considered to be high are damage to reputation, loss of influence, and loss of \ /

key staff. = Pa The Board and the finance and general purposes sub- committee have developed a detailed reserves policy which is closely linked to the key risks identified for the charity, N _ », . including the potential loss or non-renewal of contracts. Quarterly management accounts and cash flow forecasts, include a rolling forecast to the end of each financial year, are updated and presented to these groups for regular review and comparison to the reserves policy papers. This enables the Board to react to any pending cash flow issues and gives fair warning of any looming difficulties. The Board have examined alternative strategies to ensure any such issues can be faced and costs reduced accordingly to ensure the charity remains a going concern. It is on this basis that the board is able to conclude this going concern risk is manageable.

The trustees consider all of these risks regularly and have taken steps to mitigate them where appropriate. These steps include close regular monitoring of performance, maintaining quality standard awards and ensuring all staff are appropriately qualified and trained.

This strategic report was approved by the trustees on 11th September 2024 and signed on its behalf by:

Neil Dawson, Chair

VAST Services (1920) Trustees’ Report Incorporating the Director’s Report

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Our Purpose

The objects for which the charity is established are to promote any charitable purposes for the benefit of the community within Staffordshire and the West Midlands, with particular reference to Stoke-on-Trent. These are the prevention or relief of poverty, the advancement of education, heritage and health, and citizenship or community development.

In furtherance of the above purposes, but not further or otherwise, the Charity may: Promote and organise co-operation in Assist any body or bodies financially or the achievement of the objects and to otherwise. that end to bring together Council representatives of the statutory Obtain, collect and receive monies and authorities and voluntary organisations funds by way of contributions, donations, engaged in the furtherance of the above. affiliation fees, subscriptions, legacies, grants and other lawful methods, and Procure and provide information. accept or receive gifts of property of any description (whether subject to any special trusts or not). ~~_~~ Procure to be written and print, publish, | issue and circulate gratuitously or otherwise any reports or periodicals, Arrange and provide for or join in books, pamphlets, leaflets or any other arranging and providing for the holding documents. of exhibitions, meetings, lectures and ee classes. Promote, encourage or undertake experimental work. Operate a museum and heritage centre. ~~——~~ Our Role VAST is a Local Infrastructure Organisation that specialises in providing a range of support functions to the VCSE in Stoke-on-Trent and North Staffordshire enabling them to deliver high quality services that benefit local communities.

VAST also promotes the VCSE sector and advocates on their behalf at a strategic level with a wide range of key stakeholders and encourages and facilitates partnerships and collaboration.

Mission Statement Develop a vibrant and thriving VCSE sector to improve the quality of life of local residents. ——— Public Benefit The Trustees confirm that they have referred to the Charity Commission guidance on Public Benefit when planning the activities of the charity. es

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Aims

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Support
Inform
through capacity building support
&> through capacity building
@ and volunteer brokerage services.
support.
Connect Advocate
by facilitating partnerships by providing leadership and
and collaboration advocacy
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Values

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All of our aims are underpinned by the following values:
Authentic Proactive Innovative Responsive
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All delivered with integrity and underpinned by these behaviours…

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Our colleagues at VAST continue to play a pivotal role in supporting a communityfocussed approach to improving the heath and wellbeing of residents across Stoke-onTrent. Building on existing relationships and championing the local VCSE sector, they are recognised as a strong and equal partner of the local integrated care system and a valued asset.

Supported by a Memorandum of Understanding, VAST and the VCSE Alliance provide an invaluable link between the Integrated Care Board (ICB) and the VCSE sector enabling the ICB to have a greater understanding of the different organisations across Staffordshire and Stoke-on-Trent and the contributions they can make. Through their dedicated team, they help to facilitate access to funding for groups and organisations, which in turn strengthens their position and, more importantly, the role that they can play.

Links with the VCSE sector have been further strengthened this year with VCSE Representatives now appointed to each of the ICB portfolio boards. Healthy Community forums in north, south and east Staffordshire are meeting regularly with good attendance and active engagement from a wide range of community and statutory partners. VAST also continues to support the ICB in reaching out and involving seldom-heard groups and we were delighted to commission the continuation of their Community Health Champions in Stoke-on-Trent to tailor communications and engagement more effectively with communities that are often not reached through traditional approaches.

As we shift to a more targeted, localised approach to improving health and wellbeing outcomes, that is sensitive to the diverse populations we serve, VAST and the VCSE Alliance will continue to play a key role in working more closely with communities to find tailored solutions to the challenges they face. I look forward to continuing to work alongside VAST, building on the work that we have already started, and believe that together we can drive real and positive change for our communities and succeed in our joint desire to improve health and wellbeing outcomes and tackle inequalities across Stoke-on-Trent.

David Pearson MBE , Non-Executive Chair Staffordshire and Stoke-on-Trent Integrated Care Board

Our Work The Four Functions of Local Infrastructure

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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Gathering the thoughts, needs, and experiences of the sector and local communities, bringing them to the attention of policy and decision makers; influencing conversations at a strategic level; representing and advocating for the local voluntary sector organisations, diverse groups, and marginalised or hard to reach communities.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

How we do it:

Leadership: We lead and facilitate groups, networks and forums to gather our members’ thoughts, needs, and experiences, and those of the communities they work in. Knowing what the problem is and what our members and their communities need is part of the solution.

We also facilitate one-off workshops and engagement events. Bringing people together across sectors to make sure VCSE organisations can be involved in shaping decisions and solutions at the earliest opportunity.

Networks and Forums

VAST facilitates a range of peer support networks for key VCSE sector roles.

Our networks and forums create much-needed opportunities to share best practice, and exchange ideas, skills, and knowledge, together with collaboratively addressing challenges and focussing on key issues.

Thematic forums enable organisations to come together around shared areas of work or common agendas. They are often run in partnership with other key local organisations. Membership is often cross-sector, enabling our sector to be fully integrated into local thinking on important issues.

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VSCOG Funding Network Share Network
The Voluntary Sector Chief In partnership with The Hubb Community Share Networks focus
Officers Group (VSCOG) is a Foundation, this network is an on sharing resources, information,
network for VCSE sector leaders in opportunity to come together to and advice around a chosen
Stoke-on-Trent. talk all things funding. theme.
Volunteer Managers Network VCSE Finance Forum Healthy Communities Forum
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This network gives people working Staff members and volunteers
Communities Alliance, this forum
with volunteers an opportunity to who are responsible for any VCSE
enables cross-sector collaboration
share ideas, network, and provide finance functions are invited to
with health and care system
mutual support. join the VCSE Finance Forum.
partners.
SEND Forum Communications and Events
A networking opportunity for Engagement Network
organisations providing support A space for members of staff and
to children and young people with volunteers responsible for their
special educational needs and organisations communications or
disabilities in Stoke-on-Trent. events.
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Advocacy: We sit on and chair different boards, and we attend all sorts of consultation events to advocate for our member organisations, for their communities, and for the sector as a whole. We share our members’ thoughts and experiences to partners like The City Council, Public Health, Health Authorities, and Staffordshire Chambers of Commerce.

Our sector does amazing things all the time, and everyone should know about it!

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

What we did:

Case Study on Commissioning

Our members often tell us that the commissioning landscape is hard to navigate and difficult to access and this is particularly the case for small, grass roots organisations. In recent years this has become even more pronounced with statutory commissioning as tighter budgets and fewer commissioning and procurement staff have led to small contracts being combined into one larger contract, leading to competition from large national providers coming into the area with skilled teams able to write persuasive bids, but failing to deliver once awarded. In the meantime, the local organisations who lost out have shrunk or disappeared and aren’t around to pick up the pieces.

In 2021, VAST’s Chief Executive, Lisa Healings, together with other sector leaders formed a small working group to investigate the problem and to identify solutions.

Using meetings with the Integrated Care System as a foundation, commissioning was identified as one of the key priorities of the emerging VCSE Healthy Communities Alliance, which is jointly coordinated by VAST and Support Staffordshire and this was written into the Memorandum of Understanding between the ICS and the VCSE sector.

This priority has continued to be an agenda topic at the regular Assurance Group meetings. These conversations led to VAST securing the opportunity for VAST and Support Staffordshire to jointly present to the Integrated Care System Finance & Performance Committee in January 2024 to explain the importance of the VCSE sector to the Health System and the implications of poor or inaccessible commissioning and contract management. As a direct result of this presentation all VCSE grants and contracts were immediately moved to a payment in advance basis to recognise the impact of delayed and late payment on small VCSE organisations.

Alongside working with the Integrated Care System VAST has continued to advocate for better commissioning of VCSE organisations with Stoke-on-Trent City Council. This has been more difficult as there has been very little commissioning activity since the COVID pandemic. However. we have ensured that, for opportunities that have come up, we have advocated for and facilitated engagement sessions for our members to ensure there was an opportunity to help shape the contract.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Our Impact

Leadership and Advocacy

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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

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Partnerships and Collaboration
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Creating accessible and inclusive opportunities and driving effective collaborative working through the building of networks and partnerships between local organisations and strategic partners.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

How we do it:

Partnerships: We have a number of partnerships at both strategic and operational level. These include:

Strategic partnerships with Stoke-onOperational project-based Trent City Council and Staffordshire partnerships with many others Integrated Care System which enable including Support Staffordshire and active strategic engagement and Staffordshire Chamber of Commerce provide a flow of information to and to enable shared resources and skills from the VCSE sector. and information exchange.

Collaboration: We enable collaboration both within the VCSE sector and across sectors by enabling networks and forums for people to come together and build relationships and identify synergies and facilitating engagement events and sessions to co-design and co-produce solutions to address the needs of our communities.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

What we did:

Case Study on the Healthy Communities Alliance

VAST’s engagement with the local Health System is well established, with a well-regarded Strategic Liaison function in place. This role had evolved as the needs of both the System and the VCSE sector changed. However, it had, for many years been a crucial link between the sectors in terms of consultation, engagement, facilitation of coproduction as well as mobilising the sector quickly in the face of winter pressures and other crises.

Working alongside Support Staffordshire and taking the learning from the NHS England-led national support programme we worked collaboratively with members of our pre-existing health engagement forums to evolve these into a new and more robust Alliance structure providing a comprehensive series of thematic and place-based forums to engage cross sector partners.

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Mental Health Children and Families Social Prescribing
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VAST is a core member of both the Coordination Group, leading on the development of the Alliance and identifying key issues across the forums, and the Assurance Group, meeting regularly with key ICS leads, providing oversight of the Alliance governance arrangements and embedding this within ICS governance.

VAST chairs the Stoke-on-Trent and North Staffordshire Healthy Communities Forum, which held its initial meeting in January 2022 and which has now grown to have over 160 members. During this time the meetings have been used for VCSE sector members to provide updates and discuss topical issues as well as to receive updates from system partners on system developments, projects and consultation opportunities.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Our Impact:

Partnerships and Collaboration

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“I have to say I really enjoyed the forum session on
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Kate Hampton, Home-Start Newcastle Borough
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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Totally Stoked Awards 2024

66—

“What a wonderful night, attending the Totally Stoked awards event in partnership with VAST, a night of celebrating the unity in the voluntary sector, organisations
and community, who work tirelessly for the good of Stoke-on-Trent. Well done to all the worthy winners and nominees, for your outstanding work and dedication.“ Mother’s Mind Staffordshire

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

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Partnerships and Collaboration
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Providing practical support, guidance, information, advice, training, and essential business services to VCSE groups to enable them to become more resilient and efficient, to achieve their goals, improve lives and help communities to thrive.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

How we do it:

Capacity building is a huge part of our work; to ensure that our members and their communities are as resilient and empowered as possible, it is important that we help them build their skills, knowledge, and networks.

We do this through:

Training

VAST provides a full training programme, covering a range of topics - from essential governance, to volunteer management, and event planning. We also work with expert organisations to provide training around themes like HR management, business continuity, and environmental sustainability. The majority of this training is free for members to access.

One-to-One Support

Our support team provide free one-on-one support to our member organisations, with tailored support available from the beginning of their organisation or project. We have supported organisations with funding, governance, organisation start-up, volunteering and more.

Information and Resources

Through our regular newsletters, targeted support, and resources available on the VAST Vault, we ensure that our member organisations have ongoing access to important information, resources and learning.

Guides and Resources from the VAST Vault

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

What we did:

Case Study on The Hub Fenton

VAST Project Officer Kez met with The Hub Fenton in December, to discuss the possibility of the Hub opening as a Welcoming Space.

To help them get set up, Kez provided a list of potential funding opportunities. She visited the Hub to provide some training to their volunteers on using VAST's Community Directory and the Stoke-on-Trent together site to make sure the team were prepared for any energy or financebased questions. Kez also sent some capital funding options, as the Hub were looking to install energy-saving measures in their building.

Carole, Manager of The Hub, expressed that she wanted to have visitors from other organisations at the Welcoming Space to provide additional services, so VAST were able to use connections with the "Mo the Bus" vaccination team to arrange a vaccine clinic at the Hub on 1st March 2023. Since signing up as a Welcoming Space, the Hub have also D been given access to additional activities and resources - they will be used as a centre for Together Active/Nuffield Health to complete some gentle activity sessions and distribute resistance band activity packs.

The Hub Fenton's welcoming space is a warm, friendly, and welcoming environment, with activities from arts and crafts through to digital skills support from volunteers and has been hugely beneficial to attendees - supporting people with their finances, reducing isolation, and providing a safe space to Fenton residents.

“The attendance at our Welcome Place increased by 50% in one week. We are delighted that people are coming along and enjoying a range of activities. Our first week had a focus on flower making using china clay. The second week saw some people choosing to develop their IT skills. For those who prefer to people watch, it’s a warm, no pressure space with tea and coffee for everyone The support from VAST staff is invaluable for sharing ideas and information... When Kez say she'll do something, she does it" Carole Kind, The Hub Fenton

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024 ~~ee~~

Our Impact

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VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Thank you for the support I have received for help with monitoring. The tools that Kelly created for me have been great for me to track important information for our reports. The training for monitoring and evaluation has really helped to further my skills and understanding on the subject as well. I have since introduced Kelly to our trustees and look forward to help from VAST to help our board understand their responsibilities more. Deborah, Director of TWOCO

VAST have been brilliant with providing support, training, volunteers and CSR over the past few years. I’ve learned such a lot and to be able to access support for free has been amazing. I’m looking forward to working with Kelly to strengthen my monitoring skills over the next year so enable me to better capture data and case studies for the lottery reports. Teri Elder, Walk Talk Action

66— VAST payroll _ 66— A fantastic service. Highly professional, provides an helpful, accurate, timely, always goes that invaluable extra mile. I am reassured by the high quality service for our of service and the staff excellence. Thank you. ~~|~~ charity. Mandy Rollins, Disability Solutions West ~~|~~ Beat The Cold Midlands

I approached VAST at a time of great uncertainty and trepidation. Whilst I had lots of experience working with people, the idea of establishing a CIC was daunting and quite frankly I wasn’t sure I could do it!

VAST offered me a pathway which made it all seem possible. They offered me advice on legal status, helping me on how to complete registration documents, they directed us to funding opportunities and looked over our very first funding bid. They have been on hand along the way for help and advice – simple things like best community banks accounts and insurance suggestions. We approached them to help us prepare and advertise for volunteers and they have pointed new funding pots in our direction.

Cassie has always been approachable, friendly with a real desire to help. Through the struggles of getting established, it’s like someone is cheering you on to succeed. I would recommend them, and I often do, to anyone who wants to help their community and improve the lives of others. Georgina Salt, Reaching CIC

VAST Services (1920) (Registered Company Number 02000818)

Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Partnerships and Collaboration Volunteering t

Providing practical support, guidance, information, advice, training, and essential business services to VCSE groups toTailored volunteering support to voluntary sector groups including training, guidance, and best practice; encouraging and nurturing highenable them to become more resilient and efficient, to quality, accessible, and inclusive volunteering opportunities; and a achieve their goals, improve lives and help communities topersonalised volunteer matching service. thrive.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

How we do it:

Our ‘Vision for Volunteering’

Our vision for volunteering is to create a community where everyone comes together to make a positive impact. We believe that together we can create meaningful connections, foster empathy, and create a real sense of unity.

Putting the ‘unity’ in community, our mission is to inspire others to join in and help make the world a better place for all.

At VAST we’re passionate about Volunteering. We know that volunteering is a great way to improve your health and wellbeing whilst making a huge difference in your local community. Our volunteer service benefits both volunteers and the organisations they volunteer with. Brokerage service: supporting organisations to find the volunteers they need, and volunteers to find the role that’s right for them.

Inclusive Volunteering

Supporting those who may need a little extra support to get into volunteering, and helping organisations ensure they’re prepared to work with them.

Volunteer Managers Network

Giving people working with volunteers in and around Stoke-on-Trent an opportunity to share ideas, network, and provide mutual support.

Corporate Social Responsibility

Creating connections between private companies/corporate businesses and the VCSE sector for Corporate Social Responsibility.

Training

Providing in-depth training and support around volunteer management.

Volunteer Quality Standards

A framework through which organisations can work towards accreditation based on their volunteering policies and procedures, and the way they work with new and existing volunteers.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

What we did:

Case Study on Staffordshire Sight Loss Association

Staffordshire Sight Loss (SSLA) provide many different services. They aim to empower blind and partially sighted people in North Staffordshire to lead independent and fulfilling lives. They do this through providing high quality, accessible services including information, advice and support, peer support and social opportunities.

SSLA have been increasing their volunteer opportunities to cope with demands on their services. They are able to offer many different types of volunteer opportunities, ranging from marketing, social group volunteer, administration, braille class, retail and much more.

SSLA decided to take part in the Quality Standard scheme to give them the opportunity to review every element of their volunteering offer.

By ‘going back to basics’, it gives organisations the chance to review their current policies and procedures and update them. Under the scheme, Jess was able to review and renew SSLA’s policies around volunteering and create a more transparent and suitable onboarding process for new volunteers.

The decision to complete the quality standards was easy, especially when I realised most of the criteria were already things that we were doing. Having the silver quality standard assures volunteers that we have everything in place to provide any support that they need.” Jess Ball (Volunteer Coordinator)

VAST Volunteer: Vanessa

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024 f ha COMMUNITIES ~~ane~~

Case study on a Micro-Volunteering Day with ASHA North Staffordshire

As part of VAST’s commitment to support individuals from marginalised groups whilst also supporting with local grass roots projects VAST supported a ‘micro’ volunteering opportunity with individuals from Asha, who actively promotes social inclusion for asylum seekers and refugees.

The aim of the day was to support individuals to build skills, increase wellbeing and social networks, and to also give individuals a valuable insight and experience of volunteering and to also support the #LoveSOT campaign at the same time. 18 individuals from Asha attended the event alongside volunteers from VASTs Projects Team. The group were split between different activities and then rotated to ensure everyone had an experience in all areas from litter picking to planting hanging baskets and sanding benches in preparation for staining finished off with a tour around the Dudson Museum.

The VAST volunteering day at the Dudson Centre was definitely worthwhile and I really feel you could see that service users were enjoying getting into the activities and being a part of something different. I think the day was well arranged by those in charge, special mention to Gloria as I know she played a big part in organising the day. Thank you. The day gave our service users the opportunity to see more and recognise not only their potential but to understand there are options out there specifically catered towards them. I think this is a day that could be a re-run in the future and if that becomes the case, I am sure ASHA staff, volunteers, and service users will be looking forward to it! Big thanks again to all those involved!

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Our Impact

Volunteering

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We were thrilled to be awarded the Gold Standard for our volunteers. Middleport Pottery is highly dependent on volunteers for their support. I was really pleased when VAST began to offer the chance to earn an award for the volunteering sector. I found the application relatively easy to complete as we already had a comprehensive Volunteer’s Handbook in place. The team at VAST were very supportive when I was compiling the evidence by providing guidance as regards to what was needed.”

Lynne, Learning Officer and Volunteer Co-Ordinator: Re-Form Heritage

“We are really pleased to have achieved the Gold Volunteering Standard for Middleport Matters. We have worked hard over the years to offer voluntary opportunities that meet the needs of individuals as well as make a difference in the local area, so this recognition is lovely. The standards created by VAST are useful to identify areas of good practice, and continually look at ways to improve.”

Vicki, Operations Manager: Middleport Matters

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Governance

Organisation Structure

VAST is governed by a Board of no less than three Trustees who are appointed by the Board based upon a skills matrix to ensure a range of skills and representation from all communities. This is achieved in one of three ways:

Any voluntary organisation or community group either based in or operating in Staffordshire is eligible for voting membership, on becoming voting members they may nominate trustees.

Trustees try to ensure an ongoing and appropriate skills and diversity balance, where any gaps are noted they seek to appoint appropriately through an application process.

Occasionally the Trustees may co-opt individuals with relevant skills to strengthen the Board. All of these appointments are then ratified by members at the AGM.

The day-to-day management and running of the charity has been delegated to the Chief Executive supported by the senior management team via a written scheme of delegation, which is reviewed and updated annually.

The Board meets quarterly and also has finance audit and risk, board recruitment and succession planning, and remuneration sub-committees. Task and finish working groups are set up and meet as required to deal with specific issues.

Neil Dawson, Chair

Sub committees: Finance & Remuneration

John Farrar, Treasurer

Sub-committee: Finance & Remuneration

Tim Edwards, Vice Chair

Governing Document

VAST is a company limited by guarantee and a registered charity governed by its Memorandum and Articles of Association, last amended in 2022.

Trustee Induction and Training

All trustees receive an induction into VAST and receive a handbook. Training is provided for all trustees as required and all best practice guidance is reviewed and discussed at Board meetings regularly.

Sub-committees Finance & Remuneration

Pooja Batta

Sub-committee: Board recruitment and Succession Planning

Joe Martin

Sub-committees: Finance, Remuneration, and Board recruitment and Succession Planning

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Statement of Trustees Roles & Responsibilities

The Trustees (who are also Directors of VAST for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and regulations.

Company law requires trustees to prepare financial statements for each financial year. Under that law trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).

Under company law trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year.

In preparing these financial statements, the trustees are required to:

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Select suitable accounting Observe the methods and
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The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement of Disclosure of Information to Auditors

In so far as the trustees are aware, there is no relevant audit information of which the charitable company’s auditor is unaware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information, and to establish that the auditor is aware of that information.

Pay Policy for Senior Staff

The Trustees consider that the Board of Trustees and senior management team comprise the key management personnel of the charity. All trustees give their time freely and no trustee received remuneration for their services in the year. Details of any related party transactions are disclosed in note 12 & 24 to the accounts.

The pay scales for senior staff are set by the Trustees and are benchmarked against other similar size organisations operating in the area. Pay of individual members of the management team are recommended by the Remuneration Committee.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Related Parties, Partnership Working and Networks

The Charity continues to support and participate in several key and strategic partnerships representing the interests of the VCSE.

VAST is a member of NAVCA (National Association of Voluntary and Community Action) and is also extensively involved in several networks and partnerships including VSCOG (Voluntary Sector Chief Officers Group) The North Staffordshire Collaborative Network & Team Staffordshire.

Related or Connected Charities

The Dudson Centre is an independent charity (reg. No. 1059186), the trustees of the Dudson Centre have subcontracted the management of The Dudson Centre to VAST. VAST is a member of this charity.

VAST’s annual report and financial statements for the year ended 31 March 2024 have been prepared by the trustees in accordance with the Charities Act 2011.

The trustees have adopted the provisions of the Statement of Recommended Practice FRS102 in preparing the annual report and financial statements of the charity.

Auditors

Geens will be reappointed in accordance with Chapter 2 of Part 16 of the Companies Act 2006.

This trustees report was approved by the board on 11th September 2024 and signed on their behalf by:

Neil Dawson, Chair

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

INDEPENDENT AUDITORS REPORT TO THE MEMBERS AND TRUSTEES OF VAST SERVICES (1920) FOR THE YEAR ENDED 31 MARCH 2024 (REGISTRATION NO:1049663)

Opinion

We have audited the financial statements of VAST Services (1920) for the year ended 31 March 2024 which comprise the Statement of Financial Activities (including the income and expenditure account), Balance Sheet, Statement of Cash Flows and Notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

give a true and fair view of the state of the charitable company’s affairs as at 31 March 2024 and of the charitable company’s incoming resources and application of resources, including its income and expenditure, for the year then ended;
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Companies Act 2006 and the Charities Act 2011.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report.

We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Trustee’s Report other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated.

If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

the information given in the Trustees’ Report, which includes the directors’ report and the strategic report, for the financial year for which the financial statements are prepared is consistent with the financial statements; and
the Trustees’ Report, which includes the directors’ report and the strategic report has been prepared in accordance with applicable legal requirements.

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and their environment obtained in the course of the audit, we have not identified material misstatements in the strategic report or the directors’ report included within the Trustees’ report.

We have nothing to report in respect of the following matters where the Companies Act 2006 and the Charities Act 2011 requires us to report to you if, in our opinion:

adequate and proper accounting records have not been kept by the charitable company, or,
the charitable company financial statements are not in agreement with the accounting records and returns; or,
certain disclosures of trustees’ remuneration specified by law are not made; or,
we have not received all the information and explanations we require for our audit; or,
the trustees were not entitled to prepare the financial statements in accordance with the small companies regime.

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities Statement, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion.

Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs(UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

As part of our planning process:

We enquired of management the systems and controls the charity has in place, the areas of the financial statements that are most susceptible to the risk of irregularities and fraud, whether there was any known, suspected or alleged fraud. The charity did not inform us of any known, suspected or alleged fraud.
We obtained an understanding of the legal and regulatory frameworks applicable to the charity. We determined that the following were most relevant: the Charity SORP. FRS 102, Charities Act 2011. Companies Act 2006.
We considered the incentives and opportunities that exist in the charity, including the extent of management bias, which present a potential for irregularities and fraud to be perpetuated, and tailored our risk assessment accordingly.
Using our knowledge of the charity, together with the discussions held with the charity at the planning stage, we formed a conclusion the risk of misstatement due to irregularities including fraud and tailored our procedures according to this risk assessment.

The key procedures we undertook to detect irregularities including fraud during the course of the audit included:

Identifying and testing journal entries and the overall accounting records, in particular those that were significant and unusual.
Reviewing the financial statement disclosures and determining whether accounting policies have been appropriately applied.
Reviewing and challenging the assumptions and judgements used by management in their significant accounting estimates.
Assessing the extent of compliance, or lack of, with relevant laws and regulations.
Assessing the validity of the classification of income, expenditure, assets and liabilities between unrestricted and restricted funds.
Obtaining third party confirmation of material bank balances.
Documenting and verifying all significant related party balances and transactions.
Reviewing documentation such as charity board minutes for discussions of irregularities including fraud.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. The risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non- compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and to the charity’s trustees, as a body, in accordance with Chapter 3 or Part 8 of the Charities Act 2011 and regulations made under section 154 of that Act. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose.

To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Karen Staley FCA BSc (Hons) (Senior Statutory Auditor)

For and on behalf of Geens Limited, Statutory Auditor Geens Limited is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

Geens, Graphic House, City Rd, Stoke-on-Trent ST4 2PH

Date:

VAST Services (1920) Financial Statements to year end March 2024

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920)

Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

		Unrestricted	Restricted	Total
		funds	funds	2024
	Note	£	£	£
Income and Endowments from:
Charitable activities	3	527,244	705,511	1,232,755
Other trading activities	4	41,173	-	41,173
Investment income	5	15,160	-	15,160
Total income		583,577	705,511	1,289,088
Expenditure on:Raising funds
Charitable activities	6	(60,218)	-	(60,218)
Total expenditure	7	(457,046)	(762,640)	(1,219,686)
Net income/(expenditure)		(517,264)	(762,640)	(1,279,904)
Transfers between funds		66,313	(57,129)	9,184
Net movement in funds		1,488	(1,488)	-
Reconciliation of funds		67,801	(58,617)	9,184
Total funds brought forward
Total funds carried forward		293,954	174,424	468,378
	21	361,755	115,807	477,562

The Statement of Financial Activities includes all gains and losses recognised in the year. All of the charity's activities derive from continuing operations during the above period. The notes on pages 54 to 74 form an integral part of these financial statements.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

		Unrestricted	Restricted	Total
		funds	funds	2023
	Note	£	£	£
Income and Endowments
from:Charitable activities	3	628,863	700,306	1,329,169
Other trading activities	4	36,379	-	36,379
Investment income	5	9,090	-	9,090
Total income		674,332	700,306	1,374,638
Expenditure on:Raising funds
Charitable activities	6	(53,254)	-	(53,254)
Total expenditure	7	(669,035)	(690,706)	(1,359,741)
Net (expenditure)/income		(722,289)	(690,706)	(1,412,995)
Net movement in funds		(47,957)	9,600	(38,357)
Reconciliation of funds		(47,957)	9,600	(38,357)
Total funds brought forward
Total funds carried forward		341,911	164,824	506,735
	21	293,954	174,424	468,378

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) (Registration number: 02000818) Balance Sheet as at 31 March 2024

		2024	2023
	Note	£	£
Fixed assetsTangible assets
Current assets	15	31,419	42,092
Stocks
Debtors	16	996	1,361
Cash at bank and in hand	17	257,344	183,155
		566,858	581,020
		825,198	765,536
Creditors: Amounts falling due within one year	18	(356,555)	(294,250)
Net current assets		468,643	471,286
Total assets less current liabilities		500,062	513,378
Provisions	19	(22,500)	(45,000)
Net assets		477,562	468,378
Funds of the charity:
Restricted income funds
Restricted funds	21	115,807	174,424
Unrestricted income funds
Unrestricted funds		361,755	293,954
Total funds	21	477,562	468,378

These financial statements have been prepared in accordance with the Statement of Recommendend Practice - Accounting and Reporting by Charities FRS102 and in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The financial statements on pages 50 to 74 were approved by the board, and authorised for issue on 11th September 2024 and signed on behalf by:

John Farrar (Sep 19, 2024 14:56 GMT+1)

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Statement of Cash Flows for the Year Ended 31 March 2024

		2024	2023
	Note	£	£
Cash flows from operating activities
Net cash income/(expenditure)		9,184	(38,357)
Adjustments to cash flows from non-cash items
Depreciation	6	10,673	86,110
Investment income	5	(15,160)	(9,090)
		4,697	38,663
Working capital adjustments Decrease/(increase) in stocks Increase in debtors	16 17	365 (74,189)	(176) (34,345)
(Decrease)/increase in creditors	18	(54,704)	39,792
Decrease in provisions	19	(22,500)	-
Increase/(decrease) in deferred income		117,009	(258,129)
Net cash flows from operating activities		(29,322)	(214,195)
Cash flows from investing activities
Interest receivable and similar income	5	15,160	9,090
Purchase of tangible fixed assets	15	-	(41,449)
Net cash flows from investing activities		15,160	(32,359)
Net decrease in cash and cash equivalents		(14,162)	(246,554)
Cash and cash equivalents at 1 April		581,020	827,574
Cash and cash equivalents at 31 March		566,858	581,020

All of the cash flows are derived from continuing operations during the above two periods.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

1 Charity status

The charity is limited by guarantee, incorporated in England (registered number 02000818), and consequently does not have share capital. Each of the trustees are liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

The address of its registered office is: The Dudson Centre Hope Street Stoke-on-Trent ST1 5DD

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Accounting convention

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements are prepared in sterling which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

VAST Services (1920) meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

The accounts have been prepared on a going concern basis. The trustees have reviewed budgets and cash flow forecasts for the next 12 months and consider that the charity will be able to meet all obligations as they fall due for the foreseeable future. The charity regularly has to tender for grants and contracts. If these tenders are not successful the operations of the organisation could be scaled back to ensure that all expenditure could be met within the level of income available.

Income and endowments

Income is credited to the Statement of Financial Activities in the period in which it is receivable.

Grants receivable

Grants, including grants for the purchase of fixed assets, are recognised in the Statement of Financial Activities when the charity is legally entitled to the income after any performance conditions have been met.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

Investment income

Income from investments is included in the year in which it is receivable.

Charitable activities

Income from chargeable services and facilities management are recognised, net of VAT, at the

point at which the service is completed.

Other trading activities

Trading income is recognised, net of vat, at the point of sale.

Voluntary assistance

In addition to the income disclosed in the financial statements VAST also receives help and support in the form of voluntary assistance. This help and support is not included in the financial statements. This voluntary assistance is very much appreciated.

Fund structure

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure that meets these criteria is charged to the fund together with a fair allocation of management and support costs.

Stock

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete items.

Expenditure

Expenditure is recognised in the year in which it is incurred.

Charitable activities

Direct charitable expenditure is identified as cost incurred directly as a result of running the various projects, supporting voluntary groups that are members of VAST and delivering our chargeable services.

Raising funds

Costs of raising funds are those incurred in seeking voluntary contributions, and the costs of running the Dudson Centre café. They do not include the costs of disseminating information in support of the charitable activities.

Governance costs

Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

Support costs

Expenditure is allocated to the particular activity where the cost relates to the activity. However, management, administration and finance staff costs are apportioned on the basis of time spent on each activity.

Tangible fixed assets

Fixed assets over the value of £1,000 are capitalised with all assets valued at historic cost.

Depreciation and amortisation

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Asset class Depreciation method and rate Leasehold improvements over the term of the lease Office equipment 25% straight line Computers 25% straight line Telephone system 10% straight line

Pensions and other post retirement obligations

The pension costs charged in the financial statements represent the contribution by the charity on behalf of the employees to a Stakeholder Pension Scheme or other designated Personal Pension Scheme payable by the charity during the year.

Deferred income

Amounts held as deferred income refer to funds received in the reporting period but specifically held for use in the following financial year due to either:

a) Project activity not commencing until the following financial year. b) Funds being restricted for use in a future period.
c) Invoiced amounts for services to be provided in the following financial year.

All amounts held as deferred income in the prior year have been released and are recorded within the total incoming resources figure for the current year.

Deferred income is released to income in the reporting period in which the conditions that limit recognition are met.

Trade debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business. Trade debtors are recognised initially at the transaction price. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and other short term highly liquid investments that are readily convertible to a known amount of cash and are subject to insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods and services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least 12 months after the reporting date. If there is an unconditional right to defer settlement for at least 12 months after the reporting date they are presented as non-current liabilities.

Provisions

Provisions for liabilities are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement and the settlement amount can be reliably estimated.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Termination Benefits

Termination benefits are payable when employment is terminated by the charity before the normal retirement date, or whenever the employee accepts voluntary redundancy in exchange for these benefits. The charity recognises termination benefits in the statement of financial activities when it is demonstrably committed to either (i) terminating the employment of current employees according to a detailed formal plan without possibility of withdrawal, or (ii) providing termination benefits as a result of an offer made to encourage voluntary redundancy. Benefits falling due more than twelve months after the end of the reporting period are discounted to their present value.

3 Income from charitable activities

	Unrestricted	Restricted	Total
	funds General	funds	2024
	£	£	£
Grants & Contracts Bursary Facilities	4,000	693,011	697,011
Management & Rechargeable	11,247	-	11,247
Services
	511,997	12,500	524,497
	527,244	705,511	1,232,755

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

		Unrestricted
		funds	Restricted	Total
		General	funds	2023
		£	£	£
Grants & Contracts		-	699,947	699,947
Bursary		17,019	-	17,019
Museum		4,015	359	4,374
Facilities Management & Rechargeable Services		607,829	-	607,829
		628,863	700,306	1,329,169
4	Income from other trading activities
	Unrestricted
		funds	Restricted	Total
		General	funds	2024
		£	£	£
Trading income;		41,173	-	41,173
Cafe income		41,173	-	41,173
	Unrestricted
		funds	Restricted	Total
		General	funds	2023
		£	£	£
Trading income; Cafe income		36,379	-	36,379
		36,379	-	36,379
5	Investment income
	Unrestricted
		funds	Restricted	Total
		General	funds	2024
		£	£	£
Interest receivable and similar income;
Interest receivable on bank deposits		15,160	-	15,160
		15,160	-	15,160
		Unrestricted
		funds	Restricted	Total
		General	funds	2023
		£	£	£
Interest receivable and similar income;		9,090	-	9,090
Interest receivable on bank deposits		9,090	-	9,090

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

6 Expenditure on raising funds

6 Expenditure on raising funds
a) Costs of trading activities	Unrestricted funds	Restricted	Total
	Cafe	funds	2024
	£	£	£
Staff Costs	28,674	-	28,674
Cafe supplies	19,589	-	19,589
Office costs	1,737	-	1,737
Legal fees	1,164	-	1,164
Marketing and publicity	54	-	54
Other direct costs of activities for generating funds Support Costs (note 8)	193 8,807	- -	193 8,807
	60,218	-	60,218
	Unrestricted
	funds	Restricted	Total
	Cafe	funds	2023
	£	£	£
Staff Costs	25,416	-	25,416
Cafe supplies	16,405	-	16,405
Office costs	837	-	837
Premises costs Legal fees	4,866 567	- -	4,866 567
Marketing and publicity	77	-	77
Depreciation	99	-	99
Other direct costs of activities for generating funds	40	-	40
Support Costs (note 8)	4,947	-	4,947
	53,254	-	53,254

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

7 Expenditure on charitable activities

	Facilities	Facilities	Chargeable	Health	Support &				Total
	Management		Services	Projects	Volunteering	Other	Heritage		2024
		£	£	£	£	£	£		£
Staff Costs	110,386		138,642	55,998	337,295	20,094	52,089		714,504
Staff &
Volunteer
Expenses		186	128	-	8,370	6,846	509		16,039
Training		337	962	-	998	-	-		2,297
Office Costs	25,888		10,732	91	838	(1,707)	266		36,108
Legal &
Professional		2,681	37,052	20	4,950	5,464	6,303		56,470
Advertising
& Publicity		-	-	-	4,885	-	704		5,589
Premises Costs	129,138		-	-	18,291	1,218	-		148,647
Insurance		7,689	866	173	-	-	-		8,728
Management Costs		-	-	-	495	-	2,533		3,028
Depreciation		165	-	-	-	-	10,362		10,527
Bursary		-	11,247	-	-	-	-		11,247
Partner
Payments		-	-	-	46,282	24,400	-		70,682
Events		1,238	164	162	21,206	4,269	3,072		30,111
Grants		-	-	-	26,450	-	-		26,450
Support Costs
(note8)		17,613	23,484	5,871	17,613	2,936	11,742		79,259
	295,321		223,277	62,315	487,673	63,520	87,580	1,219,686

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

7 Expenditure on Charitable Activities (continued)

Facilities	Facilities	Chargeable	Health	Support &			Total
Management		Services	Projects	Volunteering	Other	Heritage	2024
	£	£	£	£	£	£	£
Staff Costs	132,072	151,777	42,842	284,569	38,224	42,335	691,819
Staff &
Volunteer
Expenses Training Office Costs Legal &	397 533 43,469	131 2,533 4,114	5,889 60 617	3,228 2,416 31,938	3 - 1,819	102 80 3,993	9,750 5,622 85,950
Professional	5,348	29,025	723	60	-	10,745	45,901
Advertising & Publicity	-	-	-	2,644	5,865	165	8,674
Premises Costs	132,051	-	3,875	500	-	8,332	144,758
Insurance	7,656	1,222	350	524	-	524	10,276
Management Costs Sundry	- 80	- 146	- -	3,857 -	3,847 -	- -	7,704 226
Depreciation	85,496	163	-	-	-	-	85,659
Bursary	-	17,019	-	-	-	-	17,019
Partner
Payments	-	-	-	57,285	7,000	-	64,285
Events Grants Support Costs	2,427 -	161 -	- -	8,120 58,652	4,316 -	12,670 -	27,694 58,652
(note8)	8,245	9,894	8,000	46,132	13,751	9,730	95,752
	417,774	216,185	62,356	499,925	74,825	88,676	1,359,741

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

8 Analysis of support costs	Cafe	Total
Support costs allocated to raising funds	£	2024
		£
Allocated by no. of staff:	3
Staff Costs	1,170	1,170
Staff Training	157	157
Travel	90	90
Premises Costs	250	250
Depreciation	15	15
Legal & Professional	1,103	1,103
Insurance	49	49
Advertising & Publicity	75	75
Events	304	304
Office Costs	1,708	1,708
Sundry	3,166	3,166
Partner payments	720	720
	8,807	8,807
	Cafe	Total
	£	2023
Allocated by no. of staff: Staff Costs	3 1,381	£ 1,381
Staff Training	75	75
Travel	43	43
Premises Costs	1,123	1,123
Depreciation	34	34
Legal & Professional	1,924	1,924
Insurance	51	51
Advertising & Publicity	202	202
Events	311	311
Office Costs	2,043	2,043
Sundry	1,402	1,402
Partner payments	479	479
Governance Costs	677	677
Reallocate management fees	(4,798)	(4,798)
	4,947	4,947

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

Support costs allocated to charitable activities

					Support &
	Facilities Management	Rechargeable Services	Health Projects	Other Projects	Projects Volunteering Projects	Heritage Projects	Total 2024
Allocated by no. of staff:	£ 6	£ 8	£ 2	£ 1	£ 6	£ 4	£
Staff Costs	2,339	3,119	780	390	2,339	1,560	10,527
Staff Training	314	418	105	52	314	209	1,412
Travel Costs	180	240	60	30	180	120	810
Premises Costs	501	668	167	83	501	334	2,254
Depreciation	29	39	10	5	29	19	131
Legal & Professional	2,206	2,941	735	368	2,206	1,471	9,927
Insurance	98	131	33	16	98	65	441
Advertising &
Publicity	150	200	50	25	150	100	675
Events	608	810	203	101	608	405	2,735
Office Costs	3,415	4,553	1,138	569	3,415	2,277	15,367
Sundry	6,333	8,445	2,110	1,057	6,333	4,222	28,500
Governance Costs	1,440	1,920	480	240	1,440	960	6,480
	17,613	23,484	5,871	2,936	17,613	11,742	79,259

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

					Support &
	Facilities Management Rechargeable Services Health Projects			Other Projects	Projects Volunteering Projects	Heritage Projects	Total 2024
Allocated by no. of	£	£	£	£	£	£	£
staff:	6	8	2	1	6	4
Staff Costs	2,302	2,763	921	921	4,144	1,842	12,893
Staff Training	124	149	50	50	224	99	696
Travel Costs	71	85	28	28	128	57	397
Premises Costs	1,871	2,245	748	748	3,368	1,497	10,477
Depreciation	57	68	23	23	102	45	318
Legal & Professional	3,207	3,849	1,283	1,283	5,773	2,56	17,961
Insurance	85	101	34	34	152	6 68	474
Advertising &
Publicity	337	404	135	135	606	270	1,887
Events	519	622	207	207	933	415	2,903
Office Costs	3,405	4,087	1,362	1,362	6,130	2,724	19,070
Sundry	2,337	2,804	935	935	4,206	1,868	13,085
Partner Payments	798	958	319	319	1,437	639	4,470
Governance Costs	1,129	1,355	452	452	2,032	903	6,323
Reallocate
Management Fees	(7,997)	(9,596)	1,503	7,254	16,897	(3,263)	4,798
	8,245	9,894	8,000	13,751	46,132	9,730	95,752

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

9 Grant-making Analysis of grants

9 Grant-making Analysis of grants
	Grants to institutions
	2024	2023
Analysis	£	£
Community Health Champion Grants	21,551	58,652
VAST Bursary	11,247	17,019
	32,798	75,671

The support costs associated with grant-making are £Nil (31 March 2023 - £Nil). No individual grants made to institutions during the year were material.

10 Net incoming/outgoing resources

10 Net incoming/outgoing resources
Net incoming/(outgoing) resources for the year include:	2024	2023
	£	£
Operating leases - other assets Audit fees	7,892	5,553
Depreciation of fixed assets	7,200	7,000
	10,673	86,110

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

11 Staff costs

The aggregate payroll costs were as follows:

11 Staff costs The aggregate payroll costs were as follows:
	2024	2023
	£	£
Staff costs during the year were:
Wages and salaries	644,357	619,963
Social security costs	47,382	46,473
Pension costs	55,610	50,345
	747,349	716,781

The monthly average number of persons employed by the charity during the year was as follows:

	2024	2023
	No	No
Direct charitable activities	18	18
Generating funds	8	9
Management and administration	4	4
	30	31

During the year, the charity made redundancy and/or termination payments which totalled £1,102. (2023 - £Nil).

No employee received emoluments of more than £60,000 during the year.

The total employee benefits of the key management personnel of the charity were £196,951 (2023 - £185,166 ).

12 Trustee remuneration and expenses

No trustee, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses from the charity during the year.

13 Pension and other schemes

Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £55,610 (2023 - £50,345 ).

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

14 Taxation

The charity is a registered charity and is therefore exempt from taxation.

15 Tangible fixed assets

		Furniture
	Leasehold	and	Computer	Telephone
	Improvements	equipment	equipment	System	Total
	£	£	£	£	£
Cost
At 1 April 2023	294,229	199,891	1,832	96,941	592,893
At 31 March 2024	294,229	199,891	1,832	96,941	592,893
Depreciation
At 1 April 2023
Charge for the year	293,731	158,297	1,832	96,941	550,801
At 31 March 2024	165	10,508	-	-	10,673
	293,896	168,805	1,832	96,941	561,474
Net book value
At 31 March 2024	333	31,086	-	-	31,419
At 31 March 2023	498	41,594	-	-	42,092
16 Stock
				2024	2023
				£	£
Stocks
				996	1,361
17 Debtors
				2024	2023
				£	£
Trade debtors				250,419	161,240
Prepayments and accrued income				6,925	21,915
				257,344	183,155

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

18 Creditors: amounts falling due within one year

18 Creditors: amounts falling due within one year
	2024	2023
	£	£
Trade creditors	11,163	25,325
Other taxation and social security	29,226	40,800
Other creditors	29,773	20,862
Accruals	55,712	93,591
Deferred income	230,681	113,672
	356,555	294,250
	2024	2023
	£	£
Deferred income at 1 April 2023	113,672	371,801
Resources deferred in the period	230,681	113,672
Amounts released from previous periods	(113,672)	(371,801)
Deferred income at year end	230,681	113,672

Creditors include £230,681 (2023: £113,672) of income deferred into the following year due to the timing of the charity's entitlement to the income after any performance conditions have been met. There are no unfulfilled conditions attached to this income at the balance sheet date. £225,838 of the closing balance at 31 March 2024 is held in restricted funds.

19 Provisions

19 Provisions
	Other
	provisions	Total
	£	£
At 1 April 2023	(45,000)	(45,000)
Utilised during the period	22,500	22,500
At 31 March 2024	(22,500)	(22,500)

The provision of £45,000 arose in 2019, as a result of a claim for historical invoices from Staffordshire County Council (SCC), in respect of utilities and business rates at the premises on Eastgate Street, Stafford. Legal advice has been taken and both parties have agreed the principles of a settlement to this matter. Heads of terms have been drawn up in which the settlement figure will fully utilise the amount provided.

During the year ended 31 March 2024 payment of £22,500 was made to Staffordshire County Council. There was no movement during the year ended 31 March 2023.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

20 Analysis of net assets between funds

Capital

20 Analysis of net assets between funds	20 Analysis of net assets between funds		Capital
	Unrestricted
	funds	Restricted	Other	Total funds at
	General	funds	funds	31 March 2024
	£	£	£	£
Tangible fixed	31,419	-	-	31,419
assets Current	483,547	341,645	6	825,198
assets Current	(130,717)	(225,838)	-	(356,555)
liabilities Provisions	(22,500)	-	-	(22,500)
Total net assets	361,749	115,807	6	477,562
	Unrestricted			Total funds
	funds	Restricted	Other	at 31 March
	General	funds	funds	2023
	£	£	£	£
Tangible fixed	42,092	-	-	42,092
assets Current	591,112	174,418	6	765,536
assets Current	(294,250)	-	-	(294,250)
liabilities Provisions	(45,000)	-	-	(45,000)
Total net assets	293,954	174,418	6	468,378

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

21 Funds
	Balance				Balance at
	at 1 April	Incoming	Resources		31 March
	2023	resources	expended	Transfers	2024
Unrestricted funds	£	£	£	£	£
*General*
General Fund	172,837	583,577	(440,930)	(28,729)	286,755
*Designated*
Dudson Centre	25,000	-	-	-	25,000
Contingency	46,117	-	(40,036)	(6,081)	-
The Hub Contingency	50,000	-	(36,298)	36,298	50,000
Museum Contingency	121,117	-	(76,334)	30,217	75,000
Total unrestricted funds	293,954	583,577	(517,264)	1,488	361,755
Restricted funds
Health Support & Volunteering SOT CC Community Health	23,260 36,372 18,123	50,000 177,715 193,023	(49,873) (208,875) (209,736)	- (1,477) -	23,387 3,735 1,410
Champions Other Capital funds	57,144 1,400 6	102,500 128,819 -	(103,950) (130,078) -	- (11) -	55,694 130 6
Heritage	38,119	53,454	(60,128)	-	31,445
Total restricted funds	174,424	705,511	(762,640)	(1,488)	115,807
Total funds	468,378	1,289,088	(1,279,904)	-	477,562

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

	Balance				Balance at
	at 1 April	Incoming	Resources		31 March
	2022	resources	expended	Transfers	2023
	£	£	£	£	£
Unrestricted funds
*General*
General Fund	151,911	674,332	(650,406)	(3,000)	172,837
*Designated*
Dudson Centre
Contingency	25,000	-	-	-	25,000
The Hub Contingency	100,000	-	(53,883)	-	46,117
Museum Contingency	65,000	-	(18,000)	3,000	50,000
	190,000	-	(71,883)	3,000	121,117
Total unrestricted funds	341,911	674,332	(722,289)	-	293,954
Restricted
Health	21,719	51,474	(49,933)	-	23,260
Support & Volunteering	22,685	152,000	(145,478)	-	29,207
SOT CC	30,834	204,341	(201,960)	-	33,215
Community Health Champions Other	92,487 (2,907)	100,000 88,350	(135,343) (91,970)	- -	57,144 (6,527)
Capital funds	6	-	-	-	6
Heritage	-	104,142	(66,023)	-	38,119
Total restricted funds	164,824	700,307	(690,707)	-	174,424
Total funds	506,735	1,374,639	(1,412,996)	-	468,378

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

The specific purposes for which the funds are to be applied are as follows:

Purpose of Designated Unrestricted Funds:

The Dudson Centre Contingency is to allow for underoccupancy or unexpected repair work at the Dudson Centre.

The Hub Contingency is to provide a fund for unexpected repair work at The Hub.

The Museum Contingency is to provide funds for the Dudson Museum whilst it becomes reestablished and funding is sourced.

Purpose of Restricted Funds:

The Health related projects are funds from the CCG's PCT to fund the Strategic Development Worker for Health work and funding for the Door 2 Door transport service.

The Support and Volunteering Fund is funding from The National Lottery Community Fund for the Totally Stoked Support project.

Funding from Stoke-on-Trent City Council relates to funding for our core development and volunteering work and funding for the Management of the Stoke-on-Trent Community Directory.

Community Health Champions funding is from Stoke-on-Trent City Council to fund the Community Health Champions project.

Heritage funds include funds received from the Heritage Lottery Fund and other small grants and donations for the running of The Dudson Museum.

Other restricted funds relate to various small grants and pilot projects.

Two small amounts were transferred from restricted to unrestricted funds during the year ended 31 March 2024. These relate to two projects which ended where there were no clawback provisions.

The opening balances on the restricted funds have been corrected. The restricted fund balance agreed in total at 31 March 2023 but there have been some historic mispostings between funds making up each heading in the statutory accounts.

22 Commitments

Capital commitments

There were no capital commitments at the balance sheet date.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

23 Obligations under leases and hire purchase contracts Operating lease commitments

Total future minimum lease payments under non-cancellable operating leases are as follows:

	2024	2023
	£	£
Land and buildings
Within one year	3,756	3,000
Between one and five years	12,000	12,000
After five years	39,000	42,000
	54,756	57,000
Other
Within one year	7,892	8,061
Between one and five years	14,781	22,673
	22,673	30,734

24 Related party transactions

There were no related party transactions in the year.

25 Control Relationship

The charity is controlled by the trustees.

VAST Services (1920) (Registered Company Number 02000818) Trustees’ Report and Financial Statements for Year Ended 31st March 2024

VAST Services (1920) Notes to the Financial Statements for the Year Ended 31 March 2024

26 Financial instruments

Categorisation of financial instruments

2024 2023 £ £ Financial assets that are debt instruments measured at amortised cost 250,419 161,240 Financial liabilities measured at amortised cost (11,163) (25,325)

27 Funds held as agent

During the year funds were held on behalf of the clients in respect of VAST acting as their agent for payroll or other purposes.

At the start of the year the balance of held funds was £81,445 (2023 £54,197). Receipts of £5,407,753 (2023 £3,446,912) were received during the year and payments of £5,396,741 (2023 £3,419,664) were made leaving a year end balance of £92,457 (2023 £81,445).

28 Government grants

VAST received the following government grants during the year:

National Lottery Community Fund £213,689 (2023 £151,830)

Stoke-on-Trent City Council - Community Health Champions £100,000 (2023 £100,000) Heritage Lottery Fund £43,454 (2023 £56,216)

DCMA (via the Community Foundation for Staffordshire) £48,551

Stoke-on-Trent City Council - Strategic Development Officer £30,282

The amount of grants recognised in the financial statements was £435,976 (2023 - £308,046). There were no unfulfilled conditions in respect of these grants at the year end.

No other forms of government assistance have been received by the Charity.

2024-03-31-accounts

VAST Services (1920)

Contents

03 Trustees, Directors, Principal Officers, and Advisors 04 Chair’s Foreward

Trustees, Directors, Principal Officers, and Advisors

Trustees

Registered Address

VAST is the trading name of VAST Services (1920)

Chair’s Foreward

Strategic Report

Fair Review of the Business

Achievements and Performance

In the Media...

Key Objectives from our Strategic Plan

What we said we would do

How successful we were

What we did

Grants and Contracts

What we said we would do

What we did

How successful we were

Advocacy and Voice

What we said we would do

How successful we were

What we did

Factors Relevant to the Achievement of Objectives

Key Performance Indicators

Chargeable Services

Facilities

Dudson Centre Income

Financial Review

Reserves

Principal Funders for 2023/24

Agent over Cash Held

Policy on Reserves

Plans for Future periods

Our Aim

Key Objectives

Activites Planned to Achieve Objectives

Chargeable Services

Grants and Contracts

Advocacy and Voice

Principal Risks and Uncertainties

VAST Services (1920) Trustees’ Report Incorporating the Director’s Report

Our Purpose

Aims

Values

Our Work The Four Functions of Local Infrastructure

How we do it:

Networks and Forums

What we did:

Case Study on Commissioning

Our Impact

Leadership and Advocacy

How we do it:

What we did:

Case Study on the Healthy Communities Alliance

Our Impact:

Partnerships and Collaboration

VCSE Finance Forum

Totally Stoked Awards 2024

66—

How we do it:

Training

One-to-One Support

Information and Resources

Guides and Resources from the VAST Vault

What we did:

Case Study on The Hub Fenton

Our Impact

Session Outcomes

How we do it:

Our ‘Vision for Volunteering’

Inclusive Volunteering

Volunteer Managers Network

Corporate Social Responsibility

Training

Volunteer Quality Standards

What we did:

Case Study on Staffordshire Sight Loss Association