19 Durham Area Disability Leisure Group Annual Report and Financial Statements Year ended: 31 December 2023 Charity no: 1049610 DURHAM AREA DISABILITY LEISURE GROUP Reports and Financial Statements Year ended: 31 December 2023 Contents Legal and administrative information Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements Legal and admlnlstrative informatlon Charity number: 1049610 Trustees.. L Davison (Resigned October 2023) A Young CToner L Garbutt {Appointed November 2023) Chair: K Murray Deputy Chair: C Toner (Appointed March 2024) Treasurer: P Norman Secretary.. C Kirton (Resigned March 20241 L Burton {Appointed March 2024) Address: Vane Tempest Hall Maynards Row Gilesgate Durham DHI IQF Independent Examiner: Neil Mullen FCA FCCA Mullen Stoker Ltd Mullen Stoker House Mandale Business Park Belmont Industrial Estate Durham DHI ITH DURHAM AREA DISABILITY LEISURE GROUP Year ended: 31 December 2023 Independent Exarniner's Report to the Trustees of Durham Area Disability Leisure Group I report to the Charity trustees on my examination of the accounts of the Charity {number 1049610) for the year ended 31 December 2023 which are set out on pages 3 to 7. Responsibilities and basis of report As the Charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111 the Act ). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l accounting records were not kept in respect of the Charity as required by section 130 of the Charities Act; or 2 the accounts do not accord with those records; or 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts Set out in the Charities {Accounts and Report51 Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Neil Mullen FCA FCCA Mullen Stoker Ltd Chartered Accountants Mullen Stoker House Mandale Busines Park Belmont Industrial Estate Durham DHI ITH Date 9 March 2024 DURHAM AREA DISABILITY LEISURE GROUP STATEMENT OF FINANCIAL ACtIVlTIES FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Funds Restricted Total Funds Funds 2023 Total Funds 2022 Notes INCOME Donations, legacies and other similar receipts: Other Donations Durham County Council Temperance 10,773 40,000 2,000 18,371 29,144 40,000 2,000 12.845 47,825 Operating activities to generate funds Project Incomelmember Contributions Ticket Sales and Subscriptions Interest Received 24,582 1,563 381 24,582 1,563 381 23,605 3,118 38 Total 79,299 18,371 97,670 87,431 EXPENDrruRE Charitable Activities Support Costs Management and Administration 10.161 40,192 51,910 2,376 1,035 11,350 12,537 41,227 63.260 8,423 37,914 57,222 Total 102,263 14,761 117.024 103.559 Net incoming resources/{resources expended) before transfer Transfers between funds {22,9641 1,823 3,610 {1.8231 119,3541 {16,1281 Net Incomln8 resources/(resour¢e5 expended) 121,1411 1,787 119.354) 116,128) Realised gains on investments assets Unrealised gains on investments assets Net movement In funds 121,1411 1,787 119,3541 116,1281 Fund balances brought froward at l January 2023 95,705 5,000 100,705 116,833 Fund balances carried froward at 31 December 2023 74,564 6,787 81,351 100,705 All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above. OURHAM AREA DISABIUTY LEISURE GROUP STATEMENT OF ASSEfs AND LIA8ILmES FOR THE YEAR ENDED 31 DECEMBÉR 2023 Pettv Cash Current Cornmunity Account Savlnqs Account Total Fund5 2023 Total Fund5 2022 Account Bank and Cash 37 19,474 21,416 40,424 81,351 100,705 Total Funds 2023 Totsl Funds 2022 Funds Unrestrirted funds General fund 74,564 95,705 Restrlcled funds Awards for All Over 185 Fund & Food Fun & Food Activity Sustsnabilty 1.450 1,850 505 693 2,289 81,351 100,705 The financial statements on pages 3 to 7 were approved by the Committee and authorised for issue by the trustees on 9 March 2024 and signed on their behalf bv.. K Murray_ Chair DURHAM AREA DISABILITY LEISURE GROUP Notes to the Financial Statements for the year ended 31 December 2023 Accounting policies lal Basis of preparation and going concern The financial Statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. These financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £1. The Charity constitutes a Public Benefit Entity as definded by FRS 102. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. Ibl Fund accounting General funds are unrestricted funds which are available for use at the discretion of the trustee5 in furtherance of the general objectives of the Charity and which have not been designated for other purpose5. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for a particular purpose. The cost of raising and administering such funds are charged against the specific fund. Ic) Incoming resources All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers. Id) Grant incorne Grant and contributions received for current year expenditure are recognised in full in the Statement of Financial Activities in the period in which they are received. DURHAM AREA DISABILITY LEISURE GROUP Notes to the Financial Statements for the year ended 31 December 2022 le) Resouces expended All expenditure is accounted for on a cash basis and has been classified under headings that aggregate all costs related to the category. Definded contribution pension scheme Existing employees of the Charity were entitled to join Smart Pension which is funded by contributions from the employee and employer. New and existing employees were automatically enrolled into the master trust with the option to opt out should they choose to do 50. Related party transactlons and trustees, expenses and remuneration. The trustees give freely their time and expert15e without any form of remuneration or other benefit in cash or kind12022: £nill. Expenses, in respect of travel paid to a trustee in the year totalled £nil12022.' £nil). Other donations Unrestrlcted Restricted Total Funds Funds Total Funds 2022 Funds 2023 Freemen of Durham Public donation Four Acres Trust Shakespeare Trust Dane Architectural Awards For All Over 18s Fun & Food Fun & Food Activity Susta inability 515 10,771 10,771 2,000 1,580 8,750 3,622 5,164 4,972 4,613 18,371 3,622 5,164 4,972 4,613 29,144 2,(M)O 1,580 10,773 16,425 DURHAM AREA DISABILITY LEISURE GROUP Notes to the Financial Statements for the year ended 31 December 2023 Resources expended Unrestricted Restricted Total Funds Total Funds Funds Funds 2023 2022 Charitable activlties: Event expense5 Transport expenses Equipment 3,660 4,809 1,692 2,376 6,036 4,809 1,692 6,484 1,800 139 10,161 2,376 12,537 8,423 Unrestrlcted Funds Restricted Total Funds Funds Total Funds 2023 2022 Support costs; Wages Staff and volunteer expense5 38,443 1,749 38,443 2,784 32,509 5,405 1,035 40,192 1,035 41,227 37,914 Unrestrlcted Restricted Total Funds Funds 2023 Total Funds Management and administratlon: Funds 2022 Rent and room hire Accountancy Coaching fees Telephone, stationary, postage etc Insurance Sundry 45,177 1,533 810 1,913 1,297 1,180 9,455 54,632 1,533 810 2,292 1,297 2,696 48,750 1,383 1,380 1,389 1,948 2,372 379 1,516 51,910 11,350 63,260 57,222 Trustees Annual Report for the period l. January 2023 to 31rt December 2023 19 Durham Area Disability Leisure Group (DADLG) Charity Registration Number: 1049610 Objectives and Activities: The Charity's objects are: The relief of persons with disabilities and in particular those who are children, resident in Durham and surrounding areas by the provision of facilities, for recreation or other leisure time occupations with the objects of improving their conditions of life and social welfare. With respect to the children, no age barriers are drawn, except for that which is specified in any funding streams secured in order to fulfil the Charity's objects. In relation to the purposes carried out for the public benefit; activities, projects and services are provided to family units including parents and carers, siblings, and other family members as appropriate at the discretion of the Charity's trustees. Relief is determined as those activities, events and projects which bring relief to the disabled person(s) and improve the general health and wellbeing and resilience of the family unit as a whole. In fulfilling the Charity's objects through its services, Durham Area Disability Leisure Group's trustees have regard for the Charity Commission's advice and guidance, particularly in respect of the management of its funds. Optional additional information (only relevant sections selected) Volunteers, including trustees and activity volunteers make a huge contribution to fulfilling its objects, by supporting activities and events in person and by providing additional skills and expertise. Achievements and Performance As a family orientated organisation catering for children and young people with disabilities, their siblings and parents and carers, we aim to make a difference by offering families the opportunity to choose activities that they would like to try during evenings, weekends and in holiday periods covering as many interests as possible. We give young people a Vol￿ by creating opportunities for them to say what they would like to do, what they have enjoyed and what we could do to improve. Children and young people tell us they enjoy being part of the group and that they look forward to seeing familiar faces at activities. We are helping them to develop resilience and experience emotional well-being through a sense of belonging. During 2023 we continued to focus on providing a rich array of activities for families, ensuring that we offered a range of eXperIen￿S to meet the different needs and interests of our members. We continued to monitor participation and identify the barriers to it, particularly in economically disadvantaged and remote areas of County Durham and work is on-going in addressing these barriers and widening our offer to reach those areas by using local community venues and businesses. During Easter and Summer school holidays we took part in the DFE funded 'Fun and Food, project and were contracted to provide a service to families where one or more children have a special educational need andlor disability. Events were held in all five localities of County Durham and participation was high. The small but steady number of families outside of County Durham, referred to as our 'wider membership, continued to aC￿sS services. We expanded the newly reintrodU￿d Over 18's club due to popular demand, with members empowered to direct the activities of the club in line with their interests. The social club remains very popular and is funded via contributions per person per event, donations and a generous grant from Barchester Foundation. Financial Review A full end of year independent examination of the accounts was undertaken and those are available in conjunction with this report. At the end of 2023, the Charity was in a financially stable position with no concerns regarding its ability to operate throughout 2024. Additional Optional Information The Charity's principal SoUr￿S of funds are from successful contract tendering processes and bids made to organisations providing grant funds. Funding is not secured through any type of loan system. Grant makers are listed each year in the end of year accounts. The principal risks facing the organisation are the potential for some funding streams to cease and the levels of capacity within the staff team. Throughout 2024, trustees will be focusing on building capacity through recruitment of additional volunteers and trustees, and the recruitment of a new Project Facilitator. During 2023 capacity was increased on the staff team by increasing the hours of the Project Coordinator role and appointing a new Project Worker to support delivery of activities and administration. The Project Manager retired at the end of October 2023 but has returned on a flexible basis until a replacement is appointed. Structure, Governance and Management Type of governing document: Group Constitution At the Annual General Meeting each year, the individual members elect from amongst themselves a Chair, an Honorary Secretary and an Honorary Treasurer, who hold office from the conclusion of the meeting. The management committee shall have no less than 6 and no more than 13 members. All members retire from office at the AGM after they came into office but may be re-elected or re-appointed. Members of the management committee may not act as a member of the committee until minutes declaring their election or willingness to act in the trusts of the charity have been signed. The powers held by the management committee and specified in the Group Constitution, may only be exercised in the furtheran￿ of the group's objects. Additional Optional Information Policies and procedures adopted include those required for safeguarding purposes, financial management, health and safety and trustees, codes of conduct. A full list of policy and procedure documents is available on request. The charity's organisational structure and any wider network with which the charity works. The Charity has a close working relationship with Durham County Council for whom it provides a funded Countywide Family Short Breaks Service for families with disabled children up to the age of 25 and living within County Durham postcode areas. All other families over the age of 25, regardless of where they live and those of all ages in areas surrounding County Durham are funded separately. Names of the chari e Murra Christina Toner Pamela Norman Ann Youn Louise Burdon Linda Garbutt Linda Davison trustees who mana Chairman De ut Chair Treasurer ed the chari in 2023 Secreta ointed November 2023 Resi ned October 2023 Names of the staff who car out the functions of the chari Colleen Kirton Pro ect Coordinator Bethen Pro ect Worker Pro ect Facilitator Current Vacanc Lesle Clelland Retired Oct 2023, Actin Pro ect mana er Reference and Administrative details Charity Name: Durham Area Disability Leisure Group Other name the charity uses: DADLG Charity's principal address: Unit 15, Vane Tempest Hall, Maynard's Row, Gilesgate, Durham, DH11QF Declarations The trustees declare that they have approved the truste8'8 report above. Signed on behalf of the charity's trustees: Signature: Full Name: Kaye Murray Position: Chair of Trustees Date: 9th March 2024