2021-12-31-accounts - Durham Area Disability Leisure Group

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Trustees Annual Report for the period 1[st] January 2021 to 31[st] December 2021

Durham Area Disability Leisure Group (DADLG) Charity Registration Number: 1049610

Objectives and Activities:

The Charity’s objects are:

The relief of persons with disabilities and in particular those who are children, resident in Durham and surrounding areas by the provision of facilities, for recreation or other leisure time occupations with the objects of improving their conditions of life and social welfare.

With respect to the children, no age barriers are drawn, except for that which is specified in any funding streams secured in order to fulfil the Charity’s objects. In relation to the purposes carried out for the public benefit; activities, projects and services are provided to family units including parents and carers, siblings, and other family members as appropriate at the discretion of the Charity’s trustees.

Relief is determined as those activities, events and projects which bring relief to the disabled person(s) and improve the general health and wellbeing and resilience of the family unit as a whole.

In fulfilling the Charity’s objects through its services, Durham Area Disability Leisure Group’s trustees have regard for the Charity Commission’s advice and guidance, particularly in respect of the management of its funds.

Optional additional information (only relevant sections selected)

Volunteers, including trustees and activity volunteers make a huge contribution to fulfilling its objects, by supporting activities and events in person and by providing additional skills and expertise.

Achievements and Performance

As a family orientated organisation catering for children and young people with disabilities, their siblings and parents and carers, we aim to make a difference by offering families the opportunity to choose activities that they would like to try during evenings, weekends and in holiday periods covering as many interests as possible. We give young people a voice by creating opportunities for them to say what they

would like to do, what they have enjoyed and what we could do to improve. Children and young people tell us they enjoy being part of the group and that they look forward to seeing familiar faces at activities. We are helping them to develop resilience and experience emotional well-being through a sense of belonging.

During 2021 we continued to provide a virtual service with online activities and events including our book club and youth club. We also stayed connected with families through the door-to-door activity bag delivery service. This continued from January to August and from September 2021 we began to re-introduce face-to-face activities. We followed Government guidelines, local advice, and specific venue rules. Most venues gave instructions not to attend if anyone in a household was selfisolating and all operated restricted numbers and online pre-booking. We provided families with guidance to support both them and venues to stay safe. With many families still testing positive for COVID, there were many occasions when attendance did not match with places booked making activity management trickier than usual. Venues also raised their entry prices, and some were no longer offering group discounts, to recoup some of their losses during periods of closure. With funding achieved during lockdown we were able to maintain pre-pandemic contribution levels for families.

Despite the many challenges faced by everyone, our database of families continued to rise during 2021 and now stands at around 800. Some families who had not engaged for some time requested places for our virtual service and others returned when we re-started some face-to-face activities.

During Easter and Summer school holidays we took part in the DFE funded ‘Fun and Food’ project and were contracted to provide a service to families where one or more children have a special educational need and/or disability. The key eligibility criterion was that children and young people should be in receipt of free school meals with a proviso that if a high proportion of them met this criterion, others with SEND not in receipt of free school meals could be included. During the Easter holiday we provided a service to 199 children and 205 during the Summer holiday with some families accessing the service both times.

We anticipate that 2022 will see a return to the complete range of face-to-face activities that were provided pre-pandemic. We also plan to implement a small number of pilot projects whereby families who are hard to reach due to significant personal issues or difficulties with transport and location, will be able to continue to participate as they did during the virtual service, we provided throughout COVID-19 restrictions.

Financial Review

Full end of year audited accounts are available in conjunction with this report. At the end of 2021, the Charity was in a financially stable position with no concerns regarding its ability to operate throughout 2022.

Additional Optional Information

The Charity’s principal sources of funds are from successful contract tendering processes and bids made to organisations providing grant funds. Funding is not secured through any type of loan system. Grant makers are listed each year in the end of year accounts.

The principal risks facing the organisation are the potential for funding streams to cease and the levels of capacity within the staff team. The addition of the Staffing Activity Co-ordinator post in 2020 increased the organisation’s capacity to meet demand in 2021. In addition, sessional workers and external bodies are employed to provide and enhance the offer.

Structure, Governance and Management

Type of governing document: Group Constitution

At the Annual General Meeting each year, the individual members elect from amongst themselves a Chair, an Honorary Secretary and an Honorary Treasurer, who hold office from the conclusion of the meeting.

The management committee shall have no less than 6 and no more than 13 members. All members retire from office at the AGM after they came into office but may be re-elected or re-appointed. Members of the management committee may not act as a member of the committee until minutes declaring their election or willingness to act in the trusts of the charity have been signed. The powers held by the management committee and specified in the Group Constitution, may only be exercised in the furtherance of the group’s objects.

Additional Optional Information

Policies and procedures adopted include those required for safeguarding purposes, financial management, health and safety and trustees’ codes of conduct. A full list of policy and procedure documents is available on request.

The charity’s organisational structure and any wider network with which the charity works.

The Charity has a close working relationship with Durham County Council for whom it provides a funded Countywide Family Short Breaks Service for families with disabled children up to the age of 25 and living within County Durham postcode areas. All other families over the age of 25, regardless of where they live and those of all ages in areas surrounding County Durham are funded separately.

Names of the charity trustees who manage the charity.	Names of the charity trustees who manage the charity.
Steven Gascoigne	Chairman
Kaye Murray	Deputy Chair
Pamela Norman	Treasurer
Ann Young
Linda Davison
Linda Garbutt
Names of the staff who carry out the functions of the charity.
Lesley Clelland	Project Manager
Colleen Kirton	Activity Co-ordinator/ Meeting Minute Taker

Reference and Administrative details

Charity Name: Durham Area Disability Leisure Group

Other name the charity uses: DADLG

Charity’s principal address: Unit 15, Vane Tempest Hall, Maynard’s Row, Gilesgate, Durham, DH1 1QF

Declarations

The trustees declare that they have approved the trustee’s report above.

Signed on behalf of the charity’s trustees:

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Signature:__ __
Full Name: Steven Gascoigne___
Position: ___Chairman_________
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Date: ___ 05/03/2022 _____

DURHAM AREA DISA81LITY LEISURE GROUP Reports and Financlal Statements Year ended: 31 December 2021 Contents Legal and administrative information Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements Legal and administratlve Information Charity number: 1049610 Trustees: L Horsley (Resigned February 20211 L Davison L Garbutt A Young Chair: S Gascoigne Treasurer- P Norman Secretary= C Kirton Deputy Chair: K Murray Address: Vane Tempest Hall Maynards Row Gilesgate Durham DHI IQF Independent Examiner: Neil Mullen FCA FCCA Mullen Stoker Ltd Mullen Stoker House Mandale Business Park Belmont Industrial Estate Durham DHI ITH

DURHAM AREA DISABILITY LEISURE GROUP Year ended: 31 December 2021 Independent Examlner's Report to the Trustees of Durham Area Disablllty Leisure Group I report to the Charity trustees on my examination of the accounts of the Charity (number 10496101 for the year ended 31 December 2021 which are set out on pages 3 to 7. Responsibilities and basis of report As the Charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Dlrections given by the Charity Commission under section 14515llbl of the Act. Independent examlner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l accounting records were not kept in respect of the Charity as required by section 130 of the Charities Act,. or 2 the accounts do not accord with those records,. or 3 the account5 do not comply with the applicable requirement5 concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Neil Mullen FCA FCCA Mullen Stoker Ltd Chartered Accountant5 Mullen Stoker House Mandale Busines Park Belmont Industrial Estate Durham DHI ITH Date 5 March 2022

DURHAM AREA DISABILITY LEISURE GROUP 5fATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 DECEMBER ZOZI Unrestrlrted Funds Reslrlrted Funds Total F¥nd$ 2021 Totsl Funds Z020 Notes INCOME Donation5, le8acie5 and other similar receipts.. other Donations Durham County Council Greggs Foundatlgn COVID Temperance 445 8.736 5,350 9,181 75,400 12.191 44,999 22,000 16,655 70,050 Operating artivities to eenerate funds Project Incomelmember Contiibutions Ticket Sales and Subscriptions Interest Received 5,848 585 2,580 1.372 22 585 Total 78.932 14.086 93.018 99.819 PENDITUAÉ Charitable Activities Support Costs Management and Admlnlsiration 30,635 35,040 8,602 4,552 2.386 35,187 37.426 8.602 25,212 22.159 12,315 Total 74.277 6.938 81.21S 59.686 Net incoming re50urcesllresources expendedl before transfer Transfers between funds 4,655 8,636 7,148 18,6361 11.803 40.133 Net In¢omlnB resour¢eslliesour¢e$ expended) 13,291 11,4881 11,803 40,133 Realised gain5 on inve5trnents assets UnrealSsed galns on Invesimenis assets Net movement In funds 13,291 11,4881 11,803 40,133 Fund balances brought froward at l January 2021 102.163 2.867 105.030 64.897 Fund balances carried froward at 31 Dember 2021 115,454 1,379 116,833 105,030 All of the above results arè deliv frorn cont*nuing activities. All #ains and losses recogni5ed in the year are included above.

DURHAM AREA DISABILITY LEISURE GROUP ATEMENT OF ASSEf5 AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 1021 Pettv Cash Current Account Communlty A¢¢ount Savln8S Attount Total Funds 2021 Total Funds 2020 Bank and Cash 14,621 62,201 40,005 116.833 105.030 Total Funds 2021 Totsi Funds 2020 Funds UnlerI¢d funds General fvnd 115,454 102.163 Restrlcted funds Youth Club Durham Sport 979 979 1,888 116.833 105.030 The financial statements on pages 3 to 7 were approved by the Committee and authorised fof issue by the trustees on 5 March 2022 and signed on their behalf by.. S Ga5coigne Chair

DURHAM AREA OISABILifi LEISURE GROUP Not•s to the Flnanclal Ststements tor the year ended 31 O*cèmber 2021 Accounting policies lal Basls of preparation and going concern The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) and the Charities Act 2011. These financÉal statements are prepared in sterlin& which is the functional currencv of the Charity. Monetary amounts in these financial statements are rounded to the nearest £1. The Charity constitutes a Public Benefit Entity as definded by FRS 102. The trustees consider that there are no material uncertaintles about the Charity's ability to tontinue as a going concern. Ibl Fund accountlng General funds are unrestricted funds which are available for use at the discretion of the trustee5 in furtherance of the general objertives of the Charity and which have not been designated for other purposes. Restricted funds are fund5 which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for a particular purpose. The cost of raising and administering such funds are charged against the specific fund. Intomln8 resources All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for servlces donated by volunteers. Idl Grant Income Grant and contribution5 received for current year expenditure are recognised in full in the Statement of Financial Activities in the period in which they are received.

DURHAM AREA DISABIUTY LEISURÉ GROUP Notes to the FSnan¢lal Statemtnts forthè year ended 31 December 2021 lel Re50UtÈs expended All expenditure 15 accounted for on a cash basis and has been classified under headings that aggregate all costs related to the category. in Oefinded contribution pension scheme Existing employees of the Charity were entitled to join Smart Pension which is funded b¥ contributions from the employee and employer. New and existing employees were automatically enrolled into the master trust with the option to opt out should they choose to do so. Related party transactlons and trustees, expenses and remuneratlon. The trustees give freely their time and expertise without any form of remuneration or other benefit in cash or kind12020.. £nill. Expense5, in respect of travel paid to a trustee in the year totalled £nil12020- £6811. Other donatlons Unrestrlcted Funds Restrkted Total Funds Total Funds Funds 2021 2020 CDCF L Garbutt Syd Memory JM Mason Syd Memory Engel UK Ltd Believe Housing Durharn Sport Rothley Trust Sir Julies Thorn Freemen of Durham Rotary Club Durham Book Club T Shirts Refund Community Foundation 3,760 200 30 1,000 461 4,990 750 1,000 250 150 45 250 150 45 8,736 8,736 445 8,736 9,181 12,191

DURHAM AREA DISABIUTY LEISURE GROUP Notesto the FlnancSal Statements for the year ended 31 Dernber 2021 Resources expended Unre5trlrted Funds Re5trlcted Total Funds Total Funds Funds 2021 2020 Charltable artlvltles: Event expenses Transport expenses Equipment COVID activities 30,606 4,531 35,137 1.518 814 4,814 18,066 25 21 46 30,635 4,552 35,187 25,212 Unrèstdttèd RèstrlttÈd Total Funds Total Funds Funds Funds 2021 2020 Support costs: Wages Staff and volunteer expenses COVID travel expenses 29,448 5,592 29,448 7,978 20,597 256 1,306 2,386 35,040 2,386 37,426 22,159 Unrestrirted Funds Restrlct•d Total Funds Total Funds Management and admlnlstratlon: Funds 2021 2020 Rent and room hire Accountancv Coaching fees Telephone, stationary, postage etc Insurance Sundry 2,400 1,498 320 1,662 2,086 636 2,400 1,498 320 1,662 2,086 636 6,873 1,215 206 1,944 1,767 310 8,602 8,602 12,315