Trustees Annual Report for the period 1[st] January 2020 to 31[st] December 2020
Durham Area Disability Leisure Group (DADLG) Charity Registration Number: 1049610
Objectives and Activities:
The Charity’s objects are:
The relief of persons with disabilities and in particular those who are children, resident in Durham and surrounding areas by the provision of facilities, for recreation or other leisure time occupations with the objects of improving their conditions of life and social welfare.
With respect to the children, no age barriers are drawn, except for that which is specified in any funding streams secured in order to fulfil the Charity’s objects. In relation to the purposes carried out for the public benefit; activities, projects and services are provided to family units including parents and carers, siblings, and other family members as appropriate at the discretion of the Charity’s trustees.
Relief is determined as those activities, events and projects which bring relief to the disabled person(s) and improve the general health and wellbeing and resilience of the family unit as a whole.
In fulfilling the Charity’s objects through its services, Durham Area Disability Leisure Group’s trustees have regard for the Charity Commission’s advice and guidance, particularly in respect of the management of its funds.
Optional additional information (only relevant sections selected)
Volunteers, including trustees and activity volunteers make a huge contribution to fulfilling its objects, by supporting activities and events in person and by providing additional skills and expertise such as the redesign of DADLG’s website.
Achievements and Performance
1
Despite the onset of the COVID-19 pandemic which necessitated a complete closure of all face-to-face activities, DADLG was very successful in providing a replacement ‘virtual’ service. This service ‘Staying Safe – Keeping Connected’, provided a series
of newsletters emailed to families which included quizzes, puzzles, colouring in activities, recipes, and a photo gallery page where achievements were celebrated.
A layered approach to provision was developed whereby activities were presented in a series of formats with families choosing which level they were most comfortable with. From accessing craft activities provided for them to do at home to watching video demonstrations, to taking part in live activities on platforms such as Zoom. Themed activity bags delivered in person provided opportunities for families to have a socially distanced conversation with the same familiar faces. Issues raised in general or specific to personal circumstances where for example, a parent/carer was shielding or a child was refusing to leave their bedroom, could be shared, with the family’s permission, with appropriate agencies. While some families were significant in that they did not engage with the new service, there were many new families accessing the offer. A Short Breaks Solutions Task Group, managed referrals for families within County Durham and directed many of these to DADLG. The database of families rose to over 600 during the year. A significant benefit of the new service with equipment and materials being delivered to family homes, was that families who could not access activities prior to the pandemic due to a lack of transport or the isolated locality in which they live, could now take part. We anticipate that much of 2021 will continue with the ‘Staying SafeKeeping Connected’ project in operation and that there will be a gradual transition back to face-to-face activities based on risk assessment. The challenge will be to develop a programme whereby families without transport can continue to take part.
Financial Review
Full end of year audited accounts are available in conjunction with this report. At the end of 2020, the Charity was in a financially stable position with no concerns regarding its ability to operate throughout 2021.
Additional Optional Information
The Charity’s principal sources of funds are from successful contract tendering processes and bids made to organisations providing grant
funds. Funding is not secured through any type of loan system. Grant makers are listed each year in the end of year accounts.
The principal risks facing the organisation are the potential for funding streams to cease and the levels of capacity within the staff team. Staffing has been increased towards the end of 2020 with the appointment of an Activity Co-ordinator. In addition, sessional workers and external bodies are employed to provide and enhance the offer.
Structure, Governance and Management
Type of governing document: Group Constitution
At the Annual General Meeting each year, the individual members elect from amongst themselves a Chair, an Honorary Secretary and an Honorary Treasurer, who hold office from the conclusion of the meeting.
The management committee shall have no less than 6 and no more than 13 members. All members retire from office at the AGM after they came into office but may be re-elected or re-appointed. Members of the management committee may not act as a member of the committee until minutes declaring their election or willingness to act in the trusts of the charity have been signed. The powers held by the management committee and specified in the Group Constitution, may only be exercised in the furtherance of the group’s objects.
Additional Optional Information
Policies and procedures adopted include those required for safeguarding purposes, financial management, health and safety and trustees’ codes of conduct. A full list of policy and procedure documents is available on request.
The charity’s organisational structure and any wider network with which the charity works.
The Charity has a close working relationship with Durham County Council for whom it provides a funded Countywide Family Short Breaks Service for families with disabled children up to the age of 25 and living within County Durham postcode areas. All other families over the age of 25, regardless of where they live and those of all ages in areas surrounding County Durham are funded separately.
Names of the charity trustees who manage the charity.
Steven Gascoigne Chairman Kaye Murray Deputy Chair Pamela Norman Treasurer Ann Young Linda Davison Linda Garbutt Names of the staff who carry out the functions of the charity.
Lesley Clelland Project Manager Colleen Kirton Activity Co-ordinator/ Meeting Minute Taker
Reference and Administrative details
Charity Name: Durham Area Disability Leisure Group
Other name the charity uses: DADLG
Charity’s principal address: Unit 15, Vane Tempest Hall, Maynard’s Row,
Gilesgate, Durham, DH1 1QF
Declarations
The trustees declare that they have approved the trustee’s report above.
Signed on behalf of the charity’s trustees:
Signature: __ ______
Full Name: _Steven Gascoigne________
Position: ___Chairman_________
Date: _ 23/03/2021 ____
19 Durham Area Disability Leisure Group Annual Report and Finallcial Statements Year ended: 31 December 2020 Charity no= 1049610
DURHAM AREA DISABILITY LEISURE GROUP Reports and Financial Statements Year ended: 31 December 2020 Contents Legal and administrative information Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements Legal and adminlstratlve informatlon Charity number.. 1049610 Trustees: L Horsley L Davison L Garbutt A Young Chair: S Gascoigne Treasurer.. P Norman Secretary: C Kirton Deputy Chair- K Murray Address: Vane Tempest Hall Maynards Row Gilesgate Durham DHI IQF Independent Examiner: Neil Mullen FCA FCCA Mullen Stoker Ltd Mullen Stoker House Mandale Business Park Belmont Industrial Estate Durham DHI ITH
DURHAM AREA DISABILITY LEISURE GROUP Year ended: 31 December 2020 Independent Examlner's Report to the Trustees of Durham Area Disability Leisure Group I report to the Charity trustees on my examination of the accounts of the Charity (number 10496101 for the year ended 31 December 2020 whith are set out on pages 3 to 7. Responslbilitles and basi5 of report As the Charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111.the Act"). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Oirections given by the Charity Commission under section 145{51{bl of the Act. Independent examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l accounting records were not kept in respect of the Charity as required by section 130 of the Charities Act- or 2 the accounts do not accord with those records: or 3 the accounts do not comply with the applicable requirements toncerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination. I have no concerns and have come across no oiher matters in connection with the examination to which attention should be drawn in this r port in order to enable a proper understanding of the accounts to be reached. Neil Mullen FCA FCCA Mullen Stoker Ltd Chartered Accountants Mullen Stoker House Mandale Busines Park Belmont Industrial Estate Durham DHIITH Date 12 August 2021
DURHAM AREA DISABILrrY LEISURE GROUP STATEMENT OF FINANCIAL AcrivlES FOR THE YEAR ENDEO 31ST DECEM8ER 2020 Unre51ricted Funds Restr5cted Total Funds Funds 2020 Total Funds 2019 Notes INCOME Donations, legacies and other similar receipts- Other Donations Durham County Council Gregg5 Foundation COVID 1.230 10.961 12.191 44.999 22,000 16,655 38.305 42,081 8,000 22,(KKI io,c 6,655 Operatin8 activities to generate fund5 Project Incomelmember Contributions Ticket Sales and Subscriptions Interest Reterved 2,580 1.372 22 22,690 7.952 1.372 22 Total 82.203 17.616 99.819 119,033 EXPENDITURE Charitable Activities Support Costs Management and Administratbon 14.101 21.991 11,249 ii.iio 168 1,066 25,211 22.159 12,315 10,996 19.126 50,011 Total 47.341 12.345 59.686 80.133 Net incorning re50uTces/lresours expende(11 before transfer Transfers between funds 34.862 3,653 5.271 13,6531 40.133 38.900 Net Incomlng resourcesllresources expended) 38.515 1.618 40.133 38.900 Realised 8ain5 on investments assets Unrealised gains on investments assets Net movement in funds 38.515 1,618 40,133 38,900 Fund balances brought froward at l January 2020 63.647 1.250 64,897 25,997 Fund balances carried froward at 31 December 2020 102.162 2.868 105.030 64.897 All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above.
DURHAM AREA DISABIUTY LEISURE GROUP ATEMENT OF ASSET5 AND LIA8ILmES FOR THE YEAR ENDED 31sr DECEMBER 2020 Current Communtty Savln Accouni Tal Funds 2020 Total Funds 2019 Cash Bank and Cash 7.462 S7.S13 40,(KJi 105.030 64,897 Total Funds 2020 Total Funds 2019 Funds Unrestrlcted funds General fund 102.163 63.647 Re5trlcted funds Youth Club Durham Sport 979 1,250 105.030 64.897 The financial statement5 on pa8es 3 to 7 were approved by the Commiltee and authorised for issue by the truslees on 12 August 2021 and signed on their behalf by= S Gascoigne Chair
DURHAM AREA DISABIUTY LEISURE GROUP Notes to the Flnanclal Statements for the yèar ended 31 December 2020 Accounting policies lal Basls of preparation and going toncern The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. These financial statements are prepared in sterling, which is the funrtional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £1. The Charity constitutes a Public Benefit Entity as definded by FRS 102. The trustees consider that there are no material uncertainties about the Charity's ability to continue a5 a going concern. Ibl Fund accounting General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted fund5 are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purpose. The cost of raising and administering such funds are charged against the specific fund. Icl Incoming resources All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers. {dl Grant incorne Grant and contributions received for current year expenditure are recognised in full in the Statement of Financial Activities in the period in which they are received.
DURHAM AREA DISABILITY IEISURE GROUP Notes to thè Financi31 Statements for the year ended 31 December 2020 lel Resouces expended All expenditure is accounted for on a cash basis and has been classified under headings that aggregate all costs related to the category. Definded contribution pension 5cherne Existing employees of the Charity were entitled to join Smart Pension which is funded by contributions from the employee and employer. New and existing employees were automatically enrolled into the master trust with the option to opt out should they choose to do so. Related party transactlons and trustees. expenses and rernuneration. The trustees give freely their time and expertise without any form of remuneration or other benefit in cash or kind12019= £nill. Expenses. in respect of travel paid to a trustee in the year totalled £681. Other donations UnrÈstrictÈd Restricted Total Fund5 Total Funds Funds Funds 2020 2019 Shakespear Temperance Trust Ballinger Trust Houghton Sports Sainsbury Fundraising DC-N Alderson Funeral DC-SAFC- Supporters Club CDCF Ben Stokes L Garbutt Syd Memory JM Mason Syd Memory Engel UK Ltd Believe Housing Durham Sport Rothley Trust Sir Julie5 Thorn 2,000 1,000 300 1,254 597 1,432 1,722 30,000 3,760 3,760 200 30 200 30 1,000 461 4,990 750 1,000 461 4.990 750 1.000 1,230 10,961 12,191 38,305
DURHAM AREA DISABIUTY LEISURE GROUP Note5 to the Flnanclal Statements for the year ended 31 D¢cembÈr 2020 Resources expended Unrestrlcted Restrlcted Total Funds Total Funds Funds Funds 2020 2019 Charltable activities: Event expenses Transport expenses Equipment COVID activities 1,148 814 1,574 10,565 370 1,518 814 4,814 18,065 894 7,889 2,213 3,240 7.5(X) 14.101 ii.iio 25,211 10,996 Unrestrlcted Restrlcted Total Funds Total Funds Funds Fund5 2020 2019 Support costs: Wages Staff and volunteer expenses COVID travel expenses 20,597 256 1,138 20.597 256 1,306 17,599 1.527 21,991 168 22,159 19,126 Unrestrlcted Restrlcted Total Funds Total Funds Management and administration: Funds Funds 2020 2019 Rent and room hire Accountancy Coathing fees Telephone, stationary, postage etc Insurance Sundry 6.803 1.215 152 I,ooi 1,767 311 70 6.873 1,215 206 1,944 1,767 311 44,201 1,080 1,124 720 54 943 1,764 1,122 11.249 1.067 12.316 50,011
19 Durham Area Disability Leisure Group Annual Report and Finallcial Statements Year ended: 31 December 2020 Charity no= 1049610
DURHAM AREA DISABILITY LEISURE GROUP Reports and Financial Statements Year ended: 31 December 2020 Contents Legal and administrative information Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements Legal and adminlstratlve informatlon Charity number.. 1049610 Trustees: L Horsley L Davison L Garbutt A Young Chair: S Gascoigne Treasurer.. P Norman Secretary: C Kirton Deputy Chair- K Murray Address: Vane Tempest Hall Maynards Row Gilesgate Durham DHI IQF Independent Examiner: Neil Mullen FCA FCCA Mullen Stoker Ltd Mullen Stoker House Mandale Business Park Belmont Industrial Estate Durham DHI ITH
DURHAM AREA DISABILITY LEISURE GROUP Year ended: 31 December 2020 Independent Examlner's Report to the Trustees of Durham Area Disability Leisure Group I report to the Charity trustees on my examination of the accounts of the Charity (number 10496101 for the year ended 31 December 2020 whith are set out on pages 3 to 7. Responslbilitles and basi5 of report As the Charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111.the Act"). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Oirections given by the Charity Commission under section 145{51{bl of the Act. Independent examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l accounting records were not kept in respect of the Charity as required by section 130 of the Charities Act- or 2 the accounts do not accord with those records: or 3 the accounts do not comply with the applicable requirements toncerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination. I have no concerns and have come across no oiher matters in connection with the examination to which attention should be drawn in this r port in order to enable a proper understanding of the accounts to be reached. Neil Mullen FCA FCCA Mullen Stoker Ltd Chartered Accountants Mullen Stoker House Mandale Busines Park Belmont Industrial Estate Durham DHIITH Date 12 August 2021
DURHAM AREA DISABILrrY LEISURE GROUP STATEMENT OF FINANCIAL AcrivlES FOR THE YEAR ENDEO 31ST DECEM8ER 2020 Unre51ricted Funds Restr5cted Total Funds Funds 2020 Total Funds 2019 Notes INCOME Donations, legacies and other similar receipts- Other Donations Durham County Council Gregg5 Foundation COVID 1.230 10.961 12.191 44.999 22,000 16,655 38.305 42,081 8,000 22,(KKI io,c 6,655 Operatin8 activities to generate fund5 Project Incomelmember Contributions Ticket Sales and Subscriptions Interest Reterved 2,580 1.372 22 22,690 7.952 1.372 22 Total 82.203 17.616 99.819 119,033 EXPENDITURE Charitable Activities Support Costs Management and Administratbon 14.101 21.991 11,249 ii.iio 168 1,066 25,211 22.159 12,315 10,996 19.126 50,011 Total 47.341 12.345 59.686 80.133 Net incorning re50uTces/lresours expende(11 before transfer Transfers between funds 34.862 3,653 5.271 13,6531 40.133 38.900 Net Incomlng resourcesllresources expended) 38.515 1.618 40.133 38.900 Realised 8ain5 on investments assets Unrealised gains on investments assets Net movement in funds 38.515 1,618 40,133 38,900 Fund balances brought froward at l January 2020 63.647 1.250 64,897 25,997 Fund balances carried froward at 31 December 2020 102.162 2.868 105.030 64.897 All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above.
DURHAM AREA DISABIUTY LEISURE GROUP ATEMENT OF ASSET5 AND LIA8ILmES FOR THE YEAR ENDED 31sr DECEMBER 2020 Current Communtty Savln Accouni Tal Funds 2020 Total Funds 2019 Cash Bank and Cash 7.462 S7.S13 40,(KJi 105.030 64,897 Total Funds 2020 Total Funds 2019 Funds Unrestrlcted funds General fund 102.163 63.647 Re5trlcted funds Youth Club Durham Sport 979 1,250 105.030 64.897 The financial statement5 on pa8es 3 to 7 were approved by the Commiltee and authorised for issue by the truslees on 12 August 2021 and signed on their behalf by= S Gascoigne Chair
DURHAM AREA DISABIUTY LEISURE GROUP Notes to the Flnanclal Statements for the yèar ended 31 December 2020 Accounting policies lal Basls of preparation and going toncern The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. These financial statements are prepared in sterling, which is the funrtional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £1. The Charity constitutes a Public Benefit Entity as definded by FRS 102. The trustees consider that there are no material uncertainties about the Charity's ability to continue a5 a going concern. Ibl Fund accounting General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted fund5 are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purpose. The cost of raising and administering such funds are charged against the specific fund. Icl Incoming resources All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers. {dl Grant incorne Grant and contributions received for current year expenditure are recognised in full in the Statement of Financial Activities in the period in which they are received.
DURHAM AREA DISABILITY IEISURE GROUP Notes to thè Financi31 Statements for the year ended 31 December 2020 lel Resouces expended All expenditure is accounted for on a cash basis and has been classified under headings that aggregate all costs related to the category. Definded contribution pension 5cherne Existing employees of the Charity were entitled to join Smart Pension which is funded by contributions from the employee and employer. New and existing employees were automatically enrolled into the master trust with the option to opt out should they choose to do so. Related party transactlons and trustees. expenses and rernuneration. The trustees give freely their time and expertise without any form of remuneration or other benefit in cash or kind12019= £nill. Expenses. in respect of travel paid to a trustee in the year totalled £681. Other donations UnrÈstrictÈd Restricted Total Fund5 Total Funds Funds Funds 2020 2019 Shakespear Temperance Trust Ballinger Trust Houghton Sports Sainsbury Fundraising DC-N Alderson Funeral DC-SAFC- Supporters Club CDCF Ben Stokes L Garbutt Syd Memory JM Mason Syd Memory Engel UK Ltd Believe Housing Durham Sport Rothley Trust Sir Julie5 Thorn 2,000 1,000 300 1,254 597 1,432 1,722 30,000 3,760 3,760 200 30 200 30 1,000 461 4,990 750 1,000 461 4.990 750 1.000 1,230 10,961 12,191 38,305
DURHAM AREA DISABIUTY LEISURE GROUP Note5 to the Flnanclal Statements for the year ended 31 D¢cembÈr 2020 Resources expended Unrestrlcted Restrlcted Total Funds Total Funds Funds Funds 2020 2019 Charltable activities: Event expenses Transport expenses Equipment COVID activities 1,148 814 1,574 10,565 370 1,518 814 4,814 18,065 894 7,889 2,213 3,240 7.5(X) 14.101 ii.iio 25,211 10,996 Unrestrlcted Restrlcted Total Funds Total Funds Funds Fund5 2020 2019 Support costs: Wages Staff and volunteer expenses COVID travel expenses 20,597 256 1,138 20.597 256 1,306 17,599 1.527 21,991 168 22,159 19,126 Unrestrlcted Restrlcted Total Funds Total Funds Management and administration: Funds Funds 2020 2019 Rent and room hire Accountancy Coathing fees Telephone, stationary, postage etc Insurance Sundry 6.803 1.215 152 I,ooi 1,767 311 70 6.873 1,215 206 1,944 1,767 311 44,201 1,080 1,124 720 54 943 1,764 1,122 11.249 1.067 12.316 50,011