## **BOURNE END VILLAGE HALL Annual General Meeting October 14[th] 2022 at &:30 pm in the Village Hall** 

## **Chairman’s Report** 

The Village Hall is leased from the Church of England and run by a Committee of Trustees as a registered charity. The committee members are all volunteers. 

I would like to thank the Committee for all their hard work in keeping the hall running and improving the facilities that the hall offers.  More details of the improvements we have made this year will be included in Jane’s Treasurers Report. 

Thank you for everything: Charlie, Jane, Laura, Tracy and Ian. I would like to thank Ashley, our booking administrator who does a tremendous job looking after our regular hirers, enquires from new hirers, bookings and the day-to-day administration of the hall. 

I would like to thank Matt, our caretaker for looking after the day-to-day maintenance of the hall including the cleaning. Mark Tillotson 

14 October 2022 



## **BOURNE END VILLAGE HALL Annual General Meeting October 14[th] 2022 at 7:30 pm in the Village Hall** 

## **Treasurer’s Report** 

2022 has been a good year for the Hall from a financial perspective. Bookings have been strong with plenty of one-off bookings for children’s parties and other low key private events. 

A poor performance in 2019 – 20 was a result of the COVID pandemic and lockdown, during which we saw a £6419.86 deficit. As a result of keeping the hall open as far as possible for permitted activities (e.g. AGE UK and some Mother and Toddler groups) we clawed back a 1919.04 surplus in 2020 – 2021 leaving a comfortable cushion of over £21,000 at the year end. 

This financial year we have been able to build on our good reputation and further bookings to achieve another surplus of £4739.09. 

During the year there were also considerable outgoings on upgrading the kitchen facilities and other minor improvements – amounting to a total cost of £6818.25. 

We anticipate a sharp increase in costs as energy prices increase after our fixed contract for electricity ends in May 2023. As a result of this and the need to replace our antiquated gas fired heating system, we shall be raising prices from January 1[st] 2023. 

It should be noted that all BEVA events at the hall are now free of charge and the committee is happy to consider requests from local residents for discounts for charitable or community activities. This is, after all, a community resource. 

Jane Manson 13 October 2022 



Bourne End Willa8e H•H Accounts
Year*ndÈd 31 August 2022
Accounts summary lOrt￿ year
INCOME
Bookirtds
Refunds
Interest
Fundraising
25.939.$0
1597.(K)I
17,087.75
IL938.501
626.61
25,971.55
15,149.25
EXPENDITURE
CleaninBICaretaker
Administrator
Mix.
Gas
Electriaty
Water
Insurance
wifl
Garden
Maintenance
Rubbish
Bank charges
Rent to Church
3,457.50
2,812.50
6,818.25.
1,053.10
627.58..
279.46
1,594.87
518.40
120.(KI
1,678.92
1.987.82
1.977.44
412.20
1,320.57
454.76
55.02
1.488.16
518.40
377.50
3.577.35
976.49
84.50
93.(Kl
1,373.98
121.232.461 113.230.211
4,739.09
1,919.04
Bank Recondllatlon
Opening Balance CAF Bank
OutstandinB deposlts 8IFwd
Funds as at I September 2021
21.643.70
I450.￿>
21,193.70
19.574.66
I300.￿>
19.274.66
OeposFts Ileceived
Deposlts Rthnded
Outstandin8 Deposits
Increase in funds Isurplus In year per ab￿)
1150.WI
1150.C(JI
1450.Tr)1
1.919.04
4.739.09
Increa5elDettease In Funds
26.382.79
21,193.70
See annex
Treasuer..
lane Manson
Mark fillotson
We have examined the a¢¢oLtniing records. tcwher with infornwtion and Èxpl8natSons glven
to us. and to the best of our knowled8e the above Profit and loss accourrt and Bank
Reconciliation for the year ended 31 August 2022 are correct.
Ward Wllliams

a 

## Bourne End Village Hall Accounts Year-ended 31 August 2022 

## Accounts summary for the year 

|Accounts summary for the yearsummary for the yearfor the yearthe year||L<br>20222028|L<br>20222028|L<br>20222028||
|---|---|---|---|---|---|
|tookine<br>nee<br>Refun :<br>Interest<br>Fundraising|—<br>(597.00)<br>2.44<br>626.61<br>——||25,971.55|17,087.75<br>(1,938.50)<br>—~<br>.<br>-"<br>cee<br>15,149.25||
|EXPENDITURE<br>Cleaning/Caretaker<br>Administrator<br>Misc*<br>Gas<br>Electricity<br>Water<br>Insurance||3,457.50<br>2,812.50<br>.<br>6,818.25<br>1,053.10<br>627.58<br>279.46<br>1,594.87|||1,987.82<br>1977.44<br>,<br>412.20<br>1,320.57<br>’<br>st<br>55.02<br>1,488.16|
|Wifi<br>Garden||518.40<br>120.00|||518.40<br>377.50|
|Maintenance||1,678.92|||3,577.35|
|Rubbish||804.90|||976.49|
|Bankcharges||93.00|||84.50|
|Rentto Church||1,373.98|||.|
||||(21,232.46)|(13,230.21)||
||||4,739.09|1,919.04||
|Bank Reconciliation||||||
|Opening BalanceCAF Bank|||21,643.70|19,574.66||
|Outstanding deposits B/Fwd|||(450.00)|(300.00)||
|Funds as at 1 September2021|||21,193.70|19,274.66||
|Deposits Received|||(150.00)|600.00||
|Deposits Refunded|||600.00|(150.00)||
|Outstanding Deposits|||-|(450.00)||
|Increase in funds (surplus in year|per above)||4,739.09|1,919.04||
|Increase/Decrease in Funds|||26,382.79<br>—|21,193.70||
|* See annex<br>rreasuer nl(WC.|||‘<br>crete CBW||A.|
|Jane Manson|||Mark Tillotson|||
|We have examined the accounting records, together with information||||and explanations given||
|to us, andtothe best ofour knowledge theabove Profit and lossaccount and Bank||||||
|ayfortheyearended31 August<br>bare) Wilk|31 August|31 August2022arecorrect.<br>pate:....iI/vo/22-.||||
|WardWilliams||||||