# **Registered Charity Number: 1049438 Company number: 03003611** ## **Homeless and Rootless at Christmas (HARC)** ## **UNAUDITED FINANCIAL STATEMENTS** **For the 12 months ended 31 December 2021** Homeless and Rootless at Christmas (HARC) Contents ministr8tr4fr Inf0m￿ti Committee'8 annual repcrft Indewnd¢nt examinerf8 ret ststemnt of financial xtpiit Balance she8t Notes lo the aco)unts Homeless and Rootless at Christmas (HARC) Adminlstrative Infomiation for the 12 months ended 31 December 2021 Manag•ment Committs• Julie Roberts Peter Herbert Jo Lidsler Joan Jones Jayne Kerr Janel Pryke Jennie Blan￿16 Odober 2021} Comp•ny S•cf•tary Jo L￿Ster Regl8t•r•d offlc• CIO Sheffi'eld Childr8n's C&ntr8 Shoreham Slro•t Sheffield South Yorkshire S1 4SR Comp•ny Number 03003611 Charlty numb•r 1049438 Independent Examln•r Donna Hellewell FCMA Homeless and Rootless at Christmas {HARC) Committee's annual report For the 12 months ended 31 December 2021 The management committee, who a￿ direclots ofthe company and trustee8 ofthe charty, submit their annual report and the financial ststements fw the 12 months erKled 31 December 2021. st￿￿ture. gov•rnan¢o and m•nagom&nt Homel888 and Rodess at Chftstrnas IHARC) wa8 ncLvporated as 8 company limited by guarantse on 20 December 1994 and a chanty regvJtered with the Chanty Commission on 29 Sept8mber 1995. All management CAJfflmittee members are members of the ¢Jimpany and guarantee to contribule to the assats of the o)mpany in the event of il being wound up to such amounts a¥ may be required not exceeding £1. HARC is run by a voluntary managemerrt cOmm￿e who a￿ ekded each year at the Annual General Meeting. Management Comm￿ee members have no beD8ficwl interest in thg company and are not remuneratsd. Ob5•cts and acllvttl The objects of the charity are.. The relief of povety and ¥Kkne88 arKI in parth%lar the provision of temporary aC￿mModatIon and relief for homeless persons in Sheff￿1d. The provi8KJn of grant aid to othar charitable oTrJanMtb)n$ within th6 area of benefft. The charity meets the ne8d8 of rwi and w(xr*n who aro hom81888, roo￿88. i8018ted or lonety ovèr the Christrnas and new year perKh4 by prowding. a day centr8 offering m8a16, companionship, enlert81nmenl, access lo serv￿8 suth as hairdressing. The charity also provld8s support for orgonisation$ wfio offer similar schem8s through the year. The management C￿MMrttte have tsken due note of the Charty Commi88ion guKlance on public bgnefrt. Achl•v•m•nts and porfornian¢• 2021 w88 anothèr Challenging year and many of our usual fundraising events were unable lo take pLqce~ h(ywever. online donations irmased gain this year. A• a l)oard we decided to operate 2021.0 pro1￿1 on the same basts aB last year. wllhln thè Covid restrictions. Due to the fire and refvthshments at the Arehw Project prwnises we rel¢xabJ to Victori& Hall whKh is where thg Sunday Centre 0￿rat8$ from on a weekly btys. We served our guests with hot takeaway breakTa8t8 and lunches. and a takeaway san(tsKh. Emergency use of toilets. showers and laundry and acces8 to omwgency a¢commodalw)n were also vailable. Numbers of guests using HARC this year was and improvwnent on last year. from Christrnas Day to New Yearfs Day we served approximat* 250 hot tskeaway breakfasts. 590 hot lakeaway lunches and 590 sandwichesnunch bags. We were unable to provide entertainment. activrties. and guest servw to d￿nts due lo COVID reslriclions still being in place. Homeless and Rootless at Christsnas {HARC) Committee's annual report (contlnued) For the 12 months ended 31 December 2021 During the yeaf we were incredi￿Y grateful to receive grant avrard8 of £3,1)00 from the Harry Bottom trust., £2,000 from the Neill Charrt￿$ Trust., and £2,OLKI fr(Nn the Sheffiekl Ward Pot fund 11 is part of HARC'S conslituts'on to award financial grfts to other similar homeless ¢harities. During the 12 months larg8r donat￿)nS were awarded due to none telng awafded in the pr8wous financial period. The awards were as noted bebw.. 31 Dec•M￿r Grant £5.0 £5,641 £18.641 Ro¥0pio8 poII¢y The chanty aims lo maintain re8eryes at a level that covw8 running costs for 12 months. Thi8 equalas to approximalety £27,0thJ. The free re8erves at the end of tho year £42.335 wthich equates to approximately 19 nN)nth8 of expendilLtro. Ex•mptlon• The dir￿10[$ have taken advantage of the exempts'￿8 avaiLqble to small compani&s including thè audit exemption (see 8talemgnl on baLonce shooti. Dlr•ctorn' rn•pon*ibllltlo1 for the flnancl•l •tat•m•nts Company law r•quirgR th• dir¢ctor* to pr•p*r• firh7ncial •t•tem•nt8 for aach firTranclal y¢?r, whTGh give true and fair view of thé stale of affaits of Ihe o)mpary at the end of the year and of the Sufplus or deficiency for the year then ended. In preparing those financial statwnents, th8 trustees are required to.. se1￿1 suitable aceountirMJ policies and then apply them on a consistent basis, making judgements and estimates that are prudent and feasonable. The Trustees must also prepare thefinancial Statements on going concem basis unl8SS tt is inappropriate to presume that the chanty will L))ntinue in business. The directors are rasponsible for keeping Proper ￿)Unting records wh￿h disdose, with ￿asonabl9 accuracy al any lime. the finanaal position of the e4)mpany. and enable them to ensure that the financial statements Comply wrth the Companie5 Act 21)06. The directors are also resy)nsible for safeguarding Ihe assets of the company arKI hen￿ for taking reasonab￿ steps for the prevention and detection of fraud or other irregularities. Small Company provl¥lon8: This report has been prepared in accordanc8 the special prnws*)ns for small companies under Part 15 of Companies Act 2006. Homeless and Rootless at Christmas (HARC) Commlttee's annual report (continued) For the 12 months ended 31 December 2021 The directors dedare that they have apFThed the director¥ annu81 rep)rt atx)ve on Signed on behalf of the dlrector8'. Print name.. Janet Pryke rh"rector Homeless and Rootless at Christmas (HARC) Independent Examineffs report on the Flnancial Statements for the 12 months ended 31 December 2021 I report on the accounts of Homelgss arKI Rootiess at Christi71as IHARC) for the 12 months end&J 31 December 2021 which are set out on pages 6 to 9. Re8P•Ctlv& r88ponslbllltle8 of th• Truste88 and the examlnor The Trustees Iwho are also the directors of the company for the purp08e8 of eompany law} are reswnsible for the preparation of the accr￿nts. The Trustees consider that an audil not required for this year {under Section 144 12> of the Charities Act 2011 {the 2011 hLtIl and that an independent examinath)n is needed. H8vlng sats8f4ed my8811 th* the charity is not subjKt to audil urKler ¢ompany law and is eligible for independenl examinatb)n. il ts my reswjnsibility lo.. examine the accounts under seclion 145 of the 2011 Act", to foll￿ the pr(Kedu￿9 dr￿ft in the General Directions ￿Ven by the Charity commiss￿nerS lundgr ￿1)n 14515> {b)of the 2011 Act).. and lo state whether particutrar matter8 have ccffne to my attention. B*•lJ ol Ind•p•nd•nt •xamln•f• r•port My examination was carried out in acC0thTh￿ with the general dff8cthon8 given by the Charity Commission. An examination includes a rgview of the &counting rewrds kept by th& tharity and a comparison of Ihg accoun18 presented wth those retknrds. It also includes considèration of any unusual Items of di8closures in the accounts and seeking 8xpbnatsons from you as trustees conceming any such matters. The procedures undertaken do not provide all the evklence that would be required in an audrt, and consequenty no opinion given as lo whether thè aecounts prèsent a Irua and fair and the rewt 18 limited to those matter8 Set out in the 8tatemenl bel¢)w. Ind•pwdont •x•mln•rf• •t•t•m•nt In connèction wrth my examination. no matter ha$ come lo my attention.. 11 which gives me reasonab￿ causg to bdieve that in any material respect the wuirements.. to keep appropriate accounting reeords in accordance wth section 386 of thè Companie8 Act 20C6," and to prepare accounts wh￿h acconl wilh tho accountin9 rncord8 and to compty with the accounting requ1￿mentS of sects.on 396 of the Companies Act 2006 ond wrth the mglhods and principlès of Ihe Statèment of Recommenthd Prnctice.. Accounting and Reporting by Charrti68 have not been mel.. or 21 to which, in my opinion, attention 8h)ukl be drawn in order to enablè a proper undèrstsndina of tne a¢¢ount8 to be reached. &gned'. 05 Homeless and Rootless at ChrBlmas (HARC) Statement of Financial Activities 12 Months 9 Months to 31 December to 31 December 2021 2020 Total Total Income from: Grarts Donatior6 Bank interest 2,500 25,132 22.177 Total Incon 29,177 27,632 Expendlture on: Grants to ottrEr orgarisatior6 18,641 Food driThk Project Lead Staff Costs Equipwent arnl clotrir Rent Acc0￿#￿0d8tion Room lire Project adrriristration arKI SLPPOrt Travel Premises arLI storage TrainirYJ FLrKJratsirg costs lrtsurar￿e Postage, statiorery arxl tel8th MarketirvJ Other exper¥Jrture Printing Accourtarcy aTrJ irijeperxlent eyanmnation Comffittee e>per6es 5,073 2,150 734 6,278 2,777 1,200 5,709 4.850 87 231 461 27 228 Total expendlture 38,278 16,634 Net movemont In funds (9.1011 10,998 Total fLnas br0￿jht forward 51,436 40,439 Total funds carried for4Ydrd 42,335 51,436 All IL￿￿1$ in 2020 2021 are ￿eStricted Homele83 and Rootless at Christsnas (HARC) Balance Sheet Asat 31 December 2021 31 December 2020 Fixed Assets Taroible Assets Current assets Cash at bank arKY in Total current assets 49,585 49,585 62,918 62,918 Credltors: amounts falllng due ￿[n one y￿r {7.250) (11.482) Net current assets 42.335 51.436 Total a88ets 1888 current Ilabllltles 42,336 51,436 Creditors: amow*s fallryj dug after nK)re than orE year Totsl net assets 42,335 51,436 Funds of the Charlty Lknrestricted fLnYs 42,335 51,436 41335 51,436 For th8 yéar erKling 31 Decenknr 2021 t￿ conyary was ertitkd to extyh)n from aL*Jtt urKler section 477 of Comoaries Act 2006 relatiro to small comparies. T1￿ rrnmbers ￿ rnt reqLired ttrE conwary to obtain an a￿111 in accordarte wlth section 476 of the ComDanies Act 2006. Ttr￿ directors ackTh)wbdge thts￿ resportsibilities for conww'ry with ￿ requrerrErts of ttrE Acl with restect to acco￿11￿ records arnl for preparation of acco￿*8. aGGourrt$ f￿￿ b￿n w¥pareO In accordarrE W￿h ti* provL81or￿ appkable to compan￿$ subject to small comparMes' regwne. Appro￿1 by Board orL SNJned on behalf of ts board: Print ￿rne of Director. Homeless and Rootless at Christmas (HARC) Notes to the Accounts for the 12 months ended 31 December 2021 Accounting Policies (a) 8asls of preparatlon The financial statements have been prepared in accordance with Accounting and Reporting by Charthes". Statement of Recommended Practice applicabFe to charities preparing their accounts in ac¢ordance wrth th& Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 20151 (Charities SORP (FRS1021), tha Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS102) and the Companies Ad 20(b. The financial statements have also taken early adoption of Charities SORP (FRS 102) Bulletin 1. The charity meets the definition of a public benefit entty under FRS102. Assets and liabilities are initially recognised as historic cost or transacbon value unless otherwise stated in the relevant accounting policy notes. (b) Income Income is recch3nised when the charity has entitlement of fvnds, any perfomiance conditions attached to the item{$) of income have been met, it Is probable that the income will be received, and the amount can be measur&1 reliably. (c) Expèndlture & Llabllltles Expenditure is recognised once there rs a legal or constructive obligation to make payment to a third party, it is probable that settlement will be required. and the amount of the obl￿allOn Can be measured reliabty. I￿0Verable VAT is Charged as a cost against the adivty for which the expenditure was in¢urred. {dl Tangible Flxed Assets All items of capital experlditure below £500 are written off as incurred. (è) Fund Accountlng Unrestricted funds are donations and other income receivable or generated for the objects of the organisation Y4ithout fvrther 3peGifvJ purpose arNJ are available as general funds. Grants to other organlsatlon$ 31 Decenknr 31 D•¢ember 2021 2020 £5.000 Grants awarded r Prop SwKlay Certre Aspire Comnxrity Ben's Centre HUrr0￿1r￿1 ￿￿tOr￿8 P￿1[ £2.000 £2,000 £5.641 £18,641 Homeless and Rootless at Christmas (HARC) Notes to the Accounts (contlnued) for the 12 months ended 31 December 2021 Commlttee Expenses Committee members did not re￿[Ve any remuneration and were not reimbursed for any expenses in the year (December 2020.. £nil) Credttors: amounts falllng due wtthln one year 31 DKombor 31 Dècember 2021 2020 AccnMIs 7.250 11.482 7,250 11,482 Related Party Transactlons Peter Herbert is the treasurer of SurKlay Centre and dwj not tak8 part In th8 Committee decision to award the grant of £2.fAXI. ## **HARC 21/22 REPORT** HARC is still the main provision for homeless, rootless and vulnerable people in Sheffield over the Christmas period. The project in 2020 was an exceptional year because of the pandemic and we successfully delivered the project by offering a takeaway service at the Archer Project. However, due to the fire which affected the Domino Hall at the Archer Project we knew that we would no longer be able to use the Archer Project as the “home” of HARC and early in January 2021 the search began for a new venue. We work very closely with the trustees of the Sunday Service which serves meals every Sunday of the year to people who are also our guests at HARC. It therefore seemed the natural thing to do to enquire whether the Victoria Hall would be able to accommodate us. Rachael O’Leary the Events Manager and Tom Rattigan the Building Manager could not have been more helpful and Liz Grasso and I spent many hours on Zoom and in person sorting the fine detail to move the project to Victoria Hall. I would like to officially pass on our thanks to them and other staff at Victoria Hall for making the project possible this year. Due to the continuing challenges of COVID we decided very early on that we would plan to again to have a takeaway food service. In the light of the new variant and the increased rate of infections this proved to be the correct decision and we were able to have a small number of guests to come inside to visit Elton, the hairdresser, Michaela, a community nurse and to the use toilet facilities. The kitchen facilities at Victoria Hall were not to the same catering standards that were were used to at the Archer Project and because of this we decided to donate money to help buy an electric catering oven which will also benefit the Sunday Centre. Increased cold storage was also necessary and we bought a large catering fridge the cost of which will be offset by a reduction in our rent over the next 3 years. We usually spend the months leading up to the project fundraising through events such as bag packs, Christmas markets, carol services, school assemblies. In 2021 we were able to access these sources of funding in a limited way; the Sharrowvale Xmas market and carol singing outside the Upper Chapel being a couple of things that were able to take place. We were able to trial our new devise for collecting donations electronically at the Xmas market and we also have lanyards that have a QR code that links directly to our Paypal account. We also now have a Wonderful Payment system that replaces our Just Giving page. Yes we really have moved into the modern world but shaking a bucket and sending in cheques is still popular. Whilst not being able to have such a high profile around the city to engage with people the donations that we have received have remained high. Again numbers of guests to HARC this year were lower. We think that this is probably due to some other projects opening on Christmas Day, because of COVID, and because of the move to a new venue. From Christmas Day through to New Year's Day, we served approximately: - 250 hot takeaway breakfasts - 590 hot takeaway lunches - 590 sandwiches/lunch bags - A total of 1430 meals This number if meals is down on years when we are fully open but we hope that our numbers of guests will increase this coming year. This year the provision of emergency accommodation for our guests was even more limited. Our experienced Project Leads were able to work with our guests to find the best option for them. The Project Leads also offered great support and guidance for our volunteers. Our Kitchen Lead did a stirling job keeping the kitchen working smoothly with the kitchen volunteers, producing amazing takeaway meals. We must again say a special thank you to our caterers, PJ Taste who devise excellent menu plans, manage our food order and deliveries etc., Thanks must go to our hard working Project Worker, Liz Grasso. Liz works for the project all year and keeps the whole show on the road, managing the trustees, the volunteers, our paid workers and sorting out the venue. Thank you Liz. But as always, I would like to pass on the biggest thanks to our volunteers; the Trustees of HARC and the 200 plus fantastic volunteers who support us with fundraising and during the project from set up to close down. Julie Roberts April 2022