The Peorson Holl- Registered Charity 1049420 (Fngland & Woles) THE PEARSON HALL Reglstered Charlty No. 1049420 (England & Wales) Trustees, Report and Financial Statements for the year ended 31 Decembe[2024
The Peurson Hall- Registered Charity 1049420 (Fngland & Walesj Trustees. Annual Report for the year ended 31 December 2024 The Trustees present their reporttogether with the flnancial statements and the Independent Examinerfs report for the year ended 31 December 2024. Reference and Admlnlstratlve detalls Charlty name and charlty registratlon number The Pearson Hall- Registered with the Charity Commission in England and Wales 1049420 Address Pe¥son Road, Sonning, Berkshire RG4 6UL Trustees Mr< L A Bates Chairman- Elected member Ms S P Robinson Secretary- Appolnted by Sonnlng Parish Councll Mr R J Brlghton Treasurer- Elected member Mr< B C Goodacre Eletted member-Appointed 10.04.24 Mr F Head Elerted member- Appointed by Sonning Club MrMPMHart Elected member Mrs P A Feathers Elected member- Retired 27.05.24 Mrs S J Bell Elected member Mr P D Rennle Representlng the Parochlal Church Council The Reverend J A Taylor Ex-offlclo- Appointed 01.12.24 Independent Examlner Mr Jonathan Crump 9 Qjeen's Gate, London SW7 SEL tructure Governance and Mana ement Gobtrnlng documents The charity Is regulated by conveyance and trust deed dated 26 Felliuary 1903 and by order of the Charity Commlssion in En8land and Wales dated 31 March 1995 that establlshed an approved scheme for the charlty. Appolntment of trustees The Committee of Management comprises the charity trustees who are also its lJlembers and con>iSts when complete of ten persons belng, one ex-officio member (the incumbent for the time being of the benefice of St Andrews Sonningl,, slx eletted members; and three represen-ative members (Sonning Parlsh Councll, Parochial Church Councll and Sonning Club (formerly known as Sonnin8 Working Men's Club). The six elected members are appolnted at the Annual General Meeting and the three organisatlons are each entltled to appoint one representative member. Management The Committee of Management holds at least two ordinary meeting each year aid is responsible for the management and administration of the charity in conformity with the governing documents.
The Pearson Hall- Registered Charity 1049420 (Fnglond & Wulesj Charitable ob- 11. The provision and maintenance of a village hall for the use of the inhabltants of the Parish of Sonning (the area of benefrt) without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life forthe said inhabitants. 21. The Committee of Management shall continue to appropriate and use the land and buildings for the purposes of a village hall. Activltles Rental of a cottage and shop unit and hall hire for local club meetings, yoga, parties, concerts, fllms, table tennis, lertures and exhibitions. Achlevements erformance and results During the year, when the cottage wa5 vacant. we took the opportunity of changlng the radiators and redecorating. We also replaced the cooker in the kitchen. Evening lettings ir the hall were slightly down at £16,000, but with our tenant In the cottage paying her rent a year in advance we were able to transfer £15,000 to our reserves in the Pearson Hall Trust Fund which currently stand at £65,580. Reseyves ollc It is not the charity's policy to build up unnecessary high reserves althou8h the trustees endeavour to maintaln these at a reasonable level to meet rental voids and unforeseen or unusual expendlture. The investment policy of holdlng surplu5 funds in interest bearing accounts is consldered appropriate and the trustees are satisfied that there is a reasonable expectation that there are adequate reserves to continue to meet the charitfs objectives In the foreseeable future. It Is Intended that the Pearson Hall Trust Endowment Fund be built up over a nLsmber or years in order to meet any future rnajor repalr or structural costs which cannot be fundej out of the day to day revenue. Plans for future ears The Trustees have considered the major risks to which the charity is exposed and are very much aware that the viability of the trust is dependent on the occupancy of the cottage and letting the retéil unit and that to guarantee occupancy it is vital to keep the properties in gc.od struttural condition. Trustees, res onslblllt statemen The Trustees are responsible for keeping proper accountlng records whlch disclose with reasonable accuracy at any time the financial position of the charlty and to enable them to ensure that the flnancial statements comply with the Charities Act 2011. the Charity (Accounts and Reports) Regulatlons 2008 and the provislons of the Trust Deed. They are also responsible for safeguarding the assets of the charlty and hence for taklng reasonable steps for the prevention and detection and fraLd. Approved by Order of the Board of Trustees and slgned on its behalf Mrs LA Bates Chairman Date
The Pearson Holl- Registered Charity 1049420 (fnglund & Wales) Independent Examlnerfs Report to the Trustees of The Pearson Hall For the year ended 31 December 2024 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2024 which are set out in the attached pages. Respectlve responslbllltles and trustees and examiner As the charitys trustees of the Pearson Hall you are responsible for the preparation of the accounts In accordance with the requirernents of the Charities Act 20111'the Att'l. Having 5atlsfied myself that the accounts of the .-.harity are not required to be audited under the Act and are eligible for independent examinatlon. I report in respect of my examination of the charity's accounts carried out under sertion 145 of the Act. In carrying out my examinaticn, I have followed the applicable direttions given by the Charrty Commission under section 145{5) Ib) of tpe Act. Basis of independent examlnev's report My examination was carried out in accordance with the general dirertion given by the Charlty Commission (England & Wales). An examinatlon includes a review of the accountlng records kept by the charity and a comparison of the accounts presented with those records kept by the charity and a comparisor of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concernin8 any such rnatters. The procedures undertaken do not provlde all the evldence that would be requlred on an audlt and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report Is limited to those matters set out in the statement below. Independent examlner's ststement I have completed my examlnation. I confirm thr. no material matters have come to my attention in connectlon with the examinatlon which gives me cause to belleve that in any material respect: Accounting records were not kept in accordance with sectikn 130 of the Att, or The accounts do not accord with the accounting records The accounts do not comply wlth the accounting requlrements concerniiE the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requlrementthat the accounts glve a 'true and falr Vie which is not a matter considered as a part of an independent examinatlon. I have no concerns and have come across no other matters in connectlon wlth the examlnatlon to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr Jonathan Crump 9. Queen's Gate. London SWI SEL Date:
The Peorson Holl- Registered Charity 1049420 (England & Walesj nancial statements for the year ended 31 December 2024 Statement of Flnanclal Artlvlties (Receipts and payments) Unrestrlcted Funds Restrlcted Endowment Fund5 Funds Total Funds 2024 Total Funds 2023 (see note 12 for full comparatlves) Incoming resources Donations and legacies haritable actlvities Other trading activities Investments 16,889 16,889 18,763 14,265 27,100 200 27,300 3,482 237 3,719 2,724 Totsl £47 471 ?esources expended haritable actlvlties 'Note 11) Total £2 Net income £16 362 £432 £1 £12 054 li 15 Transfer Net movement of fund5 1,362 432 15,000 16,794 12,054 Funds brought forward l January £31601 £50 580 394 £76 340 Funds carrled forward 31 December £32 963 £65 80 £105 188
The Pearson Holl- Registered Charity 1049420 (Englond & Wales) Flnancial ststements for the year end 31 December 2024 Statement of assets and liablllties at 31 De¢eMber 2024 2024 2023 Flxed assets Tan8iblÈ fixed asset5 INote 6) Current assets Bank current accounts Bank deposit accounts 18,529 20,455 £105.188 £88,394 Llabllttles due In one year Totri net current assets £105 £88 394 The funds of the ¢harlty (Nots 3) Unrestricted - Management Commlttee Restrirted - Social Committee Endowment- Pearson Hall Trust Fund 32,963 6,645 65,580 31,601 6,213 50,580 Totsl fvnds £105 £88
The Pearson Holl- Registered Charity 1049420 (England & Woles) Flnanclal statements for the year ended 31 December 2024 Notes to the finandal 5tstements l. Accounting policies The financial statements have been prepared on a receipts and payments basis as a going concern under the Charities Art 2011. They include all transactions, arsets and liabilities for which the Committee of Management is responsible In law. The charity meets the deflnition of a public benefit entity. 2. Cash flow statement The charity is not required to produce a cash flow statement. 3. Descrlptlon of funds a} Restricted funds in the Pearson Hall Trust Endowment Fund and the Social Committee Fund may be expended only on those restricted objects provided in the terms of the trust. b) Unrestrirted funds are general funds and are avallable for use atthe trustees, discretion in furtherance of the objettives of the charlty. 4. Incomlng resources Donations, grants, legacies, bank Interest and rental income are reco8nised hen received. Any balance remaining unspent at the end of each year is carried fonward as a balance on that fund. 5. Resources expended All expenditure is generally reco8nised when it is Incurred. 6. Flxed assets The building and fixtures and fittings are not Included in the statement of assets and liabllities in the accounts on page 6 a5 there is no requirement to do so. At 04.06.24 the estimated rebuilding costs of the hall and attached cottage for insurarce purposes were valued by Insurance Surveys Ltd on a replacement cost basis at £1,818,000. 7. Related party transartlons The charl$ combined insurance pollcy includes trustee indemnity insurance for all Its trustees. No remuneratlon or expenses were pald to the trustees In the year12023 nill. 8. Grants recelved There w35 no unrestricted grant income in 202412023 nll). 9. Governance costs There were no costs In the year attrlbutable to the char 's compliance with constitutional and statutory requirements, trustee meetings and reimbursed expenses. {2023 nill. 10. Taxatlon The charity Is exemptfrom tax on its charltable activities to the extent that Its income and gains are applied for charitable purposes,
The Pearson Hall- Registered Charity 1049420 (England & Wales) Notes to the flnanclal sL*ements 11. Costs of charitable activities Unrestricted Funds Restricted Endowment Funds Ftjnds Total Funds 2024 Total Funds 2023 Event expenditure Property expendlture Gas, elettricity & water Rates Internet/Telephone Insurance Repairs and maintenance Sundrles Flttings & equipment Total 865 865 491 4,519 85 799 1,325 16,673 1,679 4.519 85 799 1,325 16,673 1,684 4,442 81 698 1,367 6,921 640 £31109 £5 £31 114 12. Statement of financial activities - prior year Comparatives (See page 5) Unrestricted Funds Restricted Endowment Funds Funds Total Funds 2023 Jncomlng resources )onations and legacies Charitable actlvities Other trading actlvities Investments 18,763 14,200 18.763 14.265 65 94 Total £35 493 £259 Resources expended Charitable attlvities 23,663 35 23,698 Total £23 663 £35 £23 698 Net Income £11830 £2 £12 054 Transfer Net movement of funds 6,830 224 5,000 12,054 Funds brought forward l January 2023 £24 771 £45 580 Funds carried forward 31 December 2023 £50 580 £88 394