The Pearson Holl- Registered Chorfty 1049420 {England& Wolesj THE PEARSON HALL Registered Charity No. 1049420 {England & Walesl Trustees. Report and Financial Statements for the year ended 31 December 2022 The Pearson Hall- Registe￿ Chority 1049430 (Englond & Woles) Trustees Annual Report for the year ended 31 December 2022 The Trustees present their report together with the financial 5tstements and the Independent Examinerf5 report for the year ended 31 De￿mber 2022. Reference and Admini5tratFve detsils Charlty name and charity registr*￿ number The Pearson Hall- Registered with the Charity Commission in England and Wales 1049420 Addre55 Pearson Road, Sonnin& Berkshire RG4 6UL Trustees Mrs LA Bates Ms S P Robinson Mr RJ Brighton Mr A E Farnese Mr F Head MrMPMHart Mrs P A Feather5 Mrs S J Bell Mr P D Rennie Chaimian- Elected member Secretary- Appointed by Sonning Parish Council Treasurer- Etected member Eletted member-Appointed by Sonning Club (Resigned 14.09.22) Elected member- AprM)inted by Sonning aub (Appointed 14.09.221 Elected member Elected member Elected member Representing the Parochial Church Council Independent Examiner Mrjonathan Crump 9 Queen's Gate London SW7 SEL Stwcture Governano and Ma Goveming documents The chartty is regulated by conveyance and trust deed dated 26 February 19J3 and by order of the Charity Comrnission in England and Waley dated 31 Marth 1995 that estsblished an approved scheme for the chartty. Appointment of trustees The Committee of Management comprises the charity trustees who are also its Members and consists when complete of ten persons bein& one ex-officio member (the incumbent for the time being of the benefice of St Andrews Sonning): six e￿ed members: and three representatFve members Isonning Parish Council. Parothial Churth Council and Sonning aub Ifomierly known as Sonning Working Men's Club). The six elected members are appointed at the Annual General Meeting and the three organisations are each entitled to appoint one representative member. Management The Committee of Management holds at least two ordinary meeting each year and is responsible for the management and administration of the chartty in conformity wrth the governing documents. The Peorson Ht711- Registered Chority iLM94201Englond & Walesj Charrtable ob" il. The provision and mèintenance of a village hèll forthe use of the inhabitants of the Parish of Sonning (the area of benefit) wlthout distinrtion of polÈtical. religious or other opinions, including use for meetings. lectures and dasses and for other forms of recreation and 1ei%Ur￿tlme occupation wtth the objett of improvrngthe condttions of life forthe said inhabttants. 21. The Committee of Management shall continue to appropriate and use the land and buildings for the purposes of a vrllage hall. Activittes Rental of a cottage and shop unit and hall hire for local dub meetin8Sw yoga. parties, concerts. films. table tennis, lectures and exhibtknon5. Achievèments rformance and results During the year we re-pointed parts of the building and spent £4.530 on improving the storage are3 tor tables and chairs. We were also gratefvl to the 512recrow Commtttee for paying £420 for the repair of our fronta8e dock Income retumed to pre-covid levels and we were hble to tran5Fer £7,000 to our endowment reserves which now stand at £45,580 in one bank account as opposed to two previously. Reserves It is not the charitys policy to build up unrtecessary high reserves although the trustees endeavour to maintain these at a reasonable level to meet rentsl voids and unforeseen or unusual expenditure. The investment policy of holding surplus funds in interest bearing accounts is considered appropriate and the trustees are satisfied that there is a reasonable expettation that the￿ are adequate reserves to continue to meetthe charit¢s objectives in the foreseeable future. Et is intended that the Pear50n Hall Trust EndoTAment Fund be built up over a number of years in order to meet any future major repair orstructural costs whth cannot be fvnded out of the dayto day revenue. Plans for future The Trustees have conSide￿d the major risks to whith the tharity is exposed 3nd are very much aware that the viabiltty of the trust is dependenton the ocojpancy of the cottage and letting the retsil untt and thèt to guarantee occupanty it is vitsl to keep the properties in good stwttural condFtion. ears Trust The Trustees are responsible for keeping woper accounting record5 whith disclose with ￿￿50￿3b1e ccuracy at any time the financial position of the char¥ty and to enable them to ensure that the financial statèments cornp￿ with the Charities Att 2011, the Charity (Accounts and Report51 Regulations 2008 and the provisions of the Trust Deed. They are also ￿spons￿ble for safeguarding the asset&O£the charity and hence for taking reasonable steps forthe preverrtlon and detection and fraud. Approved by-order of the Board of Tnjstees and s[8￿d on its behalf Mrs IA B*es Chaimian Date The Peorson Hall- Registered Chortty I￿9420 (Englond & Wolesj Independent Examinerfs Report to the Tnstees of The Pearson Hall For the year ended 31 December 2022 I report to the trustees on my examination ofthe accounts of the above charityfor the year ended 31 December 2022 which are set out in the attached pages. Respedive responsibllltles and trustees and examiner As the chartws trustees of the Pearson Hall you are responsible for the preparat￿n of the accounts in accordance wtth the requirements of the CharÉtÈesAct 20111.the Ac¥l. Having satisfted myselfthat the accounts of the charity are not required to be aud¥ted underthe Att and are eligible for independent examination, I report in respett of my examination of the charitys accounts carried out under 5ettion 145 of the ACL In carrying out my examination. I have followed the appliizble direction5 8tven by the Ch3Yity Commission under sectaon 145151 Ibl of the Att. Basls of Independent examlnerfs report My examination w35 C3rried out in accordan￿ wÈth the general dirertion given by the Charity Commission (England & Wales). An examinBtion includes 3 revÈew of the accounting records kept by the charity and a comparison of the accounts presented with those records kept bythe chanty and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or d1sdo5u￿ in the accounts and S￿ing explanations frorn you as tn￿ concerning anysuch matters. The proce(lures undertaken do n(rt provide all the evidence that would be required on an audit and consequently opinion is wven as to whetherthe accounts present a'true and fair view and the report is limwted to those matters set out in the statement below. Independent examlnerfs statement I have CO￿pIeted my examination. I confirm that no material matters have come to my attention in connection with the examination which gtves me cause to believethat in any material respect: Accounting records were not kept in accordance wrth section 130 of the Act. or The accounts do not accord with the accounting records The accounts do not comply with the accounting requirements conceming the fom) and lontkn of the accoums set out in the Chartties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a'true and fairvi&rf which is not a matt¢r considered as a part of an independent examination. I have no concems and have come across no other FTratters in connecknon with the examination to which aftwitkon should be drawn in order to enab￿ a proper understrndlng of the accounts to be ache n Crump 9 Queen's Gate London SW7 SEL Date: l¥.1¢. £3 The Peo￿On Hull- Registered Chority 1049420 (Englond& Wales) Hnandal st*ments for the year ended 31 December 2022 Statement of Knanclal Aci1vi￿ IReteipts and payments) Unrestricted Funds Totsl Funds Totsl Funds 2021 (see I￿te 12 for full comparatives Funds Funds Incoming resources Donations and legacies Charitable 3ttivrties Other trading attivities Investments 420 420 8,225 14,028 14,028 5,564 14.211) 343 14.543 14.2CK) 67 43 514 Totsl £28 295 £27 995 Resour￿5 ended Charitable artivities (Note 111 18.122 18.608 20,326 Total £18 122 £486 £20 326 Net incomel(expenditure £10 173 £320 Transfer Net movement of funds 320 io Funds brought forward l January £65 £57 774 Funds carr¥ed fonyard 31 Drfember £24 771 £76 The Peorson Holl- Registered Chority 1049420 (Englond& Wole5J Flnandal statements for the year ended 31 December 2022 Ststement of assets and liabilltles at 31 December 2022 2022 2021 Fixed assets Tangible fixed assets INote 6) Current assets Bank current accounts Bank deposit accounts 16.125 12.742 £76340 £65,443 liabilities due in one year Trtol net current assets £76 £65,443 The funds of the char INote 3) Unrestricted Imanagement Committee) Restrirted (Social Committee) Endowment (Pearson Hall Tru# Fund) 24771 5.989 45.580 21,598 5,669 38,176 Total funds £65.443 The Pearson Hall- Registered Chority 1049420 (Englond & Woles) Financial slatemerrts forthe year ended 31 Dewnber 2022 Notes to the financial ststem l. Accounting policte5 The financial ststements have been prepared on a receipts and payments basi5 as a going concern under the Charities Act 2011. They include all transattions. assets and liabilities for which the Committee of Management is responsible in law. The charity meets the definition of a public benefft entty. I Cash Ilow 5tstement The charity is not required to produce a cash flow siatemenL 3. Description of funds al Restricted funds in the Pearson Hall Trust Endowment Fund and the Social Committee Fund TT2ay be expended only on those restricted objects provided in the ternis of the trust. bl Unrestricted funds are general funds and are available for use at the trustees. discretion in furtherance of the objertives of the charity. 4. Incomlng resour￿$ Donations, grants. legacie5. bank interest and rental income are recognised when received. Any balance remaining unspent at the end of each year ts carried fopward as a balance on that fund. S. Resources expended All expenditure is generally recognised when it is incurred. 6. Fixed a55ets In May 2020 a reinstatement value of the building for insurdnce purposes of £1.405.OIXJ was independently assessed in accordance with Royal Institute of Chartered Surveyors. guidance notes. The building and fixtures and frttings are not induded in the 5tstement of assets and liabilities in the accounts a5 there is no requirement to do 50. They are valued for insuran purposes on a replacement cost basts at £1.8C(I,(KX) and £65,(￿ respectively. 7. Relatsd party trdnsartions The charivs combined insurdnce policy includes trustee indemnity Insuran￿ for all its trustees. No remuneration or expenses were paid to the trustees in the year12021 nil). 8. Grants recelved There was restritted grant income from the S(arecrow Committee of £420 in the year. In 20213n unrestricted grant was received from Sonning Fire Brigade Trust of £8.225. 9. Govemance costs There were no costs in the year attributable to the Charit￿s Complian￿ with constitutional and statutory requirements. trustee meeting5 and reirnbursed expe￿$.(2021 nil}. 10. Taxatlon The charity is exempt from L7x on its charttable athitse5 to the extent that its income and gains are applied for charttsble purposes. The Pet7rson Holl-Registered (Jarity 1049420 (England & Wales) Note5 to the financial statements IL Costs of charitsble activities Unrestricted Funds Restricted Funds Endowmen Total Funds 2022 Total Funds 2021 Funds Event expenditure Property expenditure Caretaker Gas. electricity & water Rates Telephone Insurance Repairs and maintenan SLtndries Fittings & equipment Totsl 422 422 546 3.402 3.402 151 535 1.290 11,977 245 1,782 535 1.290 11.977 179 166 £18,122 462 1,797 3.817 973 5,872 £20,326 166 £18.188 £66 IL Statement of financÉal attNitses- prior year comparatives (See page 5) Unrestrirted Funds Restricted Funds Endowment Funds Totsl Funds 2021 Incomlng re50Urtes Donations and legacie5 Charitable activities Other trading activtties Investments 8.225 5.564 14,2(M) 8.225 5,564 14,2 Total £1 £4 £27 ftesotsrces ex Charitable artivities 20.326 20.326 Totsl Net incomel nditure Transfer Net movement of fvnds Funds brought fonvard ljanuary 2021 Funds carried forward 31 December 2021 £65 The Peorson Holl- Registered Charity l(319420 (England& Wales)