The Peurson Hall- Registered Chority 1049420 (Englund& Wt71es) THE PEARSON HALL Registered Chartty No. 1049420 {England & Wales) Trustees, Report and Financial Statements for the year ended 31 December 2021
The Peorson HiJll- Registered Chority 1049420 (Englund& Wale5J Trustees Annual Report for the year ended 31 December 2021 The Trustees present their report together with the financial statements and the Independent Examinerfs report forthe year ended 31 December 2021. Reference and Administrative detai15 Charity name and tharity registration number The Pearson Hall- Registered with the CharÈty Commission in England and Wales 1049420 Address Pearson Road, Sonning, Berkshire RG4 6UL Trustees MrsLA8ates Chairman- Elected member Ms S P Robinson Mr R J Brighton Mr A E Farnese MrMPMHart Mrs P A Feathers Mrs S J Bell Mr P D Rennie Secretary- Appointed by Sonning Parish Council Treasurer- Elected member Elected member-Appointed by Sonning aub Elerted rnember Eletteil member Elerted member Representing the Parochial Church Council Independent Examlner Mrjonathan Cnjmp 9 Queen's Gate London SW7 SEL Structure Governance and Mana ement Governing documeFrts The charity is regulated by conveyance and trust dee(I dated 26 February 1903 and by order of the Charity Commission in England and Wales dated 31 March 1995 that established an approved scheme for the charity. Appolntment of trttstees The Committee of Management comprises the tharÉty trustees who are also tts members and consists when complete of ten persons besn& one ex-offiiio member Ithe incumbent for the time being of the benefice of St Andrews Sonningl. six elected members- and three representative members (Sonning Parish Counol, Parochial Church Council and Sonning aub formerly known as Sonning Working Men's Clubl. The six elected members are appointed at the Annual General Meeting and the three organisations are each entitled to appoint one representative member. ManagemÈnt The Committee of Management holds at least two ordinary meetings each year and is responsible for the management and administration of the chartty in tonformtty wÈth the goveming documents.
The Peorson Holl- RegiSted Churity 1049420 IEnglornJf & Wales) Charitsble ob"e 11. The provision and maintenance of a wllage hall forthe use of the inhabitants of the Parish of Sonning Ithe area of benefrtl wtthout distinction of political. religious or other opinion5, including se for meetings, lectures classes and for other forms of recreatFon and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. 21. The Committee of Management shall continue to appropriate and use the land and buildings for the purpose5 of a village hall. Rental of a cottage and shop unit and hall hÈre for local dyb meetings, yoga. parties, concert5, films, table tennis, lertures and exhibitions. Achievements rf0mlan and results During the year we replaced some of the fenang surrounding the hall for just over £3,OCQ. There was no other notable expenditure. Hall letting5 were up on last year bijt nevertheless not half of pr covid levels. We were in receipt of fund5 from the Sonning Volunteer Fire Brigade Trust for expenditure in the year so this enabled us to transfer£5,(XKI into our Endowment Fund. A new lease for the shop was signed on 2 January 2022. Reserves It is not the charity's policy to build up unnecessary high reserves although the trustees ende3vouT to rnaintain these at a reasonable level to meet rentsl voids and unforeseen or iJnusL¢al expenditure. The investment polFCy of holding surplus funds in interest bearing accounts is considered appropriate and the trustees are satisfied that there 15 a reasonable expectation that there are adequate reserves to continue to meet the chariws objective5 in the foreseeable future. It is intende(I that the Pearson Hall Trust Endowment Fund be built up over a number of years in order to meet any future major repair or structural costs which cannot be funded out of the day to day revenue. At 31 December 2021 the fund stood at £38,176. Plans for future The Trustees have consided the major risks to which the charity is exp05ed and are very much aware that the viabÉlity of the trust is dependent on the occupancy of the ¢Ottage and letting the retail unit and that to guarantee occupancy it is vttal to keep the properties in good strurtural condition. ears Trustee5' res nsibil. The TrLtstees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any tirne the financial position of the charity and to enable them to ensure that the financial statements comply with the Charittes Act 2011. the Chartty IAccounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the 3ssets of the charity and hence for taking reasonable steps forthe prevention and detettion and frzud. Approved by Order of the Board of Trustees and signed on rts behalf Mrs L A Bates Chalrnian Date
The Peorson Hall- Registered Chority 10494201Englond & Wales) Independent Examinerfs Report to the Tee$ of The Pearson Hall For the year ended 31 December 2021 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021 which are set out in the attached pages. Respertive responsibifrtTes and trustees and examiner As the chariws trustees of the Pearson Hall you are responsible forthe preparation of the accounts in accordance with the requirements of the Charitie5 Att 20111'the ACVI. Having satisfied myself that the accounts of the charity are not required to be èudited under the Att and are eligible for independent examination. I report in respert of my examinatron of the charity's accounts carried out under section 145 of the Act. In carrwng out my examination, I have followed the applicable dirertions given by the Charsty Commission under section 145151 Ibl of the Act. Basis of independent examinerfs pOrt My examination was carried out tn accordance wtth the gelleral dirertion given by the Charity Commission IEngland & Walesl. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wtth those record5 kept by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required on an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limtted to those matters set out in the statement below. Independent examinerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the exarntnation which gives me use to believe that in any material respect: Accounting records were not kept in accordance with section 130 of the Act, or The accounts do not accord with the atcounting records The accounts do not comply with the accounting requirements concerning the form and content of the accounts set OLrt in the Chartties (Accounts and Reportsl Regulation5 2008 other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as a part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in orderto enable a proper understsnding of the accounts to be reached. than Crump 9 Queen's Gate London SW7 SEI Date: 21 IL
The Pearson Holl- Regittered Chorrty 1049420 (Englond& Woles) Financial statements for the year ended 31 December 2021 Statement of finanual Artivitses {Retelpts and payments) Unrestrirted Funds Endowment Funds Total Funds 2021 Totsl Fund5 2020 (see note 12 for full comparatives) Funds Incomlng resources Donations and legacies (Note 81 Charitable artivtties 8,225 250 5,564 3.552 Other trading activities Investments 14,21KI 14.21X) 14,200 123 Totsl £1 £4 £27 995 £18 125 Resources expended Charitable activities INote 111 20.326 20.326 19,335 Total £20 326 £20 326 £19 335 Net incomellexpenditurel 7.669 11,2101 Transfer Net movement of funds 2.664 5.CKJ4 7.669 11,2101 Funds brought forward l January Funds tarried forward 31 December £21598 £38 176 £57 774
The Petsrson Holl- RegiSted Charity 1049420 (Englond & Wolesj Financial statements for the year ended 31 December 2021 Ststement of assets and liabililies at 31 December 2021 2021 2020 Fixed a55ets {Nots 6) Tangible fixed èssets Current assets Bank current accounts Bank deposit accounts 12.742 10,078 65,443 57,774 Liabillties due In one year Totsl net current assets £57 774 The funds of the charity (Note 31 Unrestricted (Management Commrtteel Restricted (Social Committee) Endowment IPearson Hall Trust Fund) 21.598 18.934 5,668 Total charlty funds £57 774
The Peorson Hall- Registered Churity 1049420 fEnglt7nd & Woles) Financlal statements for the year eNled 31 Decembef 2021 Notes to the financial statements l. Accounting policies The financial statements have been prepared on a receipts and payments basis as a Èoing concern underthe Charitie5 Act 2011. They include all transactions. assets and liabilities for which the Committee of Management is sponsIble in law. The charity meets the definition of a public benefit entity under FRS 102. 2. Cash flow slatrment The charity has taken advantsge of the exemptron in FRS 102 from the requirement to produ a cash flow statement on the grounds that the income does not exceed £500,000. 3. Description of funds al Restrirted funds in the Pearson Hall Trust Endowment Fund and the Social Committee Fund may be expended only on those restricted objects provided in the terms of the trust. bl Unrestrictetl funds are general funds and a available for use at the trustees, discretion in furtherance of the objertives of the charity. 4. Inwming resources Donations. grants. legacies. bank interest and rental income are recognised when received. Any b313nce remaining unspent at the end of each year is carried fonvard as 3 b313nce on that fLsnd. 5. Resources expended All expenditure is generally recognised when it is incurred. 6. Flxed assets In May 2021 a re-instatement value of the building for insurance purposes of £1.405.CK)O Was independentW assessed in accordance wtth Royal Institute of Chartered Surveyors guidance notes. The current re-instaternent value5 of the building and fixtures and fittings for insurance purposes are £1.779.153 and £60.(KJD respectively. The building and fixtures and fittings are not included in the statement of assets and liabilities in the accounts. 7. Related party transactions The charitvs combined insurance policy indude5 trustee indemnity insurance for all it5 trustees. No remuneration or expenses were paid to the trustees in the year12020 nill. 8. Grants received There was an unrestricted grant income from the Sonning Volunteer Fire Brigade Trust received in the year of £8,22512020 nil}. 9. Governance costs There were no costs in the year attributable to the charivs compliance with constitutional and statutory requirements. trustee meetings and reimbursed expenses.12020 nill. 10. Taxation The charity is exempt froffl tax on tts charttable activyties to the extent that tts ir7come and gains are applied charitable purposes.
The Peursort Holl- Registered Chority 1049420 (Englond & Wulesj Notes to the financial 5tatrments 11. Costs of charttable attivities Unrestricted Funds Restritted Funds Endowment Funds Total Funds 2021 Total Funds 2020 Event expenditure Property expenditure Caretaker Gas, electricity & water Rates Telephone Insurance Repair5 and maintenan Sundries Fitting5 & equipment Total 546 2,024 2.349 30 1,782 77 1.782 77 462 462 1.797 3.817 973 5.872 £20.326 Iss 1.555 4,645 817 7,760 £19.335 1,797 3,817 973 5,872 £20,326 12. Statement of financial aLtivitses- prior year comparatives (See page 51 Unrestricted Funds Restricted Funds Endowment Funds Total Funds 2020 Incoming resourte5 Donations and legacies Charitable activit¥es Other trading artivtties Investments 250 3.552 14.21)) 27 250 3,552 14.200 123 li 85 Total £11 £85 £18 125 Resource5 Èxpended Charitable activities 119.2151 1120} 119,3351 Total £120 Net income/expenditure 11.1861 11091 85 11,2101 Transfer Net movement of funds 13.6861 11091 2,585 11,2101 Funds brought forward l January 2020 22.620 5.777 30.587 £58,984 Funds raniÈd fonvard 31 December 2020 £18 934 £33 172 £57 774