**REGISTERED COMPANY NUMBER: 01785651 (England and Wales)**
## **OXFORD COMMUNITY WORK AGENCY LIMITED**
## **REPORT OF THE DIRECTORS**
**AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
Mercer Lewin Ltd Chartered Accountants and Registered Auditors 6-7 Citibase New Barclay House 234 Botley Road Oxford OX2 0HP
**OXFORD COMMUNITY WORK AGENCY LIMITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024**
## **Contents**
Page
- 1 Report of the Directors 2 Statement of Directors' responsibilities 3 Independent Examiner's report 4 Statement of Financial Activities 5 Balance Sheet 6-8 Notes to the Financial Statements 9 Detailed Statement of Financial Activities
Registered Charity No. 1049343
Company No. 01785651
## Principal address and registered office:
Barton Neighbourhood Centre Underhill Circus Oxford OX3 9LS
Manager: Sarah Darby
## Independent Examiner
Andrew Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants 6-7 Citibase, New Barclay House 234 Botley Road Oxford, OX2 0HP
## Bankers
Unity Trust Bank 9 Brindley Place Oozells Square Birmingham B1 2HB
Page 1.
## **OXFORD COMMUNITY WORK AGENCY LIMITED REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024**
The directors submit their report together with the accounts for the year ended 31 March 2024.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the FRS102.
## **Principal activities**
The principal activity of the company during the year was to provide advice on welfare rights, employment rights and community work.
## **Organisation**
The company is a registered charity, No. 01785651 and is a company limited by guarantee. The company is governed by the terms of its memorandum and articles of association. The board of directors meets on a regular basis to fix matters of policy and strategy.The day to day management of the company's activities is delegated to a manager and other full time staff.
## **Activities**
A detailed review of the company's activities, including details of those organisations with which it has collaborated in delivery of its services, can be found in the annual report.
## **Directors**
The directors who served during the year were as follows:-
S Holden N L T Williams T Munby D Scarborough
The directors are appointed by the members of the company.
## **Financial review**
The main part of the company's activity is concerned with the giving of advice and support, and these services are provided by paid staff. The main sources of funding are grants from local authorities.
Following a surplus of £51,298 achieved in 2022-23, the company recorded a deficit of £10,570 in 2023-24. The company continued to exercise tight control over all areas of expenditure, but the consequent reduction of costs of over £22,000 was insufficient to compensate for the significantly lower level of grants received.
Page 2.
## **OXFORD COMMUNITY WORK AGENCY LIMITED REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)**
## **Reserves policy**
The company's policy is to hold six months of expenditure in reserve to ensure continuity of service in times of funding uncertainty. Six months' expenditure represents approximately £123,000.
Fortunately, due to the surpluses achieved in the previous two years, the company's reserves still exceed this figure, now standing at £141,162. The directors are determined to maintain compliance with this reserves policy in future years in spite of continuing pressure on local authority budgets.
## **Risks**
The board have reviewed the risks to which the charity is exposed and policies have been put in place to minimise those risks.
## **STATEMENT OF DIRECTORS' RESPONSIBILITIES**
Company law requires the directors to prepare accounts for each financial year which give a true and fair view of the state of the affairs of the company and of the surplus or deficit of the company for that period. In preparing those accounts the directors are required to:
- select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The directors' report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
By order of the Board
22 October 2024
N L T Williams Director
Page 3.
## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF OXFORD COMMUNITY WORK AGENCY LIMITED**
I report on the accounts of the charity for the year ended 31 March 2024 which are set out on pages 4 to 9 appended to this report.
## **Respective responsibilities of Directors and Examiner**
The directors are responsible for the preparation of the accounts; they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility, without performing an audit, to carry out an examination of the accounts, to follow the procedures laid down in the general Directions given by the Charity Commission and to state whether any particular matters have come to my attention.
## **Basis of Examiner's statement**
My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b) of that section. An examination includes a review of the accounting records kept by the directors and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the directors as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit.
## **Examiner's statement**
Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept on accordance with s130 of the Act, or that the accounts presented do not accord with those records or comply with the accounting requirements of the Act. No matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Churchill Stone FCA DChA Mercer Lewin Limited Chartered Accountants 41 Cornmarket Street Oxford OX1 3HA
22 October 2024
Page 4.
## **OXFORD COMMUNITY WORK AGENCY LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 INCLUDING INCOME AND EXPENDITURE ACCOUNT**
|**Note**
**Income:**
Fundraising/donations
Income from Charitable Activities:
Grants receivable
1a
Training and similar income
Bank/investment interest
**Total incoming resources**
**Expenditure**
Expenditure on Charitable Activies
Governance costs
1b
**Total resources expended**
**Net movement in funds**
**before transfers**
**Transfers between funds**
11
**Net income/(expenditure)**
**for the year**
**Total funds brought forward**
**Total funds carried forward**|**Restricted**
**General**
**Designated**
**Funds**
**£**
**£**
**£**
-
-
-
217,603
-
12,480
2,490
-
-
2,799
-
-
222,892
-
12,480
223,539
-
12,480
9,924
-
-
233,463
-
12,480
(10,570)
-
-
2,233
(2,233)
-
(8,338)
(2,233)
-
149,499
2,233
-
141,162
-
-
**Unrestricted Funds**|**Total**
**Funds**
**2024**
**£**
-
230,083
2,490
2,799
235,372
236,019
9,924
245,943
(10,570)
-
(10,570)
151,732
141,162|Total
Funds
2023
£
-
305,554
13,681
481
319,716
259,331
9,087
268,418
51,298
-
51,298
100,434
151,732|
|---|---|---|---|
Page 5.
## **OXFORD COMMUNITY WORK AGENCY LIMITED BALANCE SHEET AS AT 31 MARCH 2024**
||||**2024**|**2024**|2023|2023|
|---|---|---|---|---|---|---|
|||**Note**|**£**|**£**|£|£|
|**Fixed assets**|||||||
|Tangible assets||6||-||2,233|
|**Current assets**|||||||
|Debtors||7|1,860||729||
|Cash at bank and in hand|||148,029||156,206||
|**Creditors - amounts falling due within one year**||8|149,890
8,728||156,935
7,435||
|Net current assets||||141,162||149,499|
|**Total assets less current liabilities**||||141,162||151,732|
|Represented by:|||||||
|**Unrestricted funds**|General||141,162||149,499||
|**Restricted funds**|Designated|9|-
-||2,233
-||
|||||141,162||151,732|
|||||141,162||151,732|
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the period by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsilibity for:
- (i) ensuring that the company keeps proper accounting records which comply with section 386 of the Act, and
- (ii) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial period and of its profit or loss for the financial period in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
The accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
These financial statements were approved by the Board on 22 October 2024.
N L T Williams Director
Page 6.
**OXFORD COMMUNITY WORK AGENCY LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024**
## **1. Principal accounting policies**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Oxford Community Work Agency meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
## (a) Grants
Grants receivable represent amounts received during the year as adjusted for any elements that were given to fund expenditure in future periods, which are included in the balance sheet as deferred income.
## (b) Allocation of expenditure in Statement of Financial Activities
Administrators' salaries and accountancy and audit costs are classified as management and administration costs. All other costs, which principally relate to welfare rights workers' salaries, premises costs and office overheads, are classified as direct charitable expenditure.
## (c) Depreciation
Depreciation is provided on a straight line basis at rates estimated to reduce the cost of fixed assets to their residual values over their anticipated useful lives. The following annual rates are used:
|Office equipment|25.00%|
|---|---|
|Computer equipment|33.33%|
## (d) Fixed asset investments
Fixed asset investments are stated at market value.
## (e) Pension contributions
The company operates a defined contribution pension scheme for employees. Contributions to the scheme are charged to the Income and Expenditure account as they fall due.
## **2. Income and expenditure**
Income and expenditure is shown in detail in the Detailed Statement of Financial Activities set out on page 9.
|**3. Net movement in funds**
The net movement in funds is stated after charging:
Independent Examiner's remuneration|**2024**
**£**
1,620|2023
£
1,200|
|---|---|---|
## **4. Directors' emoluments**
The directors received no emoluments or reimbursements of expenses from the company during the year.
Page 7.
## **OXFORD COMMUNITY WORK AGENCY LIMITED**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)**
|**5. Employees' emoluments**
**2024**
**£**
Salaries
131,345
Employers' National Insurance
6,252
Pension contributions
11,077
148,675
The average number of employees during the year was:
6
No employee earned more than £60,000 in the year.
**6. Tangible fixed assets**
Office
Computer
equipment equipment
£
£
**Cost**
At 1 April 2023
7,177
52,249
Additions
-
-
Disposals
-
-
At 31 March 2024
7,177
52,249
**Depreciation**
At 1 April 2023
7,177
50,016
Charge for the year
-
2,233
Disposals
-
-
At 31 March 2024
7,177
52,249
**Net Book Value**
At 31 March 2024
-
-
At 31 March 2023
-
2,233
All of the assets shown above are used in direct furtherance of the charity's objects.
**2024**
**7. Debtors**
**£**
Prepayments and accrued income
729
Other debtors
1,131
1,860
**2024**
**8. Creditors - amounts falling due within one year**
**£**
Trade creditors
3,877
Other creditors
-
Taxation and social security
3,441
Accruals
1,410
8,728|2023
£
125,215
5,919
10,292
141,426
6
**Total**
**£**
59,426
-
-
59,426
57,193
2,233
-
59,426
-
2,233
2023
£
729
-
729
2023
£
2,833
-
3,403
1,200
7,435|
|---|---|
Page 8.
**OXFORD COMMUNITY WORK AGENCY LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)**
## **9. Status of company**
The company is a registered charity and is limited by guarantee without a share capital. The maximum liability of each member for payment of debts of the company is £1. At 31 March 2024 there were 4 members.
## **10. Restricted funds**
During the year, the company received restricted funds received and spent during the year were £12,480, made up of grants from Thames Water.
## **11. Designated funds - fixed assets**
|Transfers (to)/from general fund
Expenditure in year
Net movement in funds
Balance brought forward
Balance carried forward|£
(2,233)
-
(2,233)
2,233
-|
|---|---|
The fixed assets fund was set up to eliminate from general funds those amounts represented by fixed assets. Transfers are made to or from this fund to reflect the annual movement in the value of fixed assets.
|**12. Split of assets between funds**
Tangible fixed assets
Net current assets|General Designated
fund
funds
£
£
-
-
141,162
-
141,162
-|**Total**
**£**
-
141,162
141,162|
|---|---|---|
Page 9.
## **OXFORD COMMUNITY WORK AGENCY LIMITED**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
|**INCOME**
Oxford City Council grant
Donations
Brethertons
Age UK
Thames Water
Household Support Fund
AdviceUK
Oxfordshire Community Foundation
Access to Justice Foundation
IPS Pentreath
Headway
Sovereign Vale
Bank interest receivable
Training and similar income
**EXPENDITURE**
Cost of Charitable Activities
Salaries and wages
Disbursements
Travel and subsistence
Repairs, renewals, computing and internet
Photocopying, printing, stationery
Telephone
Postage
Insurance
Subscriptions, books and periodicals
Rent and rates
Service charges
HR Support
Training and courses
Bank charges
Legal and professional fees
Sundry costs
Depreciation
Governance costs
Bookkeeping
Accountancy and audit
**Transfers between funds**
**Surplus/(deficit) for the year**|**General**
**Designated**
**£**
**£**
137,200
-
-
-
-
-
18,000
-
-
-
-
25,000
-
12,550
-
14,672
-
9,181
-
-
-
1,000
-
2,799
-
2,490
-
222,892
-
136,195
-
10,454
-
2,221
-
13,445
-
12,723
-
3,848
-
2,116
-
3,821
-
4,234
-
10,125
-
8,080
-
5,607
-
941
-
135
-
5,226
-
2,135
-
2,233
-
8,304
-
1,620
-
233,463
-
(10,570)
-
2,233
(2,233)
(8,338)
(2,233)
**Unrestricted Funds**|**Restricted**
**Funds**
**£**
-
-
-
-
12,480
-
-
-
-
-
-
-
-
-
12,480
12,480
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
12,480
-
-
-|**Total**
**2024**
**£**
137,200
-
-
18,000
12,480
-
25,000
12,550
14,672
9,181
-
1,000
2,799
2,490
235,372
148,675
10,454
2,221
13,445
12,723
3,848
2,116
3,821
4,234
10,125
8,080
5,607
941
135
5,226
2,135
2,233
8,304
1,620
245,943
(10,570)
-
(10,570)|Total
2023
£
116,784
4,273
1,140
18,000
16,637
65,119
25,000
14,476
14,672
9,181
15,772
4,500
481
13,681
319,716
141,426
58,010
1,558
8,436
7,328
3,191
1,356
2,079
5,740
11,656
6,725
3,255
605
124
2,171
1,479
3,714
7,887
1,200
268,418
51,298
-
51,298|
|---|---|---|---|---|