## **Trustees’ Annual Report for the period** ## **From 1 April 2022 To 31 March 2023** **Charity name: ALNWICK AND DISTRICT ROUND TABLE CHARITY FUND** ## **Charity registration number: 1049316** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**ALNWICK AND DISTRICT ROUND**
**TABLE CHARITY FUND**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Activities comprise the volunteer**
**members of the charity organising and**
**operating events within the Alnwick and**
**District area, with the aim of raising**
**funds from the general public and from**
**sponsorship.**
**Monthly meetings are held to discuss**
**and plan the events, as well as discuss**
**and approve donations and**
**contributions to local charities and**
**community organisations operating in**
**the Alnwick & District area.**
**Events include the annual fireworks**
**display, beer festival, Santa sleigh run,**
**Easter duck race, and music**
**entertainment events.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Discussions are held at a regular**
**programme of meetings and each**
**application / contribution is discussed,**
**the relative merits considered and voted**
**on by members, with decisions made by**
**majority votes.**| |||| Policy on social investment Para 1.38 including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The events held in the year ended 31**
**March 2023 are considered by the**
**charity’s members to have been**
**successful in every respect.**
**Feedback received from the public**
**demonstrate that much enjoyment was**
**created amongst all ages of the local**
**population.**
**In addition, the events in the year**
**generated surplus resources which**
**enabled the charity to make 18**
**donations in the period to a range of**
**community organisations, sports clubs,**
**educational facilities and individuals.**
**The beneficiaries have expressed**
**thanks and re-iterated that the funds**
**provided enable their activities to reach**
**a greater user base, or provided support**
**to individuals without the means or**
**ability to obtain other such support.**
**Alnwick & District Round Table has**
**been an important part of the**
**community since 1953 and its members,**
**past and present, are proud of its**
**achievements and continuing status as**
**a group that has a positive impact in the**
**community, changing and improving**
**lives through its continuing efforts.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial position as shown in the**
**annual accounts show that the charity is**
**in a position to support further grants as**
**well as incur relevant expenditure to**
**enable events to take place.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A policy of retaining a reserve balance**
**is in place, given that a risk exists that**
**events may be cancelled at short notice**
**due to unforeseen events outside of the**
**control of members, causing a deficit**
**from such an event.**
**Retaining reserves enables the charity**
**to continue to support local good**
**causes with a stronger degree of**
**confidence, particularly in periods of**
**time leading up to events, when**
**expenditure commitments are entered**
**into.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Declaration of Trust**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Senior members invite applications from**
**members who wish to be considered tor**
**the role as a Trustee at such time as**
**Trustee role becomes vacant.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**ALNWICK AND DISTRICT ROUND TABLE CHARITY FUND**| |---|---| |Other name the charity uses|**ALNWICK BEER FESTIVAL**| |Registered charity number|**1049316**| |Charity’s principal address|**The Oaks Hotel**
**South Road**
**Alnwick**
**Northumberland**
**NE66 2PN**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||**Graham Brown**|||| ||**William Hopkins**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets **n/a** held in this capacity Name and objects of the **n/a** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **n/a** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Graham Brown Position (eg Secretary, Trustee Chair, etc) Date 15 January 2024** **----- Start of picture text -----**
Alnwick and District Round Table Charity Fund 1049316
Receipts and payments accounts CC16a
01-Apr-22 31-Mar-23
For the period from To
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Events 30,763 - - 30,763 23,952
Investment income 23 - - 23 -
Grants - - - - 300
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for 30,785 - - 30,785 24,252
AR)
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 30,785 - - 30,785 -
A3 Payments
Direct costs: Event expenditure 17,266 - - 17,266 13,412
Donations 10,244 - - 10,244 2,450
Overheads 1,214 - - 1,214 1,239
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 28,724 ] - - 28,724 17,101
A4 Asset and investment
purchases, (see table)
UHF Radios 1,699 - - 1,699 -
- - - -
Sub total [ 1,699 ] - - 1,699 -
Total payments 30,423 - - 30,423 17,101
Net of receipts/(payments) 362 - - 362 7,151
A5 Transfers between funds - - - - -
A6 Cash funds last year end 21,174 - - 21,174 14,023
Cash funds this year end 21,536 - - 21,536 21,174
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**_Total cash funds_**
**Details**
(agree balances with receipts and payments account(s))
Bank accounts
Reserve account|**Unrestricted funds**
**to nearest £**
**11,453**
**10,083**
**-**
**21,536**
OK
**Unrestricted funds**
**to nearest £**
**-**
**-**
**-**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---|---| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
**Details**
UHF Radios
Signature|**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**Unrestricted fund**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which liability**
**relates**
**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Graham Brown|**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
15-Jan-23| |---|---|---|---| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name ## ALNWICK AND DISTRICT ROUND TABLE CHARITY FUND 31 March 2023 **On accounts for the year ended Charity no (if any)** 1049316 ## **Set out on pages** 3 - 4 (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2023** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 29 January 2024 **Name:** **October 2018** 1 **IER** LUCY ELLIOTT ## **Relevant professional qualification(s) or body (if any):** Chartered Accountant ICAEW **Address:** 6 The Orchard, Whickham Newcastle upon Tyne NE16 4HD **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**