## Trustees Annual Report 2022-2023
Thankfully this year has pretty much been business as usual. We have been lucky enough to have had some new groups start and they are flourishing. Our smallest room, the Fern room is regularly used by a private Physiotherapist which is a great extra income for us. We are still able to utilise the space when he is not on site and at weekends for other groups.
We continue to run Community groups such as Marchwood Tots and our Solid Silver club. This means we are accommodating all age groups and continuing to be a popular Community hub for everyone not just from Marchwood but from along the Waterside.
During the summer we were able to have the Maple hall completely redecorated and replaced the aged curtains. It has created a light, modern feel to the space and we are extremely pleased with the achievement. We hope to have the floor re-polished next year.
As always there are still things we wish to achieve and to combat the current high utility costs we hope to have solar panels installed in the near future, funding permitting. We have been fortunate that our gas and electricity costs have been fixed for three years so we are currently benefitting from that and did not need to tap into any Government support.
We would like to thank our Volunteer Comittee , Manager and Caretaker and our loyal Volunteers that all help to keep the building running smoothly.
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2023
## **MARCHWOOD COMMUNITY ASSOCIATION**
## REGISTERED CHARITY NUMBER 1049276
PREPARED BY:
Lynda McIntyre FICB, PM Dip
LJM Bookkeeping Services
88 Woodley Lane
Romsey
Hampshire SO51 7HX
## LIST OF CONTENTS
3 Trustee’s Report
## 4 Independent Examiners Report
5 Balance Sheet
6 Profit and Loss (Income and Expenditure)
7-8 Notes to the Financial Statements for the year ended 31 March
2023.
9 Statement of Financial Activities
2
Trustees Annual Report 2022-2023
Thankfully this year has pretty much been business as usual. We have been lucky enough to have had some new groups start and they are flourishing. Our smallest room, the Fern room is regularly used by a private Physiotherapist which is a great extra income for us. We are still able to utilize the space when he is not on site and at weekends for other groups.
We continue to run Community groups such as Marchwood Tots and our Solid Silver club. This means we are accommodating all age groups and continuing to be a popular Community hub for everyone not just from Marchwood but from along the Waterside.
During the summer we were able to have the Maple hall completely redecorated and replaced the aged curtains. It has created a light, modern feel to the space and we are extremely pleased with the achievement. We hope to have the floor re-polished next year.
As always there are still things we wish to achieve and to combat the current high utility costs we hope to have solar panels installed in the near future, funding permitting. We have been fortunate that our gas and electricity costs have been fixed for three years so we are currently benefitting from that and did not need to tap into any Government support.
We would like to thank our Volunteer Committee , Manager and Caretaker and our loyal Volunteers that all help to keep the building running smoothly.
3
MARCHWOOD COMMUNITY ASSOCIATION
## INDEPENDENT EXAMINERS REPORT OF THE FINANCIAL STATEMENTS.
Report to the Trustees of Marchwood Community Associaton
(Marchwood) Village Hall)
I report on the accounts of the Trust for the year ended 31[st] March 2023, which are set out within the attached sheets.
## Respectve Responsibilites of Trustees and Examiner.
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
1. Examine the accounts under section 145 of the 2011 Act.
2. To follow procedures laid down in the general direction given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
3. To state whether particular matters have come to my attention.
## Independent Examiners Report
My examination has been carried out in accordance with the general directions given by the Charity Commission. As the examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from key personnel concerning any matters which may have arisen. The procedures undertaken do not provide evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a `true and fair view` and the report is limited to those matters set out in the statement below.
This gives me reasonable cause to believe that in any material respect that the requirements to maintain accounting records in accordance with section 130 of the 2011 act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have now been met.
L J McIntyre - FICB, PM Dip
LJM Bookkeeping Services
4
MARCHW(Y)D COMMUNITY AsslATIoN
Balance s+et
As at 31 Marth 2023
2023
11.85BI
).313
130.3131
11.8581
1.313
129.8521
625.329
1483.6021
Land ¥#J &•kJry•
1508.6161
116.713
142.188
Curr•nlAsMt
4.376
2.565
24
Pdty C••h
549
51.343
61.959
$6M70
Currnnl Lmlxltys
241.351
124.IXJII
116.2911
Nat
21.8271
I24.clI
I.038
201.0&9
luw
rol by fv trf)wd ol lJusieos ti1r bthall...................................-
MARCHWIJ)D COMMUNITY ASSCCIATION
Profit And Loss Ac£ounl
For the year ended 31 March 2023
2023
2022
Inc
Affi1kn F8es
D8WJgt Interest
Fem Rcrn
8nts R•cei¥ed
krtero¥l
Mtyple R(xxn. Hlr•
FundraislNJ
C•k Room. Hirg
(Xher Inccffle
Fkn8 Room. Room Hire
140
97
2.010
10.667
26.163
879
9.948
1.185
9.587
16.114
1.072
9.940
6,748
55,373
44.952
*thertisw¥J
Al•rrn System
Atyjil and k¢LwnwKy
CCTV
C*aniry and
Computer Costs
Don8lKffj8 and &Jb8cripbc
Equipment R•pairn and R•n
Ftre Equipmenl
Fund RatsiNJ Costs MCA
Gas & Ejecincity
and Revenue- T•x oThJ Nl
•ur&n
11021
1611
{1.5311
147SI
{1.2061
1951
1911
15.8131
15731
1421
14.6591
14781
{2.3601
11701
18281
1118)
15431
18021
11991
{51
11021
19791
11.4071
71
16021
12.3391
16791
12681
15.3841
14461
12,1241
13971
tern•t
L•gal
11,3381
19691
16871
12941
PensKX)S
PoslAg•
Prlnling
Property Repaird
Rubbish Cdlectvjn
Sèlarie51Wage5 Nett
Stationery
Sundry
T*aphLY
Water
Wrbte off?
12701
17,8251
15761
115.8691
1541
(s.7)
17601
122.9491
1161
1251
(5191
13711
13381
18981
151,7251
143,4791
1.473
Disalknw4ble Expense ttI[e5 and Filbrwjs Dewwab
14611
125.0141
(4)
125.0141
25,475}
125,4741
N8t bjss
121,8271
124.0011
## MARCHWOOD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023.
The Financial Statements have been prepared in accordance with the requirements of the Statement of Recommended Practice for Charities, applicable accounting standards and the Charities Act 2011.
## 1. Accountng Conventon
The Financial Statements have been prepared under the historical cost convention.
## 2. Accountng Basis
The charities income and expenditure is included on the accruals basis, i.e. in the period in which income is receivable with reasonable certainty or a liability is incurred. Expenditure includes irrecoverable VAT
## 3. Fixed Assets
All saleable assets costing more than £150 are capitalised. Tangible moveable property purchased by the Trust is included in the Balance Sheet at cost less depreciation. The trust has an inalienable right over the Village Hall but not the land on which it stands. These assets have been capitalised in accordance with FRS15 together with the fixture and fittings provided with the building, and the professional fees paid by the Association in connection with the construction.
## 4. Depreciaton
Depreciation is provided at the annual rate calculated to write off the assets over their estimated useful life:
Fixtures, Fittings and Equipment 20%
Computer Equipment 33%
Leasehold Building – over the residue term of the lease.
## 5. Netng Of
As far as practically possible all fund raising income and expenditure is shown gross.
## 6. Designated Fund
The Trustees have designated the net book value of the Building and other Fixed Assets as a separate fund set aside for retention by the Charity in order to fulfil the Charities objects.
7
## MARCHWOOD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
## 7. Pension Costs
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
## 8. Turnover
Turnover represents the invoiced value of goods and services supplied by the company, net of value added tax and trade discounts.
|and trade discounts.||||||||
|---|---|---|---|---|---|---|---|
|9.
Pension Contributons||2023||2022||||
|Pension Contributons||£802||£687||||
|10. Tangible Fixed Assets||||||||
||Long Leasehold|Fixtures||Equipment|Total|Cost||
|Propertes|& Fitngs||||||£|
|£ £ £||||||||
|AT 31.03.2019|625329
|30313||1858|657500|||
|Depreciaton As 31.3.19|408560|28472||1858|438890|||
|Depreciaton to 31.3.20|25014|460||-|25474|||
|Depreciaton to 31.3.21|25014|460||-|25474|||
|Depreciaton to 31.3 22|25014|460|||24574|||
|Depreciaton to 31.3.23|25014|461|||24575|||
|NETT BOOK AMOUNTS||||||||
|AS AT 31.03.2023
|116713|-||-|116713|||
|11. Debtors and Prepayments||2023||2022||||
||||£||£|||
|Debtors and Prepayments||3515||3114||||
|Falling due within one year||||||||
|12. Creditors and Accruals||||||||
|Creditors and Accruals||1364||0||||
8
Falling due within one year
## STATEMENT OF FINANCIAL ACTIVITIES
## FOR THE YEAR ENDED 31.03.2023
||||2023|2022|
|---|---|---|---|---|
||Unrestricted|Restricted|Total||
||Funds|Funds|||
||£|£|£||
|Incoming Resources|||||
|Incoming resources generated from|||||
|Funds and Charitable Actvites|||55373|44952|
|Outgoing Resources|||||
|Outgoing resources from Funds and|||||
|Charitable Actvites|||(77200)|(68953)|
|NetIncome/Loss for the year|||(21827)|(24001)|
|Total Funds Brought Forward|||225864|241351|
|NetProft/Loss|||(21827)|(24001)|
|Previous Year Proft|||(24001)|(16291)|
|Total Funds to be Carried Forward|||180036|
201059|
9
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2023
## **MARCHWOOD COMMUNITY ASSOCIATION**
## REGISTERED CHARITY NUMBER 1049276
PREPARED BY:
Lynda McIntyre FICB, PM Dip
LJM Bookkeeping Services
88 Woodley Lane
Romsey
Hampshire SO51 7HX
## LIST OF CONTENTS
3 Trustee’s Report
## 4 Independent Examiners Report
5 Balance Sheet
6 Profit and Loss (Income and Expenditure)
7-8 Notes to the Financial Statements for the year ended 31 March
2023.
9 Statement of Financial Activities
2
Trustees Annual Report 2022-2023
Thankfully this year has pretty much been business as usual. We have been lucky enough to have had some new groups start and they are flourishing. Our smallest room, the Fern room is regularly used by a private Physiotherapist which is a great extra income for us. We are still able to utilize the space when he is not on site and at weekends for other groups.
We continue to run Community groups such as Marchwood Tots and our Solid Silver club. This means we are accommodating all age groups and continuing to be a popular Community hub for everyone not just from Marchwood but from along the Waterside.
During the summer we were able to have the Maple hall completely redecorated and replaced the aged curtains. It has created a light, modern feel to the space and we are extremely pleased with the achievement. We hope to have the floor re-polished next year.
As always there are still things we wish to achieve and to combat the current high utility costs we hope to have solar panels installed in the near future, funding permitting. We have been fortunate that our gas and electricity costs have been fixed for three years so we are currently benefitting from that and did not need to tap into any Government support.
We would like to thank our Volunteer Committee , Manager and Caretaker and our loyal Volunteers that all help to keep the building running smoothly.
3
MARCHWOOD COMMUNITY ASSOCIATION
## INDEPENDENT EXAMINERS REPORT OF THE FINANCIAL STATEMENTS.
Report to the Trustees of Marchwood Community Associaton
(Marchwood) Village Hall)
I report on the accounts of the Trust for the year ended 31[st] March 2023, which are set out within the attached sheets.
## Respectve Responsibilites of Trustees and Examiner.
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
1. Examine the accounts under section 145 of the 2011 Act.
2. To follow procedures laid down in the general direction given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
3. To state whether particular matters have come to my attention.
## Independent Examiners Report
My examination has been carried out in accordance with the general directions given by the Charity Commission. As the examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from key personnel concerning any matters which may have arisen. The procedures undertaken do not provide evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a `true and fair view` and the report is limited to those matters set out in the statement below.
This gives me reasonable cause to believe that in any material respect that the requirements to maintain accounting records in accordance with section 130 of the 2011 act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have now been met.
L J McIntyre - FICB, PM Dip
LJM Bookkeeping Services
4
MARCHW(Y)D COMMUNITY AsslATIoN
Balance s+et
As at 31 Marth 2023
2023
11.85BI
).313
130.3131
11.8581
1.313
129.8521
625.329
1483.6021
Land ¥#J &•kJry•
1508.6161
116.713
142.188
Curr•nlAsMt
4.376
2.565
24
Pdty C••h
549
51.343
61.959
$6M70
Currnnl Lmlxltys
241.351
124.IXJII
116.2911
Nat
21.8271
I24.clI
I.038
201.0&9
luw
rol by fv trf)wd ol lJusieos ti1r bthall...................................-
MARCHWIJ)D COMMUNITY ASSCCIATION
Profit And Loss Ac£ounl
For the year ended 31 March 2023
2023
2022
Inc
Affi1kn F8es
D8WJgt Interest
Fem Rcrn
8nts R•cei¥ed
krtero¥l
Mtyple R(xxn. Hlr•
FundraislNJ
C•k Room. Hirg
(Xher Inccffle
Fkn8 Room. Room Hire
140
97
2.010
10.667
26.163
879
9.948
1.185
9.587
16.114
1.072
9.940
6,748
55,373
44.952
*thertisw¥J
Al•rrn System
Atyjil and k¢LwnwKy
CCTV
C*aniry and
Computer Costs
Don8lKffj8 and &Jb8cripbc
Equipment R•pairn and R•n
Ftre Equipmenl
Fund RatsiNJ Costs MCA
Gas & Ejecincity
and Revenue- T•x oThJ Nl
•ur&n
11021
1611
{1.5311
147SI
{1.2061
1951
1911
15.8131
15731
1421
14.6591
14781
{2.3601
11701
18281
1118)
15431
18021
11991
{51
11021
19791
11.4071
71
16021
12.3391
16791
12681
15.3841
14461
12,1241
13971
tern•t
L•gal
11,3381
19691
16871
12941
PensKX)S
PoslAg•
Prlnling
Property Repaird
Rubbish Cdlectvjn
Sèlarie51Wage5 Nett
Stationery
Sundry
T*aphLY
Water
Wrbte off?
12701
17,8251
15761
115.8691
1541
(s.7)
17601
122.9491
1161
1251
(5191
13711
13381
18981
151,7251
143,4791
1.473
Disalknw4ble Expense ttI[e5 and Filbrwjs Dewwab
14611
125.0141
(4)
125.0141
25,475}
125,4741
N8t bjss
121,8271
124.0011
## MARCHWOOD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023.
The Financial Statements have been prepared in accordance with the requirements of the Statement of Recommended Practice for Charities, applicable accounting standards and the Charities Act 2011.
## 1. Accountng Conventon
The Financial Statements have been prepared under the historical cost convention.
## 2. Accountng Basis
The charities income and expenditure is included on the accruals basis, i.e. in the period in which income is receivable with reasonable certainty or a liability is incurred. Expenditure includes irrecoverable VAT
## 3. Fixed Assets
All saleable assets costing more than £150 are capitalised. Tangible moveable property purchased by the Trust is included in the Balance Sheet at cost less depreciation. The trust has an inalienable right over the Village Hall but not the land on which it stands. These assets have been capitalised in accordance with FRS15 together with the fixture and fittings provided with the building, and the professional fees paid by the Association in connection with the construction.
## 4. Depreciaton
Depreciation is provided at the annual rate calculated to write off the assets over their estimated useful life:
Fixtures, Fittings and Equipment 20%
Computer Equipment 33%
Leasehold Building – over the residue term of the lease.
## 5. Netng Of
As far as practically possible all fund raising income and expenditure is shown gross.
## 6. Designated Fund
The Trustees have designated the net book value of the Building and other Fixed Assets as a separate fund set aside for retention by the Charity in order to fulfil the Charities objects.
7
## MARCHWOOD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
## 7. Pension Costs
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
## 8. Turnover
Turnover represents the invoiced value of goods and services supplied by the company, net of value added tax and trade discounts.
|and trade discounts.||||||||
|---|---|---|---|---|---|---|---|
|9.
Pension Contributons||2023||2022||||
|Pension Contributons||£802||£687||||
|10. Tangible Fixed Assets||||||||
||Long Leasehold|Fixtures||Equipment|Total|Cost||
|Propertes|& Fitngs||||||£|
|£ £ £||||||||
|AT 31.03.2019|625329
|30313||1858|657500|||
|Depreciaton As 31.3.19|408560|28472||1858|438890|||
|Depreciaton to 31.3.20|25014|460||-|25474|||
|Depreciaton to 31.3.21|25014|460||-|25474|||
|Depreciaton to 31.3 22|25014|460|||24574|||
|Depreciaton to 31.3.23|25014|461|||24575|||
|NETT BOOK AMOUNTS||||||||
|AS AT 31.03.2023
|116713|-||-|116713|||
|11. Debtors and Prepayments||2023||2022||||
||||£||£|||
|Debtors and Prepayments||3515||3114||||
|Falling due within one year||||||||
|12. Creditors and Accruals||||||||
|Creditors and Accruals||1364||0||||
8
Falling due within one year
## STATEMENT OF FINANCIAL ACTIVITIES
## FOR THE YEAR ENDED 31.03.2023
||||2023|2022|
|---|---|---|---|---|
||Unrestricted|Restricted|Total||
||Funds|Funds|||
||£|£|£||
|Incoming Resources|||||
|Incoming resources generated from|||||
|Funds and Charitable Actvites|||55373|44952|
|Outgoing Resources|||||
|Outgoing resources from Funds and|||||
|Charitable Actvites|||(77200)|(68953)|
|NetIncome/Loss for the year|||(21827)|(24001)|
|Total Funds Brought Forward|||225864|241351|
|NetProft/Loss|||(21827)|(24001)|
|Previous Year Proft|||(24001)|(16291)|
|Total Funds to be Carried Forward|||180036|
201059|
9