FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2022
MARCHWOOD COMMUNITY ASSOCIATION ee
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REGISTERED CHARITY NUMBER 1049276
PREPARED BY:
Lynda Mcintyre FICB, PM Dip
LIM Bookkeeping Services
88 Woodley Lane
Romsey Hampshire SO517HX
LIST OF CONTENTS
3 Trustee’s Report
4 Independent Examiners Report
5 Balance Sheet
6 Profit and Loss (Income and Expenditure)
7-8 Notes to the Financial Statements for the year ended 31 March 2022.
9 Statement of Financial Activities
2
Trustees Annual Report 2021-2022
Business at the start of this financial year was incredibly slow. Although we could open it was under quite stringent restrictions. This involved social distancing still and a meticulous cleaning regime by Hirers and especially by us. We had purchased a fogging machine which gave our customers reassurance that things were sterile and we did this between groups too. Many hirers reduced their hire time to include cleaning so what groups we had were bringing in a reduced hire.
Complete relaxation of Covid rules didn’t take place until mid- July when we were able to have our first proper parties at weekend’s. Things really only got back to more normal hire in September but with another Covid spike in December we all but closed again with all groups cancelling.
Thankfully by mid-January things were again picking up so we were almost back to our normal hire rate.
We were able to tap into further Government funding which helped to support us through the ups and downs.
We have continued our improvement program to the building and have replaced many of our old fluorescent tubes with LED lighting, not only to be more sustainable but to save money as well.
The program of improvements will continue into 2022 and we will utilise the funding we received through Covid to finance these projects.
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MARCHWOOD COMMUNITY ASSOCIATION
INDEPENDENT EXAMINERS REPORT OF THE FINANCIAL STATEMENTS.
Report to the Trustees of Marchwood Community Association
(Marchwood) Village Hall)
| report on the accounts of the Trust for the year ended 31% March 2022, which are set out within the attached sheets.
Respective Responsibilities of Trustees and Examiner.
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act.
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To follow procedures laid down in the general direction given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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Tostate whether particular matters have come to my attention.
Independent Examiners Report
My examination has been carried out in accordance with the general directions given by the Charity Commission. As the examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from key personnel concerning any matters which may have arisen. The procedures undertaken do not provide evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
This gives me reasonable cause to believe that in any material respect that the requirements to maintain accounting records in accordance with section 130 of the 2011 act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have now been met.
LJ Mcintyre - FICB, PM Dip
UM Bookkeeping Services
4
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MARCHWOOD COMMUNITY ASSOCIATION
Balance Sheet
As At 31 March 2022
----- Start of picture text -----
As At 31 March 2022 2022 2021
—
£ £
Fixed Asset Computer Equipment Cost 1858 1858
Computer Equipment Depreciation (1585) (1858)
Fittings and Equipment Cost 30313 30313
Fittings and Equipment Depreciation (29852) (29392)
Land and Buildings 625329 625329
Land and Buildings Depreciation (483602) (458588)
142188 167662
Current Assets Current Account 4376 2608
Debtors Ledger 2565 83
Petty Cash 38 67
Prepayments 549 527
Short Term Deposit Account 51343 53838
58871 57123
Current Liabilities Accruals 0 -2172
Debtors Prepayments 456
(1716)
201059 223069
Owners Equity General Fund 241351 282631
Nett Loss (24001) (16921)
Previous Year Profit (16291) (42640)
201059 239128
201059 223069
----- End of picture text -----
Dated, Signed and approved by the Board of rnstees. eet.i— 2ol4 2012 MIKE. SAXBY, CHaLeman
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MARCHWOOD COMMUNITY ASSOCIATION
Profit And Loss Account for the year ended 31 March 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Income | Affiliation Fees | 140 | 140 | ||
| Deposit Account Interest | 5 | 58 | |||
| Fern Room | 265 | 42 | |||
| Grants Received | 10,667 | 20637 | |||
| Maple Room - Room Hire | 16,114 | 3,149 | |||
| MCA Fundraising | 1,072 | - | |||
| Oak Room - Room Hire | 9,940 | 12,385 | |||
| Other Income | - | 110 | |||
| PineRoom - Room Hire | 6,748 | 2,631 | |||
| 44,952 | 39,152 | ||||
| Expenses | Advertising | (102) | (82) | ||
| Alarm System | (979) | (367) | |||
| Audit and Accountancy | (1,407) | (976) | |||
| CCTV | 71 | - | |||
| Cleaning andConsumables | (602) | (463) | |||
| Computer Costs | (101) | (120) | |||
| Donations and Subscriptions | 50 | 240 | |||
| Equipment Repairs andRenewals | (2,339) | (893) | |||
| FireEquipment Service | (679) | (2,368) | |||
| Fund RaisingCostsMCA | (268) | - | |||
| Gas& Electricity | (5,384) | (3,595) | |||
| Inland Revenue -Tax and NI | (446) | (G91) | |||
| Insurance | (2,124) | (2,098) | |||
| Internet | (397) | (346) | |||
| Legal fees | - | (370) | |||
| Licences | (1,338) | (524) | |||
| Lift | (969) | (254) | |||
| Pensions | (687) | (654) | |||
| Photocopier | (294) | (257) | |||
| Postage | - | (65) | |||
| Printing | (270) | - | |||
| Property Repairs | (7,825) | (2,215) | |||
| Rubbish Collection | (576) | (283) | |||
| Salaries/Wages Nett | (15,869) | (13,458) | |||
| Stationery | (54) | (25) | |||
| Sundry | - | 77 | |||
| Telephone | (519) | (564) | |||
| Water | (371) | (551) | |||
| {43479) | (30599) | ||||
| 1473 | 8553 | ||||
| Disallowable Expenses | Fixtures and Fittings Depreciation | (460) | (460) | ||
| Property Depreciation | (25,014) | (25,014) | |||
| (25474) | (25474) | ||||
| NettLoss | (24001) | (16921) |
Nett Loss
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MARCHWOOD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022.
The Financial Statements have been prepared in accordance with the requirements of the Statement of Recommended Practice for Charities, applicable accounting standards and the Charities Act 2011.
1. Accounting Convention
The Financial Statements have been prepared under the historical cost convention.
2. Accounting Basis
The charities income and expenditure is included on the accruals basis, i.e. in the period in which income is receivable with reasonable certainty ora liability is incurred. Expenditure includes irrecoverable VAT
3. Fixed Assets
All saleable assets costing more than £150 are capitalized. Tangible moveable property purchased by the Trust is included in the Balance Sheet at cost less depreciation. The trust has an inalienable right over the Village Hall but not the land on which it stands. These assets have been capitalized in accordance with FRS15 together with the fixture and fittings provided with the building, and the professional fees paid by the Association in connection with the construction.
4. Depreciation
Depreciation is provided at the annual rate calculated to write off the assets over their estimated useful life:
Fixtures, Fittings and Equipment 20% Computer Equipment 33%
Leasehold Building — over the residue term of the lease.
5. Netting Off
As far as practically possible all fund raising income and expenditure is shown gross.
6. Designated Fund
The Trustees have designated the net book value of the Building and other Fixed Assets as a separate fund set aside for retention by the Charity in order to fulfil the Charities objects.
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MARCHWOOD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
7. Pension Costs
The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
8. Turnover
Turnover represents the invoiced value of goods and services supplied by the company, net of value added tax and trade discounts.
| 9. | Pension Contributions | 2022 | 2021 | ||||
|---|---|---|---|---|---|---|---|
| Pension Contributions | £687 | £654 | |||||
| 10. | Tangible Fixed Assets | ||||||
| Long Leasehold | Fixtures | Equipment | Total | Cost | |||
| Properties | & Fittings | ||||||
| £ | £ | £ | £ | ||||
| AT | 31.03.2019 | 625329 | 30313 | 1858 | 657500 | ||
| Depreciation As 31.3.19 | 408560 | 28472 | 1858 | 438890 | |||
| Depreciation to 31.3.20 | 25014 | 460 | - | 25474 | |||
| ‘Depreciation to 31.3.21 | 25014 | 460 | - | ' 25474 | |||
| Depreciation to 31.3 22 | 25014 | 460 | 24574 | ||||
| NETT BOOKAMOUNTS | |||||||
| AS | AT 31.03.2022 | 141727 | 461 | - | 142188 | ||
| 11. | Debtors and Prepayments | 2022 | 2021 | ||||
| £ | £ | ||||||
| Debtors and Prepayments | 3114 | 610 | |||||
| Falling due within one year | |||||||
| 12. | Creditors and Accruals | ||||||
| Creditors and Accruals | 0 | (2172) | |||||
| Fallingduewithinoneyear |
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STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31.03.2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ' Total | |||
| Funds | Funds | ||||
| £ | £ | £ | |||
| Incoming Resources | |||||
| Incoming resources generated from | |||||
| Funds and Charitable Activities | 44952 | 39152 | |||
| Outgoing Resources | |||||
| Outgoing resources from Funds and | |||||
| Charitable Activities | (68953) | (56073) | |||
| Nett Income/Loss fortheyear | (24001) | (16921) | |||
| Total Funds Brought Forward | 241351 | 282631 | |||
| Nett Profit/Loss | ) | (24001) | (42641) | ||
| Previous Year Profit | (16291) | ||||
| TotalFundstobeCarriedForward | 201059 | 223069 |
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