## **Trustees’ Annual Report for the period**
**From 01/09/2023 To 31/08/2024**
**Charity name: Begbroke Playgroup**
**Charity registration number: 1049116**
## **Objectives and Activities**
|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
|SORP reference|||
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The aims of the association shall be to advance
the education of children below compulsory
school age by; (a) providing safe & satisfying
group play, in which parents have the right to
take part (b) encouraging other charitable
activities through which parents may help the
children|||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.
Para 1.17 and
1.19
Child education and development in accordance
with Ofsted National Standards and the Early
Years Foundation Stage.|||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|SORP reference|||
|Policy on grant making
Para 1.38|||
|Policy on social investment
including program related
investment
Para 1.38|||
|Contribution made by
volunteers
Para 1.38
Volunteers typically participate in and
organise fund-raising activities and
community events such as Easter Egg hunt
and summer party. Volunteers also help with
decorating and improving the indoor and
outdoor areas, and making decisions in
committee.|||
||||
Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
The playgroup provides foundation
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|||The playgroup provides foundation|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|education for 2-4 year olds in a safe,
nurturing environment. Provision of childcare
allows parents to return to work.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|Child numbers have recovered this year, and
the staff are very busy.
We continue to make judicious use of funds
to ensure appropriate staff levels and
training.
We have invested in improved website and
outdoor equipment this year.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|We have been able to return to normal
fundraising activities at Christmas, Easter
and summer.|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We are running at a surplus, in spite of
increased wages, and investments in
equipment and website. Wages continue to
increase, but have been offset somewhat by
manager reducing hours.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in Coventry Building
Society account, and to be used for
redundancy payment in case of closure.|
|Amount of reserves held|Para 1.22|**£**9693|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
**----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
The majority of funding comes from
childcare fees. Around 80% comes from
The charity’s principal government funded childcare hours, and the
sources of funds (including Para 1.47 rest paid by parents/guardians.
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
As a relatively small setting (typically 12-20
children enrolled), we can be hit hard by
A description of the principal Para 1.46 years in which child numbers are low, so
risks facing the charity need to ensure we start each year able to
stand a loss of £10,000 or more.
Increasingly stringent training requirements
in the sector affect our running costs, and
make recruiting qualified staff more difficult.
We have been lucky with excellent staff in
the past, but there is a risk that if key staff
leave could leave we would be unable to
open.
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by the committee**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is run by a committee made**
**up principally of volunteers, with the**
**support of the Playgroup Manager.**
**Childcare provision is monitored by**
**Ofsted, and advice is provided by the pre-**
**school learning alliance (PSLA).**|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Begbroke Playgroup
Other name the charity uses
Registered charity number 1049116
Charity’s principal address Village Hall Annexe
BEGBROKE LANE
BEGBROKE
KIDLINGTON
OX5 1RN
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Dr Martin Waugh Treasurer
2 Mrs Karen Smale Playgroup Manager
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of Name Address
adviser
Early Years Susie Harris Oxfordshire County Council
Adviser
Business Sue Brown Oxfordshire County Council, Children's Centres & Childcare
Developme Team (North), Samuelson House, Tramway
nt Adviser
**----- End of picture text -----**
**Name of chief executive or names of senior staff members (Optional information)**
Kate Bye (Chair of committee)
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** ~~LS~~ **Full name(s)** Martin Waugh ~~ee~~ **Position (eg Secretary,** Treasurer **Chair, etc)** ~~es~~ **Date** 26/05/2025 ~~|~~
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||||||||||
|---|---|---|---|---|---|---|---|---|
|Charity Name|No (if any)|
|Begbroke Playgroup|1049116|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|01/09/2023|31/08/2024|
|ee|ee|ee||
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Nursery Education Function|56,668|-|-|56,668|38,536|
|Fees|11,781|-|-|11,781|13,083|
|Fundraising|582|-|-|582|583|
|Bank Interest|-|273|-|273|3|
|Grant|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|(Gross income for|
|AR)|[ 69,031 ]|273|-|69,304|52,205|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|Total receipts|69,031|273|-|69,304|52,205|
|SS5|55|
|A3 Payments|
|Wages|49,045|-|-|49,045|49,351|
|Rent|4,753|-|-|4,753|3,300|
|Insurance|432|-|-|432|411|
|Professional Membership|131|-|-|131|95|
|Equipment|1,961|-|-|1,961|346|
|Taining|366|-|-|366|511|
|Adverstisement|920|-|-|920|90|
|Record keeping|150|-|-|150|134|
|Household support fund|105|-|-|105|440|
|Cleaning|375|-|-|375|-|
|Fundrasing expenses|-|-|-|-|25|
|Sub total|[ 58,238 ]|-|-|58,238|54,705|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|SS|Total payments|58,238|5|-|-|5—|58,238|54,705|
|Net of receipts/(payments)|10,794|273|- 11,067|- 2,500|
|A5 Transfers between funds|-|- -|-|-|
|A6 Cash funds last year end|30,252|9,420|-|39,672|-|
|Cash funds this year end|41,045|9,693|- 50,738|- 2,500|
|===|==|>= >|
**----- End of picture text -----**
CCXX R1 accounts (SS)
29/06/2025
1
**Section B Statement of assets and liabilities at the end of the period**
**----- Start of picture text -----**
||||||
|---|---|---|---|---|
|Unrestricted|Restricted|Endowment|
|Categories|Details|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|B1 Cash funds|Current account|40,011|-|-|
|Deposit account|-|9,693|-|
|Cash|
|1,034|-|-|
|Total cash funds|41,045|9,693|-|
|SS|
|(agree balances with receipts and payments|
|account(s))|OK|OK|OK|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary assets|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|——=—|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|ee|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the|-|-|
|charity’s own use|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|mie|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|-|
|-|
|-|
|-|
|-|
|Signed by one or two trustees on|Date of|
|behalf of all the trustees|Signature|Print Name|approval|
|Martin Waugh|26/05/2025|
|——|
|CCXX R2 accounts (SS)|2|29/06/2025|
**----- End of picture text -----**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/directors/** Begbroke Playgroup **members of On accounts for the year** 31st August 2024 **ended Charity no.:** Company no.: 1049116 **Set out on pages** 1-3 (remember to include the page numbers of additional sheets)
I report to the charity trustees on my examination of the accounts of the Company for the year ended **DD / MM / YYYY** 31/08/2024 . **Responsibilities and** As the charity’s trustees of the Company (who are also the directors of the **basis of report** company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
**Independent** [The company’s gross income exceeded £250,000 and I am qualified to ~~a~~ **examiner's statement** undertake the examination by being a qualified member of [insert name of ~~a~~ applicable listed body]]. Delete [ ] if not applicable. ~~Pe~~ I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102).
**October 2018**
1
**IER**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 29/06/2025 **Name:** Steve Tompkin ~~Seve Temp hee~~ **Relevant professional** N/A **qualification(s) or body (if any):** ~~ee~~ **Address:** 2 Laburnum Villas, Mary Tavy, Devon, PL19 9QE
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
N/A
**October 2018**
2
**IER**